Development of five types of Raw Materials

All Taxes & Duties (IGST/GST etc) for Total Design & Development Cost

Unit Price of a prototype

Specification

Development Agency (DA) will develop raw material of required specification and certify the raw material to obtain Letter of Approval (LoA) as per procedure involved in raw material development, as per Indian Military Technical Airworthiness Requirements (IMTAR-21), Version 2.0, Subpart C3/related chapters issued by Centre for military Airworthiness and Certification (CEMILAC) (latest version or as applicable).

Documents and activities required to be produced during certification process i.e. Certification basis (CB), Airworthiness Certification Plan (ACP), Quality Assurance Plan (QAP), Convening of Local Type Certification committee (LTCC) meeting, finalization of Qualification Test Schedule (QTS), necessary coordination among all stakeholders such as Technical Airworthiness Authority (TAA), User, Main Contractor, Experts (as required) etc. and approval from CEMILAC shall be done by DA. Wherever required, necessary coordination shall be provided by HAL.

Qualification Testing (QT) as per approved QTS will be done by DA. All the testing and reports shall be carried out at NABL or DGAQA accredited laboratories only.

All the technical documents and formats as per requirement of IMTAR-21 Version 2.0, Subpart C3 and e-Certification portal of CEMILAC for obtaining Letter of Approval (LoA) /Provisional clearance (PC) is to be filled and submitted by DA.

Valid LoA / Provisional clearance (PC) issued by CEMILAC to be submitted at the time of supply as per line specification (as applicable).

Supply condition of raw material shall be as per the technical specification/standard of each raw material.

Offers are invited against Part No., Description, raw material specification as detailed in Annexure-A on “Package basis for same grades”.

Essential

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Only Indian material manufacturers are eligible for submission of quotations. Offer from stockiest/ traders will not be acceptable.

It is desirable for DA to have a valid AS9100D accreditation. Copy of certification is to be provided with RFQ response. DA shall ensure timely renewal of certification.

Preferable time line for development is 12-15 months from the date of PO placement for obtaining Provisional Clearance (PC)/ Letter of Approval (LOA) for each line of raw material as per Annexure-A.

Indigenous Content (IC) should be equal or more than 50 % by value for each material (refer Govt guidelines regarding IC calculation for defence products).

DA should have experience in the field of raw material development and certification for materials grades as per Annexure-A from CEMILAC for airworthy applications (necessary documents for proof to be attached). or DA should have development experience in the field of similar type of raw material as mentioned in Annexure-A and have certification from CEMILAC for defence /Aerospace applications (necessary documents for proof to be attached). or DA that has experience in the field of Copper Alloys development for defence/aerospace applications and has necessary facilities for this (necessary documents for proof to be attached).

DA shall provide details of manufacturing facilities, details of current capabilities (technical expertise) related to manufacture, development, certification and supply of raw material.

DA will submit undertaking about stable operations and sound financial standing during last three years to showcase ability to execute in case order is awarded.

Essential

HAL reserves the rights to reject the bids received from Development Agency without assigning any reason what so ever.

HAL reserves the right to foreclose or terminate the Purchase Order based on this RFQ for reasons attributable to non-compliance of any of its terms (If not relaxed in writing) during execution.

HAL is under no obligation by merely issuing this RFQ to pay any cost incurred in the preparation or submission of any response including technical / commercial proposals from Development agency.

HAL is under no obligation by merely issuing this RFQ to release any Purchase order (PO).

HAL may seek required document at later stage from DA in support to fulfil the requirement of any RFP clause to ascertain compliance.

Annexure-A

RFQ Clauses

Price: It is required to indicate prices against individual items. i) Rates should be quoted both in figures & words. ii)Price should be firm and fixed for staggered delivery (if staggered delivery requested). iii)Preference will be given to firm prices. But should your quoted prices be subject to variation please give information. iv) Please confirm, (as applicable) in your quotation that the price quoted is your lowest price and is the same as you would normally quote to Government Department & other favoured customers. v) Please mention the "Local content of the items in percentage".

Ourselves being manufacturers, please indicate in the quotation the manufacture discount if any.

Applicablity of the Taxes (Sales Tax, Excise duty, GST, Octroi etc) should be explicity indicated by the bidder in his response either in percentage or in absolute terms. In the absence of this input the offer would be considered all inclusive.

Sales Tax: Rate of Sales Tax or any other Tax chargeable should be clearly indicated in the offer / bid as inclusive in the price quoted or extra. If not indicated, HAL will assume that the rates quoted are inclusive of taxes.

Excise Duty: Excise Duty will be paid only on production of sufficient documentary evidence or a certificate from the Supplier for having paid the Excise Duty at actuals. The present rate and tariff details should be indicated.

GST: As GST comes into effect w.e.f. 1st July 2017, so please mention your GST No. & HSN code in front of the quoted items in bid.

Your quotation must be in the unit in which the quantity is indicated in the enquiry. If it is otherwise, conversion data must be furnished.

HAL reserves the right to order quantity less than indicated in the enquiry/ quoted for by bidder, at the prices quoted without any reference to the bidder.

Tenderers should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered and only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

Bid received after the due date and time specified in the tender shall be considered as late tender and may not be considered.

HAL will not be responsible for loss or delay in receipt of tender documents / tender in transit.

HAL will not be responsible for inability of vendor to upload the tender documents in eprocurement.

HAL reserves the right to reject late or incomplete tender.

Please indicate approximate net weight of each of the item and gross weight and dimension of the package to enable HAL to determine the mode of dispatch.

Vendors should ensure the availability of spares of the offered products for a period of 10 years.

Vendors while submitting the proposal should categorically declare that items quoted by them are their own manufactured products & are not resold (2nd sale). Offers without such declaration are likely to be ignored.

Our conditions of contract will govern any resultant order arising out of the enquiry (copy on application) and your quotation will be subject to the said conditions.

The Harmonized System of tariff nomenclature against the items for which quotation is rendered should be indicated.

Manufacturer's name and country of origin of the materials offered must be clearly specified. Complete details and illustrated literature must accompany all quotations.

Quotation should be free from correction, over-writing, using correction fluid etc.

All drawings (photo/sketches) sent by HAL should be returned with quotations, if bidder is unable to quote HAL drawings/photos/sketches should also be returned immediately along with regret letter.

HAL is not bound to accept the lowest or any quotation or assign any reason for non- acceptance and reserves the right of accepting the whole or any part of the quotation or part of the quantity offered and you must supply the same at the rate quoted.

Please furnish list of similar equipments supplied in HAL or anywhere in India with customer’s full address, value and telephone/telex etc.(if applicable)

Vendor shall not be entitled without HAL’s consent to assign or transfer to a third party all or part of the benefits or obligations under this contract.

Any order, resulting from the enquiry, shall be governed by the General Terms and Conditions of Contract of HAL and any party quoting against this enquiry shall be deemed to have read and understood these terms and conditions and to have quoted subject to these terms and conditions.

Canvassing by tenderers in any form, including unsolicited letters on tenders submitted or post tender corrections shall render their tenders liable for summary rejection.

When counter terms and conditions have been offered by a tenderer, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL.

Under no circumstances the goods should be despatched by post parcel. In case goods are despatched by post parcel we shall not be liable to make payment to you.

No price or condition and terms, notice of which has not been given against this enquiry by parties submitting quotations, will be considered by HAL, if put forward in subsequent correspondence, after acceptance of orders etc.

There will be no price negotiations if rates received for technically acceptable offers are considered reasonable.

Disregard of any instructions, may result in your offer being ignored.

Tenderers should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered and HAL reserves the right to order quantity less than indicated in tender without any reference to you. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

HAL or HALs’ representative has the right to verify supplier's premise that product confirms to specific requirements.

Integrity pact (if applicable) should be submitted along with offer.

TIN Number

Status of TIN

Validity of TIN No., if any

Excise duty registration number

Status of Excise registration

Validity of Excise registration, if any

ECS details submitted (Yes/No)

If ECS details not submitted, please submit in prescribed format along with quotation

Please provide GSTIN copy of your company

Kindly mention HSN code of offered products

Rate of GST applicable to be indicated

Also please ensure that Anti-profiteering clause as per GST Law is complied i.e. any reduction in rate of tax on any supply of goods or services or the benefit of input tax credit shall be passed to the recipient by way of commensurate reduction in prices.

Material on its arrival at our factory will be inspected by our Inspection Department and their decision in the matter will be considered final. HAL shall be at liberty to allow the contractor to re-submit stores in replacement of those rejected material within a time specified by HAL and Transportation charges for the same shall have to be borne by the supplier.

In case any items are rejected at HAL, Lucknow during quality acceptance by HAL Inspection or during the applicable warranty period, the supplier shall replace such items at their own cost. Rejected items may be collected from HAL, Lucknow under Ex-Works, HAL Lucknow terms basis.

Please indicate in your tender, whether stores newly manufactured throughout are offered or whether tender includes in whole or in part reconditioned stores. Where newly manufactured stores are offered and on inspection it is found that reconditioned stores or parts have been used, such stores will be rejected at the contractor risk and expense.

In the case of airborne material, the same should be covered by a Airworthiness Certificate countersigned by person/s authorized by Government Airworthiness Certifying Authority or Notarized Airworthiness Affidavit/ Works/ Test Certificate etc, as applicable.

HAL PO No., Batch No., Latest issue No., Quantity and Date Of Manufacturing, shall be provided on COC and individual packing label. For shelf life items apart from above Date of manufacturing, date of expiry/storage life shall also be indicated on each along with group.

Test certificate with date of manufacture/date of expiry/batch no must be provided along with supply.

The price charged for the stores supplied under the contract shall be in no event exceed the lowest price at which the contractor sells the stores or offers to sell stores of identical description to any persons/organizations including the purchaser of any department of the Central Govt. or any Dept. of the State Govt. or any statutory undertaking of the Central or State Govt., as the case may be during the period till the performance of the supply order placed and during currency of the contract is completed.

If at any time during the said period, the contractor reduces the sales price, sells or offers to sell such stores to any person/organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, he shall forthwith notify such reduction/sale or offer to sale to the Hindustan Aeronautics Limited and the price payable under the contract for the stores supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced.

The Supplier shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Supplier or on behalf of the Supplier and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Supplier except as far as may be necessary for either party to carry out its obligations under this Contract.

For the purpose of this Tender/Contract/Agreement, the Bidder/Contractor/Supplier shall not store, copy or disclose HAL’s data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also, Bidder/ Contractor/Supplier agrees to use HAL’s data only for the purpose under this Tender/Contract/Agreement, restrict disclosure to any other person or entity or third party and shall safeguard the provided data including from cyber security risks etc. Bidder/ Contractor/Supplier should promptly return within 90 days HAL’s data in original media and should not keep HAL;s data, upon expiry of Tender/Contract/Agreement or early termination of Contract/ Agreement and certify that HAL’s data has been deleted permanently. Non-adherence to this confidentiality clause by the Bidder/Contractor/Supplier shall be treated, as a material breach of this Tender/Contract/Agreement. The provision of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract/Agreement.

Note: HAL has not appointed/authorized any person/agent to deal with the vendors in respect of the said contract. In case, if someone claims and interacts with the vendors it shall be duty of the vendors to bring such instances to the notice of HAL Management). The Vendor confirms and declares to the Buyer that the Vendor is the original manufacturer or authorized distributor/stockist of original manufacturer or Govt. Sponsored/ Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMs) of the stores referred to in this offer/contract/Purchase order and has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract/purchase order to the Vendor; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation.

As per Dept. of Expenditure OM No.6/18/2019-PPD (Public Procurement No.1 & 2) dated 23rd July, 2020,any Bidder from a country which shares a land border with India will be eligible to bid, only if the bidder is registered with the competent Authority, specified in Annex I of Order (Public Procurement No. 1) dtd. 23/07/2020.

Above order will not apply to bidders from those countries (even if sharing a land border with India) to which the Government of India has extended lines of credit or in which the Government of India is engaged in development projects.

Bidder has to submit Undertaking along with Technical Bid. Format is attached at Annexure GFR.

Annexure-D

PR25INDG/27/2

Part No.

All Taxes & Duties (IGST/GST etc) for Total Design & Development Cost

Unit Price of a prototype