POH Replacement Kit

Special Eligibility Criteria

1. 1

   A] This is a PAC item. Bulk purchase [minimum 80 percent of net procurement quantity] will be made only from PAC holding firm M/s Schneider Electric Infrastructure Ltd., Vadodara and/or their authorised dealers. In deserving cases, the offers from unapproved/unregistered/untried firms meeting the requisite credentials/capabilities/capacity may be considered for developmental orders limited to the extent of 20% of Net Procurement Quantity. The new firm must upload all the documents in support of their credentials failing which their offer will be rejected without any back reference. B] Preferably manufacturers should participate. Participating traders/agents must provide authorization letter issued by the OEM. Authorization letter should be tender specific. Bidders must submit authorization letter along with their offer failing which the offer is liable to be ignored.

   Document optionalConfirmation required

Check List

1. 1

   Have you read and accepted tender conditions?
2. 2

   Have you mentioned MAKE/BRAND of OEM?
3. 3

   Have you furnished the statement of deviation [preferably nil]?
4. 4

   Have you attached any performance statements separately?
5. 5

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers. Other conditions will be as per attached tender document.
6. 6

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises]
7. 7

   Have you quoted the discount if any in the specified column only in IREPS?
8. 8

   Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
9. 9

   Have y o u indicated t h e percentage of Local Content in the relevant column?
10. 10

    Have y o u attached CA Certificate for the Local Content claimed, if you claim to be a "Class I Local Supplier/Class II Local Supplier"?
11. 11

    Have you quoted correct GST rate and HSN code of your offered product.
12. 12

    H a v e you kept your offer validity as per "Condition for Responsiveness of Offer"?
13. 13

    Have you attached relevant document for MSE if you claimed benefits and preferential treatment as MSE firm?
14. 14

    Have you uploaded Udyam Registration Certificate?

Commercial-Compliance

1. 1

   Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest). EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document alongwith offer in support of their claim for exemption, failing which their offer may not be considered eligible for exemption from EMD. An Authorised Agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed.

   Document optionalConfirmation required
2. 2

   Participation by Manufacturers is preferred. Agents/Dealers participating in tender on behalf of manufacturers must provide tender specific authorization (TSA) letter issued by the OEM. Bidders must upload above authorization letter with their offer failing which their offer is liable to be passed over. i) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers will be rejected without any back references ii) If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product and such bids will be summarily rejected. iii) Trader/Authorized Dealer should mention name of Manufacturer, make and complete address in their bid for inspection of material at OEM works.

   Document optionalConfirmation required
3. 3

   Authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD, owing to any of the above exemptions as stipulated at Para 23.1 (a) to (i) of Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).

   Document optionalConfirmation required
4. 4

   MSEs who are interested in availing themselves the benefits/preferential treatment, will upload with their offer, the proof of their being registered only under Udyam Registration as MSE unit, confirming their MSE status within a span of 03 years from the date of closing of tender.

   Document optionalConfirmation required
5. 5

   In case of an upward change in terms of investment in plant and machinery or equipment or turnover or both, and consequent re-classification, an enterprise shall continue to avail of all nontax benefits of the category (micro or small or medium) it was in before the re-classification, for a period of three years from the date of such upward change.

   Document optionalConfirmation required
6. 6

   Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest). Bidders (except vendors appearing in the vendor list for tendered item/items) claiming exemption from paying SD must upload requisite document towards such claim, along with the offer Offers from firms denying to pay Security Deposit will be summarily rejected.

   Document optionalConfirmation required
7. 7

   Goods & Services Tax (GST): As per Clause 9.0 and all sub-clauses of CENTRAL RAILWAY BID DOCUMENT (Updated Latest). All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).

   Document optionalConfirmation required
8. 8

   The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id). In case of a contract award, a copy of the LOA/Purchase Order shallbe immediately forwarded by Purchaser to the Jurisdictional Assessing Officer mentioned in the Tenderers bid

   Document optionalConfirmation required
9. 9

   In case the successful tenderer is not liable to be registered under CGST/IGST/ UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.
10. 10

    Bidders shall also give Declaration as below:- I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of a l l t h e inputs used in t h e manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly.

    Document optionalConfirmation required
11. 11

    The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.
12. 12

    The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].

    Document optionalConfirmation required
13. 13

    In cases of procurement for a value in excess of Rs. 10 crores, firms claiming to be a Class-I Local Supplier/Class-Il Local Supplier on the basis of self- certification of Local Content; shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content, in the product offered. In terms of Clause 5.5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest), failing which their offer will not be considered as an offer from a Class I Local Supplier/Class II Local Supplier and will b e dealt with accordingly. If not uploaded with bid, such certificate should be submitted at the earliest.

    Document optionalConfirmation required
14. 14

    All bidders shall confirm declaration as b e l o w i n terms of Clause 5 . 1 5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest) in compliance of restrictions under Rule 144(xi) of GFR- 2017:- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India. B) I certify that this bidder is not from such a country or, if from such a country, has-been registered with the competent authority. C) I hereby certify that this bidder fulfils all requirements i n t h i s r e g a r d a n d is e l i g i b l e t o b e considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will b e presumed that t h e contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno- Commercial Deviation.

    Document optionalConfirmation required
15. 15

    The benefits of MSME Policy in respect of a particular item shall be given only to those MSEs which are registered for that item /group under Udyam Registration such that 2/4/5-digit NIC code/Description covers the broad description of the tendered item or the manufacturing process of the tendered item broadly.

    Document optionalConfirmation required
16. 16

    Vendors which are Large Scale Industry or consortia of MSEs formed by NSIC, must upload w i t h offers, quantum of sub contracts given to Micro and Small Enterprises (in percent of order value) for goods to be supplied against this tender.

    Document optionalConfirmation required
17. 17

    Criteria for classification of enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, a s amended time t o time, issued by Ministry of Micro, Small and Medium Enterprises is applicable in the tender. In case, conditions contained in the above notification contradict with any of the tender conditions, conditions contained in the above notification, as amended, shall prevail in terms of Clause 4.4 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).
18. 18

    An Indian Agent quoting in INR on behalf of a foreign Principal/OEM should submit a copy of Invoice/Proforma Invoice from OEM along with their offer as well as should undertake to furnish all import documents and should comply to Clause 22.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).

    Document optionalConfirmation required
19. 19

    An Indian Agent quoting in INR on behalf of a foreign Principal/OEM should submit a copy of Invoice/Proforma Invoice from OEM along with their offer as well as should undertake to furnish all import documents and should comply to Clause 22.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).

    Document optionalConfirmation required
20. 20

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer: Validity of offer should be strictly as per Clause 1.8.5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest) (or) as stipulated in the tender document, whichever is longer. Offers quoted with lesser validity shall be deemed as commercially unresponsive and shall be summarily rejected.