NIT NO.- RCD/ROAD/HILSA/MBD/02/2026-27

• Name of Contractor

• Address of contractor

• Registration-

Any Contractor registered with the Central Government/ Any State Government or Any PSU or an agency of International or National repute may participate in the tender but registration with the Road Construction Department, Bihar will be essential after issuance of Letter of Acceptance and before execution of Agreement.

• Bid Security : Rs. 16186000.00

(a) through offline mode in the form of Bank Guarantee of Nationalized/

Scheduled Bank duly endorsed/ pledged to Executive Engineer, Road Division Hilsa.

(b) through online mode also i.e. Internet Payment Gateway, Net Banking, NEFT/RTGS

• Cost of BOQ

Through online mode only i.e. Internet Payment Gateway, Net Banking, NEFT/RTGS etc. Bids along with necessary online payment must be submitted through e-procurement portal https://eproc2.bihar.gov.in before the bid submission end date and the time specified.

• Bid Validity

Bids should be valid for not less than 180 days after bid submission end date or beyond any period of extension if requested. A Bid valid for a shorter period shall be rejected by the Employer as non-responsive.

• Conflict of Interest

No conflicts of interests in accordance with ITB Sub-Clause 4.3.

• Bidder's Information Sheet

Copies of original documents defining the constitution or legal status, place of registration, and principal place of business; written power of attorney of the signatory of the bid to commit the Bidder.

• Joint Venture Information Sheet

Copies of original documents defining the constitution or legal status, place of registration, and principal place of business of the Joint Venture.

• Undertaking by the Joint Venture Partners

On Non-Judicial Stamp Paper of Appropriate Value.

• Pending Litigation

Information regarding litigation.

• Historical Contract Non-Performance

Information regarding any litigation, arbitration or blacklisting, resulting from contracts executed by the Bidder in the last five years or currently under execution. The information shall include the names of the parties concerned, the disputed amount, cause of litigation, and matter in dispute.

• Net Profit

Submission of audited balance sheets acceptable to the Employer, for the last five [5] years to demonstrate the current soundness of the bidders financial position and its prospective long term profitability. The Bidder should have made a Net Profit in any three [3] years in the last five [5] years.

• Net Worth

The Bidder should have made a Net Worth not less than 10% of Estimated Cost Value (ECV) in latest financial years of last [5] five years.

• Annual Turnover

Annual Turnover in any one [1] year in last five [5] year must not be less than 40% of the Estimated Cost Value (ECV) (calculated as total certified payments received for Contracts in progress or completed, within the last five [5] years).

Note:

1. Financial turnover and cost of completed works of previous financial years shall be given a weighting of 8% per year to update the costs.

2. Year 1 will be the latest completed financial year, preceding the bidding. Year 2 shall be immediately preceding year 1 and so on. In case the Bid Submission date falls within 3 (three) months of the close of the latest financial year, the bidder shall ignore such financial year for the purpose of its bid and furnish all its information and certification with reference to the 5 (five) years preceding its latest financial year i.e. 2025-26. For the avoidance of doubt, financial year shall, for the purpose of the Bid hereunder, mean the accounting year followed by the Bidder in the course of its normal business.

• Bid Capacity

Bidders who meet the minimum Qualifying Criteria stipulated in Clause 2.1 to 2.6 will be qualified, only if, their Available Bid Capacity is more than the Total Bid Value of the Works.

The Available Bid Capacity shall be assessed/ calculated as under:

Assessed Available Bid Capacity = A x N x 1 - B

Where;

A = Maximum Value of Civil Construction & Maintenance Works executed in any One [1] year during the last five [5] years updated to the price level of financial year [2026-27] by the Bidder taking into account of the completed as well as works in progress.

N = Number of years prescribed for completion of the works for which bids are invited.

B = Value updated at the price level of financial year [2026-27] of existing commitments and on-going works to be completed by the bidder during the next 84 months or Sum of the values updated at the price level of financial year of [2026-27] the existing commitments and ongoing works to be completed by each of the JV partner during the next 84 months. However; where the bidders are bidding for more than one [1] Contract Packages, the Value of its other allotted works will be included in the value of ?B? and the Employer may write a letter to the bidder to submit self-declaration regarding allotment of new works other than the works declared in the bid. The bidder shall be obliged to submit the above details within the stipulated time and before the date of evaluation of technical bid. Any non-compliance in this regard by the bidder shall be treated as bid non-responsive and shall be liable for rejection of bid. The Bidder is to complete form of Current Contract Commitments as part of their Bid for the determination of this value and Current Contract Commitments must be duly certified by the Engineer-in-charge.

• Financial Resources

The Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet: Credit Lines/ Letter of Credit / Solvency Certificates from Banks etc. shall be not less than 10% of the total Estimated Cost Value.

• Existing Committements of on-going Works

Section 3: Clause 1.2.3

Section 4E.10, FIN-4

• General Experience

Experience under Road Maintenance or Improvement Contract or Construction Contract as Contractor/ Sub-Contractor, SBD, CMBD, HAM, EPC, BOT, BOOT (Developers/ Operators) or Civil Works/Management Contractor for at least the last five [5] years prior to the applications submission deadline.

• Specific Experience

(a) Participation as Contractor, Management Contractor, or Sub-Contractor or BOT, BOOT Developer/Operator with in the last five [5] years, in Road Construction or Maintenance Works Contracts, of which upto two [2] Contracts have a Combined Values not less than 50% of Estimated Cost Value (ECV) and have been successfully completed/ substantially completed. The Works completed must be in similar nature to the Works & Services of the proposed Contract.

For the purpose of the above requirement:

(i) OPRMC Contracts shall be considered as substantially completed if the Contractor has completed 100% of Minor Improvement Works feasible, 100% of Initial Rectification Works feasible and 100% of Periodic Maintenance Works feasible.

(ii) all other types of Contracts shall be considered as substantially completed if the Contractor has completed 90% of the Value of Works.

(b) For the above or other Contracts executed in any one [1] year, the Bidder must be executed the following minimum quantities of Works:

Concrete Works in Road Work including DLC: 50% of Estimated Quantities (IR+ MI including Strengthening) of any one [1] year which has maximum value.-2028.13m3

Non-Bituminous sub-bases and bases (GSB, WBM/WMM): 50% of Estimated Quantities (IR+MI including Strengthening) of any one [1] year which has maximum value.-1301.25m3

Bituminous Treatment (BM/DBM/BC/SDBC/ Mastic Asphalt): 50% of Estimated Quantities (IR+MI including Strengthening+PM) of any one [1] year which has maximum value.-6985.90m3

Bituminous Cold Mix Treatment: 50% of Estimated Quantities of any one [1] year which has maximum value.-0m3

• Personnel

The Bidder must demonstrate that it has the personnel for the key positions that meet the following requirements. The Bidder should provide the details of the proposed personnel and their experience record using the Forms PER-1 and PER-2 of Section 4, Bidding Forms supported by the experience certificates duly countersigned by the respective clients.

(i) Road Manager (1 No.): Maximum Age 65 Years, Graduate in Civil Engineering with Min. Work Experience in construction and maintenance for 3 Years.

(ii)Maintenance Engineer (1 No.): Maximum Age 50 Years, Diploma in Civil Engineering/ Graduate in Civil Engineering with Min. Work Experience in construction and maintenance for 5 Years.

(iii) Works Supervisor (1 No.): Maximum Age 40 Years, Preferably Diploma in Civil Engineering with Min. Work Experience in construction and maintenance for 2 Years./ any general degree holder with Min. Work Experience in construction and maintenance for 5 Years.

(iv)Data Entry Operator (1 No.): Maximum Age 40 Years, Certified course in Computer Applications with Intermediate & above.

• Equipment

The Bidder shall own at least One Hot Mix Plant (40-60 tonne/hour Capacity) not more than 15 years age. The Bidder must demonstrate & submit the supportive documents that it has or has access to (own/lease/hire etc. and to be procured) the key equipment (machinery) listed as under:

Equipment Type and Characteristics

10 Tonne Tipper Truck, Max Age 8 Years

Loader/Backhoe (0.5 m3 bucket), Max Age 8 Years

Excavator (0.75 m3 bucket), Max Age 10 Years

Sensor Paver (3.5 m), Max Age 10 Years

Bitumen Distributor (2000 litre), Max Age 10 Years

8-10 Tonne Vibratory Roller, Max Age 10 Years

Plate Vibrator (Compaction for Patch work), Max Age 5 Years

Emulsion Sprayer, Max Age 10 Years

Tractor or Rubber Tyred Dozer with adjustable Back Blade/Grader, Max Age 10 Years

Smooth Wheeled Roller 8-10 Tonne, Max Age 10 Years

Power Broom or Tractor Mounted Compressor, Max Age 10 Years

Wet Mix Plant, Max Age 10 Years

Generator 250 KVA, Max Age 10 Years

Concrete Mixer 0.4/0.28 cum, Max Age 10 Years

Baby Vibratory Roller, Max Age 10 Years

Fifth Wheel Bump Integrator duly Calibrated, Max Age 5 Years

Milling Machine, Max Age 10 Years

Road Marking Equipment, Max Age 5 Years

• Initial Tentative Program of Performance

To demonstrate a clear understanding of the requirements of the Contract, Bidders shall provide the following:

(i) a bar chart sub-divided into sections for each road showing the major activities to be carried out for Ordinary Maintenance Works, Initial Rectification Works, Periodic Maintenance Works and Minor Improvement Works (separately for Improvement & Strengthening).

(ii) activities shall be shown against time, with linkages shown between related/ sequential activities as far as possible and appropriate;

(iii) a bar chart or schedule showing the usage of major plant, including those listed in Contractor?s Equipment. Duly supported with equipment planning and deployment, showing with broad calculations justifying the bidder?s capability for the execution and completion of the work as per the technical specifications and within the periods of completion as per the stipulated milestones.

• Project Specific Information

The Bidder shall provide the statements in respect to the following information:

(a) Proposed methodology for undertaking Ordinary Maintenance (OM), Initial Rectification (IR), Periodic Maintenance including re-application of Road Marking (PM) and Minor Improvement including Strengthening (MI), and identification of road sections that major activities shall be applied.

(b) Details of safety, traffic, environmental management aspects to be adopted by the Bidder. ?As per the Checklist provided in Form OM-14 of Technical Specifications.?

(c) Bidder?s experience in managing testing of work.

(d) Statement indicating whether:

i the Bidder accepts the Sample Quality Plan and if so, that the Bidder will provide an updated Quality Plan within the time frame stated in Clause 14.1 of Section 5A, if awarded the Contract; or

ii the Bidder does not accept the Sample Quality Plan, in which case the Bidder will be required to provide its own Quality Plan in accordance with and within the time frame stated in 14.1 of Section 5A, and which as a minimum, includes the same level of detail as the Sample Quality Plan and explains the purpose, application, responsibilities and requirements to undertake works in accordance with the intent of the Contract, the general provisions for the occupational health and safety of employees and the public, environmental management requirements and the Statutory Laws of India Statement in respect to the Quality Plan.

(e) All Bidders shall provide with their Bid a preliminary description of the proposed work method and program and resource schedules, including drawings and charts, as necessary.

• Power of Attorney of Signatory of Bid.

As Per NIT

• Affidavit

(a) Bidders will have to declare by affidavit that they have not been declared

defaulter/rescinded/debarred/blacklisted by the State Govt./Central Govt./Public

Undertaking. If such affidavit is subsequently found to be false, their tender shall not

be considered and further legal action shall be initiated.

(b) Bidders will have to declare by affidavit that they have not made misleading or false representations in the forms, statements and attachments uploaded in proof of the qualification requirements.