Development of 20 types of Fasteners

HINDUSTAN AERONAUTICS LIMITED, ENGINE DIVISION, BANGALORE COMPLEX

TECHNICAL BID FORMAT

(Details to be filled in cells highlighted in yellow)

Development of 20 types of Fasteners

Tender/RFQ No.: D-1097/26

Due date & time for submission of offer: 16-Apr-2026 13.00 Hours (IST) (Tender opening on 17-Apr-2026)

Vendor/Bidder: Quoted

Address: Details to be filled in cells highlighted in yellow Price figures should NOT be filled in this Technical Bid format. If bidder indicate pricing aspects in technical bid, the bid will be rejected Not Quoted

Contact Person:

Quotation ref :

Quotation Date :

RFQ/TENDER DETAILS DO NOT ENTER PRICE IN THIS SHEET. Only mention QUOTED or NOT QUOTED, LEAD TIME for delivery and COMPLIANCE to terms and conditions given below

SL. NO. HAL Part Number Part Description RFQ Quantity (Numbers) Whether item is Quoted or Not Quoted If quoted, then mention Quoted Quantity LEAD TIME FOR DELIVERY (COUNTED FROM THE DATE OF PO MENTION DAYS/ WEEEKS/ MONTHS)

8 9922700010 COUPLING NUT 10

10 0421410320 RATED SCREW 80

15 9867400050 NUT SHANK SELF 440

20 9933300600 UNION NUT 10

SL NO TERMS AND CONDITIONS VENDOR/BIDDER CONFIRMATION

1 This RFQ is for Development of 20 types of Fasteners through Domestic Vendor(s) by Open Tendering Two Bid system. Hence, Quote submitted only by Domestic vendors shall be considered. Quotation shall be uploaded to HAL e-procurement portal. Unpriced bid excel to be filled as per Technical Bid format. Priced bid excel file to be filled as per Commercial Bid format.

2 Technical Bid and Commercial Bid have be uploaded separately. Initially Technical Bid shall be opened. Commercial Bid of only Technically qualified vendors shall be opened later after technical evaluation and considered for commercial evaluation. Incomplete bids shall lead to rejection of bid.

3 Scope of Work (SOW) and Drawings will be forwarded after receiving signed NDA (Non Disclosure Agreement). Format of NDA is enclosed with RFQ. Signed & Stamped SOW to be submitted with Technical Bid. Confirm Compliance.

4 Quantity in this RFQ is required for Development. Post development, the items will be procured from the Developed vendor through separate PO.

5 Tentative future requirement per year is as attached. However, there is no commitment from HAL on future orders which is dependent on orders/task from Customer and other factors. The quantity mentioned for annual future requirement based on past consumption data is for information only.

6 The vendor should ensure Minimum Local content for Indigenization to be above 50% on cost basis as per DAP-2020. Vendor to submit self-declaration in format enclosed in RFQ.

7 Commercial Evaluation shall be done on Item wise basis. Vendor to provide Recurring (unit prices) and Lumpsum Non Recurring Costs (Development costs of Tooling, Fixtures, gauges, testing etc.) separately in Commercial Bid. Confirm compliance.

8 This RFQ quantity is for Development. Post development, the items will be procured from the Developed vendor through separate PO. The unit price for post Development POs shall be calculated from Development PO price using Future Pricing policy. Under future pricing policy, vendor to quote Fixed Annual Escalation (in percent %) in Commercial Bid which will be applied on the unit price of Development PO. Confirm compliance. Note: Escalation shall be on compounding basis. For Example if Development PO is placed in 2026 @ Rs.100 each and Future Pricing is 5% then for future requirement PO placed in 2029, the PO price will be 100 x 1.05 x 1.05 x 1.05 = 115.76

9 Quoted Fixed Annual Escalation (in percent %) shall be Firm and Fixed for 5 (five) years from the date of RCMA approval/clearance. Confirm compliance.

10 Quoted Recurring Cost and Non Recurring Cost shall be firm & fixed till completion of supplies for order placed against this RFQ. Confirm compliance.

11 Taxes & Duties as applicable has been indicated separately in % in the Commercial Bid format. Taxes & Duties will be extra as applicable on the date of supply. Confirm compliance.

12 FOR THIS RFQ QUANTITY, THE LEAD TIME FOR DELIVERY (COUNTED FROM THE DATE OF PO IN DAYS/ WEEEKS/ MONTHS) HAS BEEN QUOTED AGAINST EACH QUOTED LINE ITEM IN THIS TECHNICAL BID FORMAT.

13 FOR FUTURE ORDERS, lead time for supply of quantity against future orders with reference to time of placement of future Purchase orders to be mentioned here.

14 All terms and conditions for future orders shall be as per the Development order with following changes 1. NRC cost of Development PO will not be applicable 2. Unit price shall be as calculated based on development PO prices using Future pricing % 3. Delivery schedule shall be as indicated above. 4. Vendor shall submit CoC and copy of valid Type approval along with supplies against future orders. (Renewal of RCMA approval/clearance shall be done by vendor at vendors cost)

15 This Bid/quotation/offer should be valid for minimum 120 days from the due date for submission of offer mentioned above. Confirm compliance.

16 Confirm compliance to Liquidated Damages for delay in delivery as per HAL standard terms: A sum of 0.5% per week of delay or part thereof, subject to a maximum of 10% of the undelivered part of the order. LD will be calculated on items supplies. LD not applicable on the Non-Recurring Cost.

17 Confirm compliance to Payment Terms: a. For Development PO against quantity in this RFQ: Direct payment within 30 days from the date of inspection acceptance of items at HAL and upon receipt of the GST Invoice. GST Invoice for initial item supply / samples to be submitted to HAL after approval of initial item supply / samples by LTCC. Initial item supply/samples as per SOW to be supplied to HAL against Delivery Challan for LTCC approval. GST Invoice for initial item supply/samples to be submitted to HAL only after the LTCC approval. Balance item supply to be made only after LTCC approval. b. For future orders: 100% within 30 days of receipt and inspection acceptance of items at HAL.

18 EMD, Security Deposit, PBG are not applicable to this tender. NOT APPLICABLE

19 Warranty : Warranty shall be as per HAL conditions of Tender for a period of 12 (twelve) calendar months, after the goods have been taken over by HAL

20 In case of defect informed by HAL during warranty period, vendor shall respond within 2 working days from the date of intimation by HAL and remedy the defect through rectification / replacement within 10 working days from the date of intimation by HAL.

21 Shelf life: In case of items having shelf life, such items shall be have minimum 85% (eighty-five) percent of total shelf life as on the date of supply. In case of item supplied with lower shelf life, then such items shall be replaced free of cost to HAL. For shelf life items, each item shall be individual packed indicating the cure date, Mfg. date and Shelf life.

22 In case of MSE/MSME, guidelines from Govt of India as applicable shall be considered upon submission of necessary documentary proof to be submitted by vendor with their bid.

23 Company profile relating to the nature of business, product range, turnover, financial capability, infrastructure/ manufacturing/ engineering facilities, ISO (or equivalent) accreditation, etc. is enclosed

24 Details of execution of projects of similar nature in the past and status of completion of such referred project, including compliance to the technical requirements, time schedules and qualification/ certification is enclosed

25 Details of unit development, testing and integration facilities/ tools available for development, production and product support for the system referred is enclosed

26 Copy of UDYAM/UAM certificate, GST registration certificate, Incorporation certificate, MSME registration and any other documents relevant to this tender is enclosed.

27 Confirm compliance with Make in India and MSME provisions as per Govt. rules.

28 Bank Details are submitted with bid i.e. Bank Mandate Form signed by Bank and attach a blank cancelled cheque or photocopy of a cheque issued by your bank for verification.

29 Confidentiality The Vendor shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Vendor or on behalf of the Vendor and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Vendor except as far as may be necessary for either party to carry out its obligations under this Contract. Vendor to confirm compliance.

30 Intellectual Property Rights For all the technical inputs/details/assistance shared by HAL with bidders, the Intellectual Property Rights (IPR) will rest with HAL. Vendor will not directly deal with HAL’s customer for these items. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software (including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity. Vendor to confirm compliance.

31 Integrity Pact: Applicable where total value of Quote is above Rs. 5 Crores. Scanned copy of Omnibus/Standalone Integrity Pact, filled in, signed & stamped is uploaded with offer and original ink signed copy dispatched through courier to HAL Engine Division. (Names of Independent External Monitor for IP are available on HAL website)

32 Vendor/Bidder agrees to submit such documents like Integrity Pact, supporting additional documents etc., If required or as called for in RFQ, subsequent to opening of the Bid and before finalizing the contract or PO, depending upon the then circumstances and decision of HAL. Any failure to submit such documents or integrity pact in HAL given format, shall amount to rejection of the bid, which decision shall be at the discretion of HAL. Confirm compliance.

33 Other terms & conditions will be as per the HAL General Conditions of Tender attached with this RFQ. Confirm compliance.

HINDUSTAN AERONAUTICS LIMITED, ENGINE DIVISION, BANGALORE COMPLEX

COMMERCIAL/PRICE BID FORMAT

(Details to be filled in cells highlighted in yellow)

Development of 20 types of Fasteners

Tender/RFQ No.: D-1097/26

Due date & time for submission of offer: 16-Apr-2026 13.00 Hours (IST) (Tender opening on 17-Apr-2026)

Contact Person:

Quotation ref :

Quotation Date :

TENDER/RFQ DETAILS ONE TIME NON-RECURRING COST (NRC) (Tool cost, Fixture, gauges, testing, certification etc) RECURRING COST Fixed Annual Escalation (in percent %) which will be applied on the quoted item unit price to calculate item unit price for future orders (for next 5 Years)

SL. NO. HAL Part No. Part Description RFQ Quantity for Development (Nos) Lumpsum Amount in INR HSN Code Applicable GST Extra on quoted NRC (in %) Total in INR Including GST Quoted Quantity (Nos) Unit price for item supply in INR EXCLUDING Taxes Total in INR EXCLUDING Taxes HSN Code Applicable GST Extra on quoted item unit price (in %) Total in INR Including GST