UNF SNA OF PAINTS FOR IGBT-DMU/T, EMU D CS, KOLKATA METRO, MEMU DMC CS and EMU C M DHC C/S

Special Eligibility Criteria

1. 1

   As per Public procurement (Preference to Make in India) order 2017, as amended, tendered item is to be procured from Class-I Local Suppliers only and the vendors who do not qualify to be Class-I Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering.

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2. 2

   (i) Tenderer shall submit clause wise comments on the specification - MMDTS 18034, Rev-05 issued on 23/07/2025 for compliance and deviation (if any). (ii) Firm shall submit Test certificates of parameters as per clause 3 (Sr. No. III(b) to XIV, XVI to XVII) of specification No. MMDTS 18034 Rev-05 as mentioned at clause 2. Note: The submitted test reports along with offer shall not be more than three (03) years old from the date of tender opening.

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3. 3

   a) For Regular Order: "Bulk procurement will be made from the firms who have supplied the tendered item or similar item, individually or as components of kits/assemblies, to ICF/RCF/MCF: 1. To the extent of 20% of the total tendered quantity against a single regular purchase order during the last three previous financial years and the current financial year up to the date of opening of tender or minimum 50 coach sets in past, whichever is higher. (OR) 2. To the extent of 35% of the total tendered quantity against multiple purchase orders (all types of orders) during the last three previous financial years and the current financial year up to the date of opening of tender or minimum 50 coach sets in past, whichever is higher. Documents to be submitted for compliance of EC - Firm has to submit summary statement of past supply performance of same/ similar items duly indicating PO details, item description, quantity supplied and date of supply duly enclosing the proof of supply to ICF/RCF/MCF in the form of PO copies along with Inspection Certificate/R-Notes. The responsibility to upload proof of supply rests solely and entirely with the tenderer. However, purchaser reserves the right to utilize the record of supplies made to ICF, if readily available. 50 Coach sets = 50 Sets b) For Developmental order: Other sources (past suppliers of same/similar items who are not eligible for Bulk order and new / untried sources) can be considered for placement of developmental order for the quantity up to 20% of the NPQ: 1. Past suppliers who are not eligible for regular order can be considered for placement of developmental order provided they should submit along with their offer, PO copies along with receipt notes/ inspection certificate/work completion certificate of same (or) similar item to ICF/RCF/MCF/Zonal Railways.The responsibility to upload proof of supply rests solely and entirely with the tenderer. However, purchaser reserves the right to utilize the record of supplies made to ICF, if readily available. 2. New /untried sources can be considered for Limited Quantity Developmental orders provided they should submit along with their offer details of available M&P along with statement of clause-wise compliance of STR No. M&C /PCN/040/2020. Such tenderers are to note that non submission of such documents shall be taken as they are not having capacity/capability of manufacturing tendered item, and their offer is liable to be rejected and no back reference in this regard will be made. Note: (similar item means WET ON WET EXTERIOR PAINTS TO SPECIFICATION MMDTS-18034)

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Check List

1. 1

   In case of indigenous bidders, whether you are Large scale Industry or consortia of MSEs formed by NSIC, if yes, have you indicated quantum of sub contracts given to Micro and Small Enterprises (in percent of order value)?
2. 2

   Have you gone through the Eligibility Criteria and submitted all the documents mentioned therein?
3. 3

   Have you submitted the EMD or claimed exemption duly uploading documentary evidence in support of your claim along with Bid securing declaration as per clause 6.1 of section-I of Instructions to Tenderers of ICF Bid Document.
4. 4

   Have you confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India?
5. 5

   Have you furnished the statement of Equipment & Quality Control?
6. 6

   Have you furnished tender specific letter of authority (if manufacturer has not quoted directly) to bid on behalf of manufacturer as per Annexure-II of ICF bid document.
7. 7

   Have you kept your offer valid for the validity period as mentioned in NIT header?
8. 8

   Have you submitted the details of location(s) at which local value addition is made/proposed?
9. 9

   Have you submitted self-declaration with respect to non-debarment under any provisions of DPIIT rules?
10. 10

    Have you submitted translated copy into English, for all documents in language other than English and all such documents should be signed by the authorised translator and notarized in India?
11. 11

    Have you submitted declaration for passing on the input tax credit as per para 2.8 and 2.9 of section-II of ICF Bid Document.
12. 12

    Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?
13. 13

    1. SUPPLY OF PAINTS RATE AND APPLICATION RATE TO BE QUOTED SEPARATELY. 2.MATERIAL SAFETY DATA SHEET (MSDS) TO BE GIVEN ALONG WITH THE PAINTS SUPPLIED. 3. COMPATIBILITY OF PAINTS TO BE ENSURED BY THE SUPPLIER,ALL COMPONENTS SHALL BE OF SAME SOURCE / MAKE. 4. THE EMPTY PAINT CONTAINERS AND ALLIED ITEMS ARETO BE TAKEN BACK BY THE SUPPLIER. 5.THE EMPTY PAINT CONTAINERS AND ALLIED ITEMS SHALL BE COLLECTED PERIODICALLY WITHIN 30 DAYS OF USE,FAILING WHICH DEMURRAGECHARGES WOULD BE LEVIED ON THE FIRMS BY ICF. 6. ANNEXUREA-TO BE FOLLOWED. 7.PACKING CONDITION SHALL BE AS PER DOC.No.PC-035 OF ICF/MD/SPEC-485.
14. 14

    New/Untried sources , Have you complied clause wise compliance of STR?

Commercial-Compliance

1. 1

   Public Procurement (Preference to Make in India) policy is applicable as per Clause 16 of Section-I of ICF Bid Document. The procurement shall be done in accordance with the extant instruction of DPIIT (Department of Promotion of Industry and Internal Trade) for Make in India policy.

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2. 2

   The bidders shall be required to provide a self certificate for the local content at the time of tendering. However, at the time of execution of the contract, a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practising cost accountant or practising chartered accountant (in respect of suppliers other than companies) giving the percentage of local content shall be provided. Please refer clause 16.1.3 and 16.1.4 of section-I of Bid document for further details and Annexure VII of Bid document for the format of Certificate of local content.

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3. 3

   The certificate for local content shall have valid UDIN and Purchaser reserves the right to verify the authenticity of CA certificate from the following links. a.For Chartered Accountants https://udin.icai.org/search-udin b.For Cost Accountants https://elcmal.in/udin/VerifyUDIN.aspx c.For Company Secretaries https://stimulate.icsi.edu/udin/Home/UDINVerification

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4. 4

   EARNEST MONEY DEPOSIT (EMD): -

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5. (i). Regarding EMD, please refer to clause 6.1 of section I Instructions to tenderer of ICF Bid Document attached to the tender. Tenderers seeking exemption from payment of EMD must upload the requisite documentary evidence in support of their claim for exemption from payment of EMD along with the offer. (ii). Traders/distributors/sole agent/works contract are not exempted from payment of EMD as they are excluded from the purview of the MSE policy. (iii) In reference to condition No.6.1 (vi) of section I of ICF Bid Document, the exemption of EMD is applicable only to the vendors having current and valid registration with Zonal Railways/Production Units for any of these trade Groups 7708, 7716, 7719, 7720. Firm should submit valid registration certificate for proof.

6. 5

   The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document.

   Document requiredConfirmation required
7. 6

   (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in clause 13.1 of section-I of ICF Bid document, failing which such offers will not be liable for consideration of benefits detailed in para 13.3 of section-I of ICF Bid document. (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change. In such cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer. (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this sub classification.

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8. 7

   Goods & Services Tax (GST): Will be applicable as per Clause 2.0 and all sub clauses of Section-II of ICF Bid Document.

   Confirmation required
9. 8

   Passing the benefits of ITC: I hereby confirm following: We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same.

   Confirmation required
10. 9

    This tender is for Supply & Application. Firm should quote Supply rates & Application rates separately.

    Confirmation required
11. 10

    It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings - Technical Deviation Statement and Commercial Deviation Statements. And if space available is not adequate, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in Technical or Commercial Deviation Statement. If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

    Confirmation required
12. 11

    Please submit the details of the location at which the local value addition is being made

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13. 12

    IT IS CERTIFIED THAT THE ITEM OFFERED MEETS THE LOCAL CONTENT REQUIREMENT FOR CLASS-I LOCAL SUPPLIER

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14. 13

    The tenderers shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id) for GST.

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15. 14

    For the purpose of allotment being JIT Item, firm to inform their maximum monthly rate of supply while submitting offer, failing which firm has to supply quantity allotted by ICF.

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16. 15

    For the purpose of allotment being JIT Item, firm to inform lead time required by them for supplying monthly rate of quantity, failing which firm has to supply as per lead time decided by the ICF.

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17. 16

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the NIT header of this tender document is permitted. For additional conditions please refer Clause 12.0 of Section -I of ICF Bid Document.