BELLY OR TAIL BOOM VIDEO CAMERA FOR UHM

TENDER NO.: RC/IMM/TBVC/8422LRU/205/1

PART VI: RFQ CHECK LIST

QUOTATION REFERENCE :

S/N Activity VENDOR COMPLIENCE (YES / NO / NOT APPLICABLE)

1 Whether the firm is registered with RWRDC/ Any other division of HAL/Any other DPSU.

2 Whether Itemwise delivery lead time is indicated in the offer.

3 Whether validity of the offer indicated as per RFQ.

4 Warranty: Whether warranty indicated in offer as per RFQ.

5 Liquidated Damages: Whether Liquidated Damages indicated in offer as per RFQ

6 Payment terms: Whether payment terms indicated in offer as per RFQ

7 Please confirm whether following compliance sheets are uploaded as per RFQ formats: Part-IA: Technical Specification Compliance Matrix Part-IB: Main RFQ Compliance Matrix Part-II: Commercial Terms & Conditions Compliance Matrix Part-III: Price Bid Format

8 Please confirm whether Integrity Pact (Standalone Or Omnibus) submitted as per the attached RFQ format as in Part-IV

9 Please confirm whether Non-Disclosure Agreement is submitted as per the attached RFQ format as per part-V

10 Please confirm if aware of Purchase Preference Policy as in Appendix-A

11 Please confirm whether Annexure-IA & Annexure-IB (Declaration Certificate for Bidder sharing Land Border with India as per Appendix C) is submitted as per RFQ

12 Please confirm whether Enclosure-II and Enclosure-IA (Local Content Certification) is submitted as per RFQ

13 Please confirm whether Bank Details as per Bank Mandate Form Duly signed by Bank officials with bank Seal is submitted as per Annexure-1

PART-II - ENCLOSURE TO TENDER NO. RC/IMM/TBVC/8422LRU/205/1

COMMERCIAL TERMS & CONDITIONS

QUOTATION REFERENCE:

PLEASE INDICATE YOUR RESPONSE/ COMPLIANCE/ ACCEPTANCE TO THE FOLLOWING TERMS (MANDATORY) AND UPLOAD AS A PART OF TECHNICAL BID. IN CASE OF ANY PRICE INFORMATION PROIVIDED IN TECHNICAL BID, EVEN IN THE FORM OF PDF, THE TECHNICAL BID WOULD NOT BE CONSIDERED FOR EVALUATION AND TREATED AS INVALID.

Sl No. Description Vendor’s Compliance

1 IMPORTANT TERMS AND CONDITIONS

1.1 This Tender envisages the selection of an INDIAN LOCAL SUPPLIER (Class-I or Class-II) for supply of subject items as per detailed technical specifications enclosed at Part IA Quote received from Indian local suppliers only will be considered & accordingly only Indian vendors needs to participate in this Tender. Quotes received from foreign source / Non Local Suppliers will not be considered and will be rejected.

1.2 SUBMISSION OF TENDER IN TWO BID SYSTEM: Bidders are requested to submit their proposals in two bid. Bidders to ensure that the price details are not mentioned in the technical bid, failing which such offers will not be considered for evaluation.

1.3 The tender is issued through HAL E-procurement portal (eproc.hal-india.co.in) and vendor has to submit their offer through E-portal mode only.

1.4 Bidders are requested to submit their proposals (Technical cum non price bid and Price bid separately) online at HAL’s e-procurement portal (eproc.hal-india.co.in or link to e-Procurement through www.hal-india.co.in). Tenders submitted other than e-procurement portal will not be considered and will be rejected (No Hard copies of Technical and Price bid should be submitted). HAL is not responsible for delays / problems faced if any with internet, etc. Hence you are requested to submit the bids on-line well before the tender due date and time.

1.5 Vendors should quote for all the line items mentioned in the Tech Specification as called for in the price bid. Incomplete offers generally will not be considered for evaluation. In case for some item/s if offer is not submitted, the specific reason to be indicated by the respective vendor. Acceptance or otherwise of such incomplete offer, will be at the discretion of HAL based on the merits of the case.

1.6 When submitting your offer, please ensure that you have responded categorically against each technical / commercial terms. Your compliance / acceptance to each of our terms should be indicated clearly. In case, HAL terms and conditions are not acceptable, you may quote counter terms and conditions. When counter terms and condition of business have been offered by the tenderer, HAL shall not be deemed to be governed by such terms and conditions unless written acceptance thereof has been given by HAL. Any technical clarifications required may be obtained before submission of quotations. No ambiguity / request for changes in price/scope will be entertained after submission of quotation.

1.7 Bid submitted by bidder’s authorized dealer/ distributor/ channel partner should accompany with ink signed or scanned copy of ink signed authorization letter of the bidder to whom tender has been originally issued. In the absence of authorization letter, the bids submitted shall be considered as unsolicited.

1.8 Procedure for obtaining Digital Signature Certificate (DSCs), its installation, procedure for Log in using DSCs and System Requirements documents are available in our e-portal website In case bidders have any problem during download of Tender Documents and Upload of their Bids, they may directly approach HAL Help Desk 24/7 through following. Email: [email protected] Ph: 080-22323697 / 98 You may also put a copy to us on email: [email protected] for follow up at our end.

a) Bid received after the due date and time specified in the tender shall be considered as late tender and will not be considered. b) HAL will not be responsible for loss or delay in receipt of tender documents/ tender in transit. c) HAL will not be responsible for inability of bidder to upload the tender documents in e-procurement. d) HAL reserves the right to reject late or incomplete tender

3 Integrity Pact: (i) Integrity Pact (IP) as per HAL format enclosed shall be duly ink signed by the bidder along with the witnesses. Failure to sign Integrity Pact as per HAL’s standard format may lead to rejection of offer. In case of submission of offer through e-portal, scanned copy of the signed Integrity Pact also need to be submitted along with your offer and in parallel, the hard copy of original ink singed IP should reach HAL by post. The submission of Integrity Pact without deviation is a mandatory requirement (ii) It is requested to forward the original ink signed Integrity Pact in duplicate (as per HAL format enclosed with RFQ) duly authorized on each page to the following Contact Person and Address" DGM(IMM) RWRDC, Hindustan Aeronautics Limited, Marathahalli Post, Bangalore - 560037 Ph: 080 - 2232 7353

(iii)In respect of IP and its monitoring authority i.e. the Independent External Monitor (IEM), who is appointed by HAL, in line with the communication received from Central Vigilance Commission (CVC). The present IEM/s is/are: 1. Shri Sunil Kumar Bansal, IPS (Retd.) e-mail: [email protected] 2. Shri Chaitanya Kumar Varma, CE&MES (Retd.) e-mail: [email protected] Further, it may be noted that only integrity Pact related issues should be forwarded to IEM. For all other clarifications on specific tender related queries, please contact tender issuing officer. (iv) The bidder may approach the IEM nominated only for IP related issues. Any other specific clarifications/query/status with reference to tender and request for validity, extension of the tender etc., should be forwarded to concerned tender issuing HAL Officer. (v) Both Omnibus IP and Standalone IP formats are enclosed with RFQ/RFP. In case if Bidder has already signed Omnibus IP with any other Divisions of HAL and validity of the same exists for this contract period, Bidder may forward the copy of the same. If Omnibus IP is not signed, then Bidder may choose to execute either of the IP formats i.e. Omnibus IP or Standalone IP.

4 Restrictions on procurment from bidders from a country which shares a land border with India:

4.1 Bidder’s country which shares a land border with India: Any bidder from a country, which shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority (i.e. the registration committee constituted by the Department for Promotion of Industry and Internal Trader (DPIIT). However, the bidders from those countries (even if sharing a land border with India) to which the Government of India has extended lines of credit or in which the Government of India is engaged in development projects are not required to register with Competent Authority and will be eligible to bid in this tender.

4.2 All the participating bidders have to mandatorily submit the relevant certificate as per format attached as ANNEXURE-I A and ANNEXURE-I B (either Type-I or Type-II), at the time of submiting the Technical bid along with their offer.

4.3 Bidder from a country, which shares a land border with India, for the purpose of this Order means:- i) An entity incorporated, established or registered in such a country; or ii) A subsidiary of an entity incorporated, established or registered in such a country; or iii) An entity substantially controlled through entities incorporated, established or registered in such a country; or iv) An entity whose beneficial owner is situated in such a country; or v) An Indian (or other) agent of such an entity; or vi) A natural person who is a citizen of such a country; or vii) A consortium or joint venture where any member of the consortium or joint venture falls under any of the above.

4.4 Unless otherwise stipulated in the Contract, country of origin of ‘Services’ and related ‘Goods’ under the contract shall have their origin in India or other countries and must conform to the declaration, made by the Supplier in its bid regarding but not limited to any restrictions on certain countries with land-borders with India

4.5 The successful bidder shall not be allowed to sub-contract works to any contractor from a country, which shares a land border with India unless such contractor is registered with the Competent Authority.

5 Purchase Preference Policy :

5.1 Please refer Appendix-A for policy details. Provide your compliance to this policy by indicating Complied against this coloumn. In line with Public Procurement (Preference to Make in India), Order 2017 & its amendments issued by Govt. of India & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the Terms & condition of Purchase preference clause as attached at Appendix-A Type-II. Note: (a) The subject item falls under INDIVISIBLE category. (b) The offers sought from all suppliers i.e. Class-I, Class-II Local supplier only. (d) The margin of Purchase Preference shall be up to 20% only for Class-I Local Supplier. The bidders are requested to go through the same & submit the bids accordingly and provide the compliance for the same.

5.2 Self Certification and Auditor Certificate:

(i) The ‘Class I & II local suppliers' should provide a “Self Certification” as per the format enclosed at Enclosure-II (Type-I) along with technical offer indicating the % of local content along with details of the location(s) at which the local value addition is made along with the technical offer.

(ii) In cases the quoted price is in excess of Rs.10 Crs (including duties, taxes and freight & Insurance), the 'Class-l & II local supplier' shall provide a certificate as per the format enclosed at Enclosure-II (Type-II) from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in case of suppliers other than companies) indicating the percentage of local content along with the technical offer.

(iii) The above sought “Self-certification” shall be provided on vendor’s letter head. On similar line for Rs.10 Crs. & above, the certificate need to be provided by the concerned authority as brought out above.

(iv) In case of online tender, scanned copy of the certificate need to be uploaded along with tender and parallely the hard copy of original certificate should be submitted to the Division through post/courier.

5.3 Purchase preference to Micro and Small Enterprise (MSEs): Purchase preference will be given to MSEs as defined in public procurement policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. Relevant documentary evidence in this regards shall be submitted along with the technical bid in respect of the offered product. If L-1 is not an MSE and MSE Seller(s) has/ have quoted price within L-1+15% of margin of purchase preference /price band , such seller shall be given opportunity to match L-1 Price and contract will be awarded to such MSE supplier subject to matching the L1 price (inclusive of duties, taxes and freight & insurance).

5.4 Relaxation of Prior Experience & Prior Turn-over Criteria for Micro & Small Enterprises (MSEs) & Start-ups: Wherever RFQ stipulates qualification/eligibility criteria to be met by bidders such as prior experience and/or prior turn-over, the criterion will be relaxed w.r.t. to all start-ups and MSEs subject to meeting of quality and technical specifications stipulated in the tender except the goods required for public safety, health, critical security operations and equipment etc., . Also vendor shall furnish documentary proof for being MSEs/Start-up as stipulated by the Ministry.

6 Delivery and Passing of Property & Risk:-

Delivery and Passing of Property & Risk shall be on F.O.R, RWRDC-HAL basis.

7 Delivery Period :Supplier should stipulate in terms of months from ‘T0’ and the delivery schedule should be adhere to. Supplier should also indicate in the form of a bar chart indicating the details of activities for the elements identified in the cost format and date of completion should also be attached with the quotation.

7.1 Bidders to indicate the Delivery Lead time for Development Phase from T0: (T0 being Development Phase Purchase Order Issuance Date)

7.2 Bidders to indicate the Delivery Lead time for Production Phase from T0: (T0 being Production Phase Purchase Order Issuance Date)

8 Validity of quote:- Quote should be valid for 240 days from the closing date of the present RFQ.

9.1 Vendor should fill in the Price Format downloaded from e-procurement portal. Prices should not be indicated in any other places. It should be complete in all respects. No subsequent addition/ alteration/ claim will be entertained over and above the quote. Offers without complete information and pricing will be treated as incomplete and will not be considered for further evaluation.

9.2 Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance.

9.3 Indian Bidder should quote in Indian Rupees only and payment will be made in Indian Rupees. Offers from Indian Bidders quoting in Foreign currency will not be considered for evaluation.

9.4 Bidders should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

9.5 The contract prices will be firm and fixed for Development Phase as per contract terms till execution of contract and exclude subsequent claims or price increases of any kind.

9.6 IMPORT CONTENT:Vendors should note the following, if exchange rate variation is claimed on the quoted prices: In case the item / product offered by Indian vendor has import content, then the value of import content shall be indicated in the quotation (in FE / INR as the case may be).

10 Date of Reckoning of Exchange Rate Variation:

If the products/items/materials quoted by the Indian vendors involves import content, then the value of import content needs to be indicated in the offer (in FE). Further, vendor should indicate whether Exchange Rate Variation (ERV) is applicable on the FE content declared by the vendor. If ERV is applicable, ERV reckoning date shall be the last date of submission of commercial bids (i.e. due date of the tender). For purpose of making ERV payment, actual value of import (to be supported by BOE, etc.) or declared value of import in bidders quote whichever is lower to be considered for calculation of ERV based on TT selling rate on the date of BOE. Exchange rate variation on the higher side, shall be paid by the HAL and similarly any exchange rate variation on lower side i.e. price reduction, to be passed on to HAL.

11 Denial Clause: In case of any delay in delivery caused due to default of the Vendor and during such delayed period if any increase in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign exchange rate, taken place during such delayed period, effecting the original agreed price.

12 Payment Terms:- For supply of items: 100% payment will be made within 30 days after delivery and acceptance of items at our Stores. For NRE & Testing charges etc : 100% payment within 30 days by way of NEFT / RTGS transfer after successful completion and certification duly signed by HAL & vendor for the respective services / NRCs. All payments will be done by way of NEFT / RTGS/ SWIFT Electronic Payment remittance mode. For the purpose of making payments, vendor to provide the following; a) Original Ink signed Commercial Invoice, b) Airworthiness certificate/ Certificate of Conformance / Release Note etc., as applicable c) Acceptance test report (ATR) for system or its components, spares as applicable. d) Any other documents specifically mentioned in the Purchase Order.

In case, the vendor does not accept the above payment terms and proposes alternative terms then HAL will appropriately adjust the quoted prices to account for the effects of the differences in payment terms. Although the exact adjustment will differ on a case by case basis, the following adjustments will mandatorily be made for making all the bids strictly comparable independant of the actual payment terms quoted by bidders. i) In case of Letter of credit, the estimated bank charges for operating the LC will be added to the quoted price. ii) The effect of time value of money arrising out of differing payment terms will be computed using an appropriate discount rate and will be added to the quoted price.

13 For MSMEs & StartUps: For successful MSME / startup vendor, 15% (of the basic price) interest free Advance may be payable against submission of Bank Guarantee of equivalent amount and balance 85% shall be paid within 30 days of receipt and acceptance at our stores. In case advance is not sought, 100% payment will be made within 30 days of receipt and acceptance at HAL stores. In cases of MSEs, vendor to indicate whether they are owned by SC / ST Entrepreneur / Women Entrepreneur HAL is registered on TReDS platform (Trade Receivable Discounting Systems), as being promoted by GOI directives. It is suggested that all the MSME Vendors to take note of the same and consider for registration on any TReDS platform and avail the platform services which is being made available as per Government initiative.

14 Taxes / Duties: Applicable for Supply of Goods & Services: Indian vendor has to indicate the applicable GST along with relevant HSN code in the price bid. In case, the price bid does not contain the GST elements it would be treated that the indicated price is inclusive of all applicable GST elements.

15 Goods and Services Tax (GST):

15.1 GST Registration Status:

All the bidders/ Bidders should ensure that they are GST compliant and their quoted tax structure/ rates as per GST Act/ Rules. Bidder should be registered under GST and furnish GSTIN number and GST Registration Certificate in their offer unless they are specifically exempted from registration under specific notification/ circular/ section/ rule issued by statutory authorities.

15.2 GST Registration Number (15-digit GSTIN):

15.3 Composition scheme:

If the Bidder has opted for a composition levy under Section 10 of CGST, he should declare the fact while bidding along with GSTIN and GST registration certificate.

15.4 Exemption from Registration:

If a bidder is not liable to take GST registration, i.e., having turnover below threshold, he shall submit undertaking/indemnification against tax liability. Bidder claiming exemption in this respect shall submit a valid certificate from practising Chartered Accountant (CA)/ Cost Accountant with Unique Document Identification Number (DIN) to the effect that Bidder fulfils all conditions prescribed in notification exempting him from registration. Such bidder/ dealer shall not charge any GST and/ or GST Cess in the bill/ invoice. In such case, applicable GST shall be deposited under Reverse Charge Mechanism (RCM) or otherwise as per GST Act by the Procuring Entity directly to concerned authorities. Bidder should note that his offer would be loaded with the payable GST under the RCM. Further, Bidder should notify and submit to the Procuring Entity within 15 days from the date of becoming liable to registration under GST.

15.5 HSN Code and GST Rate:

(i) HSN (Harmonized System of Nomenclature) code for the goods provided in this Tender Document is only indicative. It shall be the responsibility of Bidder to ensure that they quote the exact HSN Code and corresponding GST rate for the goods being offered by them.

(ii) As per the GST Act, the bid and contract must show the GST Tax Rates (and GST Cess if applicable) and GST Amount explicitly and separate from the bid/contract price (exclusive of GST). If the price is stated to be inclusive of GST, the current rate included in the price must be declared by the bidder.

(iii) If a Bidder asks for GST (and GST Cess if applicable) to be paid extra, the rate and nature of such taxes applicable should be shown separately. Bidders should quote 'GST' if payable extra on the total basic rate of each cost element and quote GST in ‘%' inclusive of cess.

(v) The supply of commodities or services or both, if imported into India, shall be considered as supply under inter-state commerce/ trade and shall attract integrated tax (IGST). The IGST rate and GST cess shall be applicable on the ‘Custom Assessable Value’ plus the ‘Basic Customs duty applicable thereon’.

15.6 TDS for GST: Applicable TDS as per the prevailing guidelines of Government of India will be deducted while making payment.

16 Tender Evaluation:

16.1 The tender will be evaluated on package basis considering Development Phase and Prodcution Phase prices as indicated in Main RFQ.

16.2 Bid with lowest price conforming to the specification will be considered for placement of order.

16.3 If two or more bidders quote the same price, HAL reserves the right to seek revised offer from the same bidders and placing order on revised L-1 offer. If same situation prevails then HAL reserve the right to place order on any of them.

16.4 Conditional discounts will not be considered in evaluation of tender.

16.5 In respect of two bid system, technical bid will be opened on the tender opening date. After technical evaluation, the Commercial bids of those bidders who are technically acceptable will be opened.

16.6 Applicability of the Taxes (IGST/CGST etc.) should be explicitly indicated by the bidder in his response either in percentage or in absolute terms. In the absence of this input the offer would be considered all inclusive.

17.1 TECHNICAL EVALUATION:

Technical bids submitted by the vendors would be opened and examined for adherence/ compliance to the requirements as specified in this RFQ. In case of ambiguity in statements given by the vendors, HAL may seek information/ clarification from any or all the vendors. Only such offers that meet HAL technical requirements shall be short listed for further commercial evaluation. HAL’s discretion in this regard is absolute.

17.2 COMMERCIAL EVALUATION: The commercial evaluation shall be carried out based on the total price as indicated at price format. For comparison purpose the prices quoted by the vendors would be loaded with applicable Indian taxes and duties, etc. as applicable at the time of technical bid opening to arrive the total landed cost to HAL. For comparison purpose the quotes indicated therein might be adjusted for non-compliances or partial compliances of commercial terms and conditions as mentioned at appropriate places in this RFQ.

18 a) Security Deposit: The Successful vendor shall have to deposit 5% of the value of the order as Security Deposit (to be calculated only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) within 15 days of receipt of the purchase order, by demand draft or bank guarantee in a prescribed format of HAL from a schedule bank in India, valid up to 60 days after the completion of contract period/last supply. This Security Deposit will bear no interest and will be returned only after the contract is completed to the entire satisfaction of HAL. In case, quotes received without indicating the break-up details of GST, ED etc. and order placed subsequently on composite value (without indicating break-up details of taxes & duties) then the Security Deposit to be sought on the composite value (including taxes & duties). a) In case the contract is not executed to the entire satisfaction of HAL the security deposit shall be forfeited, besides initiation of risk purchase action. b) No claim will be entertained against HAL either in respect of interest, if any due on the security deposit or depreciation in value. c) On due performance and completion of the contract in all respects, the security deposit will be returned to the vendor, without any interest, on presentation of absolute “No Demand Certificate” and upon return in good condition of any specifications, drawings, samples or any other property belonging to the purchaser, which may have been issued to the vendor Note: For bidders who do not agree to submission of Security Deposit, the quoted price will be increased by 5% and such enhanced quote will be used for price comparision with other bidders.

18 (b) Performance Bank Guarantee: Vendor shall furnish a Performance Bank Guarantee (PBG) as per HAL’s format for 10% of the order value (to be calculated only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) valid up to end of the warranty period from a scheduled bank in India from the date of acceptance/commissioning or otherwise equivalent amount shall be retained till completion of warranty period and other obligation of Purchase Order/ contract. In case, quotes received without indicating the break-up details of GST, ED, VAT, Sales Tax etc. and order placed subsequently on composite value (without indicating break-up details of taxes & duties) then the PBG to be provided on the composite value (including taxes & duties). Performance Security can also be furnished in the form of Demand Draft or Retention of equivalent amount. In case vendor does not agree for Performance Bank Guarantee/ retention of equivalent amount, the offer will be summarily rejected

19 Product Support/ Obsolescence: Considering that the requirement is spread over years, it is requested to ensure that there should not be any obsolescence issue not only in terms of items but in terms of technology also in the next 25 years. In case of obsolescence, bidder should intimate HAL at least 3 years in advance about obsolescence and should also absorb the cost for overcoming the obsolescence and provide continuous support for the next 25 years. HAL may be requiring various spares for the offered system/item in future. Exact requirement for the spare requirement will be intimated separately. Bidder to confirm that the cumulative price of all spares of item/system should not increase the unit cost of the item/system.

20 Warranties:- Vendor warrants as follows: i) All items delivered are free from defects in materials and workmanship. ii) All items delivered are in conformance to the specification and are fit for the intended purpose. iii) It shall be ensured that HAL shall have clear and undisputed title to the goods supplied under the contract.

21 Warranty Period: Thirty Six (36) months from goods have been taken over by HAL The contractor shall be responsible for any defects that may develop due to faulty materials, design or workmanship and shall remedy such defects at his own cost when called upon to do so by HAL who shall state in writing in what respect the portion is faulty. If it becomes necessary for the contractor to replace or renew any defective portion of the goods the contractor shall make such replacement or renewal without any extra cost to HAL.During warranty minimum uptime of 95% shall be ensured failing which warranty period shall deem to be proportionately extended. During warranty period item shall be replaced/repaired free of cost including any to & fro freight/insurance involved. Supplier shall attend to warranty calls within 48 hours notice.

22 Post-Warranty Service: Arrangements for after sales service and maintenance (authorized service centre) in India on site during warranty & post warranty period should be clearly indicated providing with name, address, phone, Mob no, email Id of the contact person, infrastructure along with spare parts inventory held by your Authorized Technical Service Center. The Vendor to indicate the validity period of authorization for the technical service center

23 Packing:- The Vendor will be held responsible for the stores being sufficiently and properly packed for tropical storage and for transport by rail, road, sea or air so as to ensure their being free from loss or injury on arrival at their destination. The packing and marking of packages shall be done by and at the expense of the vendor. Each package shall contain a Packing Note quoting Purchase Order number and date showing its contents in detail. Each shall be properly marked with Purchase Order No., Consignee’s name & address, package-handling instructions etc. The package shall have adequate provision for handling during transit.

24 Receipt & Despatch: The Vendor is responsible for obtaining a clear receipt from the Transport Authorities specifying the goods dispatched. He will not book any consignment on a said to contain’ basis. If he does so, he does it on his own responsibility. HAL will take no responsibility for short deliveries or wrong supply of goods when the same are booked on said to contain’ basis. HAL shall pay for only such stores as are actually received by them in accordance with the contract.

25 Quantity: a) The quotation must be in the unit in which the quantity is indicated in the enquiry. If it is otherwise, conversion data must be furnished. b) HAL reserves the right to order quantity less than indicated in the enquiry/ quoted for by bidder, at the prices quoted, without any reference to the bidder.

26 Quality & Workmanship: a) Generally the stores shall be of the best quality and workmanship. Contractor shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the contractor’s bids to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The contractor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specified in the Purchase Order. b) The Stores/Goods supplied shall conform to the standards, if mentioned in the Technical Specifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution.

27 Requirements of ISO 14001:2015; Environmental Management System (EMS): I. Information about potential significant environmental impacts associated with transportation, delivery, use, end-of-life treatment and final disposal of its products and services may be provided II. It is desired that Environmental Friendly Materials, Systems and Processes are used with the lifecycle perspective to have minimal impact on the Environment while delivering the product/service

28 Requirements of ISO 45001:2018 Standard: The vendor/Supplier/ contractor shall ensure requirements with respect to ISO 45001:2018 standard guidelines clause A 8.1.4. This includes equipment’s, installations and materials are safe for use by workers as intended by ensuring: -equipment is delivered according to specification and tested to ensure it works as intended -installations are commissioned to ensure they function as designed -materials are delivered according to their specifications -any usage requirements, precautions or other protective measures are communicated and made available (E.g. Safety instructions, Hazard communication Symbols, SDS, Etc.)

29 INSPECTION-QUALITY ASSURANCE – ACCEPTANCE:

29.1 All Technical Documents related to Certification, although not expressly covered in the Tender, but become necessary for certification will have to be provided by the vendor free of cost. Details of the documents to be provided will be discussed mutually. All documents shall be in English language.

29.2 airworthiness certificate and other related certificates issued by government certification agencies or other authorized agencies need to be supplied along with all deliverables made under the contract.

29.3 HAL will carry out inspection in its premises as per the supporting documents provided by the Vendor. Deviations/Defects noticed on inspection will be intimated to the Vendor for free replacement/rectification action as necessary. Acceptance of the deliverables will be issued by HAL only after all such deviations and defects are eliminated by the vendor. If any stores are rejected, vendor to re-submit stores in replacement of those rejected within a time specified by HAL, the vendor bearing the cost of freight in such replacement without being entitled to any extra payment:

29.4 Stores/ Goods supplied shall be of the best quality and workmanship. Vendor shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the contractor’s tenders to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The vendor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specifi ed in the contract. The Stores/ Goods supplied shall conform to the standards mentioned in the Technical Specifi cations, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution.

29.5 Vendors need to : - follow a quality management system; - use HAL designated or approved external providers, including process sources (e.g., special processes); − notify HAL of nonconforming processes, products, or services and obtain approval for their disposition; − prevent the use of counterfeit parts: The Vendor shall plan, implement, and control processes, appropriate to the organization and the product, for the prevention of counterfeit or suspect counterfeit part use and their inclusion in product(s) delivered to HAL. − notify HAL of changes to processes, products, or services, including changes of their external providers or location of manufacture, and obtain the HAL’s approval; − flow down to external providers applicable requirements including HAL requirements; − provide test specimens for design approval, inspection/ verification, investigation, or auditing; − retain documented information, including retention periods and disposition requirements; - to ensure that their persons are aware of: their contribution to product or service conformity their contribution to product safety the importance of ethical behaviour

29.6 HAL or its customers and regulatory authorities shall have the right to access to the applicable areas of all facilities of vendor, at any level of the supply chain, involved in the order / contract and to all applicable records.

30 Inspection, Consequences of Rejection: The goods on receipt in HAL will be subject to inspection and tests, if necessary and HAL inspector’s decision as regards acceptance/rejection of goods shall be final and binding between the parties. (In case of Plant & Machinery, goods shall be finally inspected & accepted only after successful commissioning) If any stores are rejected, then HAL shall be at liberty to: a) Either: i) Allow the contractor to re-submit stores in replacement of those rejected within a time specified by HAL, the contractor bearing the cost of freight in such replacement without being entitled to any extra payment, (or) ii) Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the contractor without effecting the contractor's liability as regards the supply of any further consignments due under the contract, (or) (iii) Terminate the contract and recover from the contractor the loss HAL may thereby incur. The contractor shall not be entitled to any gain on the repurchase,

b) Any stores rejected by HAL’s Inspector must be removed by the contractor within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the contractor shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the contractor’s risk and responsibility and the proceeds adjusted towards storage charges. c) In case any payment is made against delivery and it is found that the supplied item is rejected during inspection/commissioning, contractor will be required to choose any one of the following options to collect the rejected item for replacement: i) Refund the amount paid and collect the item for replacement. ii) Submit a Bank Guarantee for the amount already paid and collect the item for replacement. iii) Bring the replacement item to HAL and collect the rejected item.

31 Supply of Alternative Item:

In case bidder is quoting for an alternative part number it should be confirmed that the offered part is fully interchangeable with the required part. Applicable descriptive literature/ catalogue if any may please be enclosed by the bidder with offer (at least two copies).

32 Modification:- Modifications, updates, etc. done to the hardware, software or documentation related to the deliverables under the contract at any point of time during or after the validity of the contract shall be promptly intimated to HAL for ensuring that such changes are incorportaed in the products delivered under this contract as well.

33 Language: All correspondence between the Parties, as well as all documentation, manuals, software listings and other writings, in connection with this Contract shall be in the English Language.

34 Shelf life:- Where stores offered have a limited shelf-life, kindly indicate the life involved and confirm that in the event of an order from us, only newly manufactured stores with the maximum possible shelf-life at the time of dispatch will be offered for shipment. In respect of rubber items such as seals etc., having cure date, the item should not have been manufactured earlier than 6 months of dispatch.

35 Repeat Order Requirement: In the event of placement of purchase order, HAL reserves the right to place repeat Order up to 100% of the value of the original order (statutory levies shall be paid as applicable) within 12 months from the date of completion of the original order. The prices, terms and conditions of the repeat order shall be the same as that of the original. However, placement of repeat order is not guaranteed and this will be at the sole discretion of HAL. “Repeat Order can be placed by any Division/Office of HAL including the Division/Office which has originally placed the purchase order.

36 Liquidated Damages:- In the event that any supply under the PO/contract is delivered later than agreed schedules in the PO/contract, liquidated damages will be payable / deducted from Invoice equal to 0.5% for every week of delay or part thereof on the delayed portion of the order subject to a maximum of 10% of the value of the delayed item. In case of bidders not agreeing for LD clause or willing to accept a maximum percentage which is less than 10%, then, 10% of the quoted price or the difference in value between 10% of the price and the maximum agreed by the vendor will be added to the actual quote submitted by the vendor for comparision with other bidders in order to determine the lowest bidder.

37.1 Please indicate in your tender, whether stores newly manufactured are offered. Where newly manufactured stores are offered and on inspection it is found that reconditioned stores or parts have been used, such stores will be rejected at the contractor’s risk and expense.

37.2 The supplier should ensure that manufacturer batch no. is indicated on all the materials supplied.

37.3 Vendor shall provide the information about potential significant Environmental impacts associated with transportation, delivery, use, end-of-life treatment and final disposal of the products and services.

37.4 It is desired that Environmental Friendly Materials, Systems and Processes are used with the life cycle perspective to have minimal impact on the Environment while delivering the product / service.

37.5 HAL reserves the right to cancel the tender without assigning any reasons thereof. The decision of HAL is final in this regard.

37.6 Any order, resulting from the enquiry, shall be governed by the General Terms and Conditions of Contract of HAL and any party quoting against this enquiry shall be deemed to have read and understood these terms and conditions and to have quoted subject to these terms and conditions (Enclosed).

37.7 When counter terms and conditions have been offered by a tenderer, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL.

37.8 Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in subsequent correspondence, shall not be considered by HAL.

37.9 Disregard of any instructions, may result in your offer being ignored.

37.1 Canvassing by tender form, including unsolicited letter on tender submitted or post tender corrections shall render their tenderers liable for rejection.

38 Deliveries, Consequences of Breach:

The date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order or the tender. Should the Vendor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option: a. To recover from the Vendor as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the contractor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default (or) b. To purchase elsewhere, with or without notice to the Vendor on the account and at the risk of the Vendor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final (or) c. To terminate the contract in the event of action being taken under Para – (a) & (b) above, the Vendor shall be liable for any loss which HAL may sustain on the account, but the Vendor shall not be entitled to any gain on repurchases made against default.

39 EXIT CLAUSE Exit criteria: The contract/order may be terminated under the following circumstances: i. In the event of unsatisfactory performance by the Seller during the contract period, or any of the information provided by the Seller is found to be untrue, or Seller is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated with three month’s advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a Seller has engaged in unethical practices, they shall be barred from participating in the future contracts with HAL for a period of three years. ii. If there is change in Buyer requirement, contract shall be terminated with three months' advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party, the Seller shall ensure the following: a) IPR’s are transferred to Buyer to enable Buyer to proceed on the work with other Seller. Seller also will render all assistance till the other Seller fully takes over the balance work. b) Transfer title and deliver all or any part thereof of the supplies, materials, work-inprogress, finished Products, Tooling, drawings and data produced or acquired by Seller specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of two years from the date of such termination. iii. The Seller is declared bankrupt or becomes insolvent. iv. The delivery of material is delayed due to causes of Force Majeure by more than six months). v. Based on the decision of the Arbitration Tribunal.

40 Termination for Default of Seller or for other reasons: HAL shall have the right to short close present Contract in part or in full by giving 1 month prior notice to the Supplier, in any of the following cases:- a) The work is delayed or cancelled for causes attributable to force majeure. b) The requirement is withdrawn by HAL’s Customer. c) The Supplier is declared bankrupt or becomes insolvent. d) It is noticed that the firm has utilized the services of any agent to get the resulting Order and paid any commission to such agent. e) As per decision of the Arbitration Tribunal f) In case any part of the Order is subcontracted by the Supplier without prior permission of HAL. g) If the performance of the Supplier is not found satisfactory during the execution of work. In any of the above stated case, no claim of damage etc., by the Supplier will be allowed.

41 INSOLVENCY: Supplier enters into liquidation, whether compulsory or voluntary (other than amalgamation or reconstruction with another party taking over all its rights as well as commitments) or becomes insolvent or suffers a receiver of the whole or part of its asset to be appointed, i) Shall forthwith notify the same to HAL and the HAL shall have the right without prejudice to his other rights or remedies to terminate the unexecuted part of this Contract. ii) In such an event, HAL shall become entitled forthwith to get the refund within 30 days of all the advance payments received by Supplier and expenditure incurred by as a part of its obligations under this contract it has not fulfilled. In such an event if applicable, Supplier is liable for return of any materials/items (including drawings, designs etc) to HAL, which are held at his end as a part of the obligations under this contract

42 Indemnity against Patent rights:- The successful bidder/Supplier shall defend, indemnify and hold HAL harmless from and against all actions, causes of action, liabilities, claims, suits, judgment, liens, awards, damages of any kind and nature whatsoever and expenses and costs of litigation to the extent such claims arise out of infringement of any IPR, patent, copyright, trademark or involve wrongful use of trade secret or confidential information or negligence attributable to the Supplier.

43 Appropriation: Whenever under this contract any sum of money is recoverable from any payable by the contractor, HAL shall be entitled to recover such sum by appropriating in part or whole by deducting any sum then due or which at any time thereafter may become due to the contractor in this or any other contract entered by HAL as a whole its Divisions and Branch Offices etc., held by him alone or in partnership with others. Should this sum be not sufficient to cover the full amount recoverable, the contractor shall pay to HAL on demand the remaining balance due.

44 RISK PURCHASE: The Supplier will supply quality items as per approved sample and also the quantity intended by the concerned Division in full as per terms and conditions of respective orders. In case the Supplier fails to execute the order either in terms of quality or in quantity, HAL reserves the right to procure from elsewhere at the risk and cost of the Supplier and any extra expenditure incurred due to this purchase is payable by the Supplier.

45 Right of Sale and Utilization-Export License/Reexport Permission:

45.1 As the requirement is for Military/Civil application a specific confirmation from Bidders/Sellers on availability of export license from their respective Government should be provided and a copy of such relevant permission / license issued may be enclosed.

45.2 Bidders /Suppliers shall be required to obtain and maintain all Export/Import licences and permits etc., as the case may be, required for performing supplies against this tender. Obtaining export licence and timely availability shall be entire/sole responsibility of the Bidders/Suppliers, which forms a part of obligations of the contract. However any unforeseen delay should be promptly informed to HAL with proper justification. If End user certificate is required from HAL, the format of the same may be enclosed with this offer.

45.3 Bidders/Suppliers may indicate status of export permit based on the present rules/ regulations of their respective country and normal time frame for obtaining such export permission if an order is placed in near future and the said time frame should be covered within the delivery schedule indicated.

45.4 Bidders/Suppliers should also confirm that necessary clearances are available from their Governmental authorities regarding the sharing of technical data required for integration purposes with other vendors of Aircraft /Helicopter on a need to know basis.

45.5 Clearance in unequivocal terms also needs to be accorded regarding export of the equipment fitted as a part of the military and civil variant Aircraft /Helicopters, spare LRUs, modules & components and service support when such activities are undertaken by HAL India to other countries. Reservations if any may be specifically indicated as a part of the technical Bid.

45.6 Thus Bidders/Suppliers to confirm that there are no restrictions for exporting HAL Aircraft/helicopters to any country, fitted with the LRU/Systems/items offered/supplied by them.

45.7 Buyer will have exclusive worldwide sale and support right for all supplies under contract if specifically developed and funded by HAL. Any enquiry received on such equipment shall be directed to Buyer and Bidder/Seller will not directly sell / support / service without prior concurrence of Buyer. For all development orders all the Intellectual Proprietary Rights (IPR) will rest with Buyer.

45.8 The prices to be quoted by Bidders/Sellers for exports should be competitive in international market scenario.

45.9 In case of grant of Rights for Transfer of Technology (ToT) to Buyer for manufacture and/ or Repair and Overhaul (RoH), then Buyer will have exclusive rights for worldwide sale of the Aircraft / Helicopter incorporating the items/LRU Systems manufactured/ Repaired & Overhauled under ToT.

46 Confidentiality:-

46.1 The Vendor shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Vendor or on behalf of the Vendor and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Vendor except as far as may be necessary for either party to carry out its obligations under this Contract. In the development orders, where technical inputs/assistance is provided to the vendors, the Intellectual Property Rights (IPR) will rest with HAL. Vendor will not directly deal with HAL’s customer for these items.

46.2 For the purpose of this Tender/Contract/Agreement, the Bidder/Contractor/ Vendor shall not store, copy or disclose HAL’s data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also, Bidder/Contractor/Vendor agrees to use HAL’s data only for the purpose under this Tender/Contract/Agreement, restrict disclosure to any other person or entity or third party and shall safeguard the provided data including from cyber security risks etc. Bidder/Contractor/Vendor should promptly return within 90 days HAL’s data in original media and should not keep HAL’s data, upon expiry of Tender/Contract/Agreement or early termination of Contract/Agreement and certify that HAL’s data has been deleted permanently. Non-adherence to this confidentiality clause by the Bidder/Contractor/Vendor shall be treated, as a material breach of this Tender/Contract/Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract/Agreement.

47.1 PartA: IPR Clause for Development Activities taken up at the Behest of HAL:

47.1.1 Seller agrees that HAL shall be the sole owner of all intellectual property (IP) generated in the performance of this Contract by or on behalf of Seller with the aid of either funding and/ or technical inputs from HAL (hereinafter referred to as ‘Foreground IP’). If applicable and to the extent that seller sub-contracts performance of any part of the contract, the seller shall ensure that any Foreground IP arising from such work of its sub-contractor/s shall be assigned to HAL absolutely. Seller hereby assigns and agrees to assign all rights and interest in the Foreground IP to HAL. Seller shall share with HAL, all documentation necessary for HAL to exercise its rights to Foreground IP. If required by HAL, Seller shall assist HAL in registering the Foreground IP in favour of HAL.

47.1.2 Seller grants to HAL an irrevocable, non-exclusive, world-wide, royalty-free license to sell, offer for sale, use, execute, release, disclose, and distribute the developed supplies/ services/ products, which may contain Background IP. Background IP shall mean and include all pre-existing inventions and IP necessary for HAL to exercise its rights to Foreground IP.

47.1.3 Seller shall indemnify and protect at its own cost, HAL in respect of cost/ claims/ liabilities (including attorney’s fees and associated costs of legal proceedings) arising from any violation of Intellectual Property Rights of any third party with respect to supplies/ services provided by seller. If HAL or HAL’s customer/s are unable to put to use the supplies/services or a portion thereof as a result of violation of the Intellectual Property of any third party, Seller shall within reasonable time at seller’s own cost either, i. Procure for HAL and HAL’s customer/s the right to continue using the supply /service or, ii. Replace or modify the supplies/ services so that it becomes non-infringing or, iii. Compensate HAL the amount equivalent to the cost of supplies procured /to be procured, development cost already paid to seller and damages suffered by HAL arising due to inability to put to use the supplies/ services or a portion thereof.

47.1.4 In case the supplier receives a requirement/ request for supply or repair of deliverables of this contract directly from any third party including HAL’s customers, such request shall be forwarded to HAL. Intellectual property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specification, process information, reports and documented information; and computer software (including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity.

47.2 PartB: IPR Clause for indemnification of HAL in case of Infringement of Third Party IPR:

HAL shall have the right to use the Supplies/Services procured under the contract that may contain any Intellectual Property/ Intellectual Property Rights. Vendor shall indemnify and protect at its own cost, HAL in respect of cost/claims/ liabilities (including attorney’s fees) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by Vendor. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, Vendor shall within reasonable time at Vendor’s own cost either, i) procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, ii) replace or modify the Supplies/Services so that it becomes non-infringing or, iii) compensate HAL the amount equivalent to the cost of supplies procured/ to be procured, development cost already paid to Vendor and damages suffered by HAL arising due to inability to put to use the supplies/ services or a portion thereof. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software(including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity.

48.1 Conflict of Interest: Any bidder having a conflict of interest, which substantially affects fair competition, shall not be eligible to bid in this tender. Bids found to have a conflict of interest shall be rejected as nonresponsive. A bidder in this Tender Process shall be considered to have a conflict of interest if the bidder: a) directly or indirectly controls, is controlled by or is under common control with another Bidder; or b) receives or have received any direct or indirect subsidy/ financial stake from another bidder; or c) has the same legal representative as another bidder for purposes of this bid. A Principal can authorize only one representative, and the representative also should not represent or quote on behalf of more than one Principal. However, this shall not debar more than one Authorised distributor from quoting equipment manufactured by an Original Equipment Manufacturer (OEM), in procurements under Proprietary Article Certificate; or d) has a relationship with another bidder, directly or through common third parties, that puts it in a position to have access to information about or influence the bid of another Bidder or influence the decisions of the Procuring Entity regarding this Tender process; or participates in more than one bid in this tender process; or

48.2 e) Participation in any capacity by a Bidder (including the participation of a Bidder as sub-contractor in another bid or vice-versa) in more than one bid shall result in the disqualification of all bids in which he is a party. However, this does not limit the participation of a non-bidder firm as a sub-contractor in more than one bid; or f) would be providing goods, works, or non-consulting services resulting from or directly related to consulting services that it provided (or were provided by any affiliate that directly or indirectly controls,is controlled by, or is under common control with that firm), for the procurement planning (inter-alia preparation of feasibility/ cost estimates/ Detailed Project Report (DPR), design/ technical specifications, Terms of Reference (ToR)/ Activity Schedule/ schedule of requirements or the Tender Document etc.) of this Tender process; or g) has a close business or family relationship with a staff of the Procuring Organization who: i) are directly or indirectly involved in the preparation of the Tender document or specifications of the Tender Process, and/or the evaluation of bids; or ii) would be involved in the implementation or supervision of resulting Contract. h) In cases of authorised distributors quoting on behalf of their principal manufacturers, an authorised distributor cannot represent two manufacturers or quote on their behalf in a particular tender enquiry. There can be only one bid from the following:39 i) The principal manufacturer directly or through an authorised distributor on his behalf; and ii) Authorised distributor on behalf of only one principal.

49 Bribes and Gifts: Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the Vendor or his parties, agent or servant or any one on his or their behalf to any officer, servant, representative or agent of HAL or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL shall in addition to any criminal liability which the Vendor may incur, subject to the Vendor to the cancellation of this and all other contracts with HAL and also to payment of any loss or damage resulting from any such cancellation thereof. Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as they may think fit and sufficient and their decision shall be final and conclusive.

50 IMMUNITY TO GOVERNMENT OF INDIA:- It is understood and agreed that the Government of India is not a party to this agreement and has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely in its own behalf under the applicable Laws of India and General Principles of Contract Law. The vendor shall agree, acknowledge and understand that HAL is not an agent, representative or delegate of the Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, vendor expressly waives, releases and foregoes any and all actions or claims against the Government of India arising out of this contract, not to sue the Government of India as to any manner, claim, cause of action or thing whatsoever arising out of or under this agreement.

51 Agent / Agency Commission:- The Vendor confirms and declares to the Buyer that the Vendor is the original manufacturer or authorized distributor/stockist of original manufacturer or Govt. Sponsored/ Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMs) of the stores referred to in this offer/contract/Purchase order and has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract/purchase order to the Vendor; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Vendor agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Vendor has engaged any such individual/firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract/ purchase order, the Vendor will be liable to refund that amount to the Buyer. The Vendor will also be debarred from participating in any RFQ/ Tender for new projects/program with Buyer for a minimum period of five years. The Buyer will also have a right to consider cancellation of the Contract/ Purchase order either wholly or in part, without any entitlement or compensation to the Vendor who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract/ Purchase order along with interest at the rate of 2% per annum above Secured Overnight Financing Rate (SOFR) (for foreign vendor) and Marginal Cost of Funds-based Lending Rate (MCLR) of State Bank of India plus 2% per annum (for Indian vendor). The Buyer will also have the right to recover any such amount from any contracts/ Purchase order concluded earlier with Buyer

52 Fall Clause: i) The price quoted shall be in no event exceed the lowest price at which you sell the supplies or offer to sell supplies of identical description for similar quantity/terms to any person(s)/ organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India/ State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order. ii) If at any time during the said period, the contractor reduces the sales price, sells or offers to sell such supplies to any person/ organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, Vendor shall forthwith notify such reduction/ sale or offer to sale to the HAL and the price payable under the contract for the supplies supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced

53 Settlement of Disputes and Arbitration:-

53.1 Amicable Settlement: Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by bilateral discussions. In case of technical disputes involving confidential matters, the issue shall be referred to a high level technical authority for each party, appointed for this purpose. Any dispute, which cannot be settled amicably as above within 60 days from the date on which either party informs the other in writing by a notice that such dispute, disagreement or question exists, shall be settled by Arbitration.

53.2 Arbitration: The Arbitration Proceedings shall be conducted in India under the Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. The award of such Arbitration shall be enforceable in Indian Courts only. The arbitration tribunal shall be consisting of Sole Arbitrator, who shall be nominated by both parties mutually within one (1) month from the date of invoking Arbitration clause by the effected party, failing which the Arbitrator may be nominated under the provisions of Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. In case if both Parties agree for an Arbitration Tribunal consisting of three Arbitrators, then out of three Arbitrators two Arbitrators shall be appointed by each party to the Contract and the so appointed two Arbitrators shall jointly appoint the third Arbitrator who shall be the Presiding officer. In the event of a vacancy caused in the office of the Arbitrator, the party/parties which/who nominated such Arbitrator shall be entitled to nominate another in the place of retiring/outgoing Arbitrator and the arbitration proceedings shall continue from the stage they were left by the retiring Arbitrator. The seat of Arbitration shall be at Bengaluru, India and the language of the Arbitration shall be English. The award of the Arbitration shall be final and binding between the parties to this Agreement. Each party shall bear its own cost of preparing and presenting its case. The cost of Arbitration including the fees and expenses of the Arbitrator shall be shared equally between the Parties, unless otherwise awarded by the Arbitration Tribunal. Except as may be required by law, neither a party nor its representatives may disclose the existence, content, or results of any arbitration hereunder without the prior written consent of other party

53.3 Applicable only for MSEs: The Micro, Small and Medium Enterprises Development (MSMED) Act, 2006 provides parties to a dispute (where one of the parties is a Micro or Small Enterprise) to be referred to Micro and Small Enterprises Facilitation Council if the dispute is regarding any amount due under Section 17 of the MSMED Act, 2006. If a Micro or Small Enterprise, being a party to dispute, refers to the provisions in MSMED Act 2006, these provisions shall prevail over the Indian Arbitration and Conciliation Act, 1996.

53.4 Supply and Payment during Arbitration: Supply under the contract shall if reasonably possible continue by mutual agreement during the Arbitration proceedings and no payment due to or payable by HAL, will be withheld without reasonable cause and merely on account of the pendency of such proceedings.

54 SHORT CLOSURE OF CONTRACT:- HAL reserves the right to short close this contract with three month prior notice to the vendor at any time during the tenure of the contract. The financial settlement entailed by such action shall be finalized based on the principle of equitable price adjustment and shall be based on discussions and mutual agreement.

55 Jurisdiction and Governing/Applicable laws: The Court at Bangalore/place of Division only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India.

56 Non Assignment to third Party:Vendor shall not be entitled without HAL’s consent to assign or transfer to a third party all or part of the benefi ts or obligations under this contract.

57 Parallel Arrangement:

Any Order awarded to the successful bidder as a result of this tender, will be on non-exclusive basis. HAL reserves the right of entering into parallel contract(s)/ release parallel Order(s) with any other firms now or hereafter.

58 Non-conformities between Figures and Words: In case of non-conformities/errors are observed in responsive bids between the quoted prices in figures and in words. This situation normally does not arise in case of e-Procurement. This should be taken care of in the manner indicated below: i) If, in the price structure quoted for the required goods, there is discrepancy between the unit price and total price (which is obtained by multiplying the unit price by the quantity), the unit price shall prevail and the total price corrected accordingly; ii) If there is an error in a total corresponding to the addition or subtraction of sub-totals, the sub-totals shall prevail and the total shall be corrected; and iii) If there is a discrepancy between words and figures, the amount in words shall prevail. Such a discrepancy in an offer should be conveyed to the bidder asking him to respond by a target date and if the bidder does not agree to HAL's observation, then the bid is liable to be rejected.

59 Relationship of the Parties: It is understood that each party is an independent party and that all personnel engaged in the work under the Purchase Order/s that are supplied by either party shall in no sense be employees of the other party. It is further agreed that neither party shall have the right to act as the agent or legal representative of the other party or to bind the other party in any respect whatsoever or to incur any debts or liabilities in the name or on behalf of the other party.

60 Survival of Special Clauses: The clauses dealing with arbitration and confidentiality shall survive and continue to have effect after the expiry or termination for any reason whatsoever of the services placed.

61 Force Majeure: On the occurrence of any unforeseen event, beyond the control of either Party, directly interfering with the delivery of Services arising during the currency of the contract, such as war, hostilities, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, or acts of God, the affected Party shall, within a week from the commencement thereof, notify the same in writing to the other Party with reasonable evidence thereof. Unless otherwise directed by the Procuring Entity in writing, the Vendor shall continue to perform its obligations under the contract as far as reasonably practicable and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. If the force majeure condition(s) mentioned above be in force for 90 days or more at any time, either party shall have the option to terminate the contract on expiry of 90 days of commencement of such force majeure by giving 14 days’ notice to the other party in writing. In case of such termination, no damages shall be claimed by either party against the other, save and except those which had occurred under any other clause of this contract before such termination. Notwithstanding the remedial provisions like Liquidated Damages or Termination, none of the Party shall seek any such remedies or damages for the delay and/or failure of the other Party in fulfilling its obligations under the contract if it is the result of an event of Force Majeure.

62 Other Conditions: a) Any order, resulting from the enquiry, shall be governed by the General Terms and Conditions of Contract of HAL and any party quoting against this enquiry shall be deemed to have read and understood these terms and conditions and to have quoted subject to these terms and conditions (Enclosed). b) When counter terms and conditions have been offered by a Bidder, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL. c) Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in subsequent correspondence, shall not be considered by HAL. d) Disregard of any instructions, may result in your offer being ignored. e) Canvassing by bidders in any form, including unsolicited letters on bid/s submitted or post tender corrections shall render the bid/s liable for summary rejection.

63 Any query related to tender (like due date extension, technical clarification, etc.) needs to be sent to HAL directly. The name and contact details of HAL personnel to whom queries related to tender to be sent are as below:- DGM (IMM) Rotary Wing Research & Design Centre, Hindustan Aeronautics Limited, Marathahalli Post, Bangalore - 560017 Ph: 080 - 2232 7191 / 7253 Fax: 080 - 2231 3184 E-mail: [email protected]

PART-IB - MAIN RFQ COMPLIANCE SHEET Tender ref: RC/IMM/TBVC/8422LRU/205/1

Para No. Description Vendor's Compliance

Quotation Number

1 GENERAL INFORMATION:

1.1 Hindustan Aeronautics Limited (HAL), a Maharatna Public Sector Undertaking, is engaged in Design, Development, Manufacture, and Repair & Overhaul of Aircraft, Aero Engines, Helicopters, Avionics and Accessories (www.hal-india.co.in).

1.2 Rotary Wing Research & Design Centre (RWRDC), one of the flagship R&D division of HAL located at Bangalore (India), is currently engaged in design, development, flight testing and certification of helicopters to meet the requirements of Indian Armed Forces as well as of Civilian Market while exploring the export business opportunities.

1.3 This RFQ deals with requirement of “BELLY/TAIL BOOM VIDEO CAMERA FOR UH-M” program.

2 SYSTEM REQUIREMENT DEFINITION:

2.1 Technical requirement

2.1.1 The Technical Specification (or System Requirement) of the BELLY/TAIL BOOM VIDEO CAMERA FOR UH-M (hereinafter also referred as “System” based on context) shall be as per HAL reference document no. RC/ALH-UHM/MSI/SRD/071 Issue I Rev A dated 12-01-2023 enclosed as PART- I to this RFQ

2.1.2 Based on design reviews, or problems noticed during integration and testing, if there is any need for modification/ change in the system to make it compliant to Technical Specifications and/or to make it fit for use shall be the responsibility of the vendor to carry out such modifications / changes and render technical assistance without additional cost to HAL.

2.1.3 The system offered should be of the current design and should be maintained in service for a period of at least 25 years (after delivery). In case a need arises on the vendor’s end to replace the system with a superior or an upgraded system for any reason including addressing obsolescence, vendor should take responsibility for offering such alternate system at prices not more than what are quoted against this RFQ.

2.2 Integration/ Certification requirements:

2.2.1 Vendor should supply System for integration into UH-M during integration phase as per schedule given below. Technical and Qualification Documentation, Ground Support Equipment, Special Tools (if any, required for equipment installation/removal, testing and maintenance) along with spares that are required to prove the system on UH-M platform should be proposed by the vendor and deliveries are to match the requirements at various phases of the project.

2.2.2 Vendor should note that in the process of proving the system on UH-M, necessary services such as Systems Engineering, Adaptations of Hardware and technical services may be required by HAL during the Integration and Ground and Flight evaluation of the system on UH-M including training to HAL representatives to carry out such tasks. Vendor should provide technical assistance to HAL in these aspects.

2.3 Schedule of Deliverables: The proposed system is required by HAL in two phases as given below: Adherence to the required schedules shall be an important consideration for accepting or rejecting Bids. Minor deviations in this regard may be accepted by HAL based solely on its judgment and discretion.

2.3.1 Development/Integration Phase: During the development Phase, our requirement of units is as follows:

Sl. No. ITEM Quantity Delivery Date

1 Non-Recurring Cost for system design/ upgradation for UH-M variant as per technical specification: RC/ALH-UHM/MSI/SRD/071 ISS- I, REV -A dt.12/01/2023. 1 Lot T0 + 10 Months T0: Date of acceptance of purchase order

2 Non-Recurring Cost for system qualification and documentation for UH-M variant as per technical specification: RC/ALH-UHM/MSI/SRD/071 ISS- I, REV -A dt.12/01/2023. 1 Lot

3 3 Non-Recurring Cost for technical support for integration (system integration lab, helicopter, flight testing) for UH-M variant as per technical specification: RC/ALH-UHM/MSI/SRD/071 ISS- I, REV -A dt.12/01/2023. 1 Lot

4 Non-Recurring Cost for technical support for certification of system on UH-M variant as per technical specification: RC/ALH-UHM/MSI/SRD/071 ISS- I, REV -A dt.12/01/2023. 1 Lot

5 Non-Recurring Cost for additional technical assistance for UH-M variant as per technical specification: RC/ALH-UHM/MSI/SRD/071 ISS- I, REV -A dt.12/01/2023. 4 Man Weeks

6 Non-Recurring Cost for SIL setup (power supply for camera, video monitor etc) for UH-M variant as per technical specification: RC/ALH-UHM/MSI/SRD/071 ISS- I, REV -A dt.12/01/2023. 1 Lot

7 Belly/Tail Boom Video Camera with Connectors, EMI–EMC Back shells (preferred) And Mounting Bracket (If Any) P/N: RC/ALH-UHM/MSI/SRD/071 IA. As per technical specification: RC/ALH-UHM/MSI/SRD/071 ISS- I, REV -A dt.12/01/2023. 3 Nos

8 Digital Video Switch (SDI Switch) For Video Channel Selection (If required) 3 Nos

9 Special Video Cable for Loom fabrication by HAL (if any) 50 Meter

10 Special Cable of System (if any) 5 Nos

11 Additional Set of Connectors and EMI-EMC Back shells (preferred) For Belly/ Tail Boom Video Camera 3 Nos

12 Software Application for Maintenance, Software Update (for HAL) to port to a common laptop 1 License

The system should be supplied as per technical specification. It is possible that the Bidder may be capable/ready to supply ahead of these schedules in which case the Order/Contract will include such accelerated schedules as mutually agreed. A single Order will be placed for the Integration phase covering the period up to Certification of the system by the Airworthiness Authority.

Although “numbers” is mentioned above, the Bidder should provide itemized list of all deliverables along with Part Nos. and respective quantities.

Bidder should incorporate mutually agreed changes, if any (which will be known after fitment /usage of first set of delivered units) arising out of initial integration and trials on UH-M platform in second lot of supplies without additional cost. Vendor should also retro modify the previously supplied units (against first set of deliveries) as required without additional cost, as and when required by HAL.

For the developmental units supplied by bidder, in case of any deviation in PI check values or any malfunction of the unit, rectification for the same to be performed by the vendor without any cost implications to HAL. Vendor to specify special tools & test equipment if any.

All deficiencies in system (not meeting specification), which are noticed at any stage (including Production phase and post warranty period), and which are attributable to bidder should be rectified free of cost in all units/supplies.

2.3.2 Production Phase:

The total production requirement (Qty: 68 Sets) is spread over a period of ~ 05 years, after successful completion of Integration phase of project based on receipt of orders from customers. The tentative production program schedule is given in the price bid (Part-III, Price Format). The system to be supplied as per technical specification.

Description Year of Delivery Quantity

Belly/Tail Boom Video Camera with Connectors, Backs hells And Mounting Bracket (If Any) P/N: RC/ALH-UHM/MSI/SRD/071 IA As per technical specification: RC/ALH-UHM/MSI/SRD/071 Iss- I, Rev -A Dt.12/01/2023. 2026-27 2 Sets

Description Year of Delivery Quantity

Belly/Tail Boom Video Camera Part No: RC/ALH-UHM/MSI/SRD/071 IA 2026-30 8 Sets

TOOL & TESTER, HARDWARE-CONSUMABLES FOR 5 YEARS (2026-30):

Description Year of Delivery Quantity

Digital Video Switch (SDI switch) for video channel selection (if required) 2026-30 60 Nos

Special Video Cable for Loom Fabrication by HAL (if any) 1000 Meter

Special Cable of System (if any) (Vendor supplied) 60 Nos

Software Application for Maintenance, Software Update (for HAL) to port to a common laptop 6 Licenses

Digital Video Switch (SDI switch) for video channel selection (if required) 8 Nos

i) There will be no single order covering the total production phase. Orders for production phase as above are subject to (i) Certification of the UH-M by the Airworthiness Authority and (ii) receipt of orders from the HAL Customers. It should also be noted that the quantity ordered may be less than the numbers mentioned above either on yearly basis or in total.

ii) In line with the above, the tentative schedule of deliveries indicated in the Price Bid / Price Format will be used only for commercial evaluation on a uniform basis. Production phase requirements will be sourced through purchase orders to be placed from time to time taking into consideration Orders from customers, HAL’s production schedule and vendor’s supply lead-time. Accordingly, Vendor is required to indicate the lead time for supply of production units with reference to time of placement of production orders.

2.4 Product support during service life:

2.4.1 Vendor should supply recommended spares for operator level servicing and should carry out the necessary product support activities. Vendor should also recommend the list of test equipment/ fixtures and special tools required for servicing at HAL/ its customer bases.

2.4.2 Vendor should indicate lead time for supply of spares, test equipment, etc. and should authorize HAL for direct purchase from OEMs/Primary vendors of the spares, test equipment, etc.

3 VENDOR QUALIFICATION CRITERIA:

3.1 Bids are invited only from Class-I local supplier (means a Supplier or Service Provider, whose goods, services & works offered for procurement, has local content equal to or more than 50%) & Class-II local supplier (means a Supplier or Service Provider, whose goods, services & works offered for procurement, has local content of 20% or more but less than 50%). Bids from vendors other than Class-I or Class-II local suppliers will be summarily rejected.

3.2 Definition of Local content: Local content means the amount of value added in India (i.e., indigenous items/services added in the offered products/services/works) be the total value of the item offered (excluding net domestic indirect taxes) minus the value of imported content in the item (including all customs duties/IGST) as a proportion of the total value (excluding net domestic indirect taxes), in percentage.

3.3 The ‘Class-I & II local supplier’ should provide a “Certificate from the statutory auditor or cost auditor based on the quoted value” (Formats placed at Enclosure-II) along with technical offer indicating that the item offered meets the minimum local content as mentioned above and provide the % of local content along with details of the location(s) at which the local value addition is made. It is mandatory to indicate minimum local content in ENCLOSURE-IA. A copy of ink-signed certificate should be uploaded along with technical bid in e-portal and original certificate should reach us within 15 days of due date of tender. The offer/bid received from vendors without indicating the percentage of local content will be rejected.

3.4 Adherence to agreed Integration Plan and Delivery Schedule: Vendor shall propose available system (i.e., developed or certified) that can be customized to meet Technical Specifications of this RFQ rather than a system which has to be developed ab initio or which is primitive to start with and needs major development effort to bring it up to the required level of sophistication. Accordingly, the latter type of systems offered will be technically disqualified solely based on HAL’s assessment. Vendor is required to indicate Adaptation, Delivery & Integration schedule (in the form of a Gantt chart) broadly in line with the schedules required as per this RFQ (for adaptation, qualification tests, items delivery, IV&V, documents delivery, meetings and training etc.).

3.5 Purchase Preference, as detailed at Appendix-A, is applicable only to Class-I local supplier. In case of non-submission of ‘Self Certification/ certificate from the statutory auditor or cost auditor’ as stated above, the purchase preference shall not apply. The subject item falls under Indivisible category.

3.6 Prior experience

3.6.1 Vendor should have adequate knowledge in the fields of design, development and supply of subject system or similar system. Vendor should also have infrastructure and skilled manpower required to execute the contract as a time bound project. Testimonials to this effect should be provided.

3.7 Sound Financial Standing

3.7.1 Vendor should have a sound financial standing with stable operations during last three years. Vendor therefore should provide authentic information relating to the company profile along with audited statement of accounts/ balance sheet for a period of last three years.

4 Other REQUIREMENTS:

4.1 Installation of Belly/Tail Boom camera has space restriction which needs to be met. Hence, offered Belly/Tail boom video Camera system dimensions should be within 165 mm X 200 mm X 105 mm.

4.2 As MTBF is a critical parameter, vendor should adhere to the MTBF figure committed. MTBF of all LRUs would be monitored after deployment in field. The achieved MTBF values after certification should not be less than the committed values. If the system is not able to meet the stated MTBF, then the vendor should take up repair and replacement of the failed LRUs / Component without any cost penalty to HAL or the User.

4.3 If Belly/Tail Boom Camera System has tools and testers, vendor should clearly indicate whether any of the tool and testers supplied along with system requires recalibration and periodicity for same. Vendor to clearly indicate the cost for re-calibration of the tools and testers in proposal.

4.4 Vendor should clearly indicate any supplied item which uses a battery. Vendor should be willing to supply the battery for the item and indicate the cost for same.

4.5 If the system is qualified (Environmental and EMI-EMC testing) at lower qualification levels than the levels specified in the SRD or not qualified for specific test or similarity approach is proposed for qualification, vendor to provide following details:-

4.5.1 Vendor to clearly indicate in the proposal the Qualification test for which the system has complied and provide report for same.

4.5.2 Vendor should provide breakup cost for each and every Qualification test listed in the System Requirement Document.

4.5.3 The System should meet the Environmental tests as per MIL-STD-810F(or above), EMI / EMC tests as per MIL-STD-461F (or above, power supply as per MIL-STD-704 D & MIL-HDBK-704-8, Compass safety requirements (if applicable) as per DO-160G (Section 15, Cat Z) and lightning test as per CS117 of MIL-STD-461G. If system is qualified as per DO-160G, Vendor shall provide compliance with tests as per military standards (i.e., MIL-STD-810F, MIL-STD-461F, MIL-STD-461, MIL-STD-704D and MIL-HDBK-704-8) required as per System Requirement Document and carry out the testing (if required) in case some specific test not carried or test carried out is not having compliance with respect to level or duration.

4.6 Obsolescence:

4.6.1 Vendor shall ensure that the unit will be supplied and supported with respect to repair, overhaul, and replacement, spares supply for a minimum period of 25 years from date of delivery.

4.6.2 In case of obsolescence of any LRU / component, vendor shall submit obsolescence management proposal 03 years in advance without hindering the HAL production schedule. No Hardware, software or firmware change in any LRU to be carried out without approval of Certification Authority.

4.6.3 In case of obsolescence of components, vendor should source alternate component and re-qualify the unit to comply with the specified performance requirements.

4.6.4 In case of obsolescence of any LRU, vendor shall provide alternate LRU which is form-fit & function and re-qualify the LRU to comply with the specified requirements.

4.6.5 Vendor shall provide support for ground / flight test and certification for the re-qualified unit.

4.7 Certification:

4.7.1 Vendor will be responsible for Qualification testing, Qualification reports, documents and meet the requirements for system as per SRD and provide necessary technical assistance to HAL in order to obtain system Integration certificate from certification agency.

4.7.2 Independent Verification & Validation to be carried out and report to be submitted for each software version of the system which is cleared for Evaluation/Certification Flights.

5. Bidder’s country which shares a land border with India:

5.1 Restrictions under Rule 144(xi) of the General Financial Rules (GFRs) issue by GoI, Ministry of Finance, Department of Expenditure (DOE). Bidders should refer to Appendix-C of these tender documents i.e., Clause regarding restrictions on procurement from a bidder of a country which shares a land border with India.

5.2 All the participating bidders have to mandatorily submit the both ANNEXURE-I A & I B relevant certificate (either Type-I or Type-II) as per format enclosed, at the time of submitting the technical bid along with their offer.

6 Guidelines for submission of bids: Vendor should submit proposal in 2 (Two) bid format, technical bid and Commercial bid separately (through HAL e-Procurement portal only). Accordingly, your proposal should cover the following:

6.1 Technical Bid: Following documents must be submitted as part of the technical bid:

6.1.1 Technical Proposal (also referred as Technical Bid) should include the following information.

6.1.2 Compliance Statements:

6.1.2.1 Compliance matrix confirming point-by-point compliance to all paras of this RFQ, compliance matrix against technical specifications at Part IA and compliance matrix against Commercial terms and conditions at Part II, should be enclosed with the technical proposal.

6.1.2.2 Insufficient or incomplete details may lead to rejection of the offer. In respect of technical specifications, indication of “compliance”, “non-compliance”, or “partial compliance needs to be substantiated with details sufficient enough to enable comprehensive understanding.

6.1.3 Adaptation Plan with Schedule:

Vendor to provide a Development Plan with Schedule, in case the System is to be adapted, clearly indicating the intermediate milestones in the form of a Gantt chart.

6.1.4 Integrity Pact (IP):

6.1.4.1 Vendor should submit hard copy of Integrity Pact (either Omnibus IP or Standalone IP), in original, duly signed by authorized signatory and witness, in a sealed envelope. Bidders should submit IP on plain bond Paper. All pages to be initialed by Bidder/ authorized signatory. Formats for both Omnibus IP and Standalone IP are placed at Part-IV of RFQ. Vendor may select either Omnibus IP or Standalone IP for signing with HAL. In case, the vendor had already signed Omnibus IP with any divisions of HAL and the same is valid then they can enclose a copy of the same against this tender, instead of signing fresh Integrity Pact.

6.1.4.2 The envelope, which contains the signed IP, should be marked as “Integrity Pact” indicating tender reference and due date and should reach us at the following address on or before the tender due date and time: Deputy General Manager (IMM)-RC, Rotary Wing Research & Design Centre, Hindustan Aeronautics Ltd. Vimanapura Post, Bangalore-560017, Ph :+91 80 2232 7253 OR Alternatively, the sealed cover with tender reference and due date containing the signed Integrity pact should be dropped in the tender box (Rotary Wing Research and Design Centre) kept at Reception (VIP Gate of RWRDC& Production division) on or before the tender due date and time specified in tender. HAL will not be responsible for any transit/postal delay or delay due to any other reasons in receipt of hard copy of original signed IP. A copy of signed IP should also be scanned and attached with your technical bid, which has to be submitted online through e-Procurement portal.

6.1.4.3 Entering into integrity pact without deviation from the specified format is preliminary qualification without which the bid is liable to be rejected without evaluation. Bidders who submit IP with deviation might at HAL’s discretion be given an opportunity to submit original signed IP without deviation within stipulated time limit as decided by HAL.

6.1.4.4 In respect of IP and its monitoring, there would be Independent External Monitors (IEM) who will be appointed by the Central Vigilance Commission, a statutory body and not by HAL. The present IEMs are: Shri Sunil Kumar Bansal, IPS (Retd.) e-mail: [email protected] Shri Chaitanya Kumar Varma, CE&MES (Retd.) e-mail: [email protected]

6.1.4.5 The signed IP will form part of the contract/purchase order, in the event of placement of order.

6.1.4.6 All clarifications/query/status w.r.t tender & validity extension of tender should be forwarded to HAL only and not to the IEM except query related to IP.

6.1.4.7 Signed IP in original should not be forwarded to the IEM.

6.1.5 Non-disclosure Agreement: Non-disclosure Agreement duly signed by the authorized signatory from the vendor’s side strictly as per the format enclosed at PART-V of this RFQ should be submitted. If the vendor does not agree to any specific clause in the NDA, the same should be brought out in the Technical Bid for consideration of HAL. However, HAL reserves the right to accept or reject such proposed changes to the clauses of the NDA.

6.1.6 Support needed from HAL: Vendor needs to clearly define the information/ support needed from HAL for executing the proposed supply after signing of contract/ placement of PO. In case support is required from HAL, a Work Share Matrix clearly indicating the responsibilities of HAL and Vendor is to be attached. However, such support from HAL, other than as a facilitation of work, shall have no impact on the pricing of the bid nor shall it shift any of the vendor’s responsibilities to HAL.

6.1.7 Checklist: Vendor should attach duly filled check list as given in PART-VI of this RFQ.

6.1.8 Price formats without figures in Technical Bid: In the Technical evaluation, there is a need to confirm whether the Bidder has quoted price details as per requirement. For this purpose, Bidder should include in the Technical Bid the Price Format (Part-III of the RFQ) after filling it up as per the following instructions.

· Actual prices quoted by the Bidder SHALL NOT be filled in.

· Instead, wherever price is quoted, it should be filled in as “Quoted”. If price is not quoted (because that cost element is not applicable) or if the quote is zero, then it should be filled in as “N/A”.

It may be noted that if prices are included in the Technical Bid in contravention of the above, the Bid will be summarily rejected without giving any opportunity for rectification.

7. COMMERCIAL REQUIREMENTS:

7.1.1 All the prices payable by HAL for Belly/Tail Boom Video Camera FOR UH-M should be given in the price format enclosed as PART-III of this RFQ. It should be complete in all respects. No subsequent addition/ alteration/ claim will be entertained over and above the quote.

7.1.2 Prices for the Development Phase should be FIRM AND FIXED till completion of development phase. The prices for Production Phase will be firm and fixed as per production delivery schedule indicated in Price Format/ Price Bid.

The prices for Spares, availing additional technical assistance/Training etc., should be quoted at EC 2025 price level.

7.2 Compliance to Commercial Terms and Conditions

7.2.1 Vendor is expected to comply with all the terms and conditions as given in PART-II of this RFQ. For other Commercial Terms & Conditions, in case the Bidder proposes alternative formulation for any clause, the same should be indicated clearly in the Bid. However, such non-compliances or partial/modified compliances should be kept to a bare minimum. In case proposed alternatives taken together negates or seriously compromises the basic nature of commercial engagement envisaged through this RFQ, then HAL at its sole discretion will be entitled to reject the Bid.

7.3 HAL’s Rights & obligations

7.3.1 Issuance of this RFQ shall not impose any obligation on HAL to place any Order (or to sign any Contract) on any Bidder. HAL also reserves the right to cancel the RFQ process at any stage without assigning any reason.

7.3.2 HAL is under no obligation to meet or reimburse any cost incurred by or on behalf of Bidders in connection with responding to the RFQ or participating in any process related to this RFQ.

7.3.3 HAL is under no obligation to pay any interest on Security Deposit.

7.3.4 Validity of Prices/ Bids: All quoted prices and bids shall remain valid for a minimum period of 240 days from the closing date of this RFQ.

8. Technical Evaluation:

8.1 Technical bid opening: Technical bids submitted against this RFQ would be opened on next working day after the due date. Interested bidders may witness the bid opening online by logging into HAL e-Procurement portal.

8.2 All the technical bids submitted by the vendors would be opened and examined for adherence/ compliance to the requirements as specified in this RFQ. In case of ambiguity or non-clarity in statements given by the vendors, HAL may seek information/ clarifications, testimonials, means of compliance, etc., Only such offers that meet HAL requirements shall be short-listed for further commercial evaluation.

8.3 Vendors need to demonstrate the proposed system (stand alone configuration) in the LAB at HAL, during technical evaluation. Vendor to bring necessary hardware to demonstrate proposed system functionality in LAB at HAL.

8.4 HAL reserves the right to call for technical interactions to ascertain vendor’s competencies, availability of technical resources, past experience, credibility of claims made in the RFQ response, means/likelihood of compliance with technical specifications, etc. with any one or all vendors, on no cost no commitment basis, before opening of the commercial bids. If, based on demonstration or technical interactions as above, HAL Technical Evaluation Committee comes to a reasonable conclusion that the compliance to technical specifications or other claims made in the vendor’s bid are unlikely to be met in practice; the Bid shall be rejected as technically non-compliant.

8.5 Commercial Bids of bidders who do not qualify during Technical Evaluation will remain unopened and inaccessible to HAL or anyone else.

9 Commercial Evaluation

9.1 Commercial Bid Opening: Commercial bids of vendors whose technical bids have been found to be meeting HAL’s requirement would be opened online. The date and time of opening would be informed to all technically qualified vendors, who may witness the tender opening online by logging into HAL e-Procurement portal.

9.2 Bid with lowest price arrived at based on the commercial evaluation criteria mentioned below, conforming to the specifications, will be considered for placement of order:

9.2.1 The tender will be evaluated on package-wise considering the total value quoted for Development Phase as well as for Production Phase.

9.2.2 As stated earlier, Prices for the Development Phase should be FIRM AND FIXED till completion of development phase. The prices for Production Phase will be firm and fixed as per production delivery schedule indicated in Price Format/ Price Bid.

The prices for Spares, for availing additional technical assistance/Training etc., should be quoted at EC 2025 price level.

9.2.3 For determination of comparative prices for commercial evaluation, the following steps would be applied:

· The delivery years, quantities and prices filled up in the price bid will be taken as the basis for commercial evaluation.

· Using the discount rate mentioned below, these Future Values will then be discounted to Present Values using standard DCF technique.

· The summation of the Present Values of above prices at EC 2025 level put together will be taken as the total price quoted for comparison of quotes (Not for placement of Order).

· After this, various Loading Factors as mentioned later will be applied on the total prices for levelling of prices.

· Such prices after levelling will be compared to determine L-1, L-2, etc.

· The conditions of the Public Procurement (Preference to make in India) policy will be applied on the basis of L-1 so determined to finalize the vendor on whom final Order will be placed after due processes including negotiations

9.2.4 For comparative price determination as described above, the discounting rate (%) will be derived from State Bank of India (SBI) Marginal Cost of funds-based Lending Rate (MCLR) at the beginning of the bid opening month.

9.2.5 The following loading factors will be considered for commercial evaluation:

Item Max. Loading Factor Amount to be Added on Basic Price

Delivery Term (DT Factor) Actuals 0.02*Q Ex-Works (Inland) F*Q/100 [FCA/FOB (Foreign)],

where F = Freight & Insurance (in %) as provided by Divisional Finance or 2%, whichever is higher. Besides, in case of Ex-works (Foreign) an additional 0.5% will be loaded.

Payment Term (PT Factor) Actuals LC + ((T/ 12)*(R/100)*QL)*0.02 ((T/ 12)*(R+2)/100*QA) (for Advance Payment)

(for Letter of Credit terms)

Liquidated Damage (LD Factor) (LD @ 0.5% per week of delay maximum up to 10% of PO value) 10% (10-L)*Q/100

Security Deposit (SD Factor) (If not agreed by vendor) S% (S*Q/100)

Warranty (WA Factor) Actuals 0.03*Q*(WR-WQ)/12

1) Loading factors as mentioned should be applied if vendor has not quoted as per RFQ terms.

2) All loading factors should be on Quoted Basic Price.

3) In case of mixed payment terms (e.g., 10% Advance & 90% Direct Payment, etc.), the proportionate loading should be done.

4) If packing & forwarding charges are quoted, additional loading to be done as quoted.

Q Quoted Price T LC/Advance duration in Months as per PO

QL Extent of LC payment in Quoted price L Maximum Rate of LD agreed

QA Extent of Advance payment in Quoted price S Security Deposit in percentage as per RFQ

LC LC Charges as applicable WR Warranty in Months as per RFQ

R Marginal Cost of Funds-based Lending Rate (MCLR) per annum WQ Warranty Offered in Months

9.2.6 Conditional discounts if offered in the Bid will not be considered in evaluation of tender.

9.2.7 Applicability of the Taxes (GST, etc) should be explicitly indicated in the Bid both in percentage terms and in absolute terms. In the absence of this specific input, the offered price would be considered as all-inclusive and no further claims related to taxes payable would be entertained later.

9.2.8 The prices quoted will be evaluated on FOR HAL, Bangalore, basis.

10. Exchange Rate Variation

Vendors should note the following, if exchange rate variation is claimed on the quoted prices:

i) Vendor should invariably specify the Import Content included in the quoted prices (all line items where import content is present) in terms of Foreign exchange as well as equivalent Indian Rupees In the absence of this input, it shall be construed that vendor shall not be claiming exchange rate variation (ERV) from HAL in the future in regard to the Order/Contract that might result from this RFQ. For Commercial evaluation, HAL will convert the foreign currency portion to Indian Rupees using exchange rates prevailing at due date of tender as per HAL’s policy.

ii) ERV will be applicable only after coming into force of the Order/Contract resulting from this RFQ and only on those line items where quantum of Import content was indicated in the Bid.

iii) After coming into force of the Order/Contract, for the purpose of making payment/deduction, the reference exchange rate adopted will be TT Selling Rate (of SBI Parliament Street Branch, New Delhi) prevailing as on the date of Bill of Entry. Accordingly, the ERV will be computed with respect to the Base Rates prevailing at due date of tender as per HAL’s policy.

iv) Vendor to provide all required supporting documentary evidence w.r.t. import content linked to HAL’s order and Bill of Materials to claim custom duty exemption (if applicable) and exchange rate variations.

v) For purpose of making ERV payment/deduction, actual value of import (to be supported by BOE, etc) or declared value of import in bidders quote whichever is lower will be considered for calculation of ERV based on TT selling rate on the date of BOE.

vi In line with the above, Exchange Rate Variation adverse to the vendor shall be paid by the HAL as addition to Invoice and Exchange Rate Variation favorable to the vendor shall be passed on to HAL as deduction from Invoice.

11. Very important additional Information

i) The bidder should not indicate price details / indicate pricing aspects in technical bid. If bidder submit price bid / indicate pricing aspects in technical bid, the bid is liable for rejection and such bid may not be considered for further evaluation.

ii) Bids received after the due date and time shall be summarily rejected. HAL reserves the right to reject incomplete tenders if the nature and extent of deficiencies preclude rectification of Bid through limited clarifications.

iii) Successful vendor needs to take sufficient insurance (amounting to total order value) cover against the risks of product and civil liabilities in relation to equipment /product supplied by him. In the event of claims from any other party on any damages or deficient performance which are directly attributable to the vendor’s product, HAL would not be liable and would have the right to seek appropriate compensation from the vendor. Successful vendor should provide the details of insurance coverage / policy after placement of order.

iv) Proposals should be submitted through HAL’s e-procurement portal only on or before due date and time. Refer attached e-Tender terms for submission of online proposal (Annexure-2).

Any clarifications on the tender, you may contact:

Deputy General Manager (IMM) – RC Rotary Wing Research & Design Centre, Hindustan Aeronautics Limited, P.B. No: 1783, Vimanapura Post, Bangalore – 560 017, INDIA Contact Person: Shri B N Lakshmana, Mob: +91-9845426790 Alternate Contact Person: Shri. Sudhakar Reddy G R, Mob: +91-9620430946, e-mail: [email protected] Tel: +91-80-22327253/22311690 / 22323219 Fax: +91-80-22313184 / 22311747

TENDER NO. RC/IMM/TBVC/8422LRU/205/1 ENCLOSURE-IA

DETAILS OF LOCAL CONTENT (to be uploaded along with Technical Bid)

S.N ITEM DESCRIPTION % of local content Details of location(s) at which the local value addition is made Whether copy of ink signed 'Self Certification' is uploaded (Yes / No)

1 BELLY/TAILBOOM VIDEO CAMERA WITH CONNECTORS, BACKSHELLS AND MOUNTING BRACKET (IF ANY) P/N: RC/ALH-UHM/MSI/SRD/071 IA AS PER TECHNICAL SPECIFICATION : RC/ALH-UHM/MSI/SRD/071 Iss- I, Rev -A Dt.12/01/2023.

General Notes: -

1 Class-I local supplier means a Supplier or Service Provider, whose goods, services & works offered for procurement, has local content equal to or more than 50%.

2 Class-II local supplier means a Supplier or Service Provider, whose goods, services & works offered for procurement, has local content equal to or more than 20% but less than 50%.

3 Local content: Local content means the amount of value added in India (i.e.indigenous items/services added in the offered products/services/works) be the total value of the item offered (excluding net domestic indirect taxes) minus the value of imported c

4 Purchase Preference, as detailed at Enclosure-A, is applicable only to Class-I local supplier. In case of non-submission of ‘Certificate as stipulated’, the purchase preference shall not apply.

5 A copy of ink-signed certificate should be uploaded along with technical bid in e-portal and original certificate should reach us within 15 days of due date of tender otherwise the purchase preference will not be applicable for the said offer.

6 The offer/bid received without indicating the percentage of local content will not be considered & rejected.

B) Additional Information, if any, may be indicated in the below table

ENCLOSURE TO TENDER NO. RC/IMM/TBVC/8422LRU/205/1

Quote Reference:

PRICE FORMAT (EC 2025 Level)

General Instructions: i) The price bid should be complete in all respects and inline with the format given below. ii) While pricing, relevant tender documents (for details like quantity, deliverables and other details) including Main Tender document, Terms & Conditions, Technical Specification. iii) The quantity wrt to documentation, GSE, Special Tools, test equipments etc as requested at various phases of project in price format should be as per technical requirement/ should be adequate to meet RFQ requirement with respect to development phase, production phase,Spares etc. iv) It is the responsibility of the Seller (OEM) to ensure that complete and comprehensive list of all test equipments/ tooling/ other items/ materials/ services as required for various phases of project with detail break down indicating itemized price list with quantity are included in price proposal. v) No changes are permitted in this format. vi) Prices should be quoted in Indian Rupees only. UOM - Unit of Measurement

vii) Price break up (itemwise) and additional price details, if any, with regard to spares, list of equipments, special tools etc covered under Development, Production phases etc & others should be given in separate sheet -Price breakup sheet of this file only.

A. DEVELOPMENT PHASE:

S/N DESCRIPTION QTY Unit of Meaure HSN /SAC Code Unit Price (Excluding Taxes) Total Basic Prices Applicable Taxes (If any) As per GST Structure) (Please mention the applicable Tax Arte and Its value) Extended Value Including Taxes (Total Value)

Rate of GST in % GST Amount

1 NON RECURRING COST FOR SYSTEM DESIGN/ UPGRADATION FOR UH-M VARIANT AS PER TECHNICAL SPECIFICATION : RC/ALH-UHM/MSI/SRD/071 Iss- I, Rev -A Dt.12/01/2023. 1 LOT 0.00 0.00 0.00

2 NON RECURRING COST FOR SYSTEM QUALIFICATION AND DOCUMENTATION FOR UH-M VARIANT AS PER TECHNICAL SPECIFICATION : RC/ALH-UHM/MSI/SRD/071 Iss- I, Rev -A Dt.12/01/2023. 1 LOT 0.00 0.00 0.00

3 NON RECURRING COST FOR TECHNICAL SUPPORT FOR INTEGRATION (SYSTEM ITEGRATION LAB, HELICOPTER, FLIGHT TESTING) FOR UH-M VARIANT AS PER TECHNICAL SPECIFICATION : RC/ALH-UHM/MSI/SRD/071 Iss- I, Rev -A Dt.12/01/2023. 1 LOT 0.00 0.00 0.00

4 NON RECURRING COST FOR TECHNICAL SUPPORT FOR CERTIFICATION OF SYSTEM ON UH-M VARIANT AS PER TECHNICAL SPECIFICATION : RC/ALH-UHM/MSI/SRD/071 Iss- I, Rev -A Dt.12/01/2023. 1 LOT 0.00 0.00 0.00

5 NON RECURRING COST FOR ADDITIONAL TECHNICAL ASSISTANCE FOR UH-M VARIANT AS PER TECHNICAL SPECIFICATION : RC/ALH-UHM/MSI/SRD/071 Iss- I, Rev -A Dt.12/01/2023. 4 MAN WEEKS 0.00 0.00 0.00

6 NON RECURRING COST FOR SIL SETUP (POWER SUPPLY FOR CAMERA, VIDEO MONITOR ETC) FOR UH-M VARIANT AS PER TECHNICAL SPECIFICATION : RC/ALH-UHM/MSI/SRD/071 Iss- I, Rev -A Dt.12/01/2023. 1 LOT 0.00 0.00 0.00

7 BELLY/TAILBOOM VIDEO CAMERA WITH CONNECTORS, EMI –EMC BACKSHELLS AND MOUNTING BRACKET (IF ANY) P/N: RC/ALH-UHM/MSI/SRD/071 IA AS PER TECHNICAL SPECIFICATION : RC/ALH-UHM/MSI/SRD/071 Iss- I, Rev -A Dt.12/01/2023. 3 NOS 0.00 0.00 0.00

8 DIGITAL VIDEO SWITCH (SDI SWITCH) FOR VIDEO CHANNEL SELECTION (IF REQUIRED) 3 NOS 0.00 0.00 0.00

9 SPECIAL VIDEO CABLE FOR LOOM FABRICATION BY HAL (IF ANY) 50 METER 0.00 0.00 0.00

10 SPECIAL CABLE OF SYSTEM (IF ANY) 5 NOS 0.00 0.00 0.00

11 ADDITIONAL SET OF CONNECTORS AND EMI –EMC BACKSHELLS FOR BELLY/ TAILBOOM VIDEO CAMERA 3 NOS 0.00 0.00 0.00

12 SOFTWARE APPLICATION FOR MAINTENANCE, SOFTWARE UPDATE ( FOR HAL)TO PORT TO A COMMON LAPTOP 1 LICENSE 0.00 0.00 0.00

Indian Bidders to provide the following Details:

Value of Import content (only for deliverables supported by BOE) involved in the total quoted base price in FE

% of Customs Duty on import content (included in the quoted base price) in %

EXCHANGE RATE ADOPTED (Indicate Currency and Exchange Rate)

i) Belly / Tail Boom Video Camera should include all deliverables as per Technical Specification (Part-I).

ii) No changes are permitted in this format.

iii) Prices should be quoted in Indian Rupees only

iv) Please provide itemized prices for all the above price elements (w.r.t. supplies and documentation).

v) Indian Bidders, Please indicate the % of of import content involved in the quoted base price as well as the % of customs duty on this import content included in the quoted base price. If HAL to give Custom Duty Exemption Certificate for imported components/items, Custom Duty amount will be excluded from evaluation and ordering. Note: Please indicate the % of import content involved in the quoted base price as well as the % of customs duty on this import content included in the quoted base price. If HAL give Custom Duty Exemption Certificate for imported components/items, Custom Duty amount will be excluded from evaluation and ordering.

vi) Training and Technical Assistance should include all expenses.

vii) vendor to provide cost break up for each qualification test as per technical specification requirement.

B. PRODUCTION PHASE

S/N DESCRIPTION Expected Year of Delivery QTY (SETS) HSN /SAC Code Unit Price -Considering Year wise delivery (Excluding Taxes) Total Basic Prices Applicable Taxes (If any) As per GST Structure) (Please mention the applicable Tax Arte and Its value) Extended Value Including Taxes (Total Value)

Rate of GST in % GST Amount

1 BELLY/TAILBOOM VIDEO CAMERA WITH CONNECTORS, EMI-EMC BACKSHELLS AND MOUNTING BRACKET (IF ANY) P/N: RC/ALH-UHM/MSI/SRD/071 IA AS PER TECHNICAL SPECIFICATION : RC/ALH-UHM/MSI/SRD/071 Iss- I, Rev -A Dt.12/01/2023. 2026-27 2 0.00 0.00 0.00

SPARES & WARRANTY SPARES FOR PRODUCTION PHASE

S/N DESCRIPTION Expected Year of Delivery QTY (SETS) HSN /SAC Code Unit Price -Considering Year wise delivery (Excluding Taxes) Total Basic Prices Applicable Taxes (If any) As per GST Structure) (Please mention the applicable Tax Arte and Its value) Extended Value Including Taxes (Total Value)

Rate of GST in % GST Amount

1 BELLY/TAILBOOM VIDEO CAMERA PART NO: RC/ALH-UHM/MSI/SRD/071 IA 2026-30 8 0.00 0.00 0.00

TOOL & TESTER, HARDWARE-CONSUMABLES FOR 5 YEARS (2026-30)

S/N DESCRIPTION QTY Unit of Meaure HSN /SAC Code Unit Price -Considering Year wise delivery (Excluding Taxes) Total Basic Prices Applicable Taxes (If any) As per GST Structure) (Please mention the applicable Tax Arte and Its value) Extended Value Including Taxes (Total Value)

Rate of GST in % GST Amount

1 DIGITAL VIDEO SWITCH (SDI SWITCH) FOR VIDEO CHANNEL SELECTION (IF REQUIRED) 60 NOS 0.00 0.00 0.00

2 SPECIAL VIDEO CABLE FOR LOOM FABRICATION BY HAL (IF ANY) 1000 METER 0.00 0.00 0.00

3 SPECIAL CABLE OF SYSTEM (IF ANY) 60 NOS 0.00 0.00 0.00

4 SOFTWARE APPLICATION FOR MAINTENANCE, SOFTWARE UPDATE ( FOR HAL)TO PORT TO A COMMON LAPTOP 6 LICENSES 0.00 0.00 0.00

5 DIGITAL VIDEO SWITCH (SDI SWITCH) FOR VIDEO CHANNEL SELECTION (IF REQUIRED) 8 NOS 0.00 0.00 0.00

SUB TOTAL (B3) 0.00 0.00 0.00

GRAND TOTOAL B= (B1+B2+B3) 0.00

Indian Bidders to provide the following Details:

Value of Import content (only for deliverables supported by BOE) involved in the total quoted base price

% of Customs Duty on import content (included in the quoted base price) in %

EXCHANGE RATE ADOPTED (Indicate Currency and Exchange Rate)

Bidders should Indicate the prices considering expected year of delivery as indicated in above Table . Bidders are also may also indicate applicable annual escalation rate in percentage for the deliveries beyond 2030-31 on the base year price of 2030.

1 BELLY/TAILBOOM VIDEO CAMERA WITH CONNECTORS, BACKSHELLS AND MOUNTING BRACKET (IF ANY) P/N: RC/ALH-UHM/MSI/SRD/071 IA AS PER TECHNICAL SPECIFICATION : RC/ALH-UHM/MSI/SRD/071 Iss- I, Rev -A Dt.12/01/2023. above 68 sets Per set price

i)Belly/Tail Boom Video Camera should include all deliverables as per Technical Specification (Part-I).

ii) Please provide itemized prices in respect of product, sub-modules, LRUs, SRUs or detailed parts which are procured or can be manufactured / serviced/ replaced as separate items. This detail has to be provided mandatorily and the total cost of items in the production build/ break down should sum up to unit production price at this table B.

iii) Prices quoted for quantity beyond 68 Nos will not be considered for commercial evaluation.

iv) Purchase orders will be placed for Production Phase based on yearwise quantity required as per production plan (spread over a period of 5 years as given in Main RFQ-Para 2.3.2 based on Customer orders. The total quantity indicated above does not refers to quantity per order per annum or minimum order quantity for ordering. The quantity per order per annum during Production phase is subject to variations based on customer orders and HAL's production plan.

v) Indian Bidders, Please indicate the % of of import content involved in the quoted base price as well as the % of customs duty on this import content included in the quoted base price. If HAL give Custom Duty Exemption Certificate for imported components/items, Custom Duty amount will be excluded from evaluation and ordering. Note: Please indicate the % of import content involved in the quoted base price as well as the % of customs duty on this import content included in the quoted base price. If HAL give Custom Duty Exemption Certificate for imported components/items, Custom Duty amount will be excluded from evaluation and ordering.

C. SUMMARY OF TOTAL COST IMPLICATION: (EC 2025 level)

S/N DESCRIPTION Total Value

1 TOTAL OF DEVELOPMENT PHASE (A) 0 0.00

2 TOTAL OF PRODUCTION PHASE (B) 0 0.00

Total Cost implication (sum of above) 0.00

Note: The Commercial Evaluation will be evaluated on above Package wise as per main RFQ

Taxes & Duties if applicable to be indicated below table.

Bidders to indicate the applicable Taxes & duties for the prices quoted above

Sl No Type Applicability Rate

4 other's if any (Please Specify)

5 other's if any (Please Specify)

6 other's if any (Please Specify)

7 other's if any (Please Specify)

Note: In applicability coulmn, Bidders to specify on applicability of taxes/levies applicable on type of product/services.

D.Price Break up for Unit Cost for Belly/Tail Boom Video Camera

S/N DESCRIPTION QTY UOM UNIT PRICE (Basic Price) EXTENDED VALUE (Total Value)

E.Price Break up of "NON RECURING COST" for Belly/Tail Boom Video Camera

S/N DESCRIPTION QTY UOM UNIT PRICE EXTENDED VALUE (Total Value)

F. TECHNICAL ASSISTANCE & TRAINING BEYOND THE SCOPE OF CONTRACT

S/N DESCRIPTION RATE / MAN-DAY

1 Rate per Man day of technical assistance (inclusive of technical fees, accommodation and other charges with exclusion of only air fare) at 2025 price level for availing technical assistance beyond the scope of contract as specified, which option may be exercised by HAL based on requirements during various phases of the programme. (Air fare would be reimbursable on submission of invoice based on actual expenditure).

2 Rate per Man day for Training at HAL (inclusive of technical fees, accommodation and other charges with exclusion of only air fare) at 2025 price level for availing training beyond the scope of contract as specified, which option may be exercised by HAL based on requirements during various phases of the programme. (Air fare would be reimbursable on submission of invoice based on actual expenditure).

3 Rate per Man day for Training at Vendor’s works at 2025 price level for availing training beyond the scope of contract as specified, which option may be exercised by HAL based on requirements during various phases of the programme

Note: Technical support may be quoted for 1 facility of “O” Level maintenance & 1 facility of “I” Level maintenance for a base with 10 Helicopters.Vendor is required to provide itemized prices for all price elements(in repsect of deliverables) which is manadatory requirement.

The above prices are indicative only and not part of commercial evaluation and option will be excercised based on HAL's discretion

Adiitional Information, if any

PRICE BREAK-UP DETAILS SHEET (OTHER THAN SPARES)

Spare Prices List Detail BreakUp (Spare Price Catalogue)

Indicate Type of Currency

Part No. Description Source/OEM Unit Rate Qty/each

Tender Ref: RC/IMM/TBVC/8422LRU/205/1 Part IA

Compliance to Technical Specifications of Tail Boom Video Camera

Name of the Vendor

Quotation Reference

S.No. TECHNICAL REQUIREMENTS COMPLIANCE Mode of compliance (by Design, by Testing[Lab,Ground,Flight], Qualification by[Testing, Similarity,Analysis]) REMARKS

The UH-Maritime (Utility Helicopter Maritime for Navy) is a 5.7 ton class helicopter with twin engine and side-by-side cockpit, designed & developed by Hindustan Aeronautics Limited (HAL) for Maritime operations by Indian Navy.

UHM is a derivative of Advanced Light Helicopter (ALH) designed and developed by HAL. UHM will be capable of carrying out Search & Rescue operations, Casualty Evacuation, Communication, Logistic and Cargo Role, Low Intensity Maritime Operations (LIMO), limited sub surface targeting, limited special operations, Aerial Firefighting and Humanitarian Assistance & Disaster Relief (HADR).It will be operating from ships and shore, by day as well as by night including IFR conditions. The helicopter will also be cleared to operate from surfaces covered with sand.

2 PURPOSE OF THE SPECIFICATION

This document specifies technical, operational, integration & certification requirements of Airworthy Belly/Tail boom Video camera.

It is proposed to install a fixed type of Belly/Tail boom Video camera for recording the below aircraft environment

Note: The List of Applicable documents is placed at Annexure-I.

3 UHM MISSION SYSTEM ARCHITECHTURE

The Mission Systems on UHM are integrated using Glass Cockpit in MIL-STD 1553B data bus (dual redundant) configuration. Glass Cockpit consists of 2 nos. of Mission Computer (MC), 2 nos. of Control and Display Units (CDUs), 2 nos. of Data Interface Units (DIU) and 4 nos. of color Multi-Function Displays (MFDs). Each MFD is of size 8” X 6” with a resolution of 1024 X 768.

There are two numbers of MIL-STD1553B Data buses: Avionics Bus and Mission Bus. All Avionics systems are integrated to Glass Cockpit through Avionics bus and Mission systems are integrated to Glass Cockpit through Mission Bus.

4 INTEGRATION OF BELLY/TAIL BOOM VIDEO CAMERA ON UHM

It is proposed to integrate Belly/Tail boom Video camera with Mission computer of onboard Glass cockpit configuration. The video of the camera will be displayed on Multi Function Display (MFD) of the Glass cockpit.

5 TECHNICAL REQUIREMENTS

a) The camera shall be able to provide video output of below aircraft environment in hover condition for viewing the Rescue/VERTREP/any other hover mission by day and night in HD-SDI format.

b)The camera shall be able to provide the video for below environment at hover conditions from up to 200 feet ASL/AGL. It should be possible to clearly see human being/object [0.5mx0.5m] from 200 feet.

c) The camera should provide three video output lines for the mission computers of glass cockpit and onboard Solid State Digital Video Recorder.

6 INPUT / OUTPUT INTERFACE REQUIREMENTS

a) The Helicopter data communication will be on MIL 1553 Bus (preferred) at a transmission rate of 50 Hz controlled by Mission computer. The Data communication with Mission Computer can also be on ARINC 429/RS422 format. Vendor to indicate the data interface format for the camera with mission computer to meet the technical requirements.

b) The output video format required from Camera is HD-SDI for Mission Computer and Recorder. The resolution supported by Mission Computer is 1024X768 at 25 Hz.

c) Mission computer & Recorder supports only single video input. If video output from camera is on separate video lines for Day and Night Channel, vendor shall propose suitable solution (ex: Digital video switch etc.) which can provide single video outputs for Mission computer(MC) & Recorder.

Note: Only one video channel(Day/Night) will be selected at a time on MFD for display (via MC) and same channel should be provided by Camera for recorder to record.

7 CAMERA GENERAL REQUIREMENTS

a) The camera should be Airworthy and should able to operate 7.5 hours continuously.

b) It is desired that camera synchronize date and time with Mission computer (MC will provide Date and Time stamping).

c) It is desired that camera have image stabilization feature. The camera should be able to provide stable video free of degradations like pixel breaking, hanging, sluggish movement, artificial line etc on flying Helicopter platform.

d) The Camera will be operated during night with/without landing light ON. Vendor to clearly indicate performance degradation (if any) in case landing light beam falls in the FOV of camera.

Note: The camera should be able to meet performance in night without any additional light source.

e) Vendor to bring out the performance degradation (if any) of the camera when operated in adverse weather conditions.

f) The FOV & resolution of the camera should be as follows:

Minimum FOV: 75° (H) X 45°(V) or 75° (V) X 45°(H) Resolution: 1024x768 pixels.

Note: Resolution of 1920X1080 is also acceptable. The scan type should be progressive. Data Rate supported by Mission Computer is upto 1.485 Gb/s. The video cable termination will be single ended with 75Ω.

g) The camera should provide video output at a frame rate of 25Hz.

h) Zoom and auto focus functions are desirable. Vendor to specify if discrete zoom function is available without degradation of image quality. Vendor should specify the discrete zoom FOV values if discrete zoom feature is available.

i) The camera lens should be hardened (without degrading performance) to withstand against dust and small stones which may hit during landing and takeoff. Vendor to specify the standard followed for camera lens design.

j) Camera should provide ON/OFF status to Mission computer for display.

k) The Camera shall be modular in construction. It is preferred that all requirements are realized in single, light weight, compact Camera.

l) Vendor should give software loading capability of camera to HAL (if any).

m) All Support equipment like GHE/GSE, tools, special cables etc to be suitably marinized.

n) All equipments should be supplied in ruggedized carrying cases.

1. All the delivered units (LRUs, accessories and GSE / GHE) should have appropriate software versions (wherever applicable). Vendor has to upgrade and support the software and Hardware of GHE/GSE items for development phase.

2. Software application required for System maintenance, fault diagnosis, software loading etc to be provided in a CD /DVD/pen drive (installable software package) along with procedure /manual so that the same could be installed to a common Laptop.

3. Based on the recommendation, the application software will be ported to the common laptop and dry run will be carried out during development phase. OEM to provide support to address issues observed during development phase

Following are the other requirements of Camera:

7.1 Design requirements

a. System should have quick/easy installation and removal without any major adjustment under field conditions. Vendor to specify if any adjustment required during field conditions.

b. The LRU design should ensure that the power and signal lines are routed to separate connectors on the units for ease of routing and troubleshooting on the helicopter.

c. It is desired that there shall be provision to carry out software loading activity on the helicopter in installed condition.

d. In the event of failure or malfunction or loss of partial functionality of a LRU, the system shall not provide any misinformation or wrong information to the pilots. There shall be appropriate annunciation to pilots for any such occurrences.

e. Adequate power up (Indication for Camera 'ON/OFF'), with appropriate failure annunciations should be available.

7.2 Mechanical Requirements

a. The weight of camera system should not exceed 5 Kg including camera, mounting tray (or bracket), shock mounts (if any) and Digital video switch (if required). The weight indicated is excluding the aircraft looms, installation brackets or any fixtures specific to installation on the helicopter.

b. Vendor should provide Mechanical ICD (2D & 3D drawings in .igs or .stp format) indicating dimensions, weight and CG of each LRU (including mounting tray) along with the mounting provision and space envelop considering equipment cooling and maintainability.

c. Vendor to specify installation requirements and restrictions if any for Camera in belly/tail boom.

d. Vendor to indicate if there are any restrictions with regards to length of the cable connecting the various LRUs. Typically, the cable lengths would not be greater than 10 m.

e. Electronic Unit dimensions should be in accordance with standard ATR sizes (if applicable).

f. It is desired that the LRUs of Camera System should be interchangeable. Any replacement in LRU / component of the camera should not affect system performance.

g. The helicopter will be operating in extreme Saline, Hot, Cold and Dusty environment. Hence, the LRU design should ensure that it withstands the saline environment (should be corrosion resistant), does not allow dust / salt particles to accumulate and should operate in hot & cold conditions.

h. LRU should be easily cleaned without any specific tools.

i. All Legends should be in English on the LRUs for nomenclature.

7.3 Electrical Requirements

7.3.1 Power supply characteristics

a. The power supply on UHM is 28 V DC and 115/200 V 400Hz AC with steady state and transient voltage characteristics complying with MIL-STD-704D requirements. The proposed system should be capable of working with this power supply.

b. Built in protection against power supply malfunction, reverse input voltage and over-temperature to be provided.

c. The complete system should power ON by use of a single switch.

7.3.2 Power consumption

a. The Power consumption of camera System should be less than or equal to 80 watts (i.e., max 3A current at 28V DC) and heat dissipation should be less than or equal to 80 watts. Vendor to indicate power consumption of the camera system (each LRU) for steady state and transient loads with inrush current details and their duration.

b. Cooling of the units, if required, should be self-contained. Vendor should specify heat dissipation of each unit.

c. Power consumption requirements should include the power required for any forced cooling provided in the LRU.

d. Any specific items or limitations related to cooling to be clearly brought out in proposal.

e. System warm up time for the operating temperatures of 0°C, 30°C & 55°C should be specified.

7.3.3 Connectors

a. The connectors should be as per MIL-DTL-38999 series 3 or 4 type (crimp type). If alternate connectors are offered, they should meet applicable airworthiness standards and should be supplied by the vendor as part of delivery. Solder type mating connectors are not acceptable.

b. Connectors should be self locking type.

c. There shall be adequate identification for all connectors on the LRUs. No two connectors on the same LRU shall be interchangeable; adequate design measures shall take care of this requirement.

d. The connectors shall withstand corrosion and coastal saline environment as the helicopter operation (most of the times) will be over sea/ocean including storage inside hangars on ship deck.

e. Electrical schematic/interconnection diagram should be provided by Vendor.

Adequate electrical bonding should be provided for each LRU of the camera System. Chassis bonding should be through mounting hole or through a separate bonding point on the unit, which should be specified by the vendor. Bonding shall be in accordance with MIL-STD-464C Appendix A (A5.11) should be 2.5 mΩ. Chassis ground and 28V DC return line should be isolated.

8 BUILT- IN-TEST (BIT) FACILITY

8.1 The system should have a comprehensive built-in testing capability performed at different levels as given below:

a. Power up BIT – Performed automatically when system is powered up.

b. Continuous BIT – Performed in the background of regular Camera system operation, without functional degradation of the system performance and spaced at adequate intervals /data cycle without loss of information in reporting health status.

8.2 The BIT function should be designed to provide data (appropriate failure annunciations/indication) on the system status during flight and maintenance.

8.3 Vendor to indicate % coverage for PBIT, CBIT (if available). 90% (PBIT and 85% (CBIT) coverage is desired.

9 APPROACH TO INTEGRATION OF CAMERA ON UHM (DEVELOPMENT PHASE)

a. Camera system would be integrated and tested on two UHM to verify the installed performance. Vendor shall be responsible to demonstrate the installed performance of the system on UHM during the development phase. Installed performance would be checked out against technical requirements mentioned in this document. Any modifications required in the system to comply with technical / installation / operational / performance requirements should be carried out by the vendor within the scope of project. Test Plan and schedule will be mutually agreed.

b. Vendor is responsible for maintaining the LRUs / equipment in working condition during the development phase until certification.

9.1 Definition phase

During the definition phase, the Interface Control Document (ICD), Functional Requirement Document (FRD) and Man Machine Interface (MMI) will be mutually discussed between HAL, Vendor & User and finalised.

9.1.1 Interface Control Document (ICD)

a. Interface Control Document (ICD) for the system should be provided by the vendor during development phase.

b. Vendor shall provide preliminary interface details as listed at ANNEXURE – II (If MIL 1553 B based integration with Mission Computer).

c. In addition to MIL-STD-1553B, if any discrete input / output signals are required, vendor should provide details of type of discrete, voltage levels, logic of operation etc.

d. The ICD (Mechanical, Electrical and MIL bus data exchange) would be discussed and finalized during the development phase. Vendor should provide the preliminary interface details in the technical proposal.

9.1.2 Functional Requirement Document (FRD)

Functional design and logics for the system will be defined by HAL in the FRD during development phase. Vendor should provide necessary inputs so that FRD definitions can be firmed up and FRD document will be generated.

9.1.3 Man-Machine Interface / Operational Aspects

The MMI would be finalized in consultation with User Pilots, HAL Pilots, Vendor, Glass Cockpit vendor and HAL Design during development phase and during SIL/Ground tests.

Note: 1.Changes and additions in MMI, ICD and FRD which arise during SIL (System Integration Lab) tests, ground checks and flight tests in development phase should be incorporated by the vendor.

2. Post-delivery of the helicopters, based on the fleet exploitation, certain changes may be raised by the Customers within project scope. Vendor should be willing to incorporate the same along with required updated documentation.

9.2 Ground Integration Rig

a. Lab checks will be carried out in the System Integration Laboratory (SIL) at HAL, prior to actual ground testing of the system on the helicopter. During these checks the camera System will be checked with the Glass Cockpit for proper integration. Following checks would be performed in SIL :

i. Power ON and handshake tests between Glass Cockpit computer and Camera System.

ii. Verification of Camera system video display and recording.

iii. Verification of all functions of camera system.

iv. Verification of playback of recorded video.

b. Vendor should include in the proposal, a write up as to how the system could be tested on the integration rig and accordingly an Acceptance Test Procedure (ATP) for lab should be provided.

c. Vendor should include in the proposal necessary test setup (including regulated power supply for system powering up) if any required to test the system functioning a checks as per ATP in SIL.

9.3 Ground and Flight Test Procedure

a. Vendor to provide test procedure to verify the system performance requirements on ground & in flight. The same will be mutually agreed between HAL and vendor with User inputs.

b. Any of the parameters which cannot be evaluated during ground & in flight, vendor to provide documentary evidence for the same for submission to Certification Agencies.

10 QUALIFICATION AND CERTIFICATION REQUIREMENTS

10.1 Certification of the System

The integration of Camera system will be certified by the Indian certification agency – CEMILAC (Centre for Military Airworthiness and Certification) for UHM. The following are required to be submitted for certification of the system by Certification Agency:

a. Design Documentation listed at Para 13.2.

b. The certification of Camera system by certifying agency from the Country of origin (if available).

c. The qualification test plan (agreed) and reports w.r.t Environmental and EMI/EMC qualification.

d. Satisfactory installed performance of the Camera on Helicopter – both on ground and in flight (Ground and Flight test report will be submitted by HAL after testing)

10.2 Environmental and EMI/EMC test requirements

a. The Flight & Structural envelope and Operating Envelope for the UHM helicopter is placed at ANNEXURE-III.

b. The System should meet the Environmental tests as per MIL-STD-810F(or above), EMI / EMC tests as per MIL-STD-461F , power supply as per MIL 704 D & MIL-HDBK-704-8 and compass safety requirements (if applicable) as per DO-160G (Section 15, Cat Z) and lightning test as per CS117 OF MIL-STD-461G (Refer ANNEXURE-IV).

c. If system is qualified as per DO-160G, Vendor shall provide compliance with military standards (i.e., MIL-STD-810F, MIL-STD-461F, MIL-STD-461G, MIL-STD-704D and MIL-HDBK-704-8) and carry out the testing (if required) in case some specific test are not carried out or test carried out is not having compliance with respect to level or duration. (Refer ANNEXURE-IV).

d. Point to point compliance indicating the method, procedure and limits should be provided for ANNEXURE-IV. The method of compliance i.e., whether by tests / by similarity / by analysis should be mentioned.

i. If compliance by tests, Vendor to provide Qualification Test Plan (QTP) and Qualification Test Report (QTR). QTP & QTR will be scrutinised to verify if the proposed system meets the requirements.

ii. If qualification tests have to be performed, Vendor to provide QTP. The QTP has to be mutually agreed and finalised between Vendor, HAL and Certification agency.

iii. If compliance is by similarity, Vendor to provide similarity report for scrutiny before finalizing the QTP with Certification Agency.

iv. If compliance is by analysis, Vendor to provide analysis report for scrutiny before finalizing the QTP with Certification Agency.

v. Vendor to indicate willingness to repeat the test if compliance by Test report/similarity/analysis is not accepted by Indian Certification agency.

e. Tests as per latest versions of applicable standards with equivalent test levels are acceptable. In case the tests already conducted are of lower level or duration than that specified here–in, Vendor shall re–test & qualify the unit to show compliance to specified requirement.

a. In case the system is certified by any International airworthiness certification agency (FAA, EASA etc) or certification agency from the country of origin, vendor to provide the certificate from the certification agency along with the following documents in English:

i) Software Requirement Specification (SRS)

ii) Software Interface Control Document (ICD)

iii) Test cases

iv) Test reports

v) IV & V reports

vi) Version Description Document (VDD)

b. If the software development is a collaborative effort with an Indian agency, the methodology of software development, standards to be followed and the documents to be generated shall be finalized amongst the Indian agency, vendor and CEMILAC.

c. Subsequent to clearance of the software developed by the foreign vendor for service use on aircraft flying in India, if any change/up-grade is undertaken by the foreign vendor, with the support of the foreign airworthiness certification agency, then such change/upgrade shall be approved by CEMILAC only after the requisite documents are made available to them.

d. The Design Assurance Level (DAL) of the system to be level E.

10.4 Complex Electronic Hardware (CEH)

If Complex Electronic Hardware (CEH) is used, vendor to specify the standard followed for CEH development qualification. Vendor should provide CEH requirements, test plans /reports, hardware configuration index and Hardware Accomplishment Summary documents.

10.5 ENVIRONMENTAL STRESS SCREENING (ESS)

a. ESS should be carried out on each development and production units. The following tests should be carried out as part of ESS:

i. Functional checks (Pre-ESS)

ii. Vibration prior to thermal cycling

iii. Thermal cycling

iv. Vibration after thermal cycling.

v. Functional checks (Post-ESS)

b. Test levels, duration and detailed test procedures shall be mutually agreed by the vendor, HAL and certification agencies, if required.

11 RELIABILITY & MAINTAINABILITY REQUIREMENTS

11.1 MTBF AND Shelf Life (ARW Environment)

a. Vendor to provide the total technical life (TTL) of all the LRUs of Camera system.

b. System LRUs are preferred to be ON condition items. If not, Vendor to indicate TBO (Time between Overhaul) of the system (if any).

c. Vendor should specify the MTBF of each LRU and the complete system (2500 hours desirable at 30°C) at 0°C, 30°C and 55°C.

d. Vendor to provide details of calculations and assumptions made in arriving at the MTBF estimate as per MIL-HDBK-217F / 217 PLUS.

e. MTBF data to be provided based on either theoretical estimate or field failure data on units already delivered by the Vendor for other helicopters.

f. As MTBF is a critical parameter, vendor should adhere to the MTBF figure committed. MTBF of all LRUs would be monitored after deployment in field. The achieved MTBF values after certification should not be less than the committed values. If the system is not able to meet the stated MTBF, then the vendor should take up repair and replacement of the failed LRUs / Component.

g. Following data to be considered while estimating MTBF for the system:

i) Utilization Rate per helicopter will be 30 Hrs per month during normal operations.

ii) Utilization Rate per helicopter will be 50 Hrs per month during intensive operations for a period of at least two months in a year.

iii) Camera availability should be at least 85% (for all configuration modes/roles).

h. The system should be fully supported by OEM for minimum 25 years from date of delivery. Vendor to provide plan to provide the support.

i. There shall be no shelf-life limitation for the LRUs. If the system is shelf life limited, vendor to provide the details.

j. The servicing and maintenance schedule should include:

i. Scheduled servicing for LRUs.

ii. Servicing required during storage.

iii. Actions required on expiry of shelf life of system LRUs.

iv. Storage/packing instructions to ensure serviceability of the LRUs.

Vendor should define Mean Time To Repair (MTTR) at system level, LRU level and card level.

11.3 Spare Parts Requirement

All essential spares required for O-level maintenance and repair should be listed and supplied by the manufacturer for the complete system life.

a. The system should be capable of continuous operation for not less than 5 hours per day (minimum criteria). Limitations if any, in any of the LRU’s/modes should be clearly brought out in the proposal.

b. No periodic maintenance/adjustments should be required. If any scheduled maintenance is required, then it should be possible to carry out the maintenance locally in India.

c. No special tools other than those, which are normally available as Commercial standards are to be required for installation purpose.

d. The system should be resilient to withstand g load during take-off and landing of the helicopter on ship deck throughout its life cycle. Vendor to specify the repetitive g-load for which the system is tested.

e. The helicopter will be deployed on ship deck and stored in the ship hangars. The system should not have any restriction in operation during take-off and landing on the ship and also during ground checks on the ship deck.

12 DELIVERABLES DURING DEVELOPMENT PHASE

a. Three helicopter sets (two sets for two helicopters and one set as spare for helicopter / SIL checks) of Camera system are required for the development phase.

b. One helicopter set should consist of following:

i. One set of LRUs.

ii. Mounting trays/bracket with shock mounts (if any).

iii. Mating connectors, EMI-EMC back shell (Preferred) and special cables, special connectors etc.

c. Additionally, 02 sets of mating connectors, EMI-EMC back shell(Preferred).

d. Additional 03 sets of special cables, connectors (if any).

e. Test set up (including fixtures), special cables and suitable power supply for the system operation in SIL (Lab will have 230 V AC @ 50 Hz) (if any).

Note: Looms will be fabricated by HAL for SIL and Helicopters.

f. Ground support equipment, Ground handling equipment (GSE&GHE) of Camera system required for carrying out ground checks and maintenance activity with associated documents, if applicable.

Note: GHE/GSE acceptance shall be as per subpart T of IMTAR 21 versions 1.0 (Refer Annexure V for details).

g. ‘Special type’ test equipment required with associated documents, if any.

h. List of general purpose test equipment with specification and type number should be provided.

i. Documents should be in English language. Soft copies of all the documents listed in Paragraph 13.0 (Deliverable documents) should be provided.

13 REQUIRED DOCUMENTATION

13.1 Documents accompanying proposal

The following documents in English shall accompany the proposal:

a. Technical Description of the system with dimensional drawings of each of the LRU, mechanical and electrical interfaces (include mating connectors details/special connectors, if any). 3D models of each LRU’s (in .stp / parasolid (.x_t) format) for installation feasibility study.

b. Point-to-point / Para wise compliance table with respect to this specification (including Enclosures). Vendor to indicate means of compliance for each of the technical requirements (Ex. Testing (Lab, Ground and Flight), Analysis, by Design).

c. List of other platforms, especially helicopters, where vendor has commissioned similar system along with the duration for which the system has been operational and MTBF/MTTR for the same from field data.

d. Qualification/ Certification status of the units proposed.

e. Development phase plan.

f. Lead time for supply of development phase and production phase units.

g. List of deliverables including for SIL Testing and GHE/GSE.

13.2 Deliverable documents

Vendor shall supply the following documents in English to HAL as part of deliverables:

a) Technical specification with design parameters and operational details.

b) Design drawings including Schematic diagrams with Electrical interface details (including pin-out details) and Mechanical 2D & 3D drawings (along with weight details) and 3D model of LRUs (in step, parasolid format) with installation instructions.

c) Agreed Qualification test plan, procedures covering Environmental Tests and EMI/EMC Tests (including tests complied by similarity/ analysis as applicable).

d) Qualification test reports (including similarity/ analysis reports as applicable).

e) Operation and Installation manual providing detailed procedures.

f) Software documents as per software standard followed.

g) Declaration of Design and Performance (DDP).

h) ESS test schedule & reports for development and production units.

i) Configuration Control document for hardware and software.

j) Acceptance Test Procedure and Acceptance Test Report for all the units.

k) Release notes/ Certificate of Conformance with each unit.

l) Maintenance Manual for daily & periodic inspection, Handling, Storage, preservation and trouble shooting (O-level maintenance) including details of test equipment or tools required for this purpose. The troubleshooting manual should indicate all the failures which system can encounter due to Hardware & software failures including remedial actions to resolve the same. The manual should clearly indicate GSE, GHE & Special purpose Test equipment required (if any) along with the maintenance procedure (daily/routine), calibration requirements, spares etc for support/test equipment proposed by the vendor.

m) System Safety Analysis (SSA), FHA report, Fault tree analysis (FTA)

n) FMECA and Reliability analysis based on MIL–HDBK-217F.

o) Vendors Quality Assurance procedures and documents

p) Pre-installation, Ground and Flight test procedures.

q) Illustrated Parts Catalogue (IPC) for LRU level and trays etc.

r) Manufacturers Recommended List of Spares (MRLS) duly priced, for a period of two years and five years for maintenance of 5 systems.

s) Development phase plan with milestone for system integration on UHM.

t) Type approval certificates from certification authorities of the country of origin (if available)

u) Vendor’s organization Approval certificate from Airworthiness authorities (if available).

v) Software and CEH documentation as per para 10.3 & 10.4(as applicable).

w) BIT coverage report.

x) No malware/spyware/rogue software certificate for LRUs and GHE/GSE.

All documents generated during the development phase should be delivered to HAL. All Hardware and software modifications of any LRU or ground based equipment must be covered by revision of relevant documents and a copy (soft) of the same should be provided to HAL.

14 QUALITY ASSURANCE REQUIREMENTS

a) Vendor should provide quality assurance plan. The standards and regulations to which the quality assurance/control conforms shall be supplied.

b) Component screening: Vendor to specify if any non-mil grade components are used in the LRUs. If yes, Vendor to inform the quality assurance followed for such components / cards.

c) Each prototype and production unit shall be subjected to Acceptance Test Procedure (ATP) and Acceptance Test Reports (ATR) shall be submitted to HAL.

d) In case of any changes in hardware, firmware and/or software configuration in any of the Camera System LRUs after certification, vendor shall provide an Engineering Change Notice (ECN) detailing the proposed change. The change shall be implemented only after obtaining necessary approval from HAL/Certification authorities.

e) All defects shall be fully investigated and recorded. Vendor to provide detailed defect investigation reports on failures / defects reported during Operation of the system. Corrective actions shall be identified. In-service reliability shall be monitored to avoid frequent / repetitive failures.

f) Any improvements implemented due to technology Upgradation, internal improvements, etc. should be informed in advance.

15 NAME PLATE / PRODUCT MARKING

Name Plate/Product Marking shall specify:

a. Name of the Unit

b. Name of the manufacturer

d. Serial Number

e. Date of Manufacture

f. Revision status of software and hardware

g. Any other relevant details

Note: All Legends on the LRUs to be in English.

16 ONSITE SUPPORT & TRAINING (DEVLOPMENT PHASE)

The tentative technical support and training requirement is provided below:

16.1 Onsite Support

a. Onsite Support for Technical discussion, SIL testing, Ground Testing, Flight Testing (Bangalore and at sea), Certification.

During development phase, Vendor shall provide training (1 time) to:

a. Designers, Certification agency and maintenance representatives for System familiarization and O level maintenance.

b. Pilots for system familiarisation.

17 VENDOR’S TECHNICAL ASSISTANCE / RESPONSIBILITY

a) Vendor should provide support for following activities in order to establish the installed performance of the system on helicopter:

i. Technical review & meetings

ii. SIL testing

iii. LRUs integration on UHM & Ground checks

iv. Interfacing of the Camera system to helicopter systems

v. Flight testing of the system (at Bangalore & Sea)

vi. Certification of the complete system by Indian Certification Agency(CEMILAC)

b) Based on the feedback from integration, flight testing and operational exploitation, certain changes / modifications may come up in the system in terms of hardware, firmware and/ or software. It is the responsibility of vendor to carry out such modifications/changes within scope of project.

c) In case of any changes in hardware, firmware and/or software configuration in the system after certification, vendor shall provide an engineering change notice (ECN) detailing the proposed change. If the proposed change calls for delta qualification, the same to be carried out. The change shall be implemented after obtaining necessary approval from HAL/ Certification authorities.

d) Vendor to provide technical assistance at the customer bases if the system performance during operational exploitation (within scope of the project) is not satisfactory.

e) The overall responsibility for system performance during integration, testing and certification and post certification of system would be with the Vendor.

18 PRODUCTION PHASE:

a) Vendor should provide list of test equipments required for production phase.

b) All Support equipment like GHE/GSE, tools, special cables etc to be suitably marinized.

c) Vendor to provide list of ground support and handling equipments (GSE & GHE), spares and training duly priced required for maintenance of the system during production phase and for periodic maintenance of the system during its operational life cycle (at HAL/User Base).

d) Vendor has to upgrade and support the software and Hardware of GHE/GSE items for production phase.

e) Vendor to provide special cables to be used along with common laptop to access the Camera System for software update and other maintenance activities.

f) Estimation of technical assistance for production would be arrived at during production phase. The technical assistance will tentatively cover on-site support for maintenance / trouble-shooting of the system / training.

g) Issue regarding obsolescence and actions to overcome the same to be informed to HAL well in advance for supporting existing fleet.

19 VENDOR’S EXPERIENCE

Vendor should have proven experience in integration of similar systems. The details of experience shall be provided in the proposal

List of Applicable documents

The relevant paragraph of latest amendments of the following documents will form a part of this specification.

In the event of conflict between the documents referred herein and the contents of this specification, the later shall be considered as superseding requirement.

Note: The relevant sections of the standards as per requirement document are applicable.

MIL-STD-1553B BUS INTERFACE CONTROL DOCUMENT FORMAT

FLIGHT AND STRUCTURAL ENVELOPE

( AS PER MIL-A-8591H STANDARD )

I. Limit loads on the helicopter center of gravity

II. Limit loads on the C.G of inboard store derived from I as per para 30.2.1 of MIL-STD-8591H(Inertia Loads due to acceleration)

III. Limit loads on the C.G of outboard store derived from I as per para 30.2.1 of MIL-STD-8591H(Inertia Loads due to acceleration)

Environmental and EMI/EMC Tests

I Environmental Test Requirements

1. In the event of the above Environmental tests being conducted as per any other equivalent standard, the supplier shall provide the details for HAL’s consideration, explaining the details of equivalence and deviation, if any.

II EMI/EMC Test Requirement:

1. In the event of the above EMI/EMC tests being conducted as per any other equivalent standard, the supplier shall provide the details for HAL’s consideration, explaining the details of equivalence and deviation, if any.

2. DC Magnetic Field Environment test to be carried out as MIL-STD-1399, Section 407 (if applicable).

III Tests as per other standards

a) In case any of the tests are not applicable, vendor to indicate details in proposal along with sufficient justification.

b) Vendor to clearly indicate the tests for which similarity are being claimed.

c) The similarity test report will be acceptable only when Certification Authority accepts the same else the tests to be repeated.

Requirement for BOI TTGE

a) Vendor to indicate the standard followed for development of all the TTGEs and confirm that TTGEs meet the end user requirements.

b) Technical Specification for the TTGEs

c) Acceptance Test Plan (ATP) - Acceptance Test Plan shall broadly include:

i. Details of Test Rig/TTGE

ii. Standard of preparation and drawing applicability

iii. Objective and aim of the test

iv. Details of the test equipment to be used. Calibration of test equipment and Instruments and their records

v. Test Setups, Test Procedures

vi. Measurements to be taken and instrumentation required, if any

vii. Record sheet(s)

viii. Pass/Fail criterion

d) Acceptance Test Report (ATR)

e) Certificate of Compliance (CoC)

f) Manuals – TTGE User Manual/Installation Manual/Operating Manual & Maintenance manual including calibration requirement, product support, list of spare parts etc.