Tender for Rate Contract for Supply of 5 watt VHF Digital Walkie Talkie Set without Keypad and without Display as per RDSO/SPN/TC/107/2018 Ver. 2.1 or latest

Special Eligibility Criteria

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   A. Eligibility Criteria for Bulk Order: Bulk order will be placed on the manufacturer(s) or its authorized agent(s) having proven past performance. The manufacturer must have satisfactory past performance in Indian Railways for supply of the tendered Digital 5W VHF radio set item/similar item (similar item is defined as any digital VHF set which is portable and having minimum 5W rating) for a minimum 20% of the total tendered quantity against a single order in the last five completed Financial Years and the part of the current Financial Year up to the date of tender closing. Order date should not be earlier than 01.04.2020. B. Eligibility Criteria for Developmental Order: Developmental Order will be placed on the manufacturer(s) or its authorized agent(s) who have supplied less than 20% of the total tendered quantity (5 watt or more wattage of any type i.e. Analog or Digital) to any Central / State Govt. Organization/PSU in last Five Completed Financial Years and the part of the current Financial Year up to the date of tender closing. Order date should not be earlier than 01.04.2020. Note: Total Developmental order quantity would not be more than 20% of the net procurable quantity. C.Firms shall submit the supply performance credentials documents such as R Note /CRAC/Proof of Acceptance of Material by the consignee etc. along with their bid. Non- submission of such vital documents may be taken as their not having any such past performance and their offer will be summarily rejected without any back reference. Firm should enclose such documents along with summary statement of their performance financial year wise in the bid in format given in ANNEXURE I .

   Document requiredConfirmation required
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   OEM or authorized agents of OEM has to quote only. Tenderers other than OEM should attach Tender specific authorization certificate from OEM along with their offer, otherwise their offer will be summarily rejected. In case tenderer participates as an authorized agent, then performance as required under para 1.0 above, shall be that of Principal authorizing the agent or bidder for the same OEM. It may also happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal.

   Document optionalConfirmation required
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   Brand/Make of the item along with the Model No. Must be indicated.

   Document optionalConfirmation required
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   The governing parameters for all the items will be strictly as per RDSO Specn. No. RDSO/SPN/TC/107/2018 ver 2.1 or latest. Tenderer should enclose a certificate from the OEM regarding compliance of all parameters of RDSO specification as per attached Annexure- B otherwise their offer will be summarily rejected. The compliance must be submitted given in Annexure B ( Click here to download Format)

   Document optionalConfirmation required
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   Technical literature (of the model offered by the tenderer) available in public domain showing the technical conformance must be enclosed by the firm. Any deviation with respect to technical specification should be clearly spelt out in the offer.

   Document optionalConfirmation required
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   The Service Centre of the OEM must be available in India. The firm should indicate the address of the same in their offer. In case of Non-Local suppliers, the service centre should be opened within India within 45 days from the date of supply of first lot of materials for which an undertaking should be uploaded with the offer.

   Document optionalConfirmation required
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   Proof of Concept (PoC): (1)During Technical bid evaluation, West Central Railway will consider the offer valid only for the Make and Model of VHF sets which have passed the RDSO Type Test and PoC as on the date of opening of tender. (2)The Model offered with PoC passed results available on RDSO website as on Tender opening date only will be considered for the Technical evaluation of the offer/bid. (3)The results of the PoC & RDSO Type Test would be valid till distinct changes in Hardware and Software are done by the OEM or PoC guidelines are changed.

   Document optionalConfirmation required
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   Bidder should have valid Dealer Possession License (DPL) from WPC to fulfill all WPC regulations. Copy of valid DPL shall be enclosed along with the offer otherwise their offer will be summarily rejected.

   Document requiredConfirmation required
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   "This tender is exempted from PPP MII order, 2017 as per RB letter No.2022/RS(L)/709/1 (SER -VHF set) (E 3385444), dtd 02.07.2024. Local and Non local suppliers are eligible to participate against this tender and both will be treated at par".
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    Bidders should submit the Type Test Report from any NABL/ILAC accredited Indian laboratories, in the attached RDSO Type Test Format (TTF) TC-F-8.1- 1, Ver.-1.0, dated 29-08-2023.Non submission of Type Test Reports along with bid, offer will be summarily rejected.

    Document requiredConfirmation required

Commercial-Compliance

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   IN CASE BIDDER IS INDIAN FIRM OR FROM A COUNTRY THAT DOES NOT SHARE LAND BORDER WITH INDIA, SHALL CONFIRM AS UNDER:- I have read the clauses regarding restrictions on procurements from a bidder of a country which shares a land border with India as per Annexure F of WCRs e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022 with amendment No.1 &2) with Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021-PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023 (copy enclosed as enclosed document) ; I certify that this bidder (in whose behalf I am submitting this bid) is not from such a country which shares a land border with India (Note:- Indian firms and firms from countries not sharing border with India, may please confirm as YES)

   Confirmation required
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   IN CASE BIDDER FIRM IS FROM A FOREIGN COUNTRY THAT SHARES LAND BORDER WITH INDIA, SHALL SUBMIT CERTIFICATE AS UNDER:- I certify that this bidder (in whose behalf Iam submitting this bid) is from such a country which shares a land border with India with regard to contents of Annexure F of WCRs e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022 with amendment No.1 &2) with Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021-PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023; and I further certify that this bidder has been registered with the Competent Authority. I hereby further certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Note 1; WHEREVER A BIDDER FROM SUCH A FOREIGN COUNTRY THAT SHARES BORDER WITH INDIA QUOTES, HE WILL NEED TO UPLOAD A COPY OF VALID REGISTRATION BY THE COMPETENT AUTHORITY (OR DOCUMENTARY EVIDENCE OF EXEMPTION AS PER NOTE 2 BELOW) WITHOUT WHICH THE OFFER SHALL BE SUMMARILY REJECTED.) (NOTE 2: Restrictions under this rule shall not apply to bids from such countries (even if sharing a land border in India) to which the government of India has extended lines of credit or in which the government of India is engaged in developmental projects. For updated lists of credit or in which line of credits have been extended or in which developmental projects are undertaken are given in the website of the Ministry of External affairs and in such firm will need to submit such documentary evidence.) The terms 'bidder' and 'bidder from a country which shares a land with India' shall be as defined in para II and III respectively of Annex III of Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021-PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023.

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   (i)CODE OF INTEGRITY, MISDEMEANOR AND PENALTIES :-I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that none of our sister concern or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concern or affiliates including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage. (Note: - May confirm as Yes , to certify all the above certification . )

   Confirmation required
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   (ii)CODE OF INTEGRITY, MISDEMEANOR AND PENALTIES :-In case your confirmation in commercial compliance regarding Code of Integrity, Misdemeanor and Penalties is NO, then provide/upload the names and addresses of your sister concerns or affiliates .

   Document optional
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   PLASTIC WASTE MANAGEMENT RULE 2016 :-"It is certified that for execution of this contract, the plastic packaging material or commodities which are made out of Compostable Plastic or Biodegradable Plastic shall be purchased from firms having certification by CPCB for manufacture or sale of plastic packaging or commodities made from Compostable Plastic or Biodegradable Plastic as per rule 4 (4) of Plastic Waste Management rule 2016. It is also certified that we shall also not use any other category of plastic, such as Bio Compostable or Oxo-degradable or Oxo-bio- degradable or the like, which are not recognized under Plastic Waste Management Rule 2016 with all amendments." (Note: - May confirm as Yes , to certify all the above certification . )

   Confirmation required
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   Jurisdiction of Court :- As per Para 2703 of IRS Condition of Contract the Courts of the place from where the acceptance of tender has been issued shall alone have jurisdiction to decide any dispute arising out of or in respect of the contract.

   Confirmation required
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   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

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Special Conditions

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   EMD&SD :- EMD shall be governed by para 5.0 of Annexure-B & SD shall be governed para 6.0 of Annexure- B of e-Tender document for supply contracts (Ver.7.0, applicable w.e.f. 31.10.2022 with amendment No.1 &2 ) (uploaded on IREPS website named Tender conditions applicable for all tenders published on or after 31102022 Version 7.0 which can be seen and downloaded from Home Page of IREPS Website https://www.ireps.gov.in/ > Downloads > Public Documents > Goods & Services > selecting Organization as Indian Railway, Zone as WCR and Department as Stores and Filtering the tab) with amendment as follows. Para 5.1 (vii) of Annexure- B : may be read as Vendors appearing on the approved vendor lists of RDSO/PUs/CORE for the tendered item, subject to approval status being valid on the date of tender closing. Para 6 (i) (g) of Annexure- B : may be read as Vendors appearing on the approved vendor list of RDSO/PUs/CORE for the tendered item ,subject to approval status being valid on the date of vendor closing . Para 6 (ii) Note of Annexure- B : Deleted . Para 6.3 of Annexure- B : Deleted.
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   Financial Bid :- The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. (Denial of this condition not recommended).Firm should note that amount of charges related to forwarding, freight etc. are considered which are mentioned in financial bid. Charges mentioned at different location other than financial bid are not considerable and to be treated as Nil. Tenderers are required to quote in the same rate unit (i.e. Number, set etc.) as given in the tender schedule. Any deviation in this aspect will make the offer liable to be ignored. Also the rates and other financial terms quoted in relevant columns of financial bid will only be ruling term for acceptance. Such terms quoted anywhere else shall be ignored.
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   In case the delivery date falls on a gazetted holiday or is subsequently declared as such, the purchase order will deemed to be re-fixed up to the next working date , modification if necessary may be issued suitably in this regard.
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   GST :- GST clause shall be applicable as per para 10.1 to 10.5 of annexure 'B' of e- tender document for supply contracts (Ver.7.0, applicable w.e.f. 31.10.2022 with amendment No.1 &2.)
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   Preferential Treatment to MSEs :- Benefits/Preferential Treatment to MSEs:- Benefits/Preferential treatment to MSEs (Micro and Small Enterprises) under Public Procurement Policy will be applicable as per Para 1.9.1 of Annexure-B of WCR's e- TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f 31.10.2022 with amendment No.1 &2). MSE firms owned by SC/ST have to indicate and upload SC/ST certificate issued by the district authority along with their offer for consideration, no back reference in this regard will be made.
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   Splitting clause :-Splitting clause will be applicable as per 14.0 of Annexure- B of e- Tender document for supply contracts (Ver.7.0, applicable w.e.f. 31.10.2022 with amendment No.1 &2).
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   Terms & Conditions of Contract :- The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents. IRS Conditions of Contract is available in Annexure-E of WCR's e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022 with amendment No.1 &2). All other terms and conditions shall be applicable as per WCR's e-TENDER DOCUMENT FOR SUPPLY ONTRACTS (Ver. 7.0, applicable w.e.f 31.10.2022 with amendment No.1 &2) uploaded on IREPS website with file named Tender conditions applicable for all tenders published on or after 31102022 Version 7.0 which can be seen on Home Page of IREPS Website https://www.ireps.gov.in/ > Downloads > Public Documents > Goods & Services > by selecting Organization as Indian Railway, Zone as WCR and Department as Stores and Filtering the tab
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   Handling of Warranty Rejections :- Tenderers are advised to please note that Special Tender Conditions regarding Handling of Warranty Rejections as per Railway Board's Letter No. 2022/RS(G)/779/7(3390005) dated 17.10.2022 have been incorporated as per Annexure-H of WCRs e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022 with amendment No.1 &2). The same with all amendments till issue of tender shall be applicable. As per these instructions, a completely Online Integrated Warranty Management System is in place over entire Indian Railway & all cases of Warranty Rejections will be dealt though Online Integrated Warranty Management System. The onus of marking and traceability of material as per purchase order shall be on vendor who shall ensure that material despatch documents have details such as batch number, serial number, major sub- component of the item, date of manufacturing (in MM/YYYY), expiry date (wherever applicable), manufacturers marking, Make/Brand etc till digitization process is completed for vendor to indicate these details in IREPS.
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   Bank Detail :- Bankers name, place, Core Banking Account No and Type of account, Branch Code, IFSC Code, MICR Code, PAN No, GSTIN No, Mobile No. Blank Cancelled Cheque etc. may please be mentioned in the bill to avoid delay in payment. The suppliers while claiming the payment will furnish the following certificate to the paying authorities for GST. We hereby declare that additional set offs / input tax credit to the tune of Rs._______ has accrued and accordingly the same is being passed on to the purchaser and to that effect the payable amount may be adjusted.
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    (i) Public Procurement (Preference to Make in India), Order 2017 :- PREFERENCE TO MAKE IN INDIA policy will be applicable as per ANNEXURE-D of WCR's e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f 31.10.2022 with amendment No.1 &2) uploaded on IREPS website with file named Tender conditions applicable for all tenders published on or after 31102022 Version 7.0 which is available on Home Page of IREPS Website https://www.ireps.gov.in/ > Downloads > Public Documents > Goods & Services > selecting Organization as Indian Railway, Zone as WCR and Department as Stores and Filtering the tab. The procurement of items for which sufficient local capacity and competition exists as per Railway Board's letter No. 2015/RS(G)/779/5(Vol.III) dated 22/06/2020, letter No. 2015/RS (G)/779/5(Vol.III) dated 12.07.2020, letter No. 2015/RS(G}/779/5(Vol.l) dated 24.09.2020 and other Railway Board's letters (incorporated in revised Annexure D of WCRs e TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver.7.0, applicable w.e.f. 31.10.2022 with amendment No.1 &2) shall be restricted to Class I Local Suppliers only and the vendors who do not qualify to be Class I Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I Local Suppliers for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Boards letter No. 2015/RS(G)/779/5(Vol.III) dated 22/06/2020 and letter No. 2015/RS (G)/779/5(Vol.III) dated 12.07.2020 (incorporated in revised Annexure D of WCRs e TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver.7.0, applicable w.e.f. 31.10.2022 with amendment No.1 &2) ),only Class I Local Suppliers and Class II Local Suppliers shall be eligible to quote. Only in global tenders Non Local Suppliers will be eligible to quote along with Class I Local Suppliers and Class II Local Suppliers.
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    (ii) Public Procurement (Preference to Make in India), Order 2017 In respect of para 10d of revised Public Procurement (Preference to Make in India), Order 2017 dated 16.09.2020, intending tenderers may please note as under:- Entities of countries which have been identified by the Nodal Ministry/Department as not allowing Indian companies to participate in their Government Procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that Nodal Ministry/ Department, except for the list of items published by the Ministry/Department permitting their participation. The term entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time. No offer of a supplier or bidder from a foreign country will be considered unless he furnishes a declaration (with regard to para 10d of revised Public Procurement (Preference to Make in India), Order 2017 dated 16.09.2020) that his country does not disallow Indian suppliers to participate and/or compete in procurement of the tendered item in that country. The para 10d of revised Public Procurement (Preference to Make in India), Order 2017 dated 16.09.2020 shall be applicable in respect of items/countries notified by the Nodal Ministry relating to the tendered item. If an Indian supplier has information of any such notification in respect of tendered item, it will be necessary for him to submit copy of such notification along with his offer. In case, the Indian supplier does not have copy of notification, he shall provide documentary evidence of such restrictions placed by the foreign country for the Railway to act upon. Bidders may please note that - Entities of countries which have been identified by the Nodal Ministry/Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The term entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time.
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    Deviations: -Tenderers, in their own interest, are advised to avoid quoting of deviations as the deviations that are not acceptable to the purchaser may result in the offer being ignored/adversely considered. The decision as regards acceptability of a deviation shall lie with the purchaser only.
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    Place of Inspection: - Tenderer should mention in their offer: - 1. Name of manufacture with complete address. 2. Place of inspection be indicated with complete address, option for inspections at go downs/outstation/multiple places be strictly avoided, and preferably be permitted only at manufacturers place.
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    RISK PURCHASE & General Damages(GD):- Provisions of Risk Purchase given in Para 23.0 , 23.1 of Annexure- B of WCR's e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022) deleted , however Para 23.2 remains applicable . Provision of General Damages given in para 24.0 Annexure- B of WCR's e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022) deleted.
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    The offer shall be kept valid for acceptance for a minimum period of 90 days from the date of opening of the tender. In case the tenderer stipulates validity period of less than 90 days the offer may be treated as unresponsive and liable to be ignored.

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   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.