WBPWD/SSE/SWEC/NIQ155/2025-26

Day to day routine and preventive maintenance of entire electrical installations incl. compound light, Sub-stations for round the clock by deputing required man power as mentioned below , tool & Plants as required & essential regular maintenance materials such as different types Screw, Nut, Bolt, Washer, Fuse, PVC insulation Tape, PVC sleeves, loose wire, Split pins of Ceiling Fans, dusters, dress for staffs, log book, register, pen, marker, hale mate, hand gloves with gumboot for operation of high voltage equipments, first-aid box, umbrella, mask, sanitizer, PPE Kit, Goggles, protective body-ware, raincoat etc as required have to be considered while quoting the rate on all working days including holidays in the premises of court complex, CMOH office & other govt. buildings under Tamluk Electrical Section -I, P.W.Dte.-for the period of 03 years. as per terms & condition.[N.B.-Rates are considered here including ESI & PF]

1 Skilled Electrician/Shift x 2 Shift x 36 months = 72 (Round the clock)

1 Semi Skilled /shift x 2 shift x 36 months = 72 (Round the clock)

Servicing, overhauling, maintenance & setting of tapping/ relays of HT installation i.q. Transformers & switchgears and testing of insulation , De-hydration of oil type transformer, testing of earthing by engaging separate qualified electrician . All the date report should be submitted in the prescribed format duly signed by the Authorised supervisor. (In case of any fault in HT system, it should attended within 3 hours and necessary action should be taken to set it right) (minimum 1 no servicing per year)

SCOPE OF WORK:-

Day to day Comprehensive Maintenance of the Electrical Works with Urgent breakdown works & Special repairing works including DG operation at court complex, CMOH office & other govt. buildings under Tamluk Electrical Section -I, Tamluk, Purba Medinipur.

working time Shift 1:- 9:00 AM to 5.00 PM , Shift 2:- 5:00 PM to 9:00 PM every day including attending the emergency breakdown etc at any time.

Explanation of the BOQ items:-

Providing following categories of personnel for preventive and comprehensive maintenance of Electrical installations and submission of report in regard to the routine and preventive maintenance work in the format prescribed by the Engineer-in-Charge. [Total= 2 nos. 1 no Electrician (Skilled) per shift].

Quarterly inspection, testing and cleaning of all LT equipments by deployment of separate legally authorized qualified personnel having SCC/Workman’s permit as mentioned elsewhere in this contract with submission of IR/Earth Test Reports (once in six months) in the format prescribed by the Engineer-in- Charge. Log books/Call books/Materials Register/Attendance Register are to be maintained at each Site/office/building in the format prescribed by the EIC.

ADDITIONAL & SPECIAL TERMS & CONDITIONS OF CONTRACT

The rates for this contract shall be fixed and there shall be no variation of price during the entire period of contract.

The bill shall be submitted quarterly

The agency shall maintain one Call Book which shall record all the calls alongwith remedial action taken, duly verified by the Junior Engineer/Assistant Engineer periodically.

Separate Log book is to be maintained for L.T. installation. The daily record of the Log book is to be signed by the licensed Supervisor of the contractor and verified & signed by concerned Junior Engineer & Assistant Engineer and the same should be sent to the Executive Engineer through proper channel at the time of submission of bills.

Recording of various electrical parameters of different L.T. panels, VTPNDBs, HTPNDBs, SPNDBs, Main switches etc, recording of different parameters of equipments, testing of Insulation Resistance, Earth Resistance etc. are to be made in Log book in regular manner and the necessary working report in this respect to be submitted monthly to the concerned Assistant Engineer & Junior Engineer every day. Infrared Thermometer/ thermal imager should be used in measuring/observing temperature rise of electrical equipments like BDBs, L.T. panel boards, AC, Light fittings, etc. regularly to find out any abnormalities and the measurements are to be recorded in Log book compulsorily in proper manner every day.

In case, any abnormal reading is noticed, then the same should be rectified/set right immediately by taking prompt, appropriate & effective measures/actions by proper recording under intimation to the concerned Assistant Engineer & Junior Engineer.

All type of maintenance & operation tasks incl. proper testing, checking etc. with necessary action of preventive & corrective/rectifying measure in case of any fault/abnormality for Sub-stations within the compound are to be accomplished with proper care, safety & precaution measure and all these tasks are to be recorded in separate Log books, which are to be signed by highly skilled electrician & licensed supervisor deployed by the contractor duly verified & signed by concerned Assistant Engineer & Junior Engineer on regular basis.

The agency will check and clean all the ceiling fans exhaust fans, stand fans, wall fans , Tube light fittings, different light fittings incl. compound lights etc. to prevent falling down of those as a measure of safety and maintain a register mentioning fan numbers etc. including keeping those light fittings and fans clean as per the direction of Assistant Engineer or respective Junior Engineer.

All the ceiling fans of every Buildings are to be inspected, at least once in 3(three) Months, in respect of Split Pin, Jam nut, fan clamp & suspension arrangement etc. to avoid unwanted falling of Ceiling Fans, failing which responsibility will be fixed up upon the agency (in case of falling of ceiling fans). Report regarding physical condition of Split Pin & Jam Nut must be submitted quarterly in the format prescribed by the EIC.

All the fittings, fixture, panel board, PBDB, SPNDB Main-switches & other Electrical Installation inside all the block/floor/buildings as well as for compound lighting installation and sub-station must be kept in a tip top condition by cleaning of all the said electrical equipments, dusting off accumulated dirt, cobweb etc. once in a month, and all the cleaning materials like detergent etc. are to be supplied by the agency free of cost.

The agency will have to attend all the break-down/fault of any nature involving electrical installation within the scope of contract and restore the same with its own manpower, tools & tackles keeping entries in Log books mentioning type of faults, nature of work done, fault clearance time etc.

All incidents of breakdown shall be immediately reported to the concerned Junior Engineer & Assistant Engineer, or direct to Executive Engineer in exceptional circumstances.

All the maintenance staff of the contractor should have proper & constant vigilance and check to ensure that there is no sign of overheating, burning smell, discoloration or sparking/chattering at any of BDBs, panel boards, rising mains/substations, etc. due to overloading or loose connection/termination. Care should be taken to check any highly unbalanced loading at any point.

The weekly duty roster of the deputed staff should be submitted in advance.

The contractor shall issue identity cards to every member of his staff, regular or substitute. No staff will be allowed to perform duty without proper identity card and the agency shall have to assume responsibility for any untoward incident/situation.

The authorized licensed supervisor should attend the site regularly and in case of emergency he should attend without any delay and report the incident to the Engineer in Charge.

Frequent change of staff is not allowed. Substitute staff list shall have to be submitted at least one week in advance to the Junior/Assistant Engineer.

Recording of attendance should in the in the attendance register as per the direction of the EIC and shall be regularly checked and verified by the concerned Junior Engineer/Assistant Engineer. Monthly attendance report should be submitted along with the Bill.

Proof of verification of attendance of the staff deputed in the night shift (5 pm to 9 pm) by the authority is mandatory for billing purpose.

The agency must have separate contact numbers preferably mobile phone numbers for his office and the deputed Supervisor (maintenance team) so that the communication can be easily made in case of urgency.

The space for sitting accommodation for the staff of the agency inside the compound will be provided by the PWD/user authority.

The Engineer-in-Charge reserves the right for re-allocation of duty to any or all member of the staff as per the requirement of the site or elsewhere.

Materials required as replacement during maintenance of electrical installations except minor ones like fuse wires, screws, nuts, bolts, washers, dusters etc will be supplied departmentally so far as practicable, through a separate Issue register to be maintained by the agency at site.

The replaced / dismantled materials generated for carrying out breakdown or preventive maintenance or due to civil renovation / dismantling work are to be carried out and deposited to the respective Section Office or any other locations within the compound by the agency by its own labour / arrangements / tools and tackles as per the direction of the Assistant Engineer concerned. If required, the agency will have to dismantle existing electrical installations in connection with any civil renovation / dismantling work and deposit the same to convenient locations as per the direction of the Assistant Engineer concerned by its own labour / arrangements / tools and tackles.

Any fault of electrical installations starting from LT supply end (except the installations of WBSEDCL) to light, fan, call bell and plug points i.e. HT switch gears, transformers, HT cables, LT cables and all sub- panels, distribution boards, related main switches, isolators, earthing attachments, compound lights etc has to be detected, attended and restored by the agency by its own man power with the help of the materials (cables, main switches, DBs, wires, HRC fuses etc) available from this department or as per the terms & conditions of this contract.

Routine checking and preventive maintenance of the electrical installation has to be carried out by the agency with a view to ensure uninterrupted power supply within compound. Any negligence in the part of the agency in complying with any of the above described terms & conditions causing inconveniences to public service will be viewed otherwise and is subject to unilateral penalty, be it detected on the spot of thereafter (even after payment).

In case of any breakdown caused by cable fault, etc. , the agency will have to restore the power supply either with the materials available with this department or arranging the same temporarily and safely till completion of permanent restoration work as may be directed by the Engineer-in-Charge.

Maintenance materials, viz. Incandescent lamps, Main switches, Power DB, SPN BDB, Main & Sub-main cables, fluorescent/LED tubes, Chokes, Ignitors, and Condensers etc. will be supplied by the Department. However auxiliary items like screws, nuts & bolts, washers, fuse wire, insulating tapes etc. will have to be arranged by the agency on its own expense.

No materials should be taken out of the maintenance site without the permission and necessary Challan of the site-in-charge.

The agency will take care to prepare the requisition of materials required for the maintenance within his jurisdiction well in advance and submit the same to the concerned Junior Engineer so that no delay in maintenance/repair / replacement cause trouble in the system & hampering of the service thereof.

The agency will keep all LT Switches, distribution boards etc. in neat and clean condition.

The repairing of the different type of light fittings, ceiling fans, exhaust fans etc. have to be done by the agency incl. dismantling and re-fixing the same. (Materials to be supplied by Department). Rewinding of different types of fan is strictly prohibited.

In case of power failure or development of any unfavorable situation, the agency will have to communicate with concerned WBSEDCL authority and extend co-operation to them in restoring of power supply. Meanwhile, the agency will have to operate the switching mechanisms of interconnections among available sources at suitable locations to maintain power supply at important locations by monitoring electrical loads in consultation with concerned Junior Engineer/Assistant Engineer.

The agency will also have to attend immediately all emergency calls at the site with staff, tools etc. on demand.

Any major shut down or fault should be brought to the notice of EIC immediately in writing and over telephone for further course of action.

Insulation test with the help of Megger for the entire Electrical Installation as well as earth resistance of the earthing installation for each building and also sub-station are to be carried out in the presence of concerned Assistant Engineer/Junior Engineer once in six months and the result thereof is to be furnished to the Engineer –In-Charge through proper channel alongwith the bill.

The agency must have separate offices & separate contact telephone nos. for his site office and main/head/branch office and the same should be intimated to this Department in writing. All telephone calls should be responded without delay.

The agency should be responsible for any damage in the installation due to mishandling / mal-operation done by his staff and shall be liable for the compensation for the same which would be recovered from the bill as per direction of E.I.C. and the accused staff should be replaced immediately.

If any kind of incapability & negligence are noticed in observing all the above-said terms & conditions, this Department posses the right to deduct the cost from the bills of the contractor on pro-rate basis as determined by the Engineer –In-Charge. In that case, the above-said contract may be terminated without issuing any notice whatsoever and stringent & punitive action may be taken against the contractor as may be decided by the Engineer-in-Charge or higher authority.

Valid workman’s permits, electrical licence, Diploma certificate, identity proof etc. are to be furnished for each electrician/workman, helper & Diploma Electrical Engineer/Supervisor engaged by the agency along with the name & contact mobile no. of the persons and all these information with supporting documents are to be submitted in written to the concerned Junior Engineer, Assistant Engineer & Executive Engineer.

The contract may be terminated by one month’s notice from either side.

Any negligence in the part of the agency in complying with any of the above-mentioned terms and conditions and/or causing inconvenience to public service will be viewed seriously and shall be subject to unilateral penalty, be it detected on the spot or thereafter (even after payment of bills).

The agency should have been responsible for any damage in the installation due to mishandling or mal-operation. If so, the cost for rectification or replacement will be recovered from the bill on proportionate and the incident will be counted while issuing the performance report.

The agency will have to maintain log books in such a manner so that at least one log book may always be made available at site as and when asked for.

Bills should be submitted quarterly or as per direction of EIC, keeping at least one spare log book at site. Payment will be made as per PWD norms against placement of bills supported by log book and duly verified by the Junior Engineer / Assistant Engineer.

Labour laws : Before undertaking the work as per order, agency must produce labour license obtained from the Assistant Labour Commissioner/Dy. Labour Commissioner’s office in the Region in compliance with the provisions of Central Labour Regulation & Abolition Act, 1970 and the rules made thereunder. He should comply with all labour laws to protect the labourers engaged by him. The successful bidder after placement of the order shall have to comply with following in order to get payment : a) He shall have to follow the rules and regulations of the prevailing Acts of Central and State Governments. b) He shall be responsible for compliance of statutory obligation under the Central Labour (R&A) Act, 1978, Minimum Wages Act, 1948, Payment of Wages Act 1936, Bonus Payment Act, 1956, and also be responsible for payment of contribution (Both employer and employee’s) under Provident Fund Act & Employees’ State Insurance Act,1952 in respect of the employee. c) He shall be solely responsible for any accident, occurring if any, during the course of the work or any injury to any person and in the event of any such accident/injury he will be held responsible and must pay proper compensation for the same as per Workmen’s Compensation Act, 1923 (when Employee State Insurance Act 1948 is not applicable); d) No labour of minor age should be employed; e) Statutory minimum wages for all categories of labour are to be paid as per notifications issued by the appropriate authority of the Government from time to time:

Uniform, safety shoes, helmet, raincoat, umbrella, gumboot, torch/ emergency light, etc. and all types of tools and tackles are to be provided by the agency to its staff.

All the issues related to the safety of the staff should be taken care by the Agency itself.

In case of any mishap or accidental injury to any member of the staff deputed by the agency, the whole responsibility is to be borne by the agency but should be informed to the EIC immediately.

Any unethical/unruly attitude/behaviour or activity of the agency or any of his deputed staff should be viewed seriously and legal action would be taken accordingly by this end.

The philosophy of “Public Interest” would be the ‘motto’ of this maintenance contract. Any deviation may be viewed otherwise and action taken accordingly.

It will be the duty and responsibility of the agency to ensure strict compliance of the provisions of the contract. Should any major or recurring deviation or negligence be observed/detected in execution of the contract by the agency during any scheduled/surprise inspection of the higher authority, penal action will be taken with retrospective effect without any further reference/correspondence, and without any prejudice to the right of the Engineer-in-Charge to terminate the contract by invocation of any of the clauses of the contract.

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