GEAR CASE ASM KIT

Special Eligibility Criteria

1. 1

   BLW reserves the right to procure entire/bulk quantity on BLW approved Vendors against BLW UVAM item ID 2201066. The status of the firm shall be reckoned as on the date of tender opening and not thereafter unless a case of downgrading/removal/suspension/banning.

   Document optionalConfirmation required
2. 1.1

   Offers of developmental vendors appearing in U- VAM for the tendered item (without any condition for prototype/ field trial clearance) can be considered for developmental order up to 20% of NPQ. 2(i) Bidders may please note that the developmental orders on New Vendors (i.e. not listed in UVAM as Approved/unconditional Developmental Vendor) may be considered for a quantity which is sufficient enough for listing them in the category of Developmental Vendors [Authority : Rly. Board's letter No.2021/RS(G)/779/7 dt.01/04/2025 ]. 2(ii) Developmental vendors appearing in U-VAM (with condition for prototype/field trial clearance) as well as vendors whose name do not appear in U-VAM for the tendered item may be considered for small quantity developmental order [up to 5 Percent of Net Procurable Quantity]. Offer of vendors whose name do not appear in U-VAM for the tendered item will be considered for developmental order only if, along with offer, they enclose required past credential of supply of same item / similar to tendered item, details of Plant & Machinery, Testing Facility, QAP, ISO Certificate and other relevant document to substantiate their capacity to develop and supply the tendered item subject to successful capacity-cum- capability assessment and completion of formalities as per the bid condition. Offers of firms on whom developmental order with capacity cum- capability assessment and/or prototype inspection of BLW is pending i.e. Final prototype inspection certificate has not been issued till tender opening date, will not be considered for repeat developmental order

   Confirmation required
3. 2

   [a] Requirement of a vendor to be a class-I local supplier (certification to be provided as per Revised 'Public Procurement (Preference to Make in India), Order 2017 dated 16/09/2020 [Referred as PPP-MII order 2017 in the subsequent Paras]), for the tendered item (s), shall be a mandatory condition in addition to other qualifying criteria, including status of Vendor approval, which may be applicable for purchase of the item. [b] Offers of only Class-I local supplier , as defined under the PPP-MII order 2017, shall be considered for any ordering.

   Confirmation required

Check List

1. 1

   Please ensure that you have furnished the statement of deviations, if any.
2. 2

   Please ensure that you have submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
3. 3

   Please ensure that you have furnished the details of equipment/quality control.
4. 4

   Please ensure that you have quoted price on the basis of free delivery to destination, indicating the break up.
5. 5

   Please ensure that you have read the schedule of requirement and confirm the conditions therein and in case of any deviation the same has been mentioned in deviation statement.
6. 6

   Please ensure that you have mentioned name of brand.
7. 7

   Please ensure that you have mentioned MAKE/OEM.
8. 8

   Please ensure that you have quoted as per the tendered Specifications / Drawings.
9. 9

   Please ensure that you have submitted context specific document at designated place of e-offer.
10. 10

    Please ensure that you have attached relevant MSE certificate if you claim for preferential treatment as MSE.
11. 11

    Please ensure that you have submitted requisite Earnest money.

Commercial-Compliance

1. 1

   Please indicate [Y/N] whether you are interested in availing the benefits available to Micro and small Enterprises [MSEs] of their participation in Govt. procurement in reference to Clause No. 1.15.1 of BLW Tender Document Rev. 2026 Ver-01 (copy attached). If yes, please attach the requisite registration certificate issued by appropriate agency along with the offer. Please note that in absence of the requisite certificate, such benefits may not be extended.

   Document optionalConfirmation required
2. 2

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percent terms with 6 fields, Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others]

   Document optionalConfirmation required
3. 3

   The successful tenderer to submit Security Deposit [SD] as Railway Board letter No. 2004/RS(G)/779/11 Pt. dated 23/12/2019 as under:1) Contract value above Rs. 25 Lakh and upto Rs. 50 Cr. SD @5% of contract value subject to Max. Rs. 50 Lakh.2) Contract value above Rs. 50 Cr., SD Rs. 1 Cr.3) SD to be rounded off to nearest higher Rs. 10 (ten).(Document attached with the tender) .

   Document optionalConfirmation required
4. 4

   In case you have quoted GST or any other levy, Please confirm whether statutory variation will be applicable for these levies.

   Document optionalConfirmation required
5. 5

   Goods & Services Tax (GST): All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per following conditions:- 1. The Purchaser shall not be responsible for any misclassification of HSN Number or incorrect GST rate, if quoted by the bidder. 2. Any increase in GST rate due to misclassification of HSN number shall have to be absorbed by the supplier. 3. Wherever the successful bidder invoices the goods at GST rate or HSN Number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in purchase order or billed. 4. Vendors will be required to adjust basic price to the extent required by higher tax billed as per invoice to match the all-inclusive price as mentioned in the purchase order.

   Confirmation required
6. 6

   Do you confirm unqualified acceptance of Inspection clause mentioned in tender? Bidders may please note that in case of non acceptance of inspection clause or acceptance with any deviation /rider, the offer is liable to be ignored. [In case it is neither confirmed nor denied, it would be presumed that bidder has accepted this special condition of tender]

   Document optionalConfirmation required
7. 7

   Submission of tender specific authorization by Agent [Details as per BLW Tender Document Rev. 2026 Ver-01 (copy attached) Para 2.12.6 & 2.13.3 (b)]:- 1. In case of Trader/Agent, the current and valid tender specific authorization certificate from their principals should be submitted. 2. In case of OEM/ Manufacturer they should submit an undertaking that they are OEM/ Manufacturer.

   Document requiredConfirmation required
8. 8

   Submission of more than one bid by an Agent on behalf of the different Principals/ OEM will be governed by Para 2.12.7 of BLW Tender Document Rev. 2026 Ver-01 (copy attached).

   Confirmation required
9. 9

   In a tender either the Agent on behalf of the Principal/ OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. In cases where both principal/OEM and their agent participate in bidding for same item/product, any or both the bids shall be liable to be rejected. (Details as per Bid Documents Para 2.12.8).

   Confirmation required
10. 10

    Manufacturer or their sole selling agents may note that an agent can represent only one firm in a tender and any manufacturer cannot submit more than one offer against a tender through different sole selling agents or one directly and other offers through sole selling agents for same item. In such a situation, all the offers will be rejected.

    Confirmation required
11. 11

    PVC : Not Applicable.

    Confirmation required
12. 12

    Do you agree to supply the tendered stores at the rates quoted by you in accordance with the Tender condition, Special tender conditions [if any] and IRS Conditions of Contract?

    Document optionalConfirmation required
13. 13

    Technical or commercial deviations if any are to be necessarily indicated at the nominated column on the offer form under heading Deviations only. If the deviations are uploaded in form of a document then it must have reference at the above nominated place on e-offer from duly indicating the file name of uploaded failing which such document will not be evaluated for deviations.

    Document required
14. 14

    The tenderers in their bids shall indicate the details of their jurisdictional Assessing Officers (Designation, address & e-mail ID). In case of award of contract on them, a copy of the LOA/Purchase order shall be immediately forwarded to the Jurisdictional Assessing officer mentioned in the tenderer's bid.

    Document requiredConfirmation required
15. 15

    Firm should specifically mention the quantity which they can supply per month to BLW against this tender, which will be kept in view while ordering to ensure the availability of material at BLW as per requirement of tendered item.

    Document requiredConfirmation required
16. 16

    The vendors can submit a revised commercial offer any time before the stipulated date and time of submission of bid and in such a case, the last revised offer submitted shall be considered valid. Tenderers must note that only last Revised offer, which is deemed to supersede all previous offers shall be tabulated.
17. 17

    The Class-I/Class-II local supplier shall be required to provide self certification along with the offer a self-certificate giving the percentage of local content of tendered item in compliance of Make in India Policy of DPPIT as per BLW Tender Document Rev. 2026 Ver-01 Dtd. 18.03.26 (copy attached)

    Document requiredConfirmation required
18. 18

    Vendors are required to submit EMD as per clause 1.21 of BLW Tender Document Rev. Year 2026 Ver- 01 (Copy Attached).

    Confirmation required
19. 19

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Price Variation Clause: Not applicable. Offer received with PVC will be summarily rejected .

2. 2

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

3. 3

   Do you agree to supply the tendered stores at the rate quoted by you in accordance with the tender conditions, Special tender conditions [if any] and IRS Conditions of contract.

4. 4

   (+) 30% option clause is applicable for this tender. Offer of tenderer not agreeing to his clause will be summarily rejected.