IGBT BASED 3-PHASE DRIVE PROPULSION EQUIPMENT

Special Eligibility Criteria

1. 1

   [a] This item is reserved for procurement from sources approved by RDSO. The Railway reserve the right to order entire or bulk quantity on RDSO approved firm, the status of the firm will be reckoned as on the date of tender opening and not thereafter. But, in case of downgrading/removal/suspension/banning etc. after opening of tender, such changes shall be taken into account while considering the offers. [b] Supply and unloading of materials to be arranged by firm.

   Document optionalConfirmation required
2. 2

   The bidder must provide source code and complier of software of Traction Converter, Auxiliary Converter and Vehicle Control Unit (VCU) as per the scope of supply mentioned vide item no. 1.5 of RDSO's specification no. RDSO/2008/EL/SPEC /0071,REV.5

   Document optionalConfirmation required
3. 3

   In case, the bidder is a consortium of firms, relevant documents clearly defining the responsibility and role of each of the consortium members in the execution of the work should be submitted along with the offer against this tender.

   Document optionalConfirmation required
4. 4

   Bidder : (i) An Indian manufacturing company. (ii) Indian subsidiary/associate company of a foreign manufacturer. (iii) An Indian firm having MoU/Consortium/JV agreement with the foreign company qualifying the eligibility criteria. Propulsion Equipment : Set of equipment consisting IGBT traction converter, IGBT auxiliary converter, vehicle control unit, display unit etc. with interfacing.

   Document optionalConfirmation required
5. 5

   Bidders must fulfill the "conditions for responsiveness of offer" mentioned in the tender documents, failing which, their offer will be summarily rejected.

   Document optionalConfirmation required

Check List

1. 1

   Have you gone through the terms and conditions mentioned in the Tender Schedule, Special Conditions of the tender if any and the SECR tender condition including correction slips (Copy enclosed)? Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
2. 2

   Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with special and other conditions specified / attached with the tender?
3. 3

   Have you attached along with the offer a certificate for compliance of OM of MoF dated 23.07.2020 ?
4. 4

   Have you enclosed signed copy of self certified undertakings i.e. Annexure B?
5. 5

   Have you quoted correct GST rate and HSN code Number as per instruction in Tender Conditions of SECR.
6. 6

   Have you mentioned place of Inspection?
7. 7

   Have you attached the self declaration certificate for percentage of local content and details of location where local value addition is made?
8. 8

   Have you mentioned the percentage of local content in the relevant para of techno commercial offer form?
9. 9

   Have you ensured that you have not quoted/ uploaded any commercial/technical deviations/ financial term in place other than specified in the tender enquiry or otherwise the same will not be considered and will be ignored? Any contract placed after ignoring such financial/ commercial terms at the place other than the specified in tender enquiry will be binding on you.
10. 10

    Have you ensured that you are GST compliant and you have quoted Tax structure/ rates as per GST law?
11. 11

    Have you read the Public procurement policy: Make In India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
12. 12

    Have you agreed for submission of SD if you are not exempted from the same as per the tender conditions.
13. 13

    Have you attached relevant document for MSE if you claimed purchase preference as MSE firm?
14. 14

    Have you ensured that your offer is as per the PVC clause mentioned in the Tender Document?
15. 15

    Have you noted pre-decided rate of AMC during quoting of offer?

Commercial-Compliance

1. 1

   (a) All the bidders/Tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted by them. Any variation in tax structure/rate due to introduction of GST, shall be dealt with under Statutory Variation Clause (b) All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. (c) All vendors should have GST Registration Number. (d) GST Act and Rules as applicable from time to time is applicable (e) No bills for payment will be accepted without GST registration. (f) In case the successful tenderer is not liable to be registered under CGST/GST/ UTGST/SGST ACT, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
2. 2

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

   Document optionalConfirmation required
3. 3

   The Firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.

   Document optionalConfirmation required
4. 4

   EMD: - All bidders except those who are exempted from submitting EMD as per relevant para of SECR tender condition (Copy enclosed), shall be required to submit EMD as per the amount mentioned in the tender schedule. Offer submitted by bidders without EMD who are not eligible for exemption shall be summarily rejected.

   Document optionalConfirmation required
5. 5

   PVC-IEEMA PVC FORMULA FOR TRACTION INVERTORS & CONVERTORS (Power electronics products) for indigenous components vide IEEMA CIRCULAR NO. IEEMA/PVC/PE/2010 EFFECTIVE FROM 01.07.2010: P1=Po/100 [16+26 x C/Co+13 x AL/ALo + 18 x FE/FEo + 9 x IM/IMo + 18 x W/Wo] 2. for import content P2: CIF/100 [ ER/ERo (100+D)-(100+Do)] PVC base date 01/09/26.

   Document optionalConfirmation required
6. 6

   Vendors (except UVAM vendors for Item ID: 3100683) who claim for exemption from payment of Earnest Money (EMD) as per the relevant para of SECR tender condition including correction slip (Copy enclosed) shall have to attach scanned copy of requisite documentary evidence in support of their claim along with offer, failing which the offer will be considered invalid, without Earnest Money and will be summarily rejected .

   Document optionalConfirmation required
7. 7

   Security Deposit [S.D.] : Bidders must agree to furnish Security Deposit [S.D.] as applicable @ 5% of contract value subject to maximum ceiling limit as mentioned in SECR tender condition including correction slip failing which their offers will be summarily rejected. Bidders (except UVAM vendors for Item ID: 3100683) claiming exemption from paying Security Deposit [S.D.] must upload requisite document towards such claim, along with the offer as per relevant para of SECR tender condition including correction slip (Copy enclosed).

   Document optionalConfirmation required
8. 8

   All Tenderers claiming exemption from submitting EMD/SD, shall be required to sign a bid securing declaration as per Annexure-A (copy enclosed). By seeking exemption of EMD/SD by the tenderer, it will be considered that the contents of Annexure A have been read and unconditionally agreed to and accepted by the tenderers.

   Document optionalConfirmation required
9. 9

   WARRANTY: The warranty of the complete system will be 72 months from the delivery or 60 months from the date of satisfactory commissioning and acceptance test of the item, whichever is earlier. The contractor shall ensure round the clock availability of qualified engineer at the nominated electric loco shed for the first two years. After expiry of warranty, the AMC for 3 [Three] years as per terms and conditions shall be applicable.

   Document optionalConfirmation required
10. 10

    Bidders claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] should necessarily enclose relevant documents. Bidders may please refer to the SECR tender conditions including correction slips (Copy enclosed) in this regard.

    Document optionalConfirmation required
11. 11

    The authorized dealer has to upload the tender specific authorization letter from the manufacturer authorizing him to submit offer against this tender. The tender specific authorization to the tender should be directly from the manufacturer without which, the offer will be summarily rejected.

    Document optionalConfirmation required
12. 12

    Conditions for Annual Maintenance- After expiry of Warranty Period of the equipment, a contract will be concluded by Zonal Railway where the locomotives installed with IGBT BASED 3-PHASE DRIVE PROPULSION EQUIPMENT will be homed. Execution of contract for maintenance of the equipment will be monitored by concerned Zonal Railway Authority. Rate of maintenance of equipment is already mentioned in this tender.

    Document optionalConfirmation required
13. 13

    CONTRACT PERFORMANCE GUARANTEE FOR AMC:- The contactor shall submit to concerned zonal consignee performance Guarantee for amount equivalent to 5 % of contract agreement for (MX12 + 2) months where M is the no. of years for which contract agreement is to be signed. This Performance Guarantee shall be in the form of Bank Guarantee. The user Railway may forfeit the BG in case of the failure of the firm in execution of the contract or in the event of breach of any terms and conditions of contract by the contractor. Reference as per AMC para 15.0

    Document optionalConfirmation required
14. 14

    The bidders/ tenderers have to quote the rates for Capital cost of IGBT BASED 3- PHASE DRIVE PROPULSION EQUIPMENT i.e. supply, installation, testing and commissioning of IGBT BASED 3-PHASE DRIVE PROPULSION EQUIPMENT system. During the maintenance period after completion of warranty period, the Contractor shall be paid for its Maintenance obligations @ 2.5% (Two point five percent) of the total Capital cost of IGBT BASED 3-PHASE DRIVE PROPULSION predefined cost of AMC equipment pertaining to the fleet in holding with Authority per annum, from the date of completion of Warranty Period till completion of Maintenance (i.e. 03 years after expiry of normal warranty period).

    Document optionalConfirmation required
15. 15

    Formula for Price adjustment for Maintenance Price (WPI):- Lump sum payment for Maintenance shall be adjusted every quarter for changes in rates and prices of various inputs in accordance with the formula given below: V=P x (Wi -W0)/W0 Where V = Increase or decrease in the quarterly lump sum payment p = quarterly lump sum payment due to the Contractor after adjusting any reduction in payment for non-compliance of the Maintenance Requirements W0 = The wholesale price index (all commodities) for the month of the tender opening date as Base date' Wi = The wholesale price index (all commodities) for the first day of the quarter under consideration determining the price adjustment."

    Document optionalConfirmation required
16. 16

    For AMC Contract:- Base date of WPI for price adjustment, shall be the tender opening date ( or month) which will be available.

    Document optionalConfirmation required
17. 17

    Force Majeure Clause: As per IRS conditions of contract.

    Document optionalConfirmation required
18. 18

    This tender is through single bid system (without e-Reverse Auction).

    Document optionalConfirmation required
19. 19

    The Class-I local supplier/Class-II local supplier at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self-certification that the item offered meets the local content requirement for Class-I local supplier/Class-II local supplier as the case may be. They shall also give details of the location(s) at which the local value addition is made.

    Document optionalConfirmation required
20. 20

    In cases of procurement for a value in excess of Rs. 10 Crores, the Class-I local supplier/Class-II local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content.

    Document optionalConfirmation required
21. 21

    The bidder shall give self-certification for local content in the quoted item (goods/works/services) at the time of tendering. However, at the time of execution of the project, for all contracts above INR 10 Crores, the contractor/supplier shall be required to give local content certification duly certified by cost/chartered accountant in practice. The certificate should have valid UDIN mentioned in certificate. Such certificates shall be required to be submitted by the contractor/supplier to the purchaser before dispatch of first supply. In case the contractor/supplier fails to submit local content certification duly certified by cost/chartered accountant in practice before dispatch of first supply or the category of the supplier changes from Class-I to Class- II/Non-local or from Class-II to Non-local, a penalty up to 10% of the contract value shall be imposed. However, contract once awarded shall not be terminated on this account.

    Document optionalConfirmation required
22. 22

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted. Offer with variation from Tendered PVC or base date as stipulated in tender will be summarily rejected. Offer with fixed price will also be summarily rejected.