Repairing of Two Nos. Servo Motor of Universal head of Portal milling machine MW No. M1509.

Tender Form: Tender Forms shall embody the contents of the contract documents either directly or by reference and shall be as per specimen form, Annexure-I. Tender Form (First Sheet, Second Sheet and Third Sheet) as per Annexure-I should be duly filled in by the tenderer and uploaded along with the tender duly signed and stamped on each page. Non submission of Annexure- I (1st sheet, 2nd sheet & 3rd sheet) by the tenderer shall result in summarily rejection of his/their bid.

Annexure-I. Tender Form (1st sheet) ( Click here to download Format)

Annexure-I. Tender Form (2nd sheet) ( Click here to download Format)

Annexure-I Tender Form (3rd sheet) ( Click here to download Format)

The work shall be executed as per Indian Railways Standard General Conditions of Contract (GCC April 2022) along with all correction slips.

The tenderer whether sole proprietor / a company or a partnership firm / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be summarily rejected. For more detail, the tenderer must refer to the General conditions of Contract (GCC), Para 15 of Tender Form (Second Sheet) of Annexure I of ITT and Advance Correction slip No. 3.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The tenderers shall submit a copy of certificate stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-V. In addition to Annexure-V, in case of other than Company/Proprietary firm. Annexure -V(A) shall also be submitted by the each member of a Partnership Firm / Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc, as the case may be. Non submission of above certificate (s) by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested / digitally signed by which they/he are/is qualifying the Qualifying Criteria mentioned in the Tender Document. For more detail, the tenderer must refer to the General conditions of Contract (GCC), Para 6.1 & Para 11 (iv) of Tender Form (Second Sheet) of Annexure I of ITT and Advance correction slip No. 2. ( Click here to download Format)

Please submit your bank details i.e. name of bank along with the branch code,account number,IFSC code and PAN number.

In relevance to GCC of IR following shall be considered.

Definitions Throughout these specifications and in these conditions the terms: a)The 'Engineer' shall means Indian Railways, Banaras Locomotive Works, Varanasi (U.P.) acting through the Dy. Chief Mechanical Engineer /Plant, Banaras Locomotive Works, Varanasi or his nominees/deputies. b)The 'Inspecting Officer'/Inspector means the person, firm or department nominated by the 'Engineer' to inspect the 'Equipment'/'Work' on his behalf and deputies of the 'Inspecting Officer' so nominated. c)"Contractor" shall mean the Person/Firm/LLP/Trust/Co-operative Society or Company whether incorporated or not who enters into the contract with the Railway and shall include their executors, administrators, successors and permitted assigns. d)"Contract" shall mean and include the Agreement, the Work Order, the accepted Bill(s) of Quantities or Chapter(s) of Standard Schedule of Rates (SSOR) of the Railway modified by the tender percentage for items of works quantified, or not quantified, the Standard General Conditions of Contract, the Special Conditions of Contracts, if any; the Drawing, the Specifications, the Special Specifications, if any and Tender Forms, if any. e)'Equipment' means material/part/component/locomotive assembly/sub assembly proposed to be ordered on the contractor for design/ manufacture / testing /commissioning (raw material for the purpose may or may not be provided by the 'Engineer') according to the clauses of the Technical Specifications included in the Tender Document, It shall also include the Plant and Machinery proposed for repair/overhaul/re-conditioning (Spare parts for the purpose may or may not be provided by the Tender Document. f)"Works" shall mean the works to be executed in accordance with the contract. g) "Site" shall mean the lands and other places on, under, in or through which the works are to be carried out and any other lands or places provided by the Railway for the purpose of the contract. h)"Period of Maintenance" shall mean the specified period of maintenance from the date of completion of the works, as certified by the Engineer. i) 'Contractor's authorized Engineer' shall mean a graduate Engineer or equivalent, having more than 3 years experience in the relevant field of construction work involved in the contract, duly approved by Engineer j)Date of inviting tender shall be the date of publishing tender notice on IREPS website if tender is published on website or the date of publication in newspaper in case tender is not published on website.

Inspection: Inspection shall be carried out by the Inspecting Officer or his nominee.

Facilities for Inspection: The Contractor shall afford the Engineer and the Engineer's Representative every facility for entering in and upon every portion of the work at all hours for the purpose of inspection or otherwise and shall provide all labour, materials, planks, ladders, pumps, appliances and things of every kind required for the purpose and the Engineer and the Engineer's Representative shall at all times have free access to every part of the works and to all places at which materials for the works are stored or being prepared.

Notification of Result of Inspection: Unless otherwise provided in the specifications or Schedule of Requirements the inspection of the work will be made as soon as practicable after the same have been submitted for inspection, and the result of the inspection will be notified to the contractor.

Dispatch of Equipments: At least 15 days before dispatch of the Equipment by the contractor, the contractor shall inform the Engineer at such intent so that the Engineer may depute his Inspecting Officer to inspect the equipment before dispatch if considered necessary by him.

Inspection Notices: On the Equipment being found acceptable by the Inspecting Officer, he shall furnish the contractor with necessary copies of the Inspection Notes/Certificate duly completed, for being attached to the contractors bill in support thereof.

Inspecting Officer Powers of Rejection: The Inspecting Officer shall have the following power: a)Before any Equipment or part thereof during or after manufacture, are submitted for inspection, to certify that they are not in accordance with the contract owing to the adoption of any unsatisfactory method of manufacture. b)To reject the Equipment of part thereof submitted as not being in accordance with the requirements of the Tender Document. c)To reject the whole of the installment tendered for inspection, if after inspection of such portion thereof, as he may in his description think that the same is unsatisfactory. d)To make the rejected equipments with a rejection mark, so that they may be easily identified if re submitted. The Inspecting Officers decision as regards the rejection shall be final and binding on the Contractor.

Consequences of Rejection: If on the Equipment or part thereof being rejected by the Inspecting Officer or by the consignee at the Contractor's premises or a destination, the contractor fails to provide satisfactory replacements/rectification within the stipulated period of delivery, the engineer shall be at liberty to: i)Request the contractor to replace the rejected Equipment forth with but in any event not later than a period of 21 days from the date of rejection and the Contractor shall bear all the cost of such replacement, including freight, if any, on such replaced Equipment but without being entitled to any extra payment on that or on any other account. ii)Purchase or authorize the purchase of part/whole quantity of the Equipment rejected for others of a similar description (When equipments exactly complying with the particulars are not, in the opinion of the Engineer (Which shall be final readily available) without notice to the Contractor at the latter's risk and cost and without affecting the contractors liability as regards to the supply of any further installment due under the contract, or iii)Cancel the contract and purchase or authorize the purchase of the equipments or others of a similar, description (when equipments exactly complying with the particulars are not, in the opinion of the engineer, which shall be final easily available) to the risk and cost of the contractor. In the event of action being taken under sub clause (ii) above, the provisions available in the General Conditions of Contract, shall apply as far as applicable.

Removal/Replacement of Rejected Equipment of Part Thereof: On rejection of any equipments submitted for inspection at a place other than the premises of the contractor, such equipments shall be removed by the contractor at his own cost, subject to as hereinafter stipulated, within 14 days of the date of intimation in this regard is addressed and posted to the contractors at the address mentioned in the Tenderer, it will be deemed to have been served on him at the time when such communication would in course of ordinary post reach the contractor, provided that the Inspecting Officer may call upon the Contractor to remove dangerous, infected or perishable equipments within 48 hours or the receipt of such communication and the decision of the Inspector in this behalf shall be final in all respects. Provided further that where the price, or part thereof has been paid, the consignee is entitled without prejudice to his other rights to retain the rejected Equipment till the price paid for such Equipment is refunded bay the Contractor and that such retention shall not in any circumstances be deemed to be the acceptance of the Equipment or waiver of rejection thereof. All rejected Equipment shall in any event and circumstance remain and always be at the risk of the contractor, immediately on such rejection. If such Equipment are not removed by the contractor within the period afore mentioned, the Inspector may remove the rejected Equipment and either return the same to the contractor at his risk and cost by such mode of transport as the Engineer or the Inspecting Officer may decide, or dispose off such Equipment at the Risk and on his account and retain such portion of the proceeds, if any, from such disposal, as may be necessary to recover any expense incurred in connection with such disposals (or any price refundable as a consequence of such rejection). The Engineer shall in addition, be entitled to recover from the Contractor the handling and storage charges for the period during which the rejected Equipment are not removed/disposed off in accordance with the provision thereof.

Taxes/Duties: Any statutory taxes/duties if applicable shall be paid to the Contractor at actual on the basis of documentary evidence to be furnished by him. He should indicate these along with the prices quoted in his tender.

The contract shall be governed by latest version (along with all correction slips) of Indian Railways Standard General Conditions of Contract and all other terms & conditions incorporated in the tender documents.

The Railway reserve the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of railway thereunder

The tenderer are advised to read the scope of work and tender conditions and also visit the site of work before quoting the rates. No post correspondence will be entertained to enhance the rate on above account.

Basic consideration and essence of the contract shall be the strict adherence to the time schedule for the completion of work.

The time and date specified in the contract for the completion of the work shall be deemed to be the essence of the contract and the work must be completed not later than the time specified. The attention of the tenderer is invited to the clause regarding liquidated damages and default in the GENERAL CONDITIONS OF THE CONTRACT by which the contract shall be governed.

In the case of a firm not registered under the Indian partnership Act, all the partners or the attorney duly authorized by all of them should sign the tender and all other connected documents. The original power of attorney or other documents empowering the individual or individuals to sign should be furnished to the Engineer for verifications, if required

Offers shall be as per the General and Special Conditions of contract of the tender documents. In case of any deviation from the requirement of tender specifications in Instructions to Tenderers, General and Special conditions of contract, the same should be brought out by the tenderer.

1. The 'Engineer' may accept a tender for a part or whole of the quantity offered, reject any tender without assigning any reason and may not accept the lowest or any tender. 2. Acceptance of tender will be communicated by a formal acceptance letter (by registered post or online through email or online through other mode) of the tender direct to the contractor which may be deemed to conclude the contract. The delivery period/completion period will be deemed to have commenced from the date of dispatch of this letter.

The submission of any offer connected with these specifications and documents shall constitute an agreement that the tenderer shall have no cause of action or claim against the 'Engineer' for rejection of his offer. The 'Engineer' shall always be at liberty to reject or accept any offer or offers at his sole discretion and any such action will not be called into question and the tenderer shall have not claim in that regard against the 'Engineer'.

The offer shall be kept valid for a minimum period as mentioned in NIT from the date of opening of tender, within which he will not be entertained to rescind or to withdraw his offer. Not withstanding this, if the tenderer rescinds his offer within the period stipulated above, the Bid Security deposited by him along with the tender shall be liable for forfeiture on the sole discretion of the 'Engineer' and in that case the tenderer shall have no further claim on the amount deposited by him as Bid Security

Offers shall be deemed to be under consideration immediately after they are opened and until such time the official intimation of award is made by the Railways to the tenderer while the offers are under consideration, tenderer and/ or their representative or other interested parties are, advised to refrain from contacting the 'Engineer' by any means. If necessary, the 'Engineer' will obtain clarifications on the offers by requesting for such information from any or all the tenderers, either inviting or through personal contact, as may be considered necessary. Tenderers will not be permitted to change the substance of their offers after the offers have been opened.

BLW maintains pollution free environmental and green natural surroundings. While we are committed for continual improvement in environmental performance, we would expect our vendor and contractors to follow suit. Some of the measures required to be taken by the vendors/contractors are listed below: a) Ensure use of packing material, which is biodegradable and physically sound so as to protect the product while transporting till the receipt at BLW. b) Use of loading/unloading, storage and handling practices so as to avoid any deterioration, damage or spillage etc. during. c ) While carrying hazardous chemicals and materials, the drivers shall be made aware of various risks with instructions for dealing with accidental contact, leakage or spillage and other remedial measures. The drivers shall also be made aware of restrictions w.r.t. non-smoking zones and ban on carrying of match-sticks, lighters etc. d) Use of vehicles, which do not cause excess air pollution, with the instructions to drivers for observing the precautions for noise pollution, especially in silence zones and speed restrictions, if any. The driver should carry vehicle pollution control certificate otherwise he may not be allowed to enter BLW premises. e ) As far as possible, vendors shall carry out their processes of manufacturing/supply of relevant parts/components in environmentally friendly manner meeting the guidelines laid down by CPCB/UPPCB. f) The contractors should note that if asbestos sheets or parts are used as a part of the contract then he should ensure that his laborers/operators must wear air mask during cutting/drilling/fitment of the asbestos items. They must also ensure that the scrap of asbestos items shall be disposed off in the disposal pit, identified for this purpose in BLW. g) Supply material safety data sheets (MSDS) for hazardous chemicals/substances.

Care in Submission of Tenders: The tenderer must refer Clause 6 of Part -I of Indian Railway General Conditions of Contract (GCC April 2022).

Payment shall be subject to deductions of any amounts for which the contractor is liable under the contract against this tender or any other contract in respect of which the President of India is the Purchaser.

The price to be quoted by the tenderer shall be inclusive of supply and delivery of all materials for BLW, Varanasi and erection at site. All prices shall be quoted by the firm on rupees basis. Rates quoted by the tenderer shall remain valid for as mentioned in NIT from the date of opening of the tender irrespective of Market Fluctuations.

The rates quoted must not in any circumstances be altered or erased.

Unless otherwise stated by tenderer, in case turn key type works contracts, all the items essential and standard for proper functioning of work would be deemed to have been included in the price quoted by the tenderer. Otherwise, the tenderer should specifically quote the price, if any, for such additional item.

Rates quoted shall be inclusive of all taxes legally leviable by state ,central govt and/or any other local authority.

Taxes will be recovered as per extant instruction on the subject.

The successful tenderer will have to submit performance guarantee 5% of the original contract value as per Indian Railway General Condition of Contract before execution of agreement.

Tender document cost: all the tenderers/contractors have to deposit tender document cost as stipulated in the tender document through online modes as permitted in IREPS application.