PROCUREMENT OF LUBRICANT ADDITIVES FOR LOBPS AT WADILUBE, RASAYANI-MUMBAI & BUDGE-BUDGE NEAR KOLKATA FOR A PERIOD OF ONE YEAR ON A

BHARAT PETROLEUM CORPORATION LIMITED

CENTRAL PROCUREMENT ORGANISATION (MKTG)

‘A’ INSTALLATION, SEWREE FORT ROAD

SEWREE (E), MUMBAI - 400

LIMITED TENDER-DOMESTIC

PROCUREMENT OF LUBRICANT ADDITIVES FOR LOBPs AT WADILUBE,

RASAYANI-MUMBAI, TONDIARPET-CHENNAI & BUDGE-BUDGE NEAR KOLKATA

FOR A PERIOD OF ONE YEAR ON ANNUAL RATE CONTRACT BASIS.

Tender/ CRFQ No: -

Due Date: 24.02.2026 at 17.00 Hours IST

Name Designation Contact Number Email ID

Mr. Sany Chief Mgr :(022)24176395 [email protected]

Mathew Procurement, Mob.

Mr. Kamlesh Procurement (022-24176418) [email protected]

Choudhary Leader, CPO(M), Mob.

PROCUREMENT OF LUBRICANT ADDITIVES FOR LOBPs AT WADILUBE,

RASAYANI-MUMBAI, TONDIARPET-CHENNAI & BUDGE-BUDGE NEAR KOLKATA

FOR A PERIOD OF ONE YEAR ON ANNUAL RATE CONTRACT BASIS.

1. Bharat Petroleum Corporation Limited (BPCL) is a Fortune 500 Maharatna PSU engaged in

manufacturing and Marketing of a diverse range of Petroleum Products including lubricants.

2. BPCL intends to procure additives for Lube Oils at LOBP’s (Lube Oil Blending Plants) as below

for a period of One year on annual rate contract basis and we are pleased to invite your bids for

supply of below mentioned additives, as per the additive specifications approved by R&D.

3. The estimated/tentative requirement for a period of One year is as given below:

Quantity Quantity Quantity

requirement requirement requirement

Sl.no Additive name at Wadilube, at Rasayani , at Budge-

Mumbai Mumbai Budge, West

(Kg) (Kg) Bengal (Kg)

1 MAK OILAD 591A01 9200 920

2 IRGAMET 39 1000 1000

3 IRGALUBE 353 500 500

4 MAK OILAD 421A02 1200 500

5 JEETACK 521 2650 750

6 MAK OILAD 545E01 18700 1880

7 MAKOILAD 595E01 12300 1230

8 MAK OILAD 715E02 13000 1300

9 SPAN 80 LQ TH 1400 250

10 MAK OILAD 546F00 18700 1880

11 MAK OILAD 596F01 10200 1020

12 MAK OILAD 536F03 500 250

13 MAK OILAD 716F01 250 250

14 MAK OILAD 426F01 3800 500

15 MAK OILAD 536F02 900 250

16 Radiasurf 7155 1400 250

17 MAK OILAD 428H03 1200 500

18 MAK OILAD 428H04 1400 500

19 MAK OILAD 799I16 4700 470

20 PARATAC 2650 750

21 MAK OILAD 538H00 500 250

22 MAK OILAD 559I02 8900 900

23 MAK OILAD 479H01 750 750

24 MAK OILAD 479H02 500 500

25 MAK OILAD 799I15 4700 470

26 MAK OILAD 799I27 2900 250

27 MAK OILAD 619I12 12000 1200

28 MAK OILAD 619I11 14400 1440

29 MAK OILAD 592B01 9600 960

30 MAK OILAD 472B02 750 750

31 MAK OILAD 572B01 650 500

32 MAK OILAD 532B00 1200 250

33 MAK OILAD 569I03 90000 9000

34 MAK OILAD 799I20 6000 250

35 MAK OILAD 799I22 6000 250

36 MAK OILAD 799I30 2400 250

37 MAK OILAD 559I04 6500 650

38 MAK OILAD 799I29 2400 250

39 MAK OILAD 578 H04 1200 250

40 MAK OILAD 799I09 2400 250

41 MAK OILAD 799I07 2900 250

42 MAK OILAD 799I41 4700 470

43 MAK OILAD 699I06 1400 250

44 MAK OILAD 569I01 90000 9000

45 MAK OILAD 569I02 90000 9000

4. We have our new Lube Oil Blending Plant (LOBP) being commissioned in phases at Rasayani.

Requirements at Rasayani Plant is mentioned. The quantities mentioned are tentative and may

change based on actual requirement.

5. The requirements given above are indicative figures only and it is not binding on BPCL in any way

(the upliftment will be need based only). Actual requirement shall be indicated to the vendor from

time to time through Purchase Orders after the award of contract. BPCL does not guarantee any

minimum volume of business.

6. VALUE CONTRACT / QUANTITY

a. Value Contract shall be placed on successful bidders and the quantities for various line items

given in the tender are indicative figures only and it is not binding on BPCL in any way, the

upliftment will be need based only as per actual requirement. Actual requirement shall be

indicated to the vendor from time to time through Purchase Orders after the award of contract

and vendors shall supply the materials against the firm Call off POs only. Call off would be

placed on any day during the contract validity period and delivery to be made as per the

delivery schedule. BPCL does not guarantee any minimum volume of business.

b. BPCL may not place order/ contract for the entire/any tender quantity and reserves the right to

place the order/contract for part tender quantity. The Additive quantities indicated in the

tender/contract are estimated requirements and not binding. BPCL reserve the right to accept

part/full quantity offered; call off part/full quantity contracted. Vendor has to execute the orders

only against call-offs/Purchase Orders received from our plants. If the actual requirement is

less than the ARC qty., please note that it is not obligatory on BPCLs part to lift any material

manufactured by vendor in anticipation of a call-off/PO.

7. Divisibility: Please note that the quantities mentioned above in point 3 are divisible and purchase

preference shall be based on the net treat cost for the individual finished formulation, with respect

to each BPCL plant/ LOBP and also based on the feasibility with respect to the minimum order

quantity for each additive.

Purchase preference shall be as applied per GOI circular for Concurrent application of Public

Procurement Policy for Micro and Small Enterprises Order, 2012 and Public Procurement

(Preference Make in India) Order, 2017 – vide Govt circular: F. No. DPE/3(3)/10-Fin dt 29.05.23

and as per the prevailing GOI guidelines.

8. BID SECURITY, PERFORMANCE SECURITY/BG: EMD & performance security/PBG is

not applicable in this tender.

9. AWARD CRITERIA:

The Additive requirement given in the tender is the consolidated quantities for various finished

grades of Lube oil. Tender will be evaluated and L1 bidders will be finalized based on lowest

net treat cost (formulation cost/ NTC) for each finished grades of lube oil at each Lube Oil

Blending Plant (LOBP). Hence, Quantity awarded to each L1 bidder may be part or full of

total tendered quantity of additive for the following additives:

Sr.No Additive Name

3 MAK OILAD 546F00

4 MAK OILAD 545E01

5 MAK OILAD 559I02

7 MAK OILAD 479H01

9 MAK OILAD 572B01

10 MAK OILAD 421A02

11 MAK OILAD 428H03

12 MAK OILAD 428H04

13 MAK OILAD 426F01

14 MAK OILAD 472B02

15 MAK OILAD 479H02

Bidders may contact BPCL R&D for any queries related to the formulations of finished grades for

their respective additives.

10. Corrigendum/Addendums if any will be provided against this e-tender on the tendering

portal(https://bpcltenders.eproc.in) only. In such case, kindly download the corrigendum and

signed copy of the same to be uploaded by the bidder during the submission of the bid, as

confirmation of the acceptance of the subject corrigendum.

11. MISCELLANEOUS:

(a) The vendor shall implement HSSE (Health, safety, security and Environment) policy during

the execution of the contract, including ensuring safety during the transportation, unloading

and stacking of the tendered additives.

(b) The shortages observed during receipt shall be on supplier’s account and the decision of Bharat

Petroleum Corporation Ltd in this respect shall be final and binding on the supplier. The

acknowledgement of receipt of quantity as determined by the receiving location shall be full

(c) The vendor shall not claim at any time his industry as captive industry or captive plant. Vendor's

workmen and other employees shall have no right whatsoever to claim any compensation of

any nature from BPCL.

12. STRUCTURE OF THE TENDER: It is a TWO-PART-BID E-Tender, having a Techno-

Commercial Bid and Price Bid. Please visit the website (https://bpcltenders.eproc.in). for online

participation in this tender and submitting bid.

This Tender document consists of the following annexures, which are enclosed. Bidders have to

carefully study the same for easy participation:

(A) TECHNO-COMMERCIAL BID:

1 General Instruction to Bidders Annexure I

2 General Instructions for E tendering Annexure II

3 Integrity Pact Annexure III

4 Job/Technical specifications Annexure IV

5 General Purchase Conditions Annexure-V

6 FORMS and DECLARATIONS

FORM A : Proforma of Certificate from Chartered Accountant for MSE

bidders (on letter head of Chartered Accountant)

FORM B : FORMAT for Undertaking with respect to acceptance to Social

media policy- as stipulated by Govt. of India

FORM C : FORMAT for Declaration by MSE bidders for supply

FORM D : FORMAT for Undertaking with respect to Compliance of

Restrictions for Countries which share land border with India – as

stipulated by Govt. of India

FORM E : FORMAT for Declaration of Holiday Listing orders issued by

BPCL or MOPNG debarring us from carrying on business dealings with

BPCL/ MOPNG or serving a banning order by another Oil PSE

FORM F: Declarations with respect to Make In India Policy

FORM G : TECHNO-COMMERCIAL FORM

FORM H : Declaration with respect to Liquidation / Court Receivership

FORM I : Integrity Pact

Price bid shall have to be submitted online as provided in the tendering Portal. Please note that

price bid details are only to be uploaded in the price bid envelope of the respective bidder .In case

price of the tendered item is disclosed in any of the technical envelope, the same will lead to

disqualification, which may please be noted.

13. Please submit your offer through e-portal and as per price bid formats provided in the tendering

portal. All Vendors must identify their coded additive/s that have been approved and have to

submit the best price for supply in MS drums. An offer pertaining to an item not approved for

the vendor shall not be considered for further evaluation.

14. Price Variation Clause shall not be applicable for this tender.

15. BID SUBMISSION: The Bidders are requested to refer Bidding Process for E-Tender as

enclosed in EPROC and may also consult our service provider M/s. C1 India Pvt Ltd in case of

any clarifications pertaining to the tendering portal. Bidders have to necessarily log on to our site

https://bpcltenders.eproc.in and search for the Tender/ System Id (given on Page-1) for

participation and submitting the E-Bid.

16. LAST DATE FOR BID SUBMISSION: Your bid should be submitted online on or before the

due date, as mentioned in the tendering portal. Bids/ Offers shall not be permitted in E-Tender

System after the tender due date/ time. Hence, no bid can be submitted after the due date and time

of submission has elapsed. Vendors are advised in their own interest to ensure that their bids are

submitted in E-Procurement System well before the closing date and time of bid submission. No

manual bids/ offers along with electronic bids/ offers shall be permitted. Bids not in the

prescribed format are liable to be rejected.

17. DIGITAL SIGNATURE: The tender documents along with Annexure thereto and Price Bids shall

be required to be digitally signed by the authorized signatory. The authorized signatory shall be

a) Proprietor in case of proprietary concern.

b) Authorized partner in case of partnership firm.

c) Authorized person from the company with Power of Attorney or with Board of resolution from

the bidding company and the same to be attached in the tender.

d) Director, in case of a Limited Company, duly authorized by its Board of Directors to sign.

If for any reason, the proprietor or the authorized partner or director as the case may be, are unable

to digitally sign the document, the said document should be digitally signed by the constituted

attorney having full authority to sign the tender document and a scanned copy of such authority

letter and also the power of attorney (duly signed in the presence of a Notary public) should be

uploaded with the tender. Online submission of the tender under the Digital Signature of the

authorized signatory shall be considered as token of having read, understood and totally

accepted all the terms and conditions of this tender.

18. Vendors, on the Holiday List of BPCL / MoP&NG shall not be considered. BPCL reserves the

right to accept or reject any or all the Offers at their sole discretion without assigning any reason

whatsoever. BPCL’s decision on any matter shall be Final & any vendor shall not enter into

correspondence with BPCL unless asked for. BPCL may call for additional documents if required.

BPCL would also consider information already available with them regarding Vendor’s

19. PROVISION FOR MSE VENDORS:

All bidders quoting as Micro and Small Enterprise, shall have to upload scanned copy of MSE doc.

i.e., valid “Udyam Registration Certificate” as provided in the Udyam Registration portal along

with scanned copy of CA certificate as per the format attached with tender with stamp of TPIA

mentioning as verified from original, failing which bidder will not be eligible for MSE exemption

for purchase preference. Bidder will have to submit an original hard copy of CA certificate post

submission of the bid. The CA certificate should be dated after the date of floating of the tender

and shall be specific to the tender for which bid is being submitted. Format of the CA certificate is

attached in the tender and the bidder needs to submit certificate strictly in the said format. Please

note that only manufacturers are eligible for MSE exemption and traders are outside the purview

20. MAKE IN INDIA POLICY AND ITS APPLICATION IN THIS TENDER

PUBLIC PROCUREMENT (PREFERENCE TO MAKE IN INDIA) (PPP-MII) ORDER’

vide circular dated 19.07.24 and as per prevailing GOI guidelines, shall be applicable to this tender.

(Circular attached for ready reference & compliance)

As per the Make In India policy, Only Class 1 local supplier and Class II local supplier as defined

under the order, shall be eligible to bid in this tender, except for the additives that are approved for

GTE or exempted under Make In India Policy.

Bidder shall declare the class of local supplier as below:

Class I local supplier: means a supplier or service provider whose goods, services or works offered

for procurement, has Local content equal to or more than 50%

Class II local supplier means a supplier or service provider whose goods, services or works offered

for procurement, has Local content more than or equal to 20%

Non-local supplier means a supplier or service provider whose goods, services or works offered

for procurement, has Local content less than 20%, in line with the Make In India Policy.

21. OTHER POLICIES

a) Undertaking required In line with the guidelines issued for compliance of Restrictions for

Countries which share land border with India - As issued by Govt. of India in July’2020,

the bidders shall be required to provide an undertaking confirming

compliance of restrictions for countries which share land border with India. For details,

kindly download the policy as uploaded in EPROC.

b) Terms and Conditions for acceptable use of social media by business partners: At the time

of award of contract, the successful vendor will provide its written acknowledgement to the

Social Media T&Cs, in the form set out in Annexure III of Social Media Policy for Business

Partners, failing which the Corporation may take such action as may be necessary to ensure

compliance with these terms and conditions. For details, kindly download the policy in the

bidding forms and also refer.

22. Pre-bid Meeting:

Pre-Bid Meeting for the tender is scheduled on 12.02.26 commencing at 03pm IST through a

Microsoft Teams meeting. Interested parties can join the pre bid meeting by clicking the link

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/47903866640259?p=bLx8df2kUoBPwdbAfA

Meeting ID: 479 038 666 402

Passcode: H8kD6zm6

The bidders are requested to send their queries/ clarifications, if any, by e-mail in following MS-

Excel format with E-mail subject “Pre-bid queries – Tender Title & Tender Ref. No. /System

ID” before the pre bid meeting, as above. The clarifications shall be provided during the pre-bid

Sr. Annexure No. / Clause No./ Page Clause Query

No Document Name No Description (if any)

23. SUPPORT DESK: In case of any clarification pertaining to E-Procurement Process, the vendor

may contact C1 India on Contact Numbers and E-Mail Ids, as appended below.

M/s. C1 India Help-Desk contact details: [email protected]

24. For tender related clarifications, if any, please feel free to contact us on any working day between

Contact Person Query Related to Contact

Ms. Vineetha. K.K, Sr Manager

Technical details, scope of [email protected]

Additive Procurement SCM

work, Item Specifications

(Lubes), Sewree

Mr. Sany Mathew (Chief Manager

[email protected]

Central Procurement Org. (M)

Tender Document, Pre-Bid

Mr. Kamlesh Choudhary Meeting, Tender Due Date

(Proc. Leader) [email protected]

Central Procurement Org. (M) (022)2417-6418/

Yours faithfully,

For Bharat Petroleum Corporation Ltd.

Mr Kamlesh Choudhary

Procurement Leader, Group-6, CPO(M)

INSTRUCTIONS TO BIDDER FOR DOMESTIC TENDERS

1. Competitive offers are invited in two-part bid- Bid Qualification Cum Techno Commercial Bid

and Price Bid from eligible bidders.

2. Successful bidders will be issued LOA by CPO (Mktg.).

3. Offers should strictly be in accordance with the tender terms & conditions and our specifications.

Bidders are requested to carefully study all the documents/ annexures and understand the

conditions, specifications, drawings, corrigendum etc. before submitting the tender and quoting

the rates. In case of doubt, written queries should be raised within 7 days in case of limited

tenders and 14 days in case of open tenders from the date of publication of the tender. However this

shall not be a justification for request for extension of due date for submission of bids.

4. REFERENCE FOR DOCUMENTATION:

4.1. The number and date of Collective Request for Quotation (CRFQ) & E- Tender

Number/ Gem Tender Number must appear on all correspondence before finalization

of Rate Contract / Purchase Order.

4.2. After finalization of Contract / Purchase Order, the number and date of

Contract/Purchase Order must appear on all correspondence, drawings, invoices,

dispatch advices, (including shipping documents if applicable) packing list and on any

documents or papers connected with this order.

5. LANGUAGE OF BID:

5.1. The Bid and all supporting documentation and all correspondence exchanged by

bidder and Corporation, shall be written in English language only.

6. INTEGRITY PACT (IP) : (Applicable for all tenders of value above Rs.10 Crore)

Integrity Pact is a pact between BPCL (as a purchaser) on one hand and the bidder on the other

hand stating that the two parties are committed to each other in regard to ensuring transparency

and fair dealings in this procurement activity. Bidders shall have to essentially sign this pact, for

participating in this tender, as per the pro-forma given in the tender. The salient features of this

6.1. Proforma of Integrity Pact shall be returned by the bidder/s along with the bid

documents, duly signed by the same signatory who is authorized to sign the bid

documents. All the pages of the Integrity Pact shall be duly signed. Bidder’s failure to

return the IP Document duly signed along with the bid documents shall result in the

bid not being considered for further evaluation.

7. All documents attached with the Bid Qualification Cum Techno Commercial Bid, price bid and all

corrigenda issued shall form the part of the tender. Bid Qualification criteria documents, techno-

Commercial bid and the price bid will be submitted online. Bidders are required to refer to the list

of Documents sought by BPCL for meeting the Bid qualification Criteria of the tender.

Note: - BQC is applicable only for open tender or where specifically mentioned in limited

8. For tenders submitted on BPCL e-procurement portal, the bid shall be required to be digitally

signed with a class III or above digital signature by the authorized signatory.

Bidders’ submission of tender with their digital signature (for tenders submitted on BPCL e-

procurement portal) shall be considered as token of having read, understood and acceptance

of all the terms and conditions of the tender.

9. EARNEST MONEY DEPOSIT:

EMD may be submitted in form of e-BG or NEFT/RTGS transfer to BPCL Account or Bank

Guarantee* (as per format in GCC) or / OR Insurance Surety Bond(as per format in GCC).

9.1. If bidders intend to submit EMD in the form of Bank Guarantee (BG), it is recommended to ask

your bank to issue e-BG. e-BG should be generated on or before the due date & time of the

tender. Copy of e-BG should be uploaded along with bid against the tender on e-Procurement

Details required for e-BG are:

Vendor should ensure the following for issue of E- Bank guarantee:

 The issuing bank is on SFMS platform

 SFMS Message type used is 760 COV

 For BG amendment, message type 767COV is to be used.

 SFMS contains following details:

Beneficiary's bank name: ICICI Bank

IFSC Code: ICIC0000393

BPCL'S Customer ID: BPCL583493800

Details of BPCL required for e-Bank Guarantee (e-BG) is given below:

Name BHARAT PETROLEUM CORPORATION LIMITED

UIN / PAN AAACB2902M

Legal Constitution of the COMPANY

Date of Incorporation 1952-11-03

Email ID [email protected]

Registered Address BHARAT BHAVAN, 4 AND 6 CURRIMBHOY ROAD,

BALLARD ESTATE, MUMBAI, MAHARASHTRA-

Communication Address BHARAT PETROLEUM CORPORATION LTD. BUSINESS

PROCESS EXCELLENCE CENTRE (BPEC) BPCL OFFICE

COMPLEX, PLOT NO. 6, SECTOR - 2, KHARGHAR, NEW

MUMBAI, MAHARASHTRA-

Communication Pin

9.2. NEFT/RTGS to be provided for an amount mentioned in BQC/Tender Enquiry to the beneficiary

as detailed below:

Beneficiary’s Name: Bharat Petroleum Corporation Limited

Bank Name: Standard Chartered Bank, Fort Branch

IFSC CODE: SCBL0036001

9.3. Bidders may also submit the EMD bank guarantee in physical form if their Bank is not in

position to issue e-Bank Guarantee. For this, a letter or an email from the bank shall be provided

to BPCL for acceptance of physical BG.The BG should be submitted in a sealed envelope

addressed to Procurement Leader, Gr-XXX , boldly super- scribed on the outer cover –

Tender Title (Name of Work):

Closing Date / Time:

Name of the Bidder:

Physical EMD BG should be sent by Registered Post/Courier to the following address so as to reach

on or before the due date & time of the tender:

CENTRAL PROCUREMENT ORGANIZATION (CPO)- Mktg.,

BHARAT PETROLEUM CORPORATION LIMITED

‘A’ INSTALLATION,

SEWREE FORT ROAD,

SEWREE, MUMBAI-400015

9.4. BPCL will not be responsible for non-receipt of EMD/instrument(s) due to postal delay/loss in

9.5. Demand Draft, Cheques, cash, Money Orders, Fixed deposit Receipts etc. towards EMD are not

acceptable. Similarly, request for adjustment against any previously deposited EMD/Pending

Dues/Bills/Security Deposits of other contracts etc. will not be accepted towards EMD.

9.6. Bid received without the EMD is liable to be rejected.

9.7. Bidders registered with BPCL shall also submit the EMD as mentioned above.

9.8. Exemption of EMD would be in line with policy of Govt. of India for MSE vendors.

9.9. For GEM tender EMD exemption shall be as per GeM EMD Exemption clause detailed in GTC

(General Terms and Conditions of GeM portal).

10. DOCUMENTS TO BE SUBMITTED BY BIDDER:

Bidder shall furnish the necessary documents as per tender conditions along with the bid. In

the absence of such documents, BPCL reserve the right to reject the Bid without making any

reference to the bidder or assigning any reason whatsoever.

In case of Open tender floated on BPCL e-Proc/GeM platform, Bidder shall submit the

following documents as per Bid Qualification Criteria (BQC), Technical and Techno-

commercial requirement of tender:

Documents required for Technical Criteria of BQC:

Bidder (as defined in the Bid Qualification Criteria) shall submit the required documents as

per technical criteria of BQC.

10.1. Technical Criteria- [FOR WORKS / SERVICE TENDERS]:

Document required:

10.1.1. Signed Agreement/PO copy/Work order/LOI or any other valid document which shows

value of awarded works. The work order for similar work(s) shall be in the name of the

bidder. In case of combined works, TPIA verified calculations of bifurcated cost towards

the similar work is to be submitted. The orders executed in foreign currency shall be

converted into INR based on financial benchmarks India Private Limited exchange rate on

the date on which the order was placed.

10.1.2. Completion Certificate/Final Bill certified by the client or any other document which

conclusively proves completion of the awarded work. This document shall clearly mention

Name of the client, Name of the job, Work Order / Purchase order / LOA No. and date,

Value of Completed work, and Date of completion of work.

10.1.3. Any additional document required as mentioned in the Bid qualification Criteria.

10.1.4. All documents must be in the name of bidder/ or as mentioned in the Bid Qualification

10.1.5. For long term/ongoing contracts the value of work completed/executed (as

mentioned in Bid Qualification Criteria) and paid against the contract till the last day of

the month previous to the one in which tender is invited shall be considered for similar

10.1.6. In case bidder is a sub – contractor, the following documents are additionally required:

 Written consent of the owner to sub-contract for execution of works

 Agreement executed /documents issued by contractor

 Completion certificate issued by the contractor to the sub – contractor

 Completion certificate issued by the owner to the contractor/sub-contractor

10.2. Technical Criteria- [FOR GOODS TENDERS]:

10.2.1. Manufacturing Capability:

Document required:

In case only OEM (Original Equipment Manufacturer) is allowed to participate:

 Factory License OR Pollution Control Board certificate OR NSIC certificate OR any

other Statutory document clearly indicating that bidder is Manufacturer of the tendered

 The documents/licenses as per above shall specify the manufacturing range OR shall

indicate that the bidder is a manufacturer of the tendered item. In case, the tender item

details are not mentioned in the above documents, a certificate from TPIA (after factory

inspection, post floating of the tender) stating that Bidder is a manufacturer of the

tendered item be submitted. For this purpose bidder shall engage a TPIA who is registered

under “NABCB accredited bodies as per requirement of ISO/IEC17020 as Type A” in

In case the tender allows participation of an Authorized Channel Partner AND/OR Authorized

Agent AND/OR Dealer AND/OR Authorized Distributor:

 The bidder can use the credentials of the Principal (Manufacturer) only for the Technical

Criteria (i.e. Manufacturing Capability and / or Supplying Capability stipulated in

Technical Criteria). The bidder on their own shall meet the other Criteria. (viz. Service

Support in India, Financial Criteria etc.)

In case of Authorized Channel Partner AND/OR Authorized Agent AND/OR Dealer AND/OR

Authorized Distributor:

 Bidder to submit all the documents as per clause (a) above pertaining to the OEM, clearly

indicating that the OEM /Principal is a manufacturer of the tendered item.

 The bidder should submit an Authority letter issued by Principal specific to the tender. In

addition, back to back guarantee (specific to the tender) shall be provided by the

Principal, clearly stating that they shall fulfill the contractual obligations for Supply,

Service and Warranty of the tendered item in case of failure of the bidder.

 An Indian channel partner/agent/dealer/distributor can participate on behalf of only one

Principal. He shall not be allowed to quote on behalf of another Principal in the same

 Principal should authorize the channel partner /agent /dealer /distributor to submit their

bid in the tender. In such a case, the Principal cannot participate directly in the same

10.2.2. Supplying Capacity:

Documents required:

TPIA verified list of Invoices of any continuous 12 months period issued by the bidder in the last

years ending on last day of the month previous to the one in which tender is invited, totaling to at least

XXXX (Quantity to be decided based on market study/last contracts/tenders/OMC references).

Sr. no. Invoice Invoice Qty. Sold to PO No.

no. dt. Supplied

10.3. Documents required for Financial Criteria of BQC:

Bidder shall submit the following financial documents.

10.3.1. Bidder shall furnish Annual Report/ audited balance sheets including Profit and Loss

Accounts for previous three financial years along with the Bid to establish Bidder's

conformance to financial criteria and prove existence since three years.

10.3.2. In case the financial year closing date is within 6 months of original bid due date and

Audited annual report of immediate preceding financial year is not available, Bidder has the

option to submit the financial details of the three previous years immediately prior to the

last financial year.

In case the financial year closing date is within 6 – 9 months of original bid due date and Audited

annual report of immediate preceding financial year is not available, Bidder has the option to

submit the financial details of the three previous years immediately prior to the last financial year

provided Bidder submits a letter from CA / Cost Auditor/ Statutory Auditor stating the reasons of

non-preparation/furnishing of the latest year’s Audited Financial Statements.

In case the financial year closing date is beyond 9 months of original bid due date, it is compulsory

to submit the financial details of the immediate three preceding financial years. Example,

In case, audited annual report of immediate preceding financial year (year ending 31st March) is

not available and where bid closing date is up to 31st December, the financial details of the three

previous years immediately prior to the last financial year may be submitted. However, in case

the bid closing date is after 31st December, it is compulsory to submit the financial details of the

immediate three preceding financial years only.

10.4. Document Verification: During BQC/EMD stage all vendors will have to provide self-

certified copies of certificates and documents, with an undertaking to submit *TPIA

verified scanned documents or produce the original documents for verification by Proc.

Manager in case the vendor emerges as successful (*TPIAs which are accredited under

“NABCB accredited bodies as per requirement of ISO/IEC 17020 as type “A” in QCI’s

NABCB website (https://nabcb.qci.org.in/inspection-body/), unless otherwise stated in

All documents submitted through BPCL e-procurement portal or GeM portal shall be deemed

to have been self-certified by the bidder, unless otherwise specifically sought.

All declarations to be self-certified.

 For Work order issued by BPCL TPIA Certification is not required.

 TPIA certification is not required for documents submitted in Original.

Post opening of price bids, the successful bidder(s) is required to submit the TPIA verified scanned

documents within 5 days of communication by BPCL. In case a vendor is not able to submit the

required documents, action shall be initiated against the Vendor. A Show cause notice for holiday

listing would be issued by the procurement leader, which is to be replied by the vendor within 7 days.

Subsequently, the vendor shall be holiday listed forthwith by Competent Authority without any further

process for the minimum period as mentioned in the holiday listing policy.

The bidders who are already registered with BPCL shall also submit all the documents as

mentioned above.

10.5. Documents to be submitted by MSE (Micro/Small enterprise) Bidder:

10.5.1. Bidders quoting as Micro and Small Enterprise shall submit scanned copy of MSE

document i.e. valid “Udyam Registration Certificate ” along with scanned copy of CA

certificate (as per the format attached as Annexure-A), to avail the benefits of Public

Procurement Policy as per MSMED Act 2006/Public Procurement Policy Order 2012 (as

amended from time to time).

10.5.2. In case CA certificate is not submitted, bidder shall not considered as MSE and such

bidder shall not be eligible to avail the benefits of Public Procurement Policy as per

MSMED Act 2006/Public Procurement Policy Order 2012 (as amended from time to time).

10.5.3. In case of GeM tenders bidders should have updated their MSE status in their vendor

profile to avail the benefit of Purchase Preference.

The CA certificate should be dated after the date of floating of tender and shall be specific

to the tender for which bid is being submitted.

Purchase preference to MSE vendors (as per clause 5 of GCC) will be applicable only for

Goods and Service tenders and not for works contracts.

11. TRADE RECEIVABLES DISCOUNTING SYSTEM (TReDS):

Trade Receivables Discounting System (TReDS) is an institutional mechanism set up in order to

facilitate discounting of trade receivables of MSMEs from corporate buyers through invoice

discounting by multiple financiers. Bharat Petroleum Corporation Limited (BPCL) is registered

with TReDS platform of the aggregators M/s. Receivables Exchange of India Ltd (RXIL}, M/s

Invoice mart , M/s. M1xchange and M/s C2treds, M/s DTX. The eligible MSME bidders can avail

the discounting facility by registering either in one or multiple TReDS platform of the aggregators.

It enables the sellers (MSMEs) to discount their invoices through the aggregators to the financiers

at competitive rates thus unlocking their working capital swiftly.

12. ZED / Lean Certifications for MSE vendors:

MSE vendors are encouraged to obtain ZED / Lean Certifications to improve their manufacturing

processes, reduce defects, enhance product quality in line with global standards.

13. Bidder shall ensure that any certificate/ reports issued/ attested by a practicing-chartered

accountant in India and submitted in the bid shall mandatorily include the UDIN number.

Certificate / reports issued/ attested without UDIN number of practicing chartered accountant in

India will not be considered for evaluation.

14. Charges of TPIA Verification & CA Certificate: All charges of the third party verification and CA

certificate shall be borne by the Bidders.

15. Submission of authentic documents is the prime responsibility of the bidder. Wherever BPCL has

concern or apprehensions regarding the authenticity/correctness of any document or information,

BPCL reserve the right to get the documents cross-verified from the document issuing authority.

BPCL reserves the right to inspect the facilities at party’s work to confirm their capabilities. BPCL also reserves

the right to independently assess the capability and capacity of the bidder for execution of the project. If

document authenticity cannot be established, the bid shall be rejected and administrative action (as applicable)

shall be taken.

16. Failure to submit the above documents as per Qualification Criteria will render the Bid liable to be

rejected. Therefore, the bidder shall in his own interest furnish complete documentary evidence in

the first instance itself, in support of their fulfilling the Qualification Criteria as given in the tender.

BPCL reserves the right to complete the evaluation based on the details furnished without seeking

any additional information.

17. PERFORMANCE SECURITY / RETENTION MONEY:

Performance Security is applicable for all contracts with value exceeding Rs.10 Lacs.

Following 02 options are available with Successful bidder for submitting Security Deposit / deduction of

Retention money.

Successful bidder can submit the Performance Security Deposit of 10% of basic contract value for Works

Contract or (5% of basic contract value for Goods & Service Contract) as applicable, upfront within

days (or as specified in Tender Condition) from the receipt of LOA/award of Contract. Retention money

shall not be deducted from running bills in such cases.

Bidder opting for performance security in the form of retention money from the running bills, in such case

the party shall be required to submit 2.5% of the basic contract value after setting off EMD submitted, if

any, within 15 days (or as specified in Tender Condition) from the receipt of LOA/award of Contract

and the remaining performance security shall be collected in the form of retention money.

Retention money shall be deducted from each running account bill at the rate of 7.5% of basic bill value

(for Works Contract) / 2.5% of basic bill value (for Goods & Service Contract) till overall amount of

10% (for Works Contract) or 5% (for Goods & Service Contract) of basic contract value is collected.

In above mentioned both options, if performance security deposit/ security deposit is submitted in the

form of Bank guarantee, the Bank Guarantee shall be valid and remain in force till the contractual

completion period, defect liability period (if any) and with a claim period of six months thereafter. The

Bank Guarantee shall be in the form prescribed in GCC.

In case where purchase order / work order (such as Rate contract where consumption is not firm) are

issued pursuant to the outline agreement, the security deposit @ 5% / 10%, as applicable, shall be

collected based on the value of the purchase order / Work Order released from time to time.

In case of ARC service contracts, performance guarantee shall be collected based on 5% of the estimated

annual cashflow.

Performance security may also be in the form of NEFT/ Insurance Surety Bond.

Validity of PBG = Rate Contract Issue Date (Start Date of Rate Contract) + Rate Contract Period (validity

of Rate Contract) + Contractual Delivery Period of material + Contractual Guarantee period + 6 month (for

invocation / Claim).

18. VALIDITY OF QUOTE:

The quote shall be valid for 90 days (for limited tenders) and 120 days (for Open tenders) from the

opening date of the tender. This condition supersedes GPC/ GCC condition.

19. SUBMISSION OF BIDS:

19.1. Bidders to note that any deviation if any to the technical/commercial terms and conditions of this

tender should be mentioned only in the “DEVIATION” bid form attached. If any bidder fails to do

so, it shall be construed that they have no deviations whatsoever to the tender terms and conditions.

It is also reiterated that BPCL will not take cognizance of any clarifications/comments mentioned

by the bidder in any other document. Similarly if any document is uploaded by the bidder, which

inter alia would imply variation or deviation to tender specifications or any terms and conditions

of the tender, it shall be taken into consideration for techno commercial evaluation if and only if

the reference to the same is mentioned in the deviation bid from.

19.2. Proforma of Integrity Pact (IP) has been uploaded as a part of tender documents. Bidder shall be

required to download and print it such that it is legible. All pages of the printed copy of IP should

be duly signed by the authorized signatory and witnessed. Thereafter, that copy should be scanned

and uploaded by bidder along with other bid documents.

19.3. Upload a scanned copy (in pdf or jpg format) of the following documents:

19.3.1. All the Bid Qualification Documents (For Open tenders)

In case the no. of pages to be uploaded are more, then the same can also be zipped and

19.3.2. Price bid:

Online fill in the quotes in the price bid form. Price Bids have to be submitted online.

Bidders should NOT mention any price anywhere else in the bidding forms.

20. Incomplete bids are liable to be rejected. No further correspondence/enquiries raised on this issue by the

bidder shall be entertained. Any terms and conditions stated by the Bidder in his bid will not be binding on

the Corporation.

21. Unsolicited / conditional discounts if offered by any party will not be considered and offers of parties

offering such unsolicited discounts are liable to be rejected.

22. ACCEPTANCE/EVALUATION OF BIDS BY THE CORPORATION:

22.1. BID QUALIFICATION & TECHNO-COMMERCIAL BID

Based on the information and documents submitted, only parties meeting the Bid Qualification

Criteria will qualify for the techno commercial evaluation. Price bid of only those bidders shall

be opened who qualify in the Techno-commercial bid. The schedule for opening the price bid

shall be advised separately.

22.2. PRICE BID

22.2.1. Through this tender, BPCL seeks to surface the lowest price supplier (OR AS

MENTIONED IN THE EVALUATION METHODOLOGY)

22.2.2. In case of tender on the basis of % bidding on the published rates, bidder can quote

either an overall increase or a discount (in percentage) on the published rates and this

increase/discount will be applicable to all the items uniformly for the Price Bid. Bidder

shall be allowed to quote the percentage up to a maximum of 2 decimal places.

In case of tender on GeM portal bidders have to quote rates inclusive of GST as

per the terms and conditions of GeM portal.

Note: In case of multiple L1’s, reverse auction of the L1 bidders will be conducted to select

the successful bidder.

For Service tenders floated in GeM portal, “Run L1”, functionality shall be used to

select the successful bidder.

23. IN TENDERS WHERE GST RATE IS QUOTED BY THE BIDDER:

GST, as quoted by the bidder, shall be deemed as final and binding for the purpose of bid evaluation

(applicable for tenders where bidder quotes the GST rates). In case a bidder enters “zero” GST or

an erroneous GST, the bid evaluation for finalizing the L1 bidder will be done considering the

quoted GST rate. No request for change in GST will be entertained after submission of bids.

In cases where the bidder quotes a wrong GST rate, for releasing the final order, the following

methodology will be followed:

23.1. In case the actual GST rate applicable is lower than the quoted GST rate, the actual

GST rate will be added to the quoted basic rates. The final cash outflow will reduce to

the extent of the revised GST.

23.2. In case the actual GST rate applicable for the state is more than the quoted GST rate, the

basic rates quoted will be reduced proportionately, keeping the final cash outflow the

same as the overall quoted amount.

The Corporation reserves the right to reject any and /or every tender without assigning any reason

whatsoever and/or place order on one or more bidders and/ or carry out negotiations with bidder in

the manner considered appropriate by the Corporation.

24. Public Procurement (Preference to Make in India)-Applicable for all the tenders of estimated

value of above Rs. 1.0 Crore.

Public Procurement (Preference to Make in India) order, 2017 issued by DPIIT and as amended

time to time will be applicable, bidder to provide necessary declarations accordingly.

The formats of undertakings are attached as Annexures. Bidders shall submit the required

undertaking as specified in the tender bidding forms.

BPCL reserves the right to seek any other documents (like break up of value and percentage of

the local content etc.) from bidder to establish/verify his claim of local content during the Tender

Evaluation process.

25. NEW STATUTORY LEVIES:

The taxes, duties, rates, and Cess quoted shall be final. New tax, if any, introduced later shall

be on BPCL account from the date of bid submission (or extended date, if any) up to contract

period. During contractual period, any variation in existing taxes, duties, rates and cess shall be

borne by BPCL. Any upward statutory variation in taxes, duties rates and cess (including any

new tax) beyond contractual completion date shall be borne by the bidder. However, in case of

downward variation, the same shall be passed on to BPCL.

26. GST details:

Type of GST namely IGST/CGST-SGST will be determined based upon the billing address

provided by the bidder in the tender & the state in which works are being executed.

Bidders are requested to enter SAC codes (Service Accounting Codes) / HSN codes as

Applicable in the relevant column of the price bid.

For GeM Tender bidder to provide SAC codes (Service Accounting Codes) / HSN codes as

Applicable for respective items in Technical Bid.

27. Bidders may have to attend the concerned office of the Corporation for clarifications and/or pre-bid

meeting and/or negotiations/clarifications if required at their own cost, in respect of their bids without

any commitment from the Corporation.

28. It shall be understood that every endeavor has been made to avoid errors which can materially affect the

basis of the tender and the successful bidder shall take upon himself and provide for risk of any error

which may subsequently be discovered and shall make no subsequent claim on account thereof.

29. List of abbreviations used :

29.1. The terms “BPC”, “BPCL”, The Corporation, the Company and Owner in the appropriate

context means Bharat Petroleum Corporation Limited, the Company registered under

Companies Act 1956 and includes its successors and assignees.

29.2. The term “LOA” in the appropriate context means Letter of Acceptance

29.3. The term “PO” in the appropriate context means Purchase Order

30. DECLARATIONS/ UNDERTAKINGS BY BIDDERS:

Bidders have to mandatorily submit the following declarations/undertakings as per the formats provided:

30.1. DECLARATIONS ON HOLIDAY LISTING & LIQUIDATION: Bidder shall submit the

declarations that:

 Bidder is not under liquidation, court receivership or similar proceeding.

 Bidder is currently not serving any Holiday Listing orders issued by BPCL or MOPNG debarring

them from carrying on business dealing with BPCL/ MOPNG or convicted of an offence –

Under the Prevention of Corruption Act, 1988: or

The Indian Penal Code or any other law for the time being in force, for causing any loss of

life or property or causing a threat to public health as part of execution of a public

procurement contract.

30.2. DECLARATION FOR SUBMISSION OF TPIA DOCS

30.3. DECLARATION ON CONFLICT OF INTEREST

30.4. COMPLIANCE OF RESTRICTIONS FOR COUNTRIES WHICH SHARE LAND BORDER

Bidders have to submit an undertaking with respect to Compliance of Restrictions for Countries which share

land border with India {Restrictions under Rule 144(xi) of the General Financial Rules, 2017–Reference

OM no. 6/18/2019 – PPD dt. 23.07.2020 (read along with any subsequent clarifications/amendments

thereof) issued by Ministry of Finance, Public Procurement Division (https://doe.gov.in/procurement-

policy-divisions)}.

30.5. DECLARATION ON ACCEPTANCE OF TERMS & CONDITIONS SOCIAL MEDIA POLICY

Terms & Conditions under Social Media Policy of BPCL for business partners are to provide clear

guidance on acceptable standards of conduct and practices to be followed by the

Business Partners of Bharat Petroleum Corporation Limited, in the usage of social media tools during

and post their association with the Corporation. These terms and conditions are intended to protect

and safeguard inter alia the interests and reputation of the Corporation, in the access, use of or

participation on Social Media platforms by such constituents. Successful bidder/bidders shall have to

essentially submit following documents for further evaluation in the tender:

“Social Media T&Cs” document along with the bid documents, duly signed & stamped/ digitally

signed by the same signatory who is authorized to sign the bid documents. All the pages of the

“Social Media T&Cs” shall be duly signed. Bidder’s failure to return the “Social Media T&Cs”

duly signed along with the bid documents shall result in the bid not being considered for further

30.6. DECLARATION FOR PUBLIC PROCUREMENT POLICY-MAKE IN INDIA (PPP-MII):

Applicable for tenders above 1 Cr. Bidder should be Class I OR Class II local supplier as per PPP-

MII policy. For tenders above Rs.10 Crore PPP-MII declaration from bidder giving the percentage

(%) of Local Content along with certificate from the statutory auditor or cost auditor of the

organization (in case of companies) or from a practicing cost accountant or practicing chartered

accountant (in respect of other than companies) confirming the minimum local content

31. STARTUPS MEDIUM ENTERPRISES:

In case a Startup is interested in supplying the tendered item, but does not meet the Pre-

Qualification Criteria (PQC)/ Proven Track Record (PTR) of Prior Turnover norm as indicated in

the tender document, i.e., in this case the Bid Qualification Criteria (BQC) mentioned above, the

Startup is requested to write a detailed proposal separately and not

against the present tender requirement, to the tender issuing authority about its product. Such

proposals should be accompanied by relevant documents in support of Start-ups as under:

31.1. Certificate of Recognition issued by Department of Industrial Policy and Promotion

(DIPP), Ministry of Commerce and Industry, GOI.

31.2. Certificate of Incorporation/Registration.

31.3. Audited P&L statement of all the Financial Years since incorporation. In case where

balance sheet has not been prepared, bidder shall submit a certificate in original from its

CEO/CFO stating the turnover of the bidding entity separately for each Financial Year

since incorporation along with a declaration stating the reason for not furnishing the

audited P&L Statement. The certificate shall be endorsed by a Chartered

Accountant/Statutory Auditor.

31.4. Such proposal will be examined by the tender issuing authority who may consider inviting

a detailed offer from the Startup with the intent to place a trial order or test order provided

the Startup meets the Quality and Technical Specifications.

31.5. In case the Startup is successful in the trial order, it will be considered for PQC exemption/

relaxation (as the case may be) for the next tender for such item till the time the entity

remains a Startup.

31.6. Startups are exempted from submission of EMD.

32. SUBMISSION OF BANK GUARANTEE

Bank Guarantee submitted by the vendors either for EMD/ Security Deposit or for

Performance Guarantee shall be from any bank as detailed below:

SN Particular B G Value Stipulations

1 Criteria for Up to Rs. 1 crore Bank Guarantee from any scheduled bank (including

acceptance of BG nationalized banks, other scheduled commercial banks,

scheduled cooperative banks, and scheduled regional

rural banks) as appearing in the second schedule to the

RBI act 1934 shall be acceptable.

2 Criteria for More than 1 crore Bank Guarantees which are issued by Banks having long

acceptance of BG term issuer rating of ‘A2’ from Moody`s or equivalent

from Fitch and S&P in case of the foreign bank and long

term issuer rating of at least ‘AA’ from CRISIL or

equivalent from CARE, ICRA and India Ratings in case

of Indian Banks, shall be acceptable. In case rating for a

bank is available from more than one rating agency, the

lowest of such rating shall be considered.

3 Replacement of BG In case rating falls below stipulated level or that bank

is under moratorium by RBI, all BGs issued by such

bank must be replaced.

33. PLANNING AND DESIGNING IN PURVIEW OF VULNERABILITY ATLAS OF INDIA

Vulnerability Atlas of India (VAI) is a comprehensive document which provides existing hazard

scenario for the entire country and presents the digitized State/UT - wise hazard, maps with respect to

earthquakes, winds and floods for district-wise identification of vulnerable areas. It also includes

additional digitized maps for thunderstorms cyclones and landslides. The main purpose of this Atlas

is its use for disaster preparedness and mitigation at policy planning and project formulation

This Atlas is one of its kind single point source for the various stakeholders including policy makers,

administrators, municipal commissioners, urban managers, engineers, architects, planners, public etc.

to ascertain proneness of any city/location/site to multi-hazard which includes earthquakes, winds,

floods thunderstorms, cyclones and landslides. While project formulation, approvals and

implementation of various urban housing, buildings and infrastructures schemes, this Atlas provides

necessary information for risk analysis and hazard assessment.

The Vulnerability Atlas of India has been prepared by Building Materials and Technology Promotion

Council under Ministry of Housing and Urban Affairs, Government of India and available at their

website www.bmtpc.org.

It is mandatory for the bidders to refer Vulnerability Atlas of India for multi-hazard risk assessment and

include the relevant hazard proneness specific to project location while planning and designing the

project in terms of:

i. Seismic zone (II to V) for earthquakes,

ii. Wind velocity(Basic Wind Velocity: 55, 50, 47, 44, 39 & 33 m/s)

iii. Area liable to floods and Probable max. surge height

iv. Thunderstorms history

v. Number of cyclonic storms/ severe cyclonic storms and max sustained wind specific to

vi. Landslides incidences with Annual rainfall normal

vii. District wise Probable Max. Precipitation

34. CLAUSE ON CONFLICT OF INTEREST:

The definition of bidder is the entity which has a unique PAN (Permanent Account

Number). A Bidder shall submit only one bid in a particular bidding process.

In case of a holding company having more than one independent manufacturing units or more than

one unit having common business ownership / management, only single bid shall be submitted by the

Similar restrictions shall apply to closely related sister companies. Bidder’s sister/ Associated/

Allied concern(s) participating or applying against the same tender, shall lead to disqualification of

Sister/ Associated/ Allied concern means a company, society, partnership firm or proprietorship firm

having one or more common persons as Director/ Partner/ Member/ Owner.

A Bidder who submits more than one bid will cause all the proposals submitted in the particular

tender to be disqualified.

In relation to the above, a person will include firm(s) of Proprietorship / Partnership Firm / Limited

Liability Partnership / Private Limited / Limited company / Society registered under Society’s Act /

Statutory Bodies / any other legal entity, as the case maybe, & will be deemed to have submitted

multiple bids in a particular bid if a person bids in any of the two formats given below:

 individual or proprietorship format and/or

 a partnership or association of persons format and/or

 a company format. Whereby,

o A company shall for this purpose include any artificial person whether constituted

under the Indian laws or of any other country.

1.1. A person shall be deemed to have bid in a partnership format or in association of persons

format if he is a partner of the firm which has submitted the bid or is a member of any

association of persons which has submitted a bid.

1.2. A person shall be deemed to have bid in a company format if the person holds:

1.2.1. more than 10% (ten percent) of the voting share capital of the company which has

submitted a bid, or

1.2.2. is a director and / or Key Managerial Personnel of the company which has submitted a

1.2.3. holds more than 10% (ten percent) of voting share capital in and/or is a director and / or

Key Managerial Personnel of a holding company of that company which has submitted

By making a bid pursuant to the Tender Documents, the bidder / tenderer shall be deemed to have declared

that the bidder / tenderer has not made any other bid or multiple bids as understood or deemed in terms of

All the bids of a bidder who has submitted multiple bids, as per the clause, shall be rejected and Bid

Security for all such bids shall be forfeited.

In addition to the above, bidders found to be in contravention to the said clause will be liable for

administrative actions.

35. REPEAT ORDER:

A repeat order for the entire quantity awarded to a bidder/bidders against this tender could be

placed by BPCL if the need arises, subject to concurrence by the bidder/bidders who was/were

awarded the quantity/quantities against this tender. Such a repeat order, if required will be

placed on the same rate and terms and conditions of this tender within 12 months of placement

of original order.

CERTIFICATE CONFIRMING ELIGIBILTY FOR BENEFITS OF PUBLIC

PROCUREMENT POLICY

This is to confirm that we have verified the investment limits and other details of Unit

pertaining to M/s and certify that they satisfy the eligibility criteria as per MSMED Act,

and other notifications/circulars/amendments issued from time to time in this regard. Accordingly, M/s

is a Micro/Small enterprise under the said Act and are eligible to claim the

benefits of public procurement policy for the tender mentioned above.

In case applicable:

Based on our verification of share holding pattern and other details, it is certified that M/s.

meets the eligibility criteria under SC/ST provision of Public Procurement Policy Order 2012 and other

notifications/circulars issued from time to time in this regard and are hence eligible to claim benefits

pertaining to SC/ST under the act.

In case applicable:

Based on our verification of share holding pattern and other details, it is certified that M/s

meets the eligibility criteria under Women Entrepreneur provision of Public Procurement Policy Order

and other notifications/circulars issued from time to time in this regard and are hence eligible to claim benefits

pertaining to Women Entrepreneur under the Act.

Name of CA Firm: [Signature of Authorized Signatory]

Date: Designation:

Seal: Membership

ANNEXURE B1- DECLARATION BY TPIA CONFIRMING SUBMISSION OF CERTIFIED BQC

To: M/s. BHARAT PETROLEUM CORPORATION

LIMITED CPO (MARKETING), SEWREE, MUMBAI-

TENDER ID. / CRFQ NO. : ………………

This is to certify that [Enter (TPIA) Name] has been duly appointed as the Third-Party Independent Agency

(TPIA) by [Enter Bidder Name] for the purpose of verifying the originality and authenticity of documents

submitted by bidders participating in the procurement process of the subject tender invited by BPCL.

We hereby declare that we have meticulously examined the original documents presented by [Enter Bidder

Name], for the purpose of bid submission in the subject tender and subsequently inserted the "Verified from

Originals" stamp on the document.

The documents verified include, but are not limited to, the following:

[List of Documents Verified 1]

[List of Documents Verified 2]

Based on our comprehensive examination, we hereby confirm that the documents provided by [Enter Bidder

Name] are found to be true and genuine, valid, and in accordance with the requirements stipulated in the tender

Furthermore, we affirm that no alterations, modifications, or discrepancies have been observed in the presented

documents during our verification process.

This declaration is made to the best of our knowledge and professional expertise.

For verification of the genuineness/originality of this document, you may contact us as per the details mentioned

Yours sincerely,

[Seal/Stamp of Third-Party Independent Agency (TPIA)

[Name of Authorized Representative of TPIA] [Designation/Position]

[Name of the Third-Party Independent Agency]

[Accreditation Number as per NABOB, Type and Validity]

[Contact Information: Phone Number, Mobile Number and Email Address, etc.]

Note: This format is a general template and can be modified as per specific requirements and regulations of the

organization/institution.]

ANNEXURE B2: AFIDAVIT CONFIRMING SUBMISSION OF TPIA CERTIFIED BQC

To: M/s BHARAT PETROLEUM CORPORATION LIMITED

CPO (MARKETING), SEWREE, MUMBAI-400015

TENDER ID. / CRFQ NO. : ………………

We, M/s ..................................................................... hereby declare that all documents submitted

by us towards Technical and Financial Bid Qualification and other BQC related documents are true and

In case we become the Li bidder in the tender, we hereby confirm that we will get the technical and financial

documents and other BQC related documents submitted verified with originals by TPIA agency as

specified in the tender. We shall also arrange to submit the scanned copy of the TPIA verified BQC

documents to BPCL.

[Signature of Authorized Signatory]

Name: Designation: Seal:

UNDERTAKING BY BIDDER TOWARDS MANDATORY MINIMUM LC

(IN CASE SEEKING BENEFIT OF PPP-MAKE IN INDIA)

(Self – Declaration – Applicable for tender value of Rs.1 Crore and above)

M/s BHARAT PETROLEUM CORPORATION LIMITED, SUBJECT:

We, M/s (Name of Bidder) have submitted bid against aforesaid tender.

We have read and understood the Purchase Preference to Make In India Order/Policy

attached with the tender document. Accordingly, we hereby confirm that our local content

percentagefor the tendered item is %.

We further confirm that in case we fail to meet the above mentioned local content, BPCL

will take action as per provisions of tender document/ PPP-MII Order/Policy.

[Signature of Authorized Signatory of Bidder having

power of attorney]

Designation: Seal:

UNDERTAKING BY BIDDER TOWARDS MANDATORY MINIMUM LC

(IN CASE SEEKING BENEFIT OF PPP-MAKE IN INDIA)

(Self – Declaration – Applicable for tender value of Rs.10 Crore and above)

M/s BHARAT PETROLEUM CORPORATION LIMITED

We, M/s (Name of Bidder) have submitted bid against aforesaid tender.

We have read and understood the Purchase Preference to Make In India Order/policy

attached with the tender document. Accordingly, we hereby confirm that our local

content percentage for the tendered item is

……………………%. The certificate from Statutory Auditor or Cost Auditor of the

Company (in the case of companies) or from a Practising Cost Acountant or Practicing

Chartered Accountant (in respect of suppliers other than company)in this regard has been

submitted in technical bid. (Applicable in case of tenders for value greater than Rs. 10 Crs.)

We further confirm that in case we fail to meet the minimum local content, BPCL will take

action as per provision of tender document/ PPP-MII Order/Policy..

[Signature of Authorized Signatory of Bidder having

power of attorney]

Designation: Seal:

CERTIFICATE BY CHARTERED ACCOUNTANT OF BIDDER TOWARDS

MANDATORY MINIMUM LC

(IN CASE BIDDER SEEKING BENEFIT OF PPP-MAKE IN INDIA)

(Applicable for other than company for tender value of Rs.10 Crore and above)

M/s BHARAT PETROLEUM CORPORATION LIMITED SUBJECT:

the bidder) and certify that the local content percentage for the tendered item mentioned

by M/s. ……………………………………(Name of the

Name of CA Firm:

[Signature of Authorized Signatory] Name:

Designation: Seal:

CERTIFICATE BY STATUTORY AUDITORS OF BIDDER TOWARDS

MANDATORY MINIMUM LC

(IN CASE BIDDER SEEKING BENEFIT OF PPP-MAKE IN INDIA)

(Applicable for company for tender value of Rs.10 Crore and above)

M/s BHARAT PETROLEUM CORPORATION LIMITED

the bidder) and certify that the local content percentage for the tendered item mentioned

by M/s. ……………………………………(Name of the bidder) is

Name of Audit Firm:

[Signature of Authorized Signatory] Name:

Designation: Seal: Membership no. UDIN no.

ANNEXURE-II-General Instructions to vendors for e-tendering

1. Interested parties may download the tender from BPCL website

(http://www.bharatpetroleum.in) or the CPP portal (http://eprocure.gov.in) or from

the e-tendering website (https://bpcltenders.eproc.in) and participate in the tender as

per the instructions given therein, on or before the due date of the tender. The tender

available on the BPCL website and the CPP portal can be downloaded for reading

purpose only. For participation in the tender, please fill up the tender online on the e-

tender system available on https://bpcltenders.eproc.in.

2. For registration on the e-tender site https://bpcltenders.eproc.in, one can be guided by

the “Bidder Manual” available under the download section of the homepage of the

website. As the first step, bidder shall have to click the “Register” link and fill in the

requisite information in the “Bidder Registration Form”. Kindly remember your email

id (which will also act as the login ID) and the password entered therein. Once you

complete this process correctly, you shall get a system generated mail. Thereafter,

login in to the portal using your credentials. When you log in for the first time, system

will ask you to add your Digital Signature. Once you have added the Digital Signature,

please inform the vendor administrator Email Ids given below for approval. Once

approved, bidders can login into the system as and when required.

3. As a pre-requisite for participation in the tender, vendors are required to obtain a valid

Digital Certificate of Class III and above (having both signing and encryption

certificates) as per Indian IT Act from the licensed Certifying Authorities operating

under the Root Certifying Authority of India (RCIA), Controller of Certifying

Authorities (CCA). The cost of obtaining the digital certificate shall be borne by the

4. Corrigendum/amendment, if any, shall be notified on the site

https://bpcltenders.eproc.in. In case any corrigendum/amendment is issued after the

submission of the bid, then such vendors who have submitted their bids, shall be

intimated about the corrigendum/amendment by a system generated email. It shall be

assumed that the information contained therein has been taken into account by the

vendor. They have the choice of making changes in their bid before the due date and

5. In case of any corrigendum/addendum issued due to which change in price bid form

exists, then in such cases the already submitted bid (before the corrigendum) shall be

automatically withdrawn and bidder shall be informed about such change through

system generated notification. It is the responsibility of the bidder to resubmit his bid

in such cases and no further claims shall be entertained on this account.

6. Vendors are required to complete the entire process online by clicking on FINAL

SUBMISSION & RECEIVING CONFIRMATION OF FINAL SUBMISSION ON

SCREEN on or before the due date/time of closing of the tender:

7. Directions for submitting online offers, electronically, against e-procurement tenders

directly through internet:

(i) Vendors are advised to log on to the website (https://bpcltenders.eproc.in) and arrange

to register themselves at the earliest.

(ii) The system time (IST) that will be displayed on e-Procurement web page shall be the

time considered for determining the expiry of due date and time of the tender and no

other time shall be taken into cognizance.

(iii) Vendors are advised in their own interest to ensure that their bids are submitted in e-

Procurement system well before the closing date and time of bid.

(iv) If the vendor intends to change/revise the bid already submitted, they shall have to

withdraw their bid already submitted, change / revise the bid and submit once again.

However, if the vendor is not able to complete the submission of the changed/revised

bid within due date & time, the system would consider it as no bid has been received

from the vendor against the tender and consequently the vendor will be out of

contention. The process of change / revise may do so any number of times till the due

date and time of submission deadline. However, no bid can be modified after the

deadline for submission of bids.

(v) Once the entire process of submission of online bid is complete, they will get an auto

mail from the system stating you have successfully submitted your bid in the following

tender with tender details.

(vi) Bids / Offers shall not be permitted in e-procurement system after the due date / time

of tender. Hence, no bid can be submitted after the due date and time of submission

(vii) No manual bids/offers along with electronic bids/offers shall be permitted.

8. For tenders whose estimated procurement value is more than Rs. 10 lakhs, vendors

can see the rates quoted by all the participating bidders once the price bids are opened.

For this purpose, vendors shall have to log in to the portal under their user ID and

password, click on the “dash board” link against that tender and choose the “Results”

9. No responsibility will be taken by BPCL and/or the e-procurement service provider for

any delay due to connectivity and availability of website. They shall not have any

liability to vendors for any interruption or delay in access to the site irrespective of the

cause. It is advisable that vendors who are not well conversant with e-tendering

procedures, start filling up the tenders much before the due date /time so that there is

sufficient time available with him/her to acquaint with all the steps and seek help if

they so require. Even for those who are conversant with this type of e- tendering, it is

suggested to complete all the activities ahead of time. It should be noted that the

individual bid becomes viewable only after the opening of the bid on/after the due date

and time. Please be reassured that your bid will be viewable only to you and nobody

else till the due date/ time of the tender opening. The non-availability of viewing

before due date and time is true for e-tendering service provider as well as BPCL

10. BPCL and/or the e-procurement service provider shall not be responsible for any

direct or indirect loss or damages and or consequential damages, arising out of the

bidding process including but not limited to systems problems, inability to use the

system, loss of electronic information etc.

In case of any clarification pertaining to e-procurement process, the vendor

may contact the following agencies / personnel:

1. For system related issues:

M/s. C1 India Help-Desk contact details :

[email protected]

ANNEXURE-III: INTEGRITY PACT

INTEGRITY PACT PROGRAM (IP): Integrity Pact (IP) is a pact between BPCL (as

a purchaser) on one hand and the prospective bidder on the other hand stating that

the two parties shall make certain commitments to each other in regard to ensuring

transparency and fair dealings in this purchasing activity of the corporation.

Bidders shall have to essentially sign this pact, for participating in this tender, as per

the pro-forma given in C1 India portal. The salient features of this program are:

I. Proforma of Integrity Pact shall be returned by the bidder/s along with the

bid documents, duly signed by the same signatory who is authorized to sign

the bid documents. All the pages of the Integrity Pact shall be duly signed.

Bidder’s failure to return the IP Document duly signed along with the bid

documents shall result in the bid not being considered for further evaluation.

II. If the bidder has been disqualified from the tender process prior to the award

of the contract in accordance with the provisions of the Integrity Pact, BPCL

shall be entitled to demand and recover from the bidder Liquidated damages

amount by forfeiting the EMD/Bid security as per provisions of the Integrity

III. If the contract has been terminated according to the provisions of the Integrity

Pact, or if BPCL is entitled to terminate the contract according to the

provisions of the Integrity Pact, BPCL shall be entitled to demand and recover

from the contractor, Liquidated Damages amount by forfeiting the Security

Deposit/ Performance Bank Guarantee/ Supply and Performance Guarantee

as per provisions of the Integrity Pact.

IV. Bidders may seek clarifications/details regarding this tender from the

following Procuring officer whose name/ address/ contact numbers are as

V. Bidders may raise grievances with respect to the tender, if any, with the

nominated Independent External Monitor whose name/ address/ contact

numbers are as given below:

Shri Pradeep Kumar Shri. Dr. Atanu Purkayastha

[email protected] [email protected]

JOB/TECHNICAL SPECIFICATIONS

1) Technical specification of the product/additive shall be as per the additive specifications

approved by R&D. No deviation in approved technical specification will be allowed.

2) The validity of the contract may be extended by a further period of up to six months on a mutual

agreement basis, for upliftment of the unutilized values in the contract, at the same rate, terms and

3) All Vendors’ must identify their coded additive/s that has been approved and have to quote

the best price for supply of the tendered additive in MS drums and the MS Drum to Bulk

differential shall be considered as Rs 9/kg. An offer pertaining to an item not approved for the

vendor shall not be considered for evaluation.

4) Other conditions for Supply,

a) Price to be quoted for supply of the additive in MS Drums only

b) MS Drum to Bulk differential shall be considered as Rs 9/kg.

c) Freight charges quoted for drum supply shall be considered the same as for Bulk supply also.

This term shall be applicable to all the vendors.

d) BPCL may place contract for either of the two-supply mode viz. Bulk supply or

Drum/packed supply (for Indigenous/local supply material), as per our actual

requirement at the individual lube plant.

e) Wherever the supply is in packed drums/barrels, the drums/barrels are not returnable.

5) PERIOD OF THE RATE-CONTRACT:

BPCL shall place annual rate contract (ARC) valid for one year, from the date of RC/

LOA/Award of Contract. Monthly call offs would be placed by individual location/ LOBP for

required quantity as and when required during the validity of ARC.

6) VALIDITY OF THE OFFER:

Your offer should remain valid for our acceptance, for 120 days from the due date of the

(a) For all the items offered, please indicate your best delivery schedule. Call off would be

placed on any day during the contract validity period. The delivery period quoted must be

realistic and specific.

(b) BPCL/ Respective Indenting Location/ Lube Plant shall issue monthly/ fortnightly Call-

ups in the form of Firm Requirement through e-mail/ Purchase Order, indicating schedule

of requirement/ staggered dates for requirement of particular quantities of the material/s at

a particular receiving location/s.

(c) Call-ups shall be issued considering the actual requirements, which may vary from month

(d) The vendor shall have to supply required quantity of Materials against call ups.

(e) The Materials are to be supplied to our Locations on F.O.R., Door Delivery Basis. Goods

should be delivered, securely packed and in good order and condition, at the place of

delivery. Transportation of the material shall be arranged by the vendor at his cost. Vendor

shall also directly pay the applicable Tax (if any) on Transportation of goods/ materials to

BPCL Locations, to the respective authorities (Government levies, taxes; etc.). Delivery

Charges will be firm for entire contract period.

8) PLACE OF DELIVERY: Material shall have to be door-delivered to one of the following

locations, as directed:

WADILUBE BUDGE-BUDGE RASAYANI

Wadilube Installation, Lube oil Plant Rasayani

Budge-Budge Lube Plant

Mallet Road, Sawala Apta Road, Taluka

Dist. 24-Parganas,

Wadibunder, Panvel

Budge-Budge - 743

Mumbai – 400 009, Raigad-410207,

9) Award Criteria: The Additive requirement given in the tender is the consolidated

quantities for various finished grades of lube oil. Tender will be evaluated and L1

bidders will be finalized based on lowest net treat cost (formulation cost/ NTC) for

each finished grades of lube oil at each Lube Oil Blending Plant (LOBP). Hence,

Quantity awarded to each L1 bidder may be part or full of total tendered quantity of

additive for the following additive:

Sr.No Additive Name

3 MAK OILAD 546F00

4 MAK OILAD 545E01

5 MAK OILAD 559I02

7 MAK OILAD 479H01

9 MAK OILAD 572B01

10 MAK OILAD 421A02

11 MAK OILAD 428H03

12 MAK OILAD 428H04

13 MAK OILAD 426F01

14 MAK OILAD 472B02

15 MAK OILAD 479H02

10) PAYMENT TERMS:

a) Payment shall be made within 30 days from the date of receipt and acceptance of

material at site. Payment will be made by NEFT mode. Then invoice along with all

supporting documents shall be submitted to BPEC, Kharghar.

11) For Each Additives offered, pls provide the below details in techno commercial form.

a) Type of Chemical viz. Hazardous or Non Hazardous.

b) HSN CLASSIFICATION:

c) Please provide HSN (Harmonized System Number)

for the material offered.

12) Other terms:

a) Vendor shall furnish test reports of every batch of the supply made to BPCL. Delivery

challan should be accompanied with MSDS and the test reports of the same batch when

the product was supplied. The batch number must be mentioned on the delivery challan.

b) In the event the material delivered against the tender is found not in accordance with the

product specifications, during its receipt at the blending plant or anytime within the shelf-

life period of the product, a joint testing will be carried out. BPCL may send samples of

products supplied by you to independent laboratories and /or BPCL Lab at Mumbai for

testing at our sole discretion. The entire cost incurred in this connection shall be borne by

the vendor. If it is still found to be off spec, the entire quantity will be rejected, and the

vendor will be responsible for replacement of the rejected material free of cost and/or

reimbursing BPCL for resultant loss on that account. If the replacement is not done

within 15 days, the cost of the product including all taxes, incidental expenses incurred

by BPCL (additional cost to BPCL) etc. shall be recovered by raising the debit note in

your account. In such case, BPCL may also evoke Risk Purchase Clause as mentioned

under General purchase conditions given in this tender document

c) In case of any quality-related issues stated above and or product sample failure during

receipt at the blending plant or anytime within the shelf-life period of the product, the

following actions will be taken:

d) The entire batch or leftover unused quantity, as applicable shall be recalled from the plant

at the cost of vendor.

e) Meantime, BPCL may suspend procurement of products under scope of contract, from

f) Expenses towards transportation cost and any other incidental expenses for recalling such

batch /es from the Plant shall be entirely borne by the vendor.

g) Meantime, BPCL may procure the product from an alternate supplier and differential

additional cost of procurement, if any, shall be borne by the vendor.

h) In case of a second instance of sample failure, BPCL may suspend the vendor for

supplies of product till such time vendor has taken corrective action to the satisfaction of

BPCL and is able to supply the product as per BPCL standard.

i) During such suspension period, BPCL reserves the right to procure the product from

alternate sources at the risk and cost of the vendor

j) In case of repeated failure of such nature, BPCL may take action as deemed fit including

termination of contract, Holiday listing, etc.

k) The vendor shall be obliged to uplift the rejected material from BPCL’s premises at his

own cost within 15 days of such notification to bidder in writing failing which BPCL will

be free to dispose-off such material as it deems fit without any obligation whatsoever to

l) BPCL reserves the right to accept part/full quantity offered. BPCL also reserves the right

to cancel this tender without assigning any reason

TERMS AND CONDITIONS FOR THE ACCEPTABLE USE OF SOCIAL MEDIA BY

BUSINESS PARTNERS

a) Social media has become part of everyday life and a means of communication and sharing

information with others. Every organization recognizes the benefits that social media tools

can provide, and also reckons the challenges it brings.

b) These terms and conditions (“Social Media T&Cs”) seek to provide clear guidance on

acceptable standards of conduct and practices to be followed by the Business Partners (as

defined below) of Bharat Petroleum Corporation Limited (“Corporation”), in the usage of

social media tools during and post their association with the Corporation. These terms and

conditions are intended to protect and safeguard inter alia the interests and reputation of

the Corporation, in the access, use of or participation on Social Media (as defined below)

platforms by such constituents.

c) It is important to maintain the highest degree of professional standard that is associated

with the Corporation’s name, brand and reputation. Constituents must constantly be aware

of the risk of damaging the Corporation’s name or reputation in public forums. These terms

and conditions should be adhered to by each constituent at all times and should be read

harmoniously and in conjunction with the terms of their engagement with the Corporation,

as well as other applicable policies and directions issued by Corporation, from time to time,

including the Relevant Documents (as defined below).

2. SOCIAL MEDIA

Social Media includes any web or mobile based platform that enables an individual or agency to

communicate interactively and enables exchange of user generated content. The term “Social

Media” describes internet-based technologies and practices that people use to share opinions,

insights, experiences and perspectives. It may be internal (housed within the Constituent’s

technology infrastructure and open for use only by the Constituents) or public (widely available to

the population of internet users).

These terms and conditions are applicable equally to a wide range of websites and mobile phone /

tablet applications, including the following:

(a) Social Networking sites, for example - Facebook, Twitter, and LinkedIn.

(b) Media Sharing sites, for example - Instagram, Snapchat, YouTube

(c) Discussion forums, for example - Reddit, Quora, Digg, Glassdoor

(d) Content Curation network, for example - Pinterest, Flipboard

(e) Blogging and Publishing sites, for example - WordPress, Tumblr, Medium including blogs

(f) Interest-based network, for example - Goodreads, Houzz

(g) Information sharing sites, such as Wikipedia

(h) Opinion sites (e.g. Yahoo! Answers)

(i) Any other social media platform/s

3. SCOPE AND APPLICABILITY

a) 1.These Social Media T&Cs are applicable to all Business Partners (as defined

below), including any prospective partners of the Corporation (the “Constituents”).

b) 2.The Social Media T&Cs provides a framework for the usage of Social Media by

the Constituents and non-conformance with these Social Media T&Cs or any other

applicable policy or directions issued by the Corporation as may be relevant to the

Constituents, may result in penalties ranging from financial to legal liabilities, as

set out under the respective contractual understanding between each Business

Partner and the Corporation.

4. RELEVANT DOCUMENTS

a) These Social Media T&Cs have been formulated in line with the Framework & Guidelines

for Use of Social Media for Government Organizations, issued by the Department of

Electronics and Information Technology, Ministry of Communications & Information

Technology, Government of India.

In addition, these Social Media T&Cs must be read in conjunction with the underlying contract

documents including the following documents (collectively, the “Relevant Documents”), as may

be applicable to each Constituent:

(a) General Conditions of Contract for vendors (relevant clauses are placed at Annexure I);

(b) Transportation Contract Agreement Bulk LPG Transportation Contract By Road (relevant

clauses are placed at Annexure II);

(c) PCVO, Retail and Lubes Transport guidelines.

5. CONTENT GUIDELINES

This section seeks to set out the guidelines for content management as well as administration rights

of all official Business Partner Social Media accounts and ensure accountability of the authorized

representatives of such Business Partner.

The following guidelines on content sharing (“Content Guidelines”) must be followed, in relation

to all content created, posted or shared on Social Media:

(a) All post and other content shared via Social Media shall abide by applicable laws, including

the Information Technology Act, 2000 and rules made thereunder, as amended.

(b)The content posted or shared though official Social Media accounts, shall be relevant, engaging

and in line with the Corporation’s brand and communication strategy, whether in the form of text,

images, gifs, videos, etc.

(c)The Constituents shall be mindful of content and the tone associated with it. A negative tonality,

sarcasm, dry humour, pun, memes, etc. should be avoided to steer clear from any controversy.

(d)The Constituents shall be careful and ensure that any content posted or shared through the

official Social Media accounts does not bring disrepute to the Corporation. Opinion or comments

on political observations, religious beliefs, gender biases, etc. must be avoided while operating

official Social Media accounts. In the use of official Social Media accounts, the Constituents shall

refrain from forwarding or sharing any videos or images or messages, which are considered

inappropriate or any content that is considered offensive, obscene or derogatory in nature.

(e)The Constituents shall be cognizant of concerns regarding confidentiality and disclosure

requirements, and must at all times, adhere to the Relevant Documents as well as these terms and

conditions, to understand what shall be disclosed on a public platform. For instance any

communication marked as “privileged” or “restricted” or “confidential” or “not for circulation”

should not be shared on Social Media. The Constituents are absolutely prohibited from disclosing

commercially sensitive, anticompetitive, private or confidential information. If unsure whether the

information that is proposed to be shared falls within one of these categories, authorised

representatives of the Constituent may discuss with the concerned official as designated by the

(f)The Constituents shall ensure that any references to the Corporation or its employees, or other

customers, partners and vendors do not contravene any non-disclosure agreements. The

Constituents shall avoid disclosure of any information pertaining to any employee / vendor /

customer or individual associated with the Corporation, without their prior consent.

(g)The Constituents shall be vigilant about tagging, mentions and conversations around the

Corporation. If it notices any customer complaint, dealer/ distributor/ vendor grievances, media

story etc., the same may be flagged to the official channels of the Corporation and will be

responded to by authorized personnel within the Corporation.

(h)In the operation of official Social Media accounts, the Constituents shall be cognizant of

maintaining professional etiquette for all interactions and shall not initiate or engage in discussions

which may be characterised as showcasing a personal opinion such as political or religious beliefs.

In addition, official Social Media accounts should not share any content or comment that may be

viewed as colouring the relations between the Corporation and the Government of India or any

Ministry / Department of the Central or State Governments.

(i)The Constituents, particularly in the use of official Social Media accounts, shall only post

original content, which is free of any copyright infringement or plagiarism. To ensure the

reputation and principles of the Corporation are safeguarded, all Constituents must avoid posting

content that violates the law, infringes the intellectual property rights of the Corporation and its

group companies or of any individual or organization. Any inadvertent posts, which violates these

principles, must be removed / deleted immediately upon becoming aware of the implications as

set out in these guidelines.

As responsible business partners of the Corporation, the following points must be strictly observed

and followed by the Constituents:

(j)Text, photos, images, musical work in any form, video clips, movie clips, or any other content

for which the Constituent does not own copyright, must not be used in any form, and in particular

for official purposes to promote any activities related to the Corporation, without obtaining consent

from the copyright owner. If the copyright owner for such work cannot be identified or if the

consent for use of such work is not provided by the copyright owner, the work must not be used

by the Constituent.

(k)Capturing photographs and/or videos of the Corporation’s offices, facilities, and other

establishments (within or outside) or customer sites is strictly prohibited. Any such illegal images

and/or videos of the Corporation’s establishments, offices, facilities and factories or other sites and

whether directly emailing or otherwise circulating such content via Social Media posts on the

Internet, shall attract legal consequences. Official visual materials may be availed from the

Corporation and can be requested through email, to the relevant State / Territory team.

(l)Creation, sharing and/or distribution of videos which make use of unlicensed music is strictly

(m)Unauthorized videos of any events hosted by the Corporation, whether within or outside the

Corporation’s premises that may be captured by Constituents shall not be shared/distributed on

(n)All Constituents must take due care to protect the Corporation’s copyright and intellectual

property within and outside the organization.

(o)The authorised personnel operating official Social Media accounts of respective Business

Partner shall not post unverified news, or news from dubious ‘sources’, that may project the

Corporation in a negative light.

(p)The admins operating official Social Media accounts shall clearly state the source and give due

disclaimers while quoting any third-party content through such Social Media accounts.

(q)Additionally, content on official Business Partner Social Media Accounts shall be limited to the

coverage of activities related to the business only. However, these accounts can re-share / retweet

the posts of Corporation’s official Social Media accounts, subject to the veracity of such accounts.

6. ACCEPTABLE USAGE OF SOCIAL MEDIA BY BUSINESS PARTNERS

The following guidelines are applicable to vendors, suppliers and other contractors of the

Corporation (“Business Partners”), and these are intended to supplement, and do not to replace the

terms and conditions or any other agreement or guidelines (including the applicable provisions set

out under Annexure I or II of these Social Media T&Cs), which are currently in place to regulate

the conduct of such Business Partners:

(a)Business Partners have the discretion to decide whether their Social Media accounts will be

used for personal or professional purposes. However, in any event, whether such Social Media

accounts are used for official purposes or personal purposes, to the extent that they declare their

affiliation with the Corporation in any way, it is deemed that they will abide by these terms and

conditions read with the applicable contractual provisions and the Framework & Guidelines for

Use of Social Media for Government Organizations, issued by the Department of Electronics and

Information Technology, Ministry of Communications & Information Technology, Government

(b)Only official Business Partners accounts are eligible to declare their association with the

Corporation or using any content owned by or belonging to the Corporation, including logo,

product specifications, product pictures, product catalogues, etc. Such accounts may only post

content that are official in nature and reasonably expected to promote the activities specific to its

business. Such official Business Partner Social Media account shall be akin to a professional page

to promote business interactions and shall not post any content which may showcase the account

as expressing opinion on ancillary matters which are not in furtherance of the objective set out

under the Relevant Documents, such as posts related to entertainment industry, or political views

etc. However, such affiliation or use of Corporation’s content, such as logo, product pictures etc.

is only limited to use by official Social Media accounts of such Business Partner, and will not, at

any time, be used by any authorised or other personnel of such Business Partner, in the operation

of a personal Social Media account.

(c)Every Business Partner’s official or personal (individual) Social Media account is prohibited

from posting / circulating any official communication / document or disclosing any business-

related or other confidential information, pertaining to the Corporation, in accordance with the

Relevant Documents.

(d)Each Business Partner Social Media account, particularly those accounts which have been

permitted to acknowledge their association with the Corporation, has an obligation to exercise

caution in the posting or sharing of content on Social Media, and shall undertake adequate

diligence prior to posting any content. In particular, such accounts shall be fully cognizant of

posting or providing traction to any ‘fake news’ and shall refrain from posting or sharing unlawful,

controversial or unverified news, or news from dubious ‘sources’, particularly in relation to the

Corporation and the Central / State Governments.

(e)The Business Partner Social Media account which are maintained for official purposes, shall

refrain from engaging in unlawful or inappropriate posts or sharing any content that may be

defamatory or may have the effect of downplaying the Corporation’s business or competitors. In

addition, such account should also not post or share content using derogatory language or is likely

to demean sentiments of anyone with whom they engage in any public communication using Social

(f)Business Partners using Social Media for official purposes and especially those accounts that

have been approved by the Corporation, shall maintain professional and proper etiquette in online

interaction via Social Media and shall not engage in inappropriate behaviour. Such inappropriate

behaviour includes but may not be limited to posting, sharing or endorsing in any form, any content

which may be considered as:

(i) Divisive, unethical or unlawful at the workplace;

(ii)False, or derogatory, or amounting to bullying, trolling, intimidating, or harassing including

using offensive, defamatory, threatening, discriminating, obscene or insulting language;

(iii)A misrepresentation of the Corporation, such as creating any unofficial groups or networks

(whether intentional or unintentional) using the Corporation’s name, logo, or email address;

(iv)Compromising the confidentiality (of the Constituents and/or the Corporation’s information),

or creating a conflict of interest;

(v)Disclosing commercially sensitive, anticompetitive, or information which is marked as

restricted for internal circulation within the Corporation;

(vi)Misleading and misrepresentative, such as creating or endorsing any video channel / account

representing the Corporation or any specific Business Unit, or otherwise posting or sharing any

content owned by the corporation, unless such content has been posted on verifiable official Social

Media accounts of the Corporation;

(vii)Amounting to pornographic material (that is, writing, pictures, films and video clips of a

sexually explicit nature) or content that could be considered as offensive, obscene or criminal; or

(viii)Creating or likely to create any liability (whether criminal or civil, for the Corporation).

Where evidence of misuse or inappropriate behaviour is brought to the notice of the Corporation,

the Corporation may undertake a more detailed investigation in accordance with its procedures,

which may involve the examination and disclosure of records by those nominated to undertake the

investigation and any witnesses involved in the investigation. If necessary, action may be taken

against such Business Partner under the respective contractual agreement and in case required,

such information may be handed to authorities in connection with the investigation.

(g)Any violation of these Social Media T&Cs shall be treated as violation of General Conditions

of Contract of the Corporation and may invite action by the Corporation as deemed fit, based on

the sole discretion of the Corporation.

(h)The Corporation has a zero-tolerance policy for any complaints that may be brought to its notice

via Business Partner Social Media accounts. In the event the Business Partner or its associates etc.

are dissatisfied with the Corporation, or have any unresolved query or grievance against the

Corporation or any individual who is in the employment or association of the Corporation, the

Business Partner or such person associated with it must reach out to the designated official and

follow the hierarchy established within the Corporation. All such communication must follow the

formal processes that are available as per contractual agreement with the Corporation. In the event

the Business Partner, whether by itself or its employee or associate publishes any such information

on Social Media or discloses details of any complaint or dispute with the Corporation on a public

forum through Social Media, it will be in breach of the terms of these T&Cs and its agreement

with the Corporation, and the Corporation will have the right to pursue such legal remedies as may

be appropriate and available under law.

(i)Upon termination or expiry of the Relevant Document / underlying contractual agreement

between the Corporation and the Business Partner, the Business Partner shall ensure that all

references and posts which disclose any affiliation with the Corporation has been scrubbed from

the Business Partner’s Social Media account and a formal written declaration to this effect must

be provided to the Corporation, within 7 days of such termination or expiry.

7. ENFORCEABILITY AND COMPLIANCE

a) These Social Media T&Cs are construed to be a part of the Relevant Documents and form

an integral part of the contractual understanding between the Corporation and the Business

b) Any violation of the Social Media T&Cs shall be treated as violation of respective

contractual understanding between the Corporation and the Business Partner, and may

invite appropriate action by the Corporation as deemed fit.

c) The Business Partner agrees and understands that all activities of the Business Partner’s

official Social Media Account is subject to monitoring and periodic audits by the

Corporation, if required.

d) The Business Partner will provide its written acknowledgement to these Social Media

T&Cs, in the form set out in Annexure III, failing which the Corporation may take such

action as may be necessary to ensure compliance with these terms and conditions.

e) The concerned official of the Corporation shall be responsible for reviewing the

compliance of these Social Media T&Cs as may be required to ensure that it meets legal

requirements and reflects best practice.

SOCIAL MEDIA POLICY-ANNEXURE I

GENERAL CONDITIONS OF CONTRACT FOR VENDORS

1. Contractor’s Subordinate Staff and Their Conducts:

a) If and whenever any of the Contractor’s or sub-contractor’s agents, sub- agents, assistants

supervisor or other employees shall in the opinion of Engineer- in-Charge be guilty of any

misconduct or be incompetent or insufficiently qualified or negligent in the performance

of their duties or that in the opinion of the owner or Engineer-in-Charge, it is undesirable

for administrative or any other reason for such person or persons to be employed in the

works, the contractor, if so directed by the Engineer-in- Charge, shall at once remove such

person or persons from employment thereon. Any person or persons so removed from the

works shall not again be employed in connection with the works without the written

permission of the Engineer-in-Charge. Any person so removed from the works shall be

immediately replaced at the expense of the contractor by a qualified and competent

substitute. Should the contractor be requested to repatriate any person removed from the

works he shall do so and shall bear all costs in connection herewith.

b) The contractor shall be responsible for the proper behaviour of all the staff, supervisor,

workmen and others and shall exercise a proper degree of control over them and in

particular, and without prejudice to the said generality, the contractor shall be bound to

prohibit and prevent any employees from trespassing or acting in any way detrimental or

prejudicial to the interest of the community or of the properties or occupiers of land and

properties in the neighbourhood and in the event of such employee so trespassing, the

contractor shall be responsible therefore and relieve the Owner of all consequent claims or

actions for damages or injury or any other grounds whatsoever. The decision of the

Engineer-in-Charge upon any matter arising under this clause shall be final. Contractor

shall ensure that none of their employees are ever engaged in any anti-national activities.

a) 44.2 Contractor will not disclose details of the work to any person or persons except those

engaged in its performance, and only to the extent required for the particular portion of the

work being done. Contractor will not give any items concerning details of the work to the

press or a news disseminating agency without prior written approval from Engineer-in-

Charge. Contractor shall not take any pictures on site without written approval of Engineer-

SOCIAL MEDIA DECLARATION-ANNEUXRE III

FORMAT OF ACKNOWLEDGEMENT

[insert details to whom such acknowledgement may be addressed]

[in the case of an individual or sole proprietorship]

____________________, an inhabitant of ___________________and carrying on business

We are [insert names of all partners of firm] carrying on business

under______the____firm____name and_________style________of M/s.

[insert name of Limited Company or a Co-operative Society / Trust Co-operative] incorporated

under the laws of India and having its Registered Office at

I / We have entered into a [insert name of agreement] dated [insert date] (“Agreement”) for the

[insert purpose], with Bharat Petroleum Corporation Limited (“BPCL”).

In furtherance thereof, we have been provided with a copy of the Terms and Conditions for

Acceptable Use of Social Media by Business Partners, issued by the Corporation.

I / We have read and understood BPCL’s Terms and Conditions for Acceptable Use of Social

Media by Business Partners and agree to abide by it.

I / We understand that any violation of the above conditions may result in disciplinary action, or

termination or revocation of the Agreement.

In acknowledgement thereof, please see below our acceptance of the Terms and Conditions for

Acceptable Use of Social Media by Business Partners, issued by the Corporation, duly signed and

acknowledged by [insert name], in the capacity of our authorised representative.

A copy of such authorisation is also attached for your record.

(Signature & seal)

GENERAL PURCHASE CONDITIONS

General purchase conditions have been attached towards the end of this tender document.

PROFORMA OF CERTIFICATE FROM CHARTERED ACCOUNTANT

(ON LETTER HEAD OF CHARTERED ACCOUNTANT)

CERTIFCATE CONFIRMING ELIGIBILTY FOR BENEFITS OF PUBLIC

PROCUREMENT POLICY

This is to confirm that we have verified the investment limits and other details of Unit

________________ pertaining to M/s ______________________________ and certify

that they satisfy the eligibility criteria as per MSMED Act, 2006 and other

notifications/circulars issued from time to time in this regard. Accordingly, M/s

_________________________ is a Micro/Small enterprise under the said Act and are

eligible to claim the benefits of public procurement policy for the tender mentioned above.

In case applicable:

Based on our verification of share holding pattern and other details, it is certified that M/s

__________________ meets the eligibility criteria under SC/ST provision of Public

Procurement Policy Order 2012 and other notifications/circulars issued from time to time

in this regard and are hence eligible to claim benefits pertaining to SC/ST under the act.

In case applicable:

Based on our verification of share holding pattern and other details, it is certified that M/s

_______________________ meets the eligibility criteria under Women Entrepreneur

provision of Public Procurement Policy Order 2012 and other notifications/circulars issued

from time to time in this regard and are hence eligible to claim benefits pertaining to

Women Entrepreneur under the Act.

(Membership No. of CA along with certification / stamp)

FORMAT for Undertaking with respect to acceptance to Social media policy- as

stipulated by Govt. of India (On letter head of the Bidder)

SOCIAL MEDIA DECLARATION

[insert details to whom such acknowledgement may be addressed]

[in the case of an individual or sole proprietorship] I am _______________________ , an

inhabitant of ________________ and carrying on business of ____________________

We are [insert names of all partners of firm] carrying on business at

[insert name of Limited Company or a Co-operative Society / Trust Co-operative]

incorporated under the laws of India and having its Registered Office at

I / We have entered into a [insert name of agreement] dated [insert date] (“Agreement”)

for the [insert purpose], with Bharat Petroleum Corporation Limited (“BPCL”).

In furtherance thereof, we have been provided with a copy of the Terms and Conditions

for Acceptable Use of Social Media by Business Partners, issued by the Corporation.

I / We have read and understood BPCL’s Terms and Conditions for Acceptable Use of

Social Media by Business Partners and agree to abide by it.

I / We understand that any violation of the above conditions may result in disciplinary

action, or termination or revocation of the Agreement.

In acknowledgement thereof, please see below our acceptance of the Terms and

Conditions for Acceptable Use of Social Media by Business Partners, issued by the

Corporation, duly signed and acknowledged by [insert name], in the capacity of our

authorised representative.

A copy of such authorisation is also attached for your record.

(Signature & seal)

FORMAT for Declaration by MSE bidders for supply

Format for Vendors declaration/affidavit in their organization/ company letter head, stating

that, in the event of award of contract, all the ordered supplies shall be made from the unit for

which MSE certificate has been submitted (if applicable)

(On Company Letter Head, to be signed by the duly authorized person)

TENDER NO. : ………………

TITLE OF TENDER:

Bharat Petroleum Corporation Ltd

CPO-M, A-Installation

Sewri Fort Road, Sewri East

Dear Sir/Madam,

I /We……………………………………..from M/s

………………………………………………...hereby declare that, in the event of award of

contract , all the ordered supplies shall be made from our Unit located at address

(Signature and Stamp of the Bidder)

FORMAT for Undertaking with respect to Compliance of Restrictions for Countries

which share land border with India – as stipulated by Govt. of India

(On Company Letter Head, to be signed by the duly authorized person)

TENDER NO. : ………………

TITLE OF TENDER :

Bharat Petroleum Corporation Ltd

CPO-M, A-Installation

Sewri Fort Road, Sewri East

Dear Sir/Madam,

In line with the guidelines issued for compliance of Restrictions for Countries which share

land border with India – as issued by Govt. of India in July’2020,

I/We have read the clause regarding restrictions on procurements from a bidder of a country

which shares a land border with India and on sub-contracting to contractors from such

a) I/We certify that this bidder is not from such a country or if from such a country

has been registered with the competent authority. I hereby certify that this bidder

fulfills all requirements in this regard and is eligible to be considered*.

b) I/We certify that this bidder is not from such a country or if from such a country

has been registered with the competent authority and will not sub-contract any

work to a contractor from such countries unless such contractor is registered with

the competent authority. I hereby certify that this bidder fulfills all requirements

in this regard and is eligible to be considered*. (Applicable for works involving

possibility of sub-contracting)

I/We hereby certify that I/We fulfil all requirements in this regard and am/are eligible to be

*Where applicable, evidence of a valid registration by the Competent Authority shall

(Name and Signature of Authorized Signatory with Stamp of the Bidder)

FORMAT for Declaration of Holiday Listing orders issued by BPCL or MOPNG debarring

us from carrying on business dealings with BPCL/ MOPNG.

(On Company Letter Head, to be signed by the duly authorized person)

TENDER NO. : ………………

Bharat Petroleum Corporation Ltd

CPO-M, A-Installation

Sewri Fort Road, Sewri East

Dear Sir/Madam,

I /We declare and confirm that we are currently not serving any Holiday Listing orders issued by

BPCL or MOPNG debarring us from carrying on business dealings with BPCL/ MOPNG or

convicted of an offence –

a) under the prevention of corruption Act, 1988 or

b) The Indian panel code or any other law for the time being in force for causing any loss of life

or property or causing a threat to public health as part of exhibition of a public procurement

(Signature and Stamp of the Bidder)

UNDERTAKING BY BIDDER TOWARDS MINIMUM LC

(Declaration on Letter Head of the bidder)

M/s BHARAT PETROLEUM CORPORATION LIMITED

We, M/s _ (Name of Bidder) have submitted bid no ............ against

aforesaid tender.

We have read and understood the Make In India policy attached with the tender

document. Accordingly, we hereby confirm that our local content percentage for the

tendered item is__________%, as per the local content calculations provided in the next

Location/Plant at

Name of the tendered Local

Sl. No which the local

product Content %

value addition is

We further confirm that in case we fail to meet the minimum local content, BPCL will

take action as per provisions in tender terms & conditions and as per Make In India Policy.

Place: [Signature of Authorized Signatory of Bidder having power of

CERTIFICATE BY STATUTORY AUDITOR OF BIDDER TOWARDS

MANDATORY MINIMUM LC

(APPLICABLE FOR TENDER VALUE ABOVE 1CRORE)

M/s BHARAT PETROLEUM CORPORATION LTD.

We,……………………………………. (Name of the Statutory Auditor) have verified

relevant records of M/s ....................................................... (Name of the bidder) and

M/s …………………………..(Name of the bidder) meet the mandatory minimum

Local content requirement of 20% specified in tender document

The product wise local content details are as given below

Location/Plant at

Name of the tendered Local

Sl. No which the local

product Content %

value addition is

Name of Tax Auditor: [Signature of Authorized

Signatory] Name:

Date: Designation:

Membership no. UDIN no.

Letter Head of the bidder)

Calculation of Local Content-Goods

Name of Manufacturer Calculation of Manufacturer cost per no unit of Product

Cost(domestic Cost(Imported Cost %

component)Rs./US$ component)Rs./US$ Total domestic

Cost Component Rs./US$ component

I. Direct material cost

II. Direct Labour Cost

III. Factory Overhead

IV. Total Production

% LC Goods = Total cost (IV C) – Total imported component cost (IV B) x

Total Cost (IV.C)

% LC Goods = Total Domestic component cost (IV A) X

Total Cost (IV.C)

FORM “G”:TECHNO COMMERCIAL FORM AS PROVIDED IN THE

TENDERING PORTAL TO BE FILLED AND SUBMITTED

FORM “I”:INTEGRITY PACT FORMAT IS ATTACHED DULY SIGNED IN

THE TENDERING PORTAL UNDER THE FORM NAME INTEGRITY PACT

FORMAT for Declaration with respect to Liquidation / Court Receivership

(On Company Letter Head, to be signed by the duly authorized person)

Tender No---------

Bharat Petroleum Corpn Ltd

CPO (Marketing)

A Installation, Sewri Fort Road

Sewri (E), Mumbai—400015

I/We hereby declare that we are not under Liquidation, Court receivership or similar

In the event of a false declaration, BPCL shall have the right to reject our bid offer and if the bid

has resulted in a contract, the contract is liable for termination.

Name and Signature of the Authorized Signatory