WALKING BEAM TYPE TEMPERING FURNACE WITH POLYMER QUENCH AND COOLING SYSTEM.

Special Eligibility Criteria

1. 1

   Eligibility Criteria shall be as per enclosed document named as "EC for Walking Beam Tempering Furnace".

   Document optionalConfirmation required
2. 2

   "Class-I and Class-II Local Suppliers" only are eligible to bid in the tender as per Public Procurement Order (preference to Make in India) issued by DPIIT vide Order No.P-45021/2/2017-PP(BE-II)-Part(4)Vol.II dated 19.07.2024, as revised time to time and the same shall be applicable.

   Document optionalConfirmation required

Check List

1. 1

   This is an e-tender Manual offers/bids for this tender will not be considered under any circumstances, only electronic offers/bids shall be considered.
2. 2

   Have you remitted the EMD amount or enclosed requisite document if claiming exemption from EMD?
3. 3

   Have you kept your offer validity for period as mentioned in NIT header?
4. 4

   Have you indicated the percentage of Local Content in the relevant column?
5. 5

   Have you submitted the details of location(s) at which local value addition is made/proposed?
6. 6

   Have you attached the CA Certificate for the local content if you claim to be a local supplier?
7. 7

   Have you attached UDYAM Certificate if you claim to avail benefit and preferential treatment as MSE?
8. 8

   Have you indicated correct HSN Code for the offered item?
9. 9

   Have you mentioned the make/brand of the OEM ?

Commercial-Compliance

1. 1

   EARNEST MONEY DEPOSIT & SECURITY DEPOSIT : EMD and SD is applicable as per Corrigendum Dated: 01.07.2026 to RWF-e-OT Bid Document SECTION-I, II & IV, attached to tender. 1) Submission of EMD is mandatory subject to exemptions mentioned under Section-I of Corrigendum dtd.01.07.2026 to RWF e- OT Bid Doc enclosed. 2)Security Deposit will have to be remitted @ 5% of the value of contract.

   Document optionalConfirmation required
2. 2

   Bidders seeking exemption from EMD or bidders participating in tenders floated with NIL EMD need to sign "Bid Securing Declaration" otherwise the offer will be summarily rejected. The Bidders shall sign the Bid Securing Declaration electronically as part of IREPS format or alternatively they may sign and upload the Bid Securing Declaration (format enclosed) along with the offer.

   Document optionalConfirmation required
3. 3

   WARRANTY : (Clause 11.0 of Section I of Specification and Clause 11.1 of Section I of Amendment to Specification): The warranty period for the complete "Heat Treatment System" comprising of the tempering furnace, polymer quench system, post-quench cooling system and all associated equipment shall be twenty- four (24) months from the date of issuance of the FAT Certificate. The warranty period shall commence only after submission and acceptance of the Warranty Bank Guarantee and from the date of issuance of the Final Acceptance Test (FAT) Certificate, whichever is later.

   Document optionalConfirmation required
4. 4

   Supplier shall furnish their GSTIN No and the HSN Code for the items quoted.

   Document requiredConfirmation required
5. 5

   WARRANTY SECURITY DEPOSIT- PERFORMANCE / WARRANTY BANK GUARANTEE : (Clause 11.1 of Section I of Specification is deleted and shall be read as per the Amendment to the Specification) The Contractor shall submit a Warranty Bank Guarantee (WBG) in the form as prescribed by the Purchaser. The Warranty Bank Guarantee shall remain valid for the entire warranty period and shall be submitted prior to commencement of the warranty period. The Performance/Warranty Bank Guarantee(WBG) shall be submitted for 5% of contract value, to cover the contractors warranty obligations under the contract, and shall be valid for the warranty period plus (6) six months claim period beyond the warranty period. Percentage/Amount of Warranty Bank Guarantee shall be indicated in the contract. The warranty period shall commence from the date of issuance of the Final Acceptance Test (FAT) Certificate only and after submission and acceptance of the Warranty Bank Guarantee, whichever is later.

   Confirmation required
6. 6

   As per amendment to Specification, Clause 26.2.1 is added under Section II of Specification, Upon successful completion of the performance monitoring period, achievement of the specified availability, and compliance with all performance and operational requirements of the contract, and after submission of the Warranty Bank Guarantee (WBG) by the Contractor and its acceptance by Rail Wheel Factory (RWF), the Final Acceptance Test (FAT) Certificate shall be issued.

   Confirmation required
7. 7

   Benefits and preferential treatment extended to MSEs in compliance to Public Procurement Policy [Preference to MSE] Order 2012 is applicable. Notes: i) Criteria for classification of Enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by the Ministry of MSME is applicable in the tender. In case conditions contained in above notification contradict with any of the tender conditions, conditions contained in above notification, as amended, will prevail. ii) As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer. i. e. complete UDYAM certificate indicating social status of the MSE ie whether owned by SC/ST/Women. iii) MSE benefit will not be applicable for the traders/authorized dealers/agents. iv) Vendors claiming MSE benefits/preferential treatment, despite upward re-classification, must upload document confirming their MSE status within a span of 03 years preceding from the date of closing of the tender, else status of such vendors shall not be considered as MSE .

   Document optionalConfirmation required
8. 8

   If you are not an MSE or a consortia of MSE formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise (in percentage of order value) with further category breakup of MSEs owned by SC/ST (Information will be provided in percentage terms with 7 fields; Micro owned by SC, Micro owned by ST, Micro owned by others, Small industry owned by SC, Small industry owned by ST, Small industry owned by others, MSEs owned by Women).

   Document optionalConfirmation required
9. 9

   The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers of GST [Designation, address and email id]. In case of award of a contract, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer of GST mentioned in the Tenderer's bid.

   Document optionalConfirmation required
10. 10

    Bidders may please note that entities of countries which have been identified by the Nodal Ministry/Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The terms of entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time.

    Confirmation required
11. 11

    It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless any deviations from these terms and conditions have been indicated specifically, under the column "Technical Deviations" and "Commercial Deviations". If space available under these columns is not considered adequate, tenderers can upload a "Statement of Deviations" and a reference of uploaded deviation statement shall be given in column of "Technical or Commercial Deviation Statement". If there is any contradiction between any techno-commercial terms and conditions quoted in e-offer and any documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail. Tenderers in their own interest are advised not to quote any techno- commercial terms & conditions in any attached documents.

    Document optional
12. 12

    The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per following conditions:- 1. The Purchaser shall not be responsible for any misclassification of HSN Number or incorrect GST rate, if quoted by the bidder. 2. Any increase in GST rate due to misclassification of HSN number shall have to be absorbed by the supplier. 3. Wherever the successful bidder invoices the goods at GST rate or HSN Number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in Purchase Order or billed. 4. Vendors will be required to adjust basic price to the extent required by higher tax billed as per invoice to match the all- inclusive price as mentioned in the Purchase Order.

    Document requiredConfirmation required
13. 13

    PRE-BID CONFERENCE: A pre-bid conference will be held offline prior to opening of tender at the Meeting Room of PCMM Office on 10.09.2026 at 1100 hrs. Prospective Vendors willing to participate in pre-bid meeting may kindly confirm their participation and submit their queries in advance before 07.09.2026 through e-mail to email ID: [email protected] (or) d y c m m . 1 @ r w f . r a i l n e t . g o v . i n for discussion in the Conference. Queries received beyond 17:00 hrs of 07.09.2026 shall not be entertained.The tenderers who wish to attend pre-bid conference must report at least 30 minutes in advance. Not more than 02 participants per tenderer will be permitted for the pre- bid conference. In case of a consortium, a maximum of 03 participants may be permitted.As a result of pre-bid conference, modifications to the tender, if any required, shall be made in the form of an addendum/addenda. Clarification for the issues raised in pre-bid conference will be uploaded in the tender document on IREPS as a corrigendum to the tender.

    Confirmation required
14. 14

    MAKE IN INDIA POLICY : (a) The 'Class-I local supplier'/'Class-II local supplier', at the time of tender, bidding or solicitation, shall be required to indicate the percentage of local content and provide a self-certification that the item offered meets the local content requirement for 'Class-I local supplier'/'Class-II local supplier', as the case may be. (b) The 'Class-I local supplier'/'Class-II local supplier' shall also give details of the location(s) at which the local value addition is made. In case the same is not indicated, the works address(es) of manufacturing of the item in India shall be deemed to be the location(s) at which local value addition is made. (c) Since, this is a case of procurement for value in excess of Rs.10 crores, the 'Class- I local supplier'/'Class-II local supplier' shall be required to upload a certificate from the Statutory Auditor or Cost Auditor of the company (in case of companies) or from a practicing Cost Accountant or p r a c t i c i n g Chartered Accountant (in respect of suppliers other than companies) with UDIN number (a system generated unique number to verify the authenticity of the documents attested/certified by these professionals) indicating the item name, works address and the percentage of local content along with their bid. Offer from a bidder not uploading above certificate with their bid will not be considered as an offer from a "local supplier" and will be dealt accordingly. No back reference shall be made in this regard. (d) At the time of execution of project too, for all contracts above INR 10 crores, the contractor/ supplier shall be required to give local content certification duly approved by the practicing Cost/Chartered Accountant. For cases where it is not possible to provide certification by the Cost/Chartered Accountant at the time of execution of the project, the supplier shall be permitted to provide the certificate for local content from Cost/Chartered Accountant after completion of the contract, within time limit acceptable to the procuring entity. (e) In case the contractor/supplier does not meet the stipulated local content requirement at the time of execution of the project and the category of the supplier changes from Class-I to Class- II/Non-local or from Class-II to Non-local, a penalty up to 10% of the contract value shall be imposed. However, contract once awarded shall not be terminated on this account.

    Document requiredConfirmation required
15. 15

    Participation by Authorized Agents/Dealers/Distributors etc. on behalf of their OEM is permitted as per Para 10.0 of Section I of RWF e-OT Bid Document. a) An OEM can quote directly or may also authorize and give "Tender Specific Authorization (TSA)" to its Agent/Dealer to quote on their behalf. b) The Authorized Dealer/Agent must upload valid tender specific authorization, along with the offer, failing which their offer is liable to be passed over. c) Authorized Dealer/Agent should mention name of the Manufacturer, Make and complete address in their bid for inspection of material at OEM works. d) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender and such bids will be summarily rejected. e) If an authorized agent/dealer submits bid on behalf of a Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/ OEM in the same tender for the same item/product and such bids will be summarily rejected. f) In case tenderer is participating as an authorized agent, then the past performance if required, shall be that of the OEM/Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different OEM/Principal but the same will not be considered as past performance for the make offered in the tender.

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16. 16

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the NIT is permitted. Offers quoted with shorter validity shall be deemed as commercially unresponsive and shall be summarily rejected.

2. 2

   Bidders must quote on FIRM price basis only as price is not subject to any variation. Offers quoted with Price Variation Clause (PVC) will be considered unresponsive and will be summarily rejected.