Supply, Installation, Testing and commissioning of Telecom facility at New Conference Hall for the officers' Zonal Headquarters, South Eastern Railway.

The tenderer must have minimum average annual contractual turnover of 'V/N' or 'V' whichever is less ; where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover.

The tenderers shall submit requisite information as per Annexure-VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

The tenderer must have successfully completed or substantially completed any one of the following categories of work(s) during last 07 (seven) years, ending last day of month previous to the one in which tender is invited: Three similar works each costing not less than the amount equal to 30% of advertised value of the tender, or Two similar works each costing not less than the amount equal to 40% of advertised value of the tender, or One similar work each costing not less than the amount equal to 60% of advertised value of the tender.

Similar nature of work means- Work of "Any work (including modification/augmentation) involving supply, installation and commissioning of Conferencing System with Audio/ Video/ or Audio-Video in any Government/ Semi-Government Organization/PSU ".

Tenderer should submit relevant document regarding completion and execution of any of the work mentioned in para 2 above for fulfilling Technical Eligibility Criteria of Similar Nature of Work.

GST Registration details should be attached

Tenderers will examine the various provisions of The Central Goods and Services Tax Act, 2017(CGST)/ Integrated Goods and Services Tax Act, 2017(IGST)/ Union Territory Goods and Services Tax Act, 2017(UTGST)/ respective state's State Goods and Services Tax Act (SGST) also,as notified by Central/State Govt & as amended from time to time and applicable taxes before bidding.Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates.

The successful tenderer who is liable to be registered under GST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/ UTGST/ SGST Act to railway immediately after the award of contract, without which no payment shall be released to the contractor. The contractor shall be responsible for deposition of applicable GST to the concerned authority.

In case the successful tenderer is not liable to be registered under GST/IGST/UTGST/ SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

TOP SHEET (Tenderer who is submitting the downloaded tender document should also fill this sheet) Name of the Tenderer : Address: Details of Down loading sources : PC used by the tenderer (Strike out which ever is not Applicable) : (Home / Owned / Cyber / Commercial / Railway)

The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the railway there under.

The authority for the acceptance of the tender will rest with the railway. It shall not be obligatory on the said authority to accept the lowest tender and no tenderer/ tenderers shall demand any explanation for the cause of rejection of his/their tender.

The following documents should be submitted by the tenderer on issue of LOA and before signing Contract Agreement:-

The documents pertaining to Deployment of Qualified Engineers at Work Sites by the Contractor.

EPF & ESI Registration certificate should be submitted before signing of Contract Agreement.

As per Railway Boards Letter no. 2017/Trans/01/Policy Dtd. 08.02.2018. in order to simplify and enhance the pace of the works, it has been decided to remove the PVC clause in all works contract tenders having value less than Rs.5 Crore.

If the tenderer(s) expire(s) after the submission of his / their tender or after the acceptance of his / their offer, the Railway shall deem such tender cancelled. If a partner of a firm expires after the submission of their tender or after the acceptance of their tender, the Railway shall deem such tender as cancelled, unless the firm retains it's character.

The tenderers shall keep the offer open for a minimum period as mentioned in NIT from the date of opening of the tender, within which period the tenderers can not withdraw their offer, subject to the period being extended further if required, by mutual agreement from time to time. Any intervention of the above condition will make the tenderer liable for forfeiture of his security deposit for due performance of the foregoing stipulation

Contractor is to abide by the provisions of Payment of Wages act & Minimum Wages act in terms of clause 54 and 55 of Indian Railways General Condition of Contract. In order to ensure the same, an application has been developed and hosted on website 'www.shramikkalyan.indianrailways. gov.in'. Contractor shall register his firm/company etc. and upload requisite details of labour and their payment in this portal. These details shall be available in public domain. The Registration / updation of Portal shall be done as under:-

Contractor shall apply for onetime registration of his company/firm etc. in the Shramikkalyan portal with requisite details subsequent to issue of Letter of Acceptance. Engineer shall approve the contractor's registration in the portal within 7 days of receipt of such request.

Contractor once approved by any Engineer, can create password with login ID(PAN No.) for subsequent use of portal for all Letter of Acceptances (LoAs) issued in his favour.

The contractor once registered on the portal, shall provide details of his Letter of Acceptances (LoAs) / Contract Agreements on shramikkalyan portal within 15 days of issue of any LoA for approval of concerned Engineer. Engineer shall update (if required) and approve the details of LoA filled by contractor within 7 days of receipt of such request.

After approval of LoA by Engineer, contractor shall fill the salient details of contract labours engaged in the contract and ensure updating of each wage payment to them on shramikkalyan portal on monthly basis.

It shall be mandatory upon the contractor to ensure correct and prompt uploading of all salient details of engaged contractual labour & payments made thereof after each wage period.

While processing payment of any 'On Account Bill' or 'Final Bill' or release of 'Advances' or 'Performance Guarantee / Security deposit', contractor shall submit a certificate to the Engineer or Engineer's representatives that "I have uploaded the correct details of contract labours engaged in connection with this contract and payments made to them during the wage period in Railway's Shramikkalyan portal at 'www.shramikkalyan. indianrailways.gov.in' till Month, Year."

All the Terms and Conditions in this contract is as per Indian Railways Standard General Conditions of Contract updated with correction slips issued up to date of inviting tender or as otherwise specified in the tender documents

Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in the tender forms are adequate and all inclusive to accord with the provisions in Clause-37 of the Standard General Conditions of Contract for the completion of works to the entire satisfaction of the Engineer

Inspection of Materials under Schedule -A1 & A2 has been indicated in 'General Instruction' of this NIT. Inspection Charges of RDSO/RITES is to be borne by the contractor. In case of change of inspecting authority from RDSO/RITES to Consignee or vice-versa , the inspection charges will be deducted from the bill or will be paid to the contractor (whichever is applicable). In case of change of inspecting authority from RDSO to RITES or vice-versa , the difference in inspection charges will be deducted from the bill or will be paid to the contractor (whichever is applicable).

All the rates are including GST @ 18%. GST will be payable as per norms. It may be changed from time to time as notified by Government.

Contractor has to execute the work as per quantity to be specified in work order by transporting materials from SSE in charge's store to the site of work.

The entire work should be completed by the contractor within 9 (Nine) months from the date of issue of letter of acceptance.

All the petty materials required for commissioning if not covered under Schedule -"B1" & "B2" for that purpose shall be supplied by the contractor at site.

Those materials for which RDSO approved vendor exists, has to be procured from RDSO approved vendor only. Contractor shall submit the warranty/ guarantee certificate for such material from RDSO approved vendor at the time of supply.

The contractor shall provide comprehensive on site warranty for 36 months including repair/replacement of defective hardware, software updates, firmware upgrades, preventive maintenance, and manpower support. The contractor is bound to perform all the liability and obligation under warranty without any additional payment whatsoever on part of contractor under this warranty clause. If any defect is not remedied within reasonable time (i.e. within a week of notifying the defect at nominated address of the contractor by fax, telegram, telephone or any other method), the purchaser may at discretion impose a penalty of Rs.500/- (Rupees Five hundred only) per day (for period exceeding a week from the date of notification to the contractor till such time it is rectified/replaced) or proceed to get it repaired at contractor's risk and expense or both without prejudice to any other right which the purchaser may have against the contractor in respect of such defects. The penalty if any will be adjusted from the Security Deposit of the contractor. In addition to above, if the contractor fails to rectify the defects of the system within a reasonable period after intimation, the purchaser reserves the right to get it rectified by any other means/agency whatsoever at the risk & cost of the contractor and recovery of such cost from the contractor shall be at the discretion of the purchaser. Besides the above other actions as per provisions under GCC- 2022 or latest if any, read with correction ships there of shall be taken against the contractor Security deposit will be refunded/ released after successful completion of the warranty period i.e. after 3 (Three) years.

PAYMENT:-Subject to any deduction which Railway may be entitled to make under the contract, the contractor shall, (unless or otherwise agreed to by them) be entitled to payments as under.

The contractor shall be entitled to be paid from Time to Time by way of "On Account" payments only for such works as in the opinion of the Railway's Engineer he has executed in terms of the contract. Such payments will be made on the basis of actual measurements taken by the Railway's representative not below the rank of inspector - in-charge. All payments due on the Engineers or the Engineers representative's certificate of actual measurement shall be subject to any deduction as indicated.

(A) 70% payment for the cost of materials (for Schedule-A1 and Schedule-A2) duly inspected and certified (with document) by the inspecting authority authorized by the Railway and supplied by the contractor shall be paid on delivery of the said materials in good condition at stores godown of concern Signal / Telecom Inspector and on certification by the authorized Rly Representative i.e. Signal / Telecom Section Engineer . (B)Balance 30% of the cost of the materials to be paid on commissioning of the installation to the satisfaction of the Railway Engineer.

The Schedule items for which supply, installation and commissioning is mentioned but due to site condition or Railway need, if it is not installed and commissioned, only 90% payment will be made.

Letter of Credit(LC) Arrangement: (Ref: Railway Board Letter No. 2018/CEI/CT/9 New Delhi, Dated 04.06.2018)

For all the tenders having advertised cost of Rs 10 lakh or above, the contractor shall have the option to take payment from Railways through a letter of credit (LC) arrangement.

This option of taking payment through LC arrangement has to be exercised in IREPS (Indian Railway Electronic Procurement System -the e-application on which tenders are called by Railways) by the tenderer at the time of bidding itself, and the tenderer shall affirm having read over and agreed to the terms and conditions of the LC option.

The option so exercised, shall be an integral part of the bidder's offer

The above option of taking payment through LC arrangement, once exercised by tenderer at the time of bidding, shall be final and no changes shall be permitted, thereafter, during execution of contract.

In case tenderer opts for payment through LC, following shall be the procedure to deal release of payment through LC:

The LC shall be a sight LC.

The contractor shall select his Advising/Negotiating bank for LC. The incidental cost towards issue of LC and its operation thereof shall be borne by the contractor.

SBI, New Delhi, Main Branch will be the nodal branch for issue of LCs based on online requests received from Railway Accounts Units for tenders opened in financial year 2021-22.SBI branches where the respective Railway Accounts Office has its Account (local SBI branch) will be the issuance/reimbursing branch for LC issued under this arrangement. The Bank shall remain same for this tender till completion of contract. The incidental cost @ 0.15% per annum of LC value, towards issue of LC and operation thereof shall be borne by the contractor and shall be recovered from his bills.

The LC shall be opened initially for duration of 180 to 365 days in consultation with contractor. The LC shall he attended time to time as Per the progress of the contract, on the request of the contractor. The value of LC to be opened initially as well as attended thereafter shall be finalized by the engineer in consultation with the contractor on the basis of expected progress of work.

The LC terms and conditions shall inter-alia indemnify and save harmless the Railway from and against all losses, claims and demands of every nature and description brought or recovered against the Railways by reason of any act or omission of the contractor, his agents or employees, in relation to the Letter of Credit (LC). All sums payable/borne by Railways on this account shall be considered as reasonable compensation and paid by contractor.

The LC terms and condition shall inter-alia provide that Railways will issue a Document of Authorization Format enclosed as Annexure 2) after passing the bill for completed work to enable contractor to claim the authorized amount from their bank.

The acceptable, agreed upon document for payments to be released under the LC shall be the Document of Authorization.

The Document of Authorization shall be issued by Railway Accounts Office against each bill passed by Railways.

On issuance of Document of Authorization, a copy of Document of Authorization shall be posted on IREPS for download by the contractor. A digitally signed copy of Document of Authorization shall also be sent by Railway Accounts Office to Railway 's bank (Local SBI Branch).

The Contractor shall take print out of the Document of Authorization available on IREPS & present his claim to his Bank(advising Bank) for necessary Payments as per LC terms and condition. The claim shall comprise of copy of Document of Authorization, Bill of Exchange and Bill.

The payment against LC shall be subject to verification from Railway 's Bank (Local SBI Branch).

The contractor's bank (advising bank) shall submit the documents to the Railway's Bank (Local SBI Branch).

The railway 's bank (issuing bank) shall, after verifying the claim's so received w.r.t. the digitally signed Document of Authorization received from Railway Accounts Office, release the payment to contractor 's bank (advising bank) for crediting the same to contractor s account.

Any number of bills can be dealt within one LC, provided the sum total of payments to contractor is within the amount for which LC has been opened.

The LC shall be closed after the release of final payment including PVC amount, if any, to the contractor.

The release of Performance Guarantee or security Deposit shall be dealt directly by Railway with the Contractor i.e. not through LC.

Successful Bidder should provide Tender Specific OEM authorization within 21 days from the date of issue of LOA for Schedule :A1 (Supply SOR Item)- Item No. 4 and 8. Schedule: A2 (Supply non SOR Items)- Item No. 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 17,19, 20, 22, 24, 25 & 26.

Inspection of Material Schedule A1 (Supply SOR) : Item S.No. 8 to be done by RITES. For other items- Authorised representative of Railway. Schedule: A2 (Supply non SOR Items)- As mentioned in the Schedule (in Item Description).

Equivalent or similar make products (i.e. the product whose make and model is not mentioned in the Schedule) meeting or exceeding tender specification shall be acceptable subject to prior approval of Railway Competent Authority.

Contractor shall impart onsite training at least 05 working days to Railway staff covering operation, troubleshooting, cyber hygiene, backup restoration and preventive maintenance along with complete documentation.

No major part of work shall be subcontracted without prior written approval of Railway.

Contractor shall comply with Railway safety rules, electrical safety provisions and worksite safety instructions during execution.

Lab test certificate from OEM must be provided on demand.

Warranty Certificate from OEM of the Equipment should be provided along with material.

There should not be any restriction upto 10 number of microphones for activation during conference.