PVC Insulated Armoured, Underground,Unscreened Railway signaling cable (Heavy Duty) with high conductivity copper conductor of size 12 Core x 1.5sq mm as per Specn. No.IRS:S-63/2014(Rev.4.0).

Special Eligibility Criteria

1. 1

   The Railway reserves the right to order bulk quantity (80% or more of Net Procurable quantity) on the approved sources (ID:3100054001), and the offers of developmental sources may be considered only for developmental order of small quantity up to 20% only if the offers are competitive. "Developmental Vendors" are only such vendors which are listed as developmental vendors on UVAM without any condition. The status of approval of tenderer shall be reckoned as on the date of tender opening and not thereafter, unless it is a case of downgrading/ removal/suspension/ banning.

   Document optionalConfirmation required
2. 2

   In terms of Railway Board letter no. 2015/RS(G)/779/5(Vol.III) dated 22.06.2020 and in keeping with the Public Procurement (Preference to Make in India) Order 2017 as amended time to time, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore, public procurement of this tendered item is restricted to Class-I local suppliers only (Class-I local supplier means a supplier having local content equal to or more than 50%).The vendors who do not qualify to be Class-I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class-I local supplier for the tendered item, participates in the tender, it does so at its own risk and cost and Railway shall not be liable for any loss or damage caused to the vendors.

   Document optionalConfirmation required

Check List

1. 1

   Do you agree to supply the tendered stores at the rates quoted by you in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/ attached with the tender.
2. 2

   SPECIAL TERMS AND CONDITIONS OF RUNNING CONTRACT (RGC) 1 Nature of Contract: The Contract is being awarded in terms of Running Contract (RGC) for a period of (one) year from the date of issue of Running Contract (RGC).However, the currency of the contract may be extended further for a period of 03 (three) months by this Railway and after that the contract may be extended for another period of 03(three) months with mutual consent between the Contractor and the Purchaser. During this period, formal Supply Orders will be placed by PCMM/Eastern Railway/Kolkata or his authorized Official, for delivery of material to various consignees situated in different Divisions of Eastern Railway Viz. ASANSOL, MALDAH, HOWRAH, SEALDAH and different Depots at BELUR & HOWRAH. The cumulative supply order quantity should be within the Normal Applicable to all bidders Running Contract (RGC) quantity. During the currency of Running Contract, the Running Contract Quantity can be increased by 30% .The manner/mode in which the formal supply Orders will be placed against the Running Contract Agreement (RGC) has been mentioned in details in Para-5 below. 2 Type of contract: The tenderer should note that the contract shall be entered into Running Contract (RGC) without any quantity commitment from Purchaser side.3 Variation in Quantity. At any time , during the currency of the Running Contract, Purchaser reserves the right to increase the total quantity of the Running contract (RGC) by not more than 30%, at the same terms and conditions as stipulated in the Running Contract. Where the 30% quantity leads to fractional quantities, these may be rounded off to the next whole higher number, if the fraction obtained is 0.5 or more.4 Payment Terms:100% payment against Consignee Receipt Note (CRN) to be generated through UDM by the respective CONSIGNEEs 5 Placement of Supply Orders to operate the Running Contracts finalized against this tender a) After finalization of Rate Contract, with the currency of Running Contract, the Contract (RGC) shall be operated by placement of Supply Orders, in which the consignees (situated anywhere in different Divisions of Eastern Railway Viz. ASANSOL,MALDAH, HOWRAH,SEALDAH and different Depots at BELUR & HOWRAH) Consignee wise quantities and the delivery period for the supplies to be made against the Supply orders [based on the Delivery Period (D.P.) stipulation mentioned in the Running Contract] shall be clearly indicated. Other terms and conditions of the supply Orders shall be as per the Running Contract (RGC).b) The Supply Orders against the Running Contracts shall be placed by CMM/Eastern Railway/Kolkata or his authorized representative based in Eastern Railway Headquarter.
3. 3

   SPECIAL TERMS AND CONDITIONS OF RUNNING CONTRACT (RGC)-2 [Continued from Special Terms and Conditions of Running Contract (RGC-2)] c) The tenderer should note that supply Orders will be issued with delivery of specific units of material to be completed within specified period as indicated in the Supply Order. The tenderer/supplier should note that failure on part of supplier to complete supplies within specified period as indicated in supply shall be treated as a breach of contract on part of supplier and in such situation Purchaser shall have all rights to take all necessary penal actions (for the quantity whose delivery period expired but supplies not made by the supplier) against the supplier as per terms and conditions of the contract. d) Fixation of the delivery period for a particular Supply Order would be done based on the DP stipulation as mentioned in the Running Contract (RGC). e) Supply orders placed within Currency of Running Contract are legal binding Contract, even in cases where terminal Delivery date is beyond the Currency of Running Contract Standard Variation Clause (Option Clause) may be operated for supply of quantities within the currency of the Rate Contract.6 Action in case of Contractor failure against supply order(s): Keeping in view the fact that contracts to be finalized against this tender would be a Running Contracts (which without the placement of supply orders against the same are non-executable) and considering the peculiar nature of Running contract in case of failure of a contractor against the supply order, no risk purchase action shall be carried out against the same. However, if the contractor fails to deliver the stores or any instalment thereof against the supply orders issued within the period fixed for such delivery in the contract or as extended or at any time repudiates the contract before the expiry of such period the Purchaser shall cancel the Supply Order(s) for the outstanding quantity and recover an amount equivalent to 5% of the value of defaulted quantity in terms of GTC clause no.9.1.9.
4. 4

   Do you agree to supply the tendered stores at the rates quoted by you in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.
5. 5

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise(in percent of order value ) with further breakup of MSE owned by SC/ST.(Information will be provided in % terms with 6 fileds Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others).
6. 6

   Have you gone through the Tender Documents consisting of Instructions to Tenderers, General Tender Conditions and Special Conditions of Tender, and do you agree and confirm to abide by the Instructions to Tenderers, General Tender Conditions, IRS Conditions of Contract and the Special Conditions of Tender.
7. 7

   Have you quoted submitted/uploaded the Performance Statement supported by copies by Purchase Orders, Receipt Notes, and Inspection Certificates as the case may be
8. 8

   Have you submitted your quotation with a validity for a minimum period of 120 (One hundred and twenty) days. Noncompliance of this clause will lead to rejection of offer summarily.
9. 9

   In case of Authorized Dealer, have you uploaded Tender Specific Authorization Certificate along with the BID
10. 10

    Have you quoted single freight rate, if any, for supply to any consignee over Eastern Railway?
11. 11

    Have you attached certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practising cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the required information as mentioned in the eligibility criteria. Any Offer without this certificate as mentioned in the eligibility criteria will be summarily rejected.

Commercial-Compliance

1. 1

   Since the estimated value of tender exceeds Rs. 10 crore, the local suppliers are required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered account (in respect of suppliers other than companies) giving the percentage of local content. The necessary certificate of local content must be signed with UDIN duly indicating brief description of tendered item. (Clause 28 under section-2 of ER GTC regarding Public Procurement Policy for Preference to Make in India may be referred).

   Document required
2. 2

   Inter-se ranking position will be based on total unit rate (TUR) for deliveries up to any location in Eastern Railway.

   Document required
3. 3

   For details of instruction in regard to public Procurement (preference to Make in India) order 2017 as amended time to time, please refer DPIIT/Ministry of Commerce and Industry order No. P-45021/2/2017- B.E-II dated 16/09/2020, which is circulated by Railway Board letter No. 2020/RS(G)/779/2/Pt.I dated 25/09/2020 and Clause No. 28.0 of GTC of Eastern Railway.

   Document required
4. 4

   WARRANTY/GUARANTEE: Unless otherwise stated in the tender schedule/specification/ drawing, the warranty/guarantee shall be as specified in the IRS conditions of the contract i.e. 30 months from the date of supply . The offer of firm quoting Warranty/ Guarantee in deviation of tender schedule will be summarily rejected. Suppliers shall ensure that the materials are invariably stamped with manufacturers name and month & year of manufacture as may be detailed in drawing/specification of material to enable correct reckoning of warranty [Refer clause 20.0 of General Tender Condition for details].

   Document required
5. 5

   Important : All documents uploaded and remarks / confirmation entered by the bidders against any compliance condition shall be opened as part of technical bid only.

   Document required
6. 6

   This is a Running Contract Tender and will be valid for 1 year from the date of conclusion of RGC with extension as per the special T&C of the RGC attached with the tender. Consignee/ place of delivery is shown on indicative basis. The firm will be however required to supply to any consignee over Eastern Railway. Actual details of these parameters will be available in Supply Order as para1 and 7 of Special terms and Conditions of tender of Running Contract, attached with the tender.

   Document required
7. 7

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise(in percent of order value ) with further breakup of MSE owned by SC/ST.(Information will be provided in % terms with 6 fileds; Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others).

   Document required
8. 8

   Time is the essence of contract. As time is the essence of contract, the tenderers are to note the Railway s required delivery schedule given in the tender schedule and quote accordingly. Vague delivery period or a very high delivery period compared to Railway s specific delivery period in the tender schedule may be considered commercially unresponsive and is liable to be ignored.

   Document required
9. 9

   For proof of supply to other railways / production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. On submission of such vital documents will be taken as their not having any such past performance.

   Document required
10. 10

    MSE sources, for availing benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC Certificate etc. duly marking the tendered item in the certificate.Otherwise, claim for benefits under MSME Act may not be entertained.

    Document required
11. 11

    MSE source owned by SC/ST, should upload necessary documents to get the benefits being owned by SC/ST. Otherwise , claim for benefits under MSME Act may not be entertained. No Yes Allowed 12.18 Firm should quote HSN code & GSTIN No.

    Document required
12. 12

    Pre decided splitting clause as per clause 18.0 of General Tender Conditions will be applicable for this Tender.

    Document required
13. 13

    Bidders may please note that, DPIIT vide their OM No. P-45021/102/2019- BE-I1-Part(1)E-503 10) dated 04-03- 2021 has clarified following: It is clarified that the bidders offering imported products will fall under the category of Non-local suppliers. They can not claim themselves as Class-I local suppliers/Class-II local suppliers by claiming the services such as transportation, insurance, installation, commissioning, training and after sales service support like AMC/CMC etc. as local value addition.

    Document required
14. 14

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.