Price Agreement/Running contract for procurement of Supply, Installation and Commissioning of Water Less Urinal

Special Eligibility Criteria

1. 1

   Conditions for Eligibility of Tenderer : 1. Bulk Order: Bulk (Minimum 60%) order will be placed on the manufacturer or its authorised agent having proven performance. The manufacturer firm must have satisfactorily executed (means that the firm should have supplied, installed and commissioned) minimum 01 no. Water Less Urinal of Spec. RDSO/2023/EL/FRS/0034, Rev. 01 or Rev. 02 on Diesel Locomotive upto date of tender opening against purchase order of Zonal Railway/PUs for the tendered item. 2. Balance part quantity (i.e. up to 40%)will be placed on the firms/bidders who have supplied, installed and commissioned at least 50 toilets (watered or waterless) in electric locomotives, railway coaches or wagons or airplanes up to the tender opening date. The offer of only those bidders will be considered whose original price bid is lower than the bidders qualifying as per para 1 above. 3. The onus of submission of requisite documents in support of supply {(i) Receipt Notes/ proof of acceptance of material by consignee OR (ii) Inspection Certificate with self-declaration by the bidder that supply has been accepted by consignee. Furnishing of false declaration shall render termination of contract and further action as per terms and conditions of contract} lies with the tenderer. In case the tenderers do not submit the requisite documents as detailed above along with their offer, the tender will be decided on the basis of their past supply performance of BLW, if any. 4. In case tenderer participated as an authorised agent, then the performance as required above shall be that of Principal authorising the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal.

   Document requiredConfirmation required
2. 2

   [A] In view of the Public Procurement (Preference to Make in India) Order, 2017, as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore procurement of the tendered item is restricted to Class-I Local Suppliers or Class-II Local Suppliers only subject to satisfying other qualifying criteria. The vendors who do not classify to be Class-I Local Suppliers or Class-II Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class-I Local Suppliers or Class- II Local Suppliers for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. [B] Offers of only Class-I Local Suppliers or Class-II Local Suppliers, as defined under the PPP-MII order 2017, shall be considered for any ordering. [C] Percentage of Local Content declared by the bidder in Compliance of Make in India Policy will be referred to determine the Class of the Vendor while considering the bid.

   Document optionalConfirmation required
3. 3

   This Price Agreement shall operate as a Running Contract. The all- inclusive rates shall remain the same for the placement of Supply Orders on the respective consignees located at Zonal Railways and Production Units (PUs).

   Document optionalConfirmation required

Check List

1. 1

   Please ensure that you have furnished the statement of deviations, if any.
2. 2

   Please ensure that you have submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
3. 3

   Please ensure that you have furnished the details of equipment/quality control.
4. 4

   Please ensure that you have quoted price on the basis of free delivery to destination, indicating the break up.
5. 5

   Please ensure that you have read the schedule of requirement and confirm the conditions therein and in case of any deviation the same has been mentioned in deviation statement.
6. 6

   Please ensure that you have mentioned name of brand.
7. 7

   Please ensure that you have mentioned MAKE/OEM.
8. 8

   Please ensure that you have quoted as per the tendered Specifications / Drawings.
9. 9

   Please ensure that you have submitted context specific document at designated place of e-offer.
10. 10

    Please ensure that you have attached relevant MSE certificate if you claim for preferential treatment as MSE.
11. 11

    Please ensure that you have submitted requisite Earnest money.
12. 12

    Have you gone through the terms and conditions mentioned in the tender schedule, special conditions of the tender if any and the BLW Tender Document Rev. Year 2022-23 along with corrigendums (copy attached)? Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
13. 13

    Have you mentioned the percentage of local content?
14. 14

    Have you read the Public Procurement Policy: Make in India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
15. 15

    Have you attached along with the offer a certificate for compliance of OM of MoF dated 23.07.2020?
16. 16

    Have you attached relevant MSE certificate if you claim for preferential treatment as MSE?
17. 17

    Have you gone through the special condition for TPI inspection agency (Annexure-II) of Rly. Bd. letter No. 2022/RS(G)/779/8 dt. 04/01/2023 mentioned in the tender?
18. 18

    In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/her bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.
19. 19

    All the tenderers/bidders should ensure that they are GST complaint and their quoted tax structure/rate as per GST Law.

Commercial-Compliance

1. 1

   Please indicate [Y/N] whether you are interested in availing the benefits available to Micro and small Enterprises [MSEs] of their participation in Govt. procurement in reference to Clause No. 1.15.1 of BLW Tender Document Rev. Year 2022-23 dated 31.03.2022 (copy attached). If yes, please attach the requisite registration certificate issued by appropriate agency along with the offer. Please note that in absence of the requisite certificate, such benefits may not be extended.

   Document optionalConfirmation required
2. 2

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percent terms with 6 fields, Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others].

   Document optionalConfirmation required
3. 3

   Any firm quoting on behalf of OEM must submit tender specific authorization certificate along with their offer and agree for inspection by the nominated agency (as the case may be) at the premises of their principals. Further, Principal firm shall assure full guarantee and warranty obligations as per the general and special conditions of contract in the Tender Specific Authorization certificate and mandatorily provide the contact number and email of the designated person in the Tender Specific Authorization for verification. Failure to comply with any of the requirements shall make the offer liable to be rejected [Details as per Para 2.13.3 (b) of BLW Tender Document (Rev. Year-2022-23)

   Document optionalConfirmation required
4. 4

   Submission of more than one bid by an Agent on behalf of the different Principals/ OEM will be governed by Para 2.12.7 of BLW Tender Document Rev.Year 2022-23 dated 31.03.2022 along with corrigendum (copy attached).]

   Confirmation required
5. 5

   In case of Trader/Agent, the current and valid tender specific authorization certificate from their principals should be submitted. In case of O.E.M./ Manufacturer they should submit an undertaking that they are O.E.M. / Manufacturer. Offers from authorized agents will be considered only if they submit tender specific authorization from the manufacturer, failing which their offer will be ignored summarily without making any further reference to them. (Details as per Para 2.12.6 of BLW Tender Document (Rev. Year- 2022-23).

   Document optionalConfirmation required
6. 6

   MSEs under PPP : In case, the tendered item is restricted for placement of bulk orders on approved sources, then the criteria for placement of orders on MSEs under the Public Procurement Policy for MSEs will additionally require that the MSE firms also.

   Confirmation required
7. 7

   Goods & Services Tax (GST): All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per following conditions:- 1. The Purchaser shall not be responsible for any misclassification of HSN Number or incorrect GST rate, if quoted by the bidder. 2. Any increase in GST rate due to misclassification of HSN number shall have to be absorbed by the supplier. 3. Wherever the successful bidder invoices the goods at GST rate or HSN Number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in purchase order or billed. 4. Vendors will be required to adjust basic price to the extent required by higher tax billed as per invoice to match the all-inclusive price as mentioned in the purchase order.

   Confirmation required
8. 8

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document requiredConfirmation required
9. 9

   Firm should specifically mention the quantity which they can supply per month to BLW against this tender, which will be kept in view while ordering to ensure the availability of material at BLW as per requirement of tendered item.

   Document requiredConfirmation required
10. 10

    Do you agree to supply the tendered stores at the rates quoted by you in accordance with the Tender condition, Special tender conditions [if any] and IRS Conditions of Contract?

    Document optionalConfirmation required
11. 11

    The tenderers in their bids shall indicate the details of their jurisdictional Assessing Officers (Designation, address & e-mail ID). In case of award of contract on them, a copy of the LOA/ Purchase order shall be immediately forwarded to the Jurisdictional Assessing officer mentioned in the tenderer's bid.

    Document requiredConfirmation required
12. 12

    The vendors can submit a revised commercial offer any time before the stipulated date and time of submission of bid and in such a case, the last revised offer submitted shall be considered valid. Tenderers must note that only last Revised offer, which is deemed to supersede all previous offers shall be tabulated.

    Confirmation required
13. 13

    Technical or commercial deviations if any are to be necessarily indicated at the nominated column on the offer form under heading Deviations only. If the deviations are uploaded in form of a document then it must have reference at the above nominated place on e-offer from duly indicating the file name of uploaded failing which such document will not be evaluated for deviations.

    Document optionalConfirmation required
14. 14

    The firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.

    Document optionalConfirmation required
15. 15

    SD:-Successful tenderer shall have to deposit SD (Security Deposit) as per Clause No.1.22 to BLW Tender Document Rev. Year: 2022-23 along with corrigendums.(Copy Attached) except for those tenderers who are exempted form submission of Security Deposit. Bidders seeking waiver of security deposit will have to submit requisite documentary evidence by uploading the same while submitting online bids. For the purpose of SD, price agreement value shall be taken into consideration.

    Document optionalConfirmation required
16. 16

    The authorized dealer has to upload the tender specific authorization letter from the manufacturer authorizing him to submit offer against this tender. The offers of authorized dealer without tender specific authorization letter from manufacturer/OEM, will be summarily rejected.

    Document optionalConfirmation required
17. 17

    This Price Agreement shall operate in the nature of a Running Contract. The validity of this Running Contract (interchangeably referred to as the Price Agreement) shall be one (1) years for the placement of Supply Orders / Covering Purchase Orders as and when basis for the respective consignees located at Zonal Railways / Production Units (PUs) . Supply order/Covering Purchase order to be placed against the Price Agreement shall be the Authority for the supplier to make supplies to respective consignee(s). The validity of the price agreement may be extended for another six months before expiry of original validity at the option of the Purchaser. Overall Quantity on the supply orders will be minimum 70% of the Price Agreement quantity.

    Document optionalConfirmation required
18. 18

    The tenderers in their bids shall indicate the details of their jurisdictional Assessing Officers (Designation, address & e-mail ID). In case of award of contract on them, a copy of the LOA/ Purchase order shall be immediately forwarded to the Jurisdictional Assessing officer mentioned in the tenderer's bid.

    Document requiredConfirmation required
19. 19

    The vendors can submit a revised commercial offer any time before the stipulated date and time of submission of bid and in such a case, the last revised offer submitted shall be considered valid. Tenderers must note that only last Revised offer, which is deemed to supersede all previous offers shall be tabulated.

    Confirmation required
20. 20

    The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

    Document optionalConfirmation required
21. 20.1

    Vendors are required to submit EMD as per clause 1.21 of BLW Tender Document Rev. Year 2022-23 dated 31.03.2022 along with corrigendum (copy attached).

    Document optionalConfirmation required
22. 21

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance and such terms quoted anywhere else should be ignored.

3. 3

   Price Variation Clause: No applicable