Hiring of services in Nepal, through Handling Agency for Indian CAPFs Mt. Everest and Mt. Lhotse Expedition -2021

Amount

At Kathmandu. Indian CAPFs Mt Everest & Mt Lhotse expedition-2021 team will be consisting of 30 climbing members (including 7 lady climbers) and 08 support staff (total-38 members). Reception, Boarding and Lodging, at central location in Kathmandu, with all meals, for 7 nights, prior to departure and return form Lukla. 25 rooms are required in four Stars or above hotel accommodation at Kathmandu, with preferably having the facility of a Swimming pool and Gymnasium, for continued physical conditioning. Full breakfast, lunch & dinner included. Special team Pooja at Pashupati Nath, Bodhnath and Swayambunath temples in Kathmandu. Reception by providing High Tea to all team members, accommodation and conduct of two additional members. 04 light vehicles and 02 Mini buses are required for the expedition team. Assist in last minute purchases, if any or any other assistance required, by the team. Custom Clearance. Expedition team will move to Kathmandu in two phases. Climbing member’s alongwith expedition leader & medical officer will proceed by air and supporting staff with expedition store will proceed by road. (a) Custom clearance assistance, liaison, coordination, documentation and all related services at Kathmandu Airport, Sonauli Border and other places as and when required. Handling Agency will be responsible for transportation of expedition members and stores from Sonauli border to Kathmandu and provide reception, boarding, lodging with all meals en-route from Sonauli border to Kathmandu with four star standards. (b) One Air-conditioned light vehicle for support staff and one covered 5 ton truck for expedition store will be provided by handling agency at Sonauli border. The agency will be responsible for ensuring safety of stores during transport to Kathmandu, and will make up for losses en-route, if any.

(1) Coordination with Government of Nepal. Complete coordination with Ministry of Tourism, Government of Nepal, Nepal Tourism Board (NTB) for completion of all formalities and clearance to include necessary climbing permits, communication permits, technical equipment and all other permits etc for Mt. Everest & Mt. Lhotse. Permission and Clearances, including for Radio Sets, Satellite Phones, Camera Equipment, Technical Equipment, Clothing, Oxygen etc. (2) Permits. The following permits to be maintained for 30 climbers for Mt. Everest & 05 climbers for Mt. Lhotse ( Total = 35 members) and 08 Support members who will stay at EBC. (a) Entry into Sagarmatha National Park. (b) Ice fall charges. (c) Environmental Fee to Sagarmatha Pollution Control Committee. (d) Climbing charges ahead of Camp-II. (e) Trekking Permit for members at Base Camp. (f) Peak Fee, if any for climbing Lobuje (East). (g) Fee/Royalty for Mt Everest and Mt Lhotse. (h) Any other fee/permit required. (3) Liaison Officer. All expenses, coordination and services of LO nominated by Ministry by Tourism, Government of Nepal for duration of the Expedition. 03 Liaison officers for a team of 30 (15 members per permit) & 05 members of Mt. Lhotse.

(1) During Approach March to EBC. 25 Rooms for team members. Boarding, Lodging including all type of Meals & drinking water. Battery charging facility from Lukla to Everest Base Camp and return from Everest Base Camp to Lukla. Three Night stay at Namche Bazar enroute to Base Camp. Two Night stay at Dingboche during move to Base Camp. Mountain send-off at Everest View Hotel, Khumjung including economy class air travel and necessary arrangements from Kathmandu to Syangboche and back for two additional members. (2) Transport. (a) 04 AC light vehicles and 02 AC Mini buses for expedition team members during stay at Kathmandu. (b) Air tickets from Kathmandu to Lukla & back in economy class. (c) One AC Light vehicle and one 5 ton covered truck for transport of support staff and expedition store from Sonauli border to Kathmandu and back.

Porterage and Load Charges. (a) Expedition team will carry approximate 6000 kgs store (beyond Kathmandu) including personal gear, mountaineering equipment/clothing, communication equipment, medicine & equipment and misc store. (b) All porterage, including carriage of members and expedition stores from Kathmandu to Base Camp by Air/ Helicopter/ Yak or Man pack and back to Kathmandu. For loads above Base Camp to high camps and back to Base Camp as required to be included in para 5 (Sherpa Services).(c) Baggage allowance of 60 KG (approx) per person. Cargo flights, porters and yaks for member’s baggage to base camp and back.

Sherpa Services. (a) 30 climbing Sherpas for Mt. Everest.(b) 05 Climbing Sherpa for Mt. Lhotse.(c) 01 Sherpa Sirdar. (d) 01 Liaison Officer each for team of 15 climbers. (e) 01 for Mt Lhotse (f) 04 cooks and 04 Kitchen staff. (g) Their complete Operating charges (including Load Ferry charges to All Camps above Base Camp, Daily Wages, Summit Bonus, Equipment charges/allowances, Insurance, etc). Note :- (a) Sherpa Sirdar should be highly experienced and have climbed Mt. Everest at least twice or more successful expeditions. (b) 35 Sherpa (30 Sherpa for Mt. Everest + 05 Sherpa for Mt. Lhotse) should have climbed Mt. Everest & Mt. Lhotse at least once preferably. (c) Bio Data of Sherpa separately, along with photograph, documentary proof duly containing mountaineering experience, signed by the individual and countersigned by the Handling Agency to be forwarded. If any Sherpa is in the mountains, then the handling agency will sign it and during expedition, leader will make sure that they are the same Sherpa. (d) Certification to be enclosed as applicable issued by Government of Nepal, Ministry of Tourism/ any other agency recognized by Government of Nepal.

Tentage (Tents). Complete tents to be provided for duration of the Expedition as under :- (a) At Base Camp. (1) 38 Individual tents along with mattress and pillow, Tents must be at least 3 man size Dome Tents, Himalayan Expedition/ North Face. Appropriate tents with proof of its popular use. Brand of Tent must be mentioned. (ii) 02 Kitchen tent.(iii) 02 Dining Hall tents, spacious with Ground Sheet, Matting, Tables, Chairs and Camp furniture and furnishing (samples will be approved by the Expedition leader during visit to Nepal) or before launch of expedition. Dining Tents must have raised wooden platform, insulated floor and carpet for maintaining warmth. Dining tent must also have gas powered heaters.(iv) 15 Toilet Tents.(v) 10 Shower Tents. (vi) Separate Dining, Toilet and Living Tents for members and Sherpas, Kitchen staff etc.(vii)01 Medical Tent/ First Aid tent (Furnished and Functional). (viii) 03 Additional Tents. (ix) Ground Mattress for all tents. (x) Solar light/lamp along with battery charger in all tents. (b) At Camp 1 and Camp II. (i) 1 x Tent Himalayan Expedition/ North Face. Appropriate 3-Man-size Dome tents for every two members. Separate tents for Sherpa, staff etc. Brand of Tent to be mentioned (ii) 02 Steel Frame heavy duty Dinning Tent at Camp II. (iii) Separate Kitchen tent, Toilet tent etc at Camp II for climbing team/ Sherpa.(iv) Separate Store Tent arrangements for Camp II.(c) At Camp III & Camp IV of Mt. Everest & Mt. Lhotse (i) 1 x Tent Himalayan Expedition/ North Face. Appropriate 3-Man-size Dome tents for every two members. Separate tents for Sherpas, staff etc. Brand of Tent to be mentioned. (ii) ope nets for all tents at South Col & Camp IV and Summit Camp for Mt. Lhotse. Note: (a) Minimum 8 x Additional dome tents will be carried as reserve. (b) Documents consisting of brand of tent is required to be submitted along with tender documents. Expedition to Mt. Lobuje. Pre Everest acclimatization climbs to Mt. Lobuje for 38 members with providing all types’ arrangements i.e. accommodation & all types food at Lobuje, individual tents, kitchen tent, dining tent, toilet tent, cooking staff, breakfast, lunch and dinner at Lobuje Base Camp and Summit camp. Climbing permit for Expedition Team with camping arrangements if required. Team will stay one night just below the summit of Mt. Lobuje. Tents, toilet tents, all type meals, utensils and fuels/ stoves along with one Sherpa between 3 members for support will be required.

(1) Rations. Sumptuous, high caloric, all variety with complete sets of rations and required hydration at Base Camp & Higher Camps with regular fresh supplies and mutton & chicken for Team members and Sherpa to be provided for entire duration of the expedition. Menu will be mixture of Indian, Chinese, Nepalese, Tibetan and Continental to be provided by team as per requirements. Cook will coordinate with BC (Base Camp) Manager for the food preparation and change of menu from time to time as per requirement of team. Approximate 5000 calories per member per day during routine, however, 12000 calories per member per day during the climb ahead of Base Camp is required. (a) Base Camp and Camp –II. The menu to be as follows :- (i) Hot drinking water and Morning Tea. (ii) Breakfast to include a variety for Vegetarians/ Non Vegetarians/ Egg-tarians. (iii) Tea with afternoon snacks. (iv) Breakfast, Lunch and Dinner to have a variety of Indian, Continental, Nepalese and Chinese cousin. (v) Fresh 1 x Non Vegetarian (Meat, Chicken or Fish) dish every day with lunch and dinner for team. Extra vegetarian dish for vegetarian members. (vi) 1 x Fresh vegetable dish with every meal. (vii) 1 x Dish of Dal. (viii) Fresh salad with every meal. (ix) Fresh fruit with lunch. (x) Sweet Dish after dinner. (xi)Evening Tea with snacks. (xii) Soup in evening/ before dinner. (xiii) Evening Hot drink. (xiv) Variety of Juices, Beverages and Dry Fruit (as approved by the expedition). (xv) Variety of Sweets, Chocolates etc for load ferries (as approved by the expedition). (xvi) Variety of Dry fruits (as approved by the expedition). (xvii) Variety of biscuit assorted and namkeen. (xviii) 24 - 48 hours of Emergency Ration. (b) All above aspects of the services required is to be provided by the service provider to the satisfaction of the team. (c) At Camp – I, III & IV of Mt. Everest & Mt. Lhotse. In addition to the routine mentioned at Serial 12 (a), variety of Juices, Beverages, Dry Fruit, variety of Sweets, assorted biscuits, Chocolates etc will be provisioned for load ferries. MRE, Tinned, Dehydrated variety of food and Hydrated drinks will be catered. At Camp II, all services mentioned at Serial 12(a), will be provided to the extent possible. For Higher Camp dry fruits, juices, HA Ready to Eat Meals packs with some fresh foods. (2) Kitchen Staff. Experienced team of Cooks and Kitchen Helpers having experience of working in Everest Expedition to be provided (a) 04 Cooks with 04 helpers/ Kitchen staff. (b) 01 Cook and 02 Helpers for Camp – II from available arrangements.(c) Cooks to be experienced and well trained. Their Resume, experience duly certified to be enclosed separately.(3) Kitchen at BC/ Camp II. (a) A fully functional Kitchen will be established at BC and a scaled down Kitchen at Camp II with centrally working.(b) Cooks to be experienced in cooking at altitudes up to and beyond 20,000 feet and should be well trained in culinary skills. Should have participated in at least 7 international expeditions. Bio data to be enclosed separately alongwith tender documents. (c) High Quality of utensils, cutlery and basic serving dishes. Titanium plate with handle, spoon, fork, mug to be provided to every member, for use above Base Camp. (d) Adequate Water filters, purifier, thermos to be catered for use at Base Camp/ Camp 2 and higher camps. (e) Sufficient drinking hot water at EBC, higher camps and especially in summit camp (South col).

(1) Communication Equipment. Communication Equipment to be provided by the Handling Agency as follows (a) 06 Thuraya World Phones with talk time for the duration of expedition. (b) 35 Walkie Takies sets. (c) 01 Base Station, with adequate batteries. (d) Solar chargers and generator charging facility, with necessary fuel and power back up, for complete duration of the expedition. (e) Model will be approved by the Expedition is consultation with the Handling Agency, during visit to Nepal. (2) Technical Climbing Equipment. - As required for above Base Camp to the Summit, in coordination with other expeditions. Technical Equipment (except personal equipment/ clothing) to be taken by Sherpa Sirdar and made available at BC and Higher Camps.

Fuel & Special Fuel. - Adequate fuel plus reserve to be carried for BC and high camps (Butane/ Propane/ LPG/ EPI cartridges, Kerosene, Petrol etc). Kerosene stoves/ Gas stoves, Lighters, Special Match Boxes, Gas burners and Multi Purpose stoves to be catered for including adequate spares. Kerosene oil and Gas Stoves for cooking with adequate fuel at BC to Camp II.

Casualty Evacuation. (a) Emergency Casualty Evacuation by Air from the BC and higher camp to Pheriche, Namche Bazar, Lukla and Kathmandu, if and when required. (b) Agency must ensure Insurance for Sherpa/LO/Cook/Helper and other members deputed with the expedition by Nepal government or Handling agency by covering Helicopter Evacuations, Medical expenses, Hospitalization and other related coverage. (c) Company must provide detailed SOP in case of accidents, emergencies and evacuations. (d) Insurance of 38 members of CAPFs expedition team will be done by Training Directorate, CRPF.

Oxygen Oxygen bottles for 30 Climbing members= 30 x 10 = 300 (for Mt. Everest) plus 05 x 06 = 30 (for Mt. Lhotse); Total = 330 Standard Bottles (4.3 ltr each) preferably Poisk oxygen cylinders. Top out or similar branded mask & regulator sets to be provided for the use during the climb for climbing members. Oxygen cylinder, mask and Regulator required for Sherpa will be provided by the agency. Note :- (a) Oxygen will be made available at the Base Camp, Camp-II & summit camp as per requirement. (b) OEM certification to be enclosed including date of packing will be verified by the Expedition Team. (c) Oxygen gas may be supplied from Government of Nepal (Department of Industry) registered manufacturer, and delivery order specifying date of production must be clearly mentioned. (d) New British Topout brand Masks and Regulators for members. 100% serviceable masks for Sherpa. (e) 30 additional Top out Brand face masks and regulators to be arranged. (f) Oxygen bottles and Regulator & mask for Sherpa will be provided by Agency. Sherpas may use fully Serviceable Masks and Regulators used earlier. (g) Oxygen supplied should preferably comply with International Oxygen Certification standard of EN12245. (h) 10 additional oxygen bottles to be kept at BC/ Camp-II with Expedition Team as reserve.

Packing Material. All expedition stores will be packed to ensure that there is no damage and pilfering enroute. The Handling Agency will be fully responsible for ensuring safety and will make up for losses if any.

Additional Services at Base Camp. - (a) 4 x Generator sets (2.5 KVA) with adequate spares, bulbs, wiring, light points etc. (b) Light point to be provided in all Member tents, Dining Hall, Kitchen and Sherpa tents at Base Camp. (c) 2 x TV LED – 42” (One in both dining tent) (d) 1 x Radio/ CD Player recorder for weather updates. (e) Adequate waste bags for collecting bio degradable and Non degradable waste. (f) Weighing machine/ Scale. (g) Weather Bulletin forecast from Kathmandu. (h) 01 Cyber connectivity/ Wi Fi connection at Base Camp (if feasible). (i) Darts, Scrabble, Cards, Ludo, Chess etc to be carried. (j) Small Pin Up board. (k) 50 GB of internet connection for expedition leader/ management on Everest Link hotspot network at Everest Base Camp to be provided by the agency. (l) Stationery items required – White paper-02 ream(A4 size paper) Graf paper-02 set, Pencil-01 doz, Erasor-05 Nos, Sharpner-05 Nos, Pen-05 each (Blue/red/black), permanent marken pen-10 Nos, Highlighter pen-01 set, cello tape big size-10 roll, clip board-06 Nos, transparent folder-20 Nos, stapler small with pin and information folder required. (2) Miscellaneous. Conduct of Special Puja at :- (a) Pashupatinath Temple at Kathmandu. (b) Tengboche Monastery. (c) At Base Camp. Note :- (a) The team will arrive in Base Camp latest by the second week of April 2021. After climbing Lobuje, team will stay at Base Camp till 31 May 2021, unless the mountain is climbed by maximum members earlier. The Expedition Leader will take the final decision in the matter. (b) Handling Agency will be asked to arrange mountaineering equipment for team at Kathmandu, Nepal in case of non availability in Delhi/ non finalization of tender, on additional payment as required.

Daily weather forecast from USA based West Coast Weather LLC

One day Sightseeing Trip to UNESCO World Heritage sites in Kathmandu.

Asian Trekking Pvt. Ltd

US Dollar