Running contract/Price agreement for Supply, Installation & Commissioning of On Board Remote Monitoring System (ORMS)

Special Eligibility Criteria

1. 1

   Bulk qty. Order (minimum 80% ): Those firms will be considered for placement of bulk qty. (regular) order who have successfully designed, supplied and commissioned Remote Monitoring System for three phase electric/diesel locomotives over Indian Railway/worldwide.

   Document requiredConfirmation required
2. 2

   Developmental Order (upto 20%): The bidder shall fulfill the following conditions of eligibility for considering them technically suitable for developmental order: Designed, developed, supplied and commissioned minimum 01 (one) no. IGBT based traction equipment and/or Vehicle Control Unit on electric/diesel locomotive over Indian Railway.

   Document requiredConfirmation required
3. 3

   Vendors who does not fulfil the aforementioned conditions for the tendered item may be considered for small quantity developmental order (up to 5 Percent of Net Procurable Quantity). Offer of vendors for the tendered Item will be considered for educational order only if, along with offer, they enclose required past credentials of supply of same item/similar to tendered item, details of Plant & Machinery, Testing Facility, QAP, ISO Certificate and other relevant documents to substantiate their capacity to develop and supply the tendered item subject to successful capacity-cum-capability assessment and completion of formalities as per the bid condition.

   Document requiredConfirmation required
4. 4

   Firm should submit necessary documentary proof in support of their eligibility against para 5(1) or 5(2) above.

   Document requiredConfirmation required
5. 5

   [A] In view of the Public Procurement (Preference to Make in India) Order, 2017, as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore procurement of the tendered item is restricted to Class-I Local Suppliers or Class-II Local Suppliers only subject to satisfying other qualifying criteria. The vendors who do not classify to be Class-I Local Suppliers or Class-II Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class-I Local Suppliers or ClassII Local Suppliers for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.[B] Offers of only Class-I Local Suppliers or Class-II Local Suppliers, as defined under the PPP-MII order 2017, shall be considered for anyordering.[C] Percentage of Local Content declared by the bidder in Compliance of Make in India Policy will be referred to determine the Class of the Vendor while considering the bid

   Document requiredConfirmation required

Check List

1. 1

   Have you gone through the terms and conditions mentioned in the Tender Schedule, Special Conditions of the tender if any and the BLW Tender DOCUMENT Rev. year 2026 Ver-01 (copy enclosed)? Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
2. 2

   Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with specialand other conditions specified / attached with the tender?
3. 3

   Have you ensured that you have not quoted/ uploaded any commercial/ technical deviations/ financial term in place other than specified in the tenderenquiry or otherwise the same will not be considered and will be ignored? Any contract placed after ignoring such financial/ commercial terms at the placeother than the specified in tender enquiry will be binding on you.
4. 4

   Have you ensured that you are GST compliant and you have quoted Tax structure/ rates as per GST law?
5. 5

   Have you attached the self declaration certificate for percentage of local content and details of location where local value addition is made?
6. 6

   Have you mentioned the percentage of local content in the relevant para of techno commercial offer form?
7. 7

   Have you read the Public procurement policy: Make In India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
8. 8

   Have you agreed for submission of SD as per the tender condition mentioned in BLW Tender DOCUMENT Rev. year 2026 Ver-01 (copy enclosed)?
9. 9

   Have you attached relevant document for MSE if you claimed purchase preference as MSE firm?
10. 10

    Have you attached along with the offer a certificate for compliance of OM of MoF dated 23.07.2020?
11. 11

    Have you enclosed signed copy of Bid securing declaration i.e. Annexure A in case you have claimed exemption from EMD?
12. 12

    Have you enclosed signed copy of self certified undertakings i.e. Annexure B ?
13. 13

    Have you noted that this tender is through double bid system (without e-Reverse Auction)?
14. 14

    Have you quoted single freight rate if any, for supply to any zonal consignee over Indian Railways?
15. 15

    Have you noted pre-decided rate of AMC during quoting of offer?
16. 16

    In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/her bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.
17. 17

    All the tenderers/bidders should ensure that they are GST complaint and their quoted tax structure/rate as per GST Law.

Commercial-Compliance

1. 1

   (a) All the bidders/Tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted bythem. Any variation in tax structure/rate shall be dealt with under Statutory Variation Clause (b) All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. (c) All vendors should have GST Registration Number. (d) GST Act and Rules as applicable from time to time is applicable (e) No bills for payment will be accepted without GST registration. (f) In case the successful tenderer is not liable to be registered under CGST/GST/ UTGST/SGST ACT, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
2. 2

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

   Document optionalConfirmation required
3. 3

   The Firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.

   Document optionalConfirmation required
4. 4

   Earnest Money Deposit (EMD) : All bidders except those who are exempted from submitting EMD as per relevant para of BLW Tender DOCUMENT Rev. year 2026 Ver-01 (copy attached), shall be required to submit EMD as per the amount mentioned in the tender schedule. Offers submitted by bidders without EMD who are not eligible for exemption shall be summarily rejected.

   Document optionalConfirmation required
5. 5

   Security Deposit [S.D.] : Successful tenderer shall have to deposit SD (Security Deposit) as per Clause No.1.22 to BLW Tender Document Rev. Year: 2026 Ver-01 along with all corrigendums.. (Copy Attached) except for those tenderers who are exempted form submission of Security Deposit. Bidders seeking waiver of security deposit will have to submit requisite documentary evidence by uploading the same while submitting online bids.

   Document optionalConfirmation required
6. 6

   Annexure A: All Tenderers claiming exemption from submitting EMD/SD, shall be required to sign a bid security declaration as per Annexure- A (copy enclosed). By seeking exemption of EMD/SD by the tenderer, it will be considered that the contents of Annexure- A have been read and unconditionally agreed to and accepted by the tenderers.

   Document optionalConfirmation required
7. 7

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise(in percent of order value ) with further breakup of MSE owned by SC/ST. (Information will be provided in % terms with 6 fields ; Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others)

   Document optionalConfirmation required
8. 8

   Bidders claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] should necessarily enclose relevant documents. Bidders may please refer to the BLW Tender Document Rev. Year: 2026 Ver-01 along with all corrigendums.

   Document optionalConfirmation required
9. 9

   This tender will be governed by Public Procurement (Preference to Make in India) revised rules as per Order of Ministry of Commerce and Industry Department for Promotion of Industry and Internal Trade circulated by Railway Board vide letter no. 2020/RS(G)/779/2/ Pt.1 (E-3322671) dated 20.08.24 (Copy enclosed) as amended from time to time.

   Document optionalConfirmation required
10. 10

    The authorized dealer has to upload the tender specific authorization letter from the manufacturer authorizing him to submit offer against this tender. Thetender specific authorization to the tender should be directly from the manufacturer without which, the offer will be summarily rejected.

    Document optionalConfirmation required
11. 11

    All bidders shall confirm declaration as below in compliance of restrictions under Rule 144 (ix) of GFR-2017 and as per Clause 30 of Section II of "BLW Tender DOCUMENT Rev. year 2026 Ver-01" :- (A) l have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached. (B) (i) "l have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement. I certify that this bidderdoes not have any TOT arrangement requiring registration with the competent authority ".OR(ii) "I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement I certify that this bidder hasvalid registration to participate in this procurement." (Strike-out any one of two i.e. (i) or (ii) whichever is not applicable).If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation.

    Document optionalConfirmation required
12. 12

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. Thedefinition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender condition.

    Document optionalConfirmation required
13. 13

    The bidder shall give self-certification for local content in the quoted item (Goods/Works/ Services) at the time of tendering under the relevant para of commercial compliance in NIT/Tender document :However, at the time of execution of the project, for all contracts above INR 10 crores, the contractor/supplier shall be required to give local content certification duly certified by cost/chartered accountant in practice (or certified by statutory auditor/cost auditor of the company, in case of Companies, as mentioned under para 1.15.3.4 to BLW Tender Document Rev year:2026 Ver-01 after issue of the purchase order and before submission of the first bill. The supplier will submit the relevant cerificate to BLW's tender document. After verification & confirmation of the local content from the above said certificate, a letter will issued by the BLW's purchase office, in form of the Modification Advice (M.A.) to the Purchase Order, duly mentioning the Class of the vendor under MII policy. The above mentioned Modification Advice shall be attached by the contractor/supplier along with the first bill for claiming the payment, in case the contractor/supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/Non-local or from Class-II to Non-Local, a penalty up to 10% of the contract value may be imposed. However, contract once awarded shall not be terminated on this account.In compliance of Para 1.15.3.3 above to BLW Tender Document Rev year:2026 Ver-01 it is to be ensured that in cases of procurement for a value in excess of Rs. 10 crores, the 'Class-I local supplier/' Class-II local supplier' shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content.

    Document optionalConfirmation required
14. 14

    SFMS-based Bank Guarantee: As per Rly Bds Letter No. 2020/ACII/9/6/e Dt. 07.04.2022 & no. 2025/F(x)-II/10/14 dtd. 17.10.2025, it has been communicatedthat the online verification of Bank Guarantee submitted by Vendors / Contractors through the SFMS (Structured Financial Messaging System) platform isnow enabled in IPAS. Bank Guarantees not issued through SFMS or not verifiable in Railway Accounting System (IPAS) shall not be accepted.

    Document optionalConfirmation required
15. 15

    Vendors who claim for exemption from payment of Earnest Money (EMD) as per the relevant para of BLW Tender DOCUMENT Rev. year 2026 Ver-01 (copy enclosed) shall have to attach scanned copy of requisite documentary evidence in support of their claim along with offer, failing which the offer will be considered invalid, without Earnest Money and will be summarily rejected .

    Document optionalConfirmation required
16. 16

    GUARANTEE/WARRANTY : (Ref:- As per technical specification No. CLW/CD&D/ES/3/0554, PART- 0 para 24). 1. The contactor shall warrant that everything tobe furnished under the contract shall be free from defects and faults in design, material, workmanship and manufacture, and shall be of the highest grade andconsistent with the established and generally accepted standards for stores of the type ordered and in-full conformity with the contract and samples, if any, and shall, if operable, operate properly according to the contract. 2. The warranty for the stores to be supplied under this contract shall be 72 months from delivery. 3. The contract shall immediately on receipt of notice of defect depute his engineer to start action for rectification of defects under warranty. 4. In the eventuality of major design modifications during the currency of the warranty period the warranty for such components shall be extended for such period as is mutually agreed. 5. The supplier shall be responsible for carrying out all the modifications at his own cost on any part of the equipment during the period of warranty provided such modifications/ improvements are decided (jointly between contractor and purchaser) to be necessary for meeting the requirements of reliability, performance and safety etc., of the equipment.

    Document optionalConfirmation required
17. 17

    CONTRACT PERFORMANCE GUARANTEE FOR AMC:- The contactor shall submit to concerned zonal consignee performance Guarantee for amount equivalent to 5 % of contract agreement for (M + 2) months where M is the no. of months for which contract agreement is to be signed. This Performance Guarantee shall be in the form of Bank Guarantee. The user Railway may forfeit the BG in case of the failure of the firm in execution of the contract or in the event of breach of any terms and conditions of contract by the contractor. (Ref:- Condition for AMC vide Spec. No. CLW/AMC/C-D&D/06 para 13.0).

    Document optionalConfirmation required
18. 18

    CONDITIONS FOR AMC CONTRACT: After expiry of Warranty Period of the equipment, a maintenance contract will be concluded with the successful bidder of this tender by Zonal Railway where the locomotives installed with ORMS will be homed. Execution of contract for maintenance of the equipment will be monitored by concerned Zonal Railway Authority. Rate of maintenance of equipment is already mentioned in this tender.

    Document optionalConfirmation required
19. 19

    After expiry of warranty, the duration of maintenance contract shall be for 5 [Five] years and same will be extendable upto 7 years (Ref:- Condition for AMC vide Spec. No. CLW/AMC/C-D&D/06 para 7.0).

    Document optionalConfirmation required
20. 20

    AMC rate : The bidders/ tenderers have to quote the rates for Capital cost of On Board Remote Monitoring System (ORMS) i.e. supply, installation, testing and commissioning of On Board Remote Monitoring System (ORMS). During the maintenance period after completion of warranty period, the Contractor shall be paid for its Maintenance obligations @ 2.5% (Two point five percent) of the total Capital cost of On Board Remote Monitoring System (ORMS) predefined cost of AMC equipment pertaining to the fleet in holding with Authority per annum, from the date of completion of Warranty Period till completion of Maintenance (i.e. 05 years after expiry of normal warranty period).

    Document optionalConfirmation required
21. 21

    Formula for Price adjustment for Maintenance Price (WPI):- Lump sum payment for Maintenance shall be adjusted every quarter for changes in rates and prices of various inputs in accordance with the formula given below:V=P x (Wi -W0)/W0WhereV = Increase or decrease in the quarterly lump sum paymentP = quarterly lump sum payment due to the Contractor after adjusting any reduction in payment for noncompliance of the Maintenance RequirementsW0 = The wholesale price index (all commodities) for the month of the tender opening date as Base date' Wi = The wholesale price index (all commodities) for the first day of the quarter under consideration determining the price adjustment."

    Document optionalConfirmation required
22. 22

    For AMC Contract:- Base date of WPI for price adjustment, shall be the tender opening date ( or month which will be available).

    Document optionalConfirmation required
23. 23

    Payment Terms : (a) 100% payment against CRN which will be issued by consignee after successful installation and commissioning of equipment.(b) Developmental Order with Prototype Inspection Clause: Receipt Note will be issued based on Provisional Inspection Certificate only for accountal purpose, not for making any payment to firm and 100% payment will be made after issuance of final inspection certificate and other relevant documents.(c) Payment of AMC for supply items at different zones will be made by the PFA of the respective Zone.(d) (Ref.:- Condition for AMC vide Spec No. CLW/AMC/C-D&D/06 para 11.0). 1. The total yearly payment shall be made in four equal installment and such installment of the payment shall be made against the bill by the contractor every quarterly which is certified by the nominated officer for completion of maintenance and after calculation of penalties as stipulated in para 10.0, 11.0, 12.0, 13.0 & 14.0 of specification. On account of penalty or non performance of a planned schedule maitenance. If any shall be deducted as above. 2. The bills submitted by the firm for payment must accompany. 3. the certificate of maintenance of the locomotive issued by nominated officer. 4. The above bill shall bear the individual locomotive number of the locomotive maintained by the firm for each quarter covered under this AMC. 5. For variation of AMC price :- The amount payable for maintenance shall be adjusted to reflect any increase or decrease arising out of variation in WPI to be determined in accordance with the provisions of the Contract.

    Document optionalConfirmation required
24. 24

    The materials are to be delivered at various consignees situated in different zonal sheds of Indian Railways. Firm should quote a single average freight rate, if any, for supply to any consignee over Indian Railways.

    Document optionalConfirmation required
25. 25

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional
26. 26

    The vendors can submit a revised commercial offer any time before the stipulated date and time of submission of bid and in such a case, the last revised offer submitted shall be considered valid. Tenderers must note that only last Revised offer, which is deemed to supersede all previous offers shall be tabulated.

    Confirmation required

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Offer of the Firm Price basis-Bidder must quoted on firm price basis only. Offers with price variation clause (PVC) will be summarily rejected