: INDIGENOUS DEVELOPMENT OF LRU ELECTRICAL FAN EV-0.5-1640 FOR SU-30MKI AIRCRAFT UNDER MAKE-I

HINDUSTAN AERONAUTICS LIMITED Aircraft Manufacturing Division, NASIK OJHAR(MIG), NASIK-422 207, INDIA.

NAME OF THE BIDDER

CONTACT PERSON AND CONTACT NO

SL No MANDATORY DESCRIPTION COMPLIANCE (YES/NO) DEVIATION IF ANY REMARKS IF ANY

1 The scope of this tender is for indigenous development of the Electrical Fan EV-0.5-1640 as per Technical Specification No. AURDC/SPEC/30L/DI/ELECT/348 and Qualification Test Schedule No. AURDC/TS/30L/DI/ELECT/442 and obtaining airworthiness approval from RCMA(N) / CEMILAC for fighter aircraft.

2.1 Two separate Purchase orders will be executed as follows: one for prototype development and other for bulk supply.

2.2 Presently Purchase Order for prototype development only will be given. The bulk supply order shall be given later after the RCMA(N)/CEMILAC approval of prototype item. However evaluation of this tender shall be carried out based on the total package cost of prototype development and bulk supply.

2.3 Prototype development order (Line no. 1 of price bid) consist of the following: - Design of the Electrical Fan EV-0.5-1640, conduction of PDR/CDR, approval of Drawings/Bill of Materials/ Drawing Applicability List from RCMA(N) / CEMILAC. - Manufacturing of QT Samples for Qualification Testing (QT) - 3 Nos. - Qualification Testing in co-ordination with Quality(HAL) & DGAQA(N) of the QT Samples as per Technical Specification No. AURDC/SPEC/30L/DI/ELECT/348 and Qualification Test Schedule No. AURDC/TS/30L/DI/ELECT/442. - Obtaining approval of indigenous Electrical Fan EV-0.5-1640 from RCMA(N) / CEMILAC.

2.4 The quantity indicated for the bulk supply (Line no. 2 of price bid) is tentative and no commitment towards the same is guaranteed. The firm quantity for bulk supply order will be known at a later point of time only after the approval of item from RCMA(N) / CEMILAC.

3.1 After release of PO, Qty 1 No. of rejected (CAT-E) OEM sample of Electrical Fan EV-0.5-1640 will be provided to the selected vendor on returnable basis for generation of data through reverse engineering. This OEM sample shall be returned in identifiable condition.

3.2 Vendor may visit HAL, Nashik to see the OEM testing setup and for generation of additional data with serviceable OEM sample (if required). Further in case serviceable OEM sample is required by vendor, same will be provided on returnable basis against bank guarantee. The amount of bank guarantee shall be decided by HAL and decision of HAL shall be final. The OEM sample shall be returned to HAL in fully serviceable condition with in mutually agreed time duration for return of sample. The sample shall be inspected at HAL facility after return. If sample returned is unserviceable or in case of non-return of sample within the mutually agreed schedule, bank guarantee will be forfeited.

4 Vendor should fulfil at least one of the following requisites-

4.1 CEMILAC approved design agency for Design & Development of airworthy items. Copy of approval to be provided by the vendor.

4.2 Should have Developed and supplied similar airworthy units to sister units of HAL / IAF / DRDO / ADA / CSIR / DPSU. PO copies to be provided by the vendor. MSE or Startup is exempt from above and the vendor should have registered for Products of similar nature as per MoF guidelines issued vide memorandum no. F.20/2/2014PPD(Pt.) dated 25th Jul'16, however vendor should have declared products of similar nature and their nature of activities in their registration document.

4.3 Vendor should have DGAQA , AS 9100C or ISO9001 certification. Copy of approval to be provided by the vendor.

5 Vendor should be India based firm with Design & Manufacturing facilities in India. It is expected that the vendor would carry out the developmental & manufacturing activities in-house. However, in case a portion of the manufacturing activity is carried out in co-ordination with another firm, then the complete information of the firm to be provided to HAL. In this case the vendor shall ensure that agreement, between the vendor & this firm fulfils the technical conditions of this tender.

6 Approved Materials against applicable standards viz. MIL / SAE / GOST / OST / IS / DIN etc. are to be used to maximum possible extent by vendor and same is to be supported with COC / QC Tags / Release Note from the vendor’s supplier. However COTS component if used should undergo suitable screening test, as per directives of CEMILAC.

7 (i) HAL reserves the right to visit the vendor’s premises to verify the vendors' capability which will be a part of the Technical Evaluation. (ii) HAL also reserves the right to request the vendors to give a presentation elaborating the vendor understanding of the Development Task, the Development Schedule and the Technical understanding of the sub-components / parts involved in the development, at HAL, Nashik, which will also form a part of the Technical Evaluation. (iii) Further, in case of visit by Vendor Evaluation Committee or Presentation by the vendor, HAL will reserve the right to recommend / not recommend the vendor based on its assessment of the vendor's capability.

8 Preliminary Design Review (PDR), Critical Design Review (CDR) and Test Readiness Review (TRR) will be conducted during the development phase at HAL, Nasik. The review committee will be constituted by HAL, Nasik with members from Design, Quality, manufacturing, assembly department, CEMILAC / RCMA(N), AQA(N), user representative, external domain experts in the field, vendor and any other member as felt necessary for successful completion of development phase. The committee is empowered to review the requirements specified in applicable documents for better quality of product / enhancing the development process without affecting functional, cost and time requirements.

9 The Prototype development (Line no. 1 of price bid) shall include the following:

9.1 Design Cost (Design of the Electrical Fan EV-0.5-1640, conduction of PDR/CDR, approval of Drawings/Bill of Materials/ Drawing Applicability List from RCMA(N) / CEMILAC)

9.2 Cost for manufacturing of QT Samples 3 Nos. (In case of any failure of any QT Sample during the QT, it will be the responsibility of the vendor to manufacture a new QT sample for continuation of QT, at the cost of the vendor).

9.3 Cost for Qualification Testing (QT is to be carried out in co-ordination with Quality(HAL) & DGAQA(N) of the QT Samples as per Technical Specification No. AURDC/SPEC/30L/DI/ELECT/348 and Qualification Test Schedule No. AURDC/TS/30L/DI/ELECT/442.

9.4 Certification Cost (RCMA(N)/ CEMILAC approval)

10.1 After completion of the Qualification Testing, the QT samples have to be handed over to HAL.

10.2 It is vendors responsibility to get all the qualification tests done satisfactorily from NABL accredited or Government approved labs or any other labs that is acceptable to HAL, DGAQA(N) and CEMILAC / RCMA(N). All expenses for testing would be borne by the vendor.

10.3 However, schedule of Testing is to be intimated to HAL, Nasik 15 days in advance for participation / witnessing and co-ordination of the same. Reps of HAL / DGAQA(N) / CEMILAC / RCMA(N) reserves the right to witness the test.

10.4 During the qualification testing in the development phase, if QT Samples go unserviceable, earlier test to be repeated and reoffered by vendor after necessary modifications / rectifications along with defect report and rectification details. This process continues till full Qualification Testing is completed satisfactorily within the delivery period given at point no. 14.

11 If testing (Qualification Testing, Ground Testing or Flight Evaluation) is not found satisfactory repeatedly, HAL reserves the right to cancel the order.

12 Final acceptance will be at HAL(Nasik) after approval from CEMILAC / RCMA(N).

13 Vendor to submit all the relevant technical reports, test reports of tests in original & two duplicate copies to HAL, Nasik for further processing of airworthiness approval from competent authority. HAL, Nasik has the full authority to demand necessary documentation from supplier, required for successful completion of development phase and obtaining certification from airworthiness authority.

14 The expected final certification (CEMILAC / RCMA(N)) of indigenous Electrical Fan EV-0.5-1640 is 24 months from the date of release of PO. The Development Phase Schedule document is uploaded with this tender for reference.

15 IPR for the indigenous developed item as per the requirement of this tender will become the property of HAL, Nashik. All Drawings ie. for assembly as well as detail parts to be developed on HAL Title Block. The Name Plate on the item will have HAL name along with vendor code only. Other details of the vendor will not be there on Name Plate. BOM of the indigenized item will have HAL document No. & HAL name. After obtaining type approval from CEMILAC / RCMA(N), Vendor cannot supply or repair the indigenous developed item to any third party as per IPR obligations. In case the vendor receives a requirement / request for supply or repair, this request shall be forwarded to HAL.

16 Vendor to provide the following to HAL, Nashik before Final Certification, as part of IPR transfer to HAL. i. Drawings developed by the vendor ii. Type Approval / COC certificate / QC Tag / Release Note iii. Bill of Materials with source of material and alternate substitute if required. iv. Operational Manual, Maintenance manual v. Repair manual vi. Illustrated Parts Catalogue vii. Test equipment details viii. Recommended spares for unit & test equipment along with price. (prices to be uploaded in price bid only)

17 HAL will bear the cost of visit of HAL representative to vendor premises, if visit is felt necessary during the development phase. Vendor shall bear the cost of visit of vendor’s representatives to HAL premises or any IAF base / unit, during the Development Phase.

18 HAL, DGAQA, CEMILAC / RCMA(N) representative may visit the vendor, sub vendor, sub-sub vendor premise towards quality audit, process audit, review of the development, etc and vendor to extend all the necessary support during development stage.

19 During Design Review meeting (PDR/CDR) audit plan at vendor, sub vendor, sub-sub vendor premises will be decided by HAL(QC) and DGAQA based on criticality of the components listed in proposed BOM of the developed item.

20 After receipt of Provisional Clearance/ Type approval from RCMA(N), vendor should ensure for future bulk supply order to use the same process/BOM of prototype development phase. If vendor changes the process/BOM, he had to inform HAL & the cost of the type testing is to be borne by vendor.

21 Vendor should provide Product Support for full lifetime of the product or 30 years after delivery of last aircraft set, whichever is later. HAL agrees to consider placement of order for spares as and when required based on the price list to be provided with justification. Vendor to provide price list with applicable discount for our consideration. The Vendor has to confirm that any documents pertaining to up-gradation of the system during its course of exploitation will be forwarded. For any reason vendor wishes / decides to close/discontinue the line for manufacture of the products or procurement of certain components, subcomponents, vendor undertakes to notify such a decision to HAL by means of a prior 3 years notice (before closure of the said production line) in writing so as to enable HAL to place buy order / a life time buy of all spares before closure of said production line. Vendor will transfer tools, drawings etc. to HAL after such notice period. Vendor to indicate the source from where HAL can procure these items. The said aspect would also form an integral part of the Contract.

22 Non-Disclosure Agreement (NDA): a) All Technical documents i.e Technical Specification/Qualification Test Schedule/Drawing /Technology /Standard /Models & other documents uploaded on HAL E-procurement portal (www.eproc.hal-india.co.in) are password protected. Vendor has to sign & Stamp Non-Disclosure Agreement (NDA) and submit the same to HAL(Nashik) Purchase Department Email ID provided in the tender documents. After receipt of signed and stamped Non-Disclosure Agreement (NDA) , HAL Nashik will share the password to vendor. The Non-Disclosure Agreement (NDA) format is uploaded with this tender. b) Vendor has to submit duly signed & stamped NDA document with request for technical documents with in 15 days from tendering. The request after above date will not be considered & no claim in this regard will be entertained later on. The vendor not submitted the NDA will not be considered for technical & commercial evaluation.

23 The vendors/ bidder who undertakes to register their developed product on GeM under PAC category will be eligible for consideration of bid. After successful development & certification of product, vendor shall have to mandatorily register under proprietary category on GeM for obtaining bulk supply orders from HAL.

Note: Vendor has an option to visit HAL (Nashik) to examine the existing product, before submitting the quote. However, the vendor has to submit the quote within the time frame stipulated in the enquiry. Post opening of the tender, no subsequent claim will be entertained on the visit. The visit is not mandatory condition, it is an option which may or may not be availed by vendors.

HINDUSTAN AERONAUTICS LIMITED Aircraft Manufacturing Division, NASIK OJHAR(MIG), NASIK-422 207, INDIA. Ph No- +91-2550-275886 / +91-2550-271024 E-mail- [email protected]

PRICE BID FORMAT

TENDER NO NK-M-1619(2500-1A)-MP-E-31515 NAME OF THE FIRM / VENDOR

QUOTATION / OFFER No. VENDOR ADDRESS HAL NASIK GST REGISTRATION NUMBER 27AAACH3641R1Z7

VENDOR CODE (IF REGISTERED WITH ANY DIV OF HAL) GST REGISTRATION NUMBER

TIN No. / SERVICE TAX No. MENTION THE NAME OF THE FIRM AND PROVIDE DETAILED ADDRESS ON WHICH ORDER TO BE PLACED (IN CASE DIFFERENT FROM ABOVE)

PAN No. IS YOUR FIRM IS FALLING UNDER MICRO / SMALL ENTERPRISES CATEGORY? MICRO SMALL

CONTACT PERSON NAME IN CASE OF MIRCO / SMALL ENTERPRISES KINDLY UPLOAD THE RELEVANT GOVERNMENT ISSUED CERTIFICATE FOR THE SAME

E-mail ID IS YOUR FIRM OWNED BY SC / ST / WOMEN ENTERPRENEUR? SC / ST WOMEN

PHONE / MOBILE No. IN CASE OF MIRCO / SMALL ENTERPRISES OWNED BY SC / ST / WOMEN ENTERPRENEUR. KINDLY UPLOAD THE RELEVANT GOVERNMENT ISSUED CERTIFICATE FOR THE SAME

EMD INTEGRITY PACT SECURITY DEPOSIT PERFORMANCE BANK GUARANTEE

Sl. No. DESCRIPTION QTY UOM ITEM COST TAX STRUCTURE UNIT TOTAL AMOUNT (UNIT RATE WITH TAXES) LINE TOTAL (UNIT RATE WITH TAXES * LINE QTY)

UNIT PRICE (INR) UNIT PRICE IN WORDS DISCOUNT % PACKING & FORWARDING % FREIGHT CHARGES % INSURANCE % OTHER CHARGES IF ANY (SPECIFY) TAXABLE VALUE CGST % SGST % IGST % REMARKS IF ANY

1 Non Recurring Cost for Electrical Fan EV-0.5-1640 consists of: 3 Set

1.1 Design Cost 1 Job

1.2 Manufacturing QT Samples as per Electrical Fan EV-0.5-1640 as per Technical Specification No. AURDC/SPEC/30L/DI/ ELECT/348 and Qualification Test Schedule No. AURDC/TS/30L/DI/ELECT/442. 3 Nos.

1.3 Qualification Testing of the QT Samples as per Qualification Test Schedule No. AURDC/TS/30L/DI/ELECT/442. 1 Job

1.4 Certification Cost 1 No.

2 Bulk supply of Electrical Fan EV-0.5-1640 for Year 2027-29 8 Nos.

SPECIAL NOTE: Kindly clearly mention the charges against each column against respective items. These charges are for unit quantity only. In case nothing is mentioned, then it will be assumed that prices are inclusive of all taxes/ charges. No further communication will be made in this regard.

3 The bid will be evaluated on package basis on all items from Line 1 to 2 against total cost indicated above. However the PO will be issued for the line no. 1.

4 CURRENCY OF QUOTATION: (For details kindly refer Terms & Conditions Sheet)

5 DELIVERY TERMS (INDIAN VENDORS): Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance.

NOTE: KINDLY REFER TERMS AND CONDITONS OF TENDER FOR FURTHER DETAILS. IF VENDOR IS NOT AGREEING TO ANY OF THE CONDITIONS MENTIONED IN HAL TENDER CONDITIONS, THEN SAME SHOULD BE INDICATED IN THE BID. ELSE IT WILL BE ASSUMED THAT THE VENDOR IS AGREEING TO ALL THE CONDITIONS OF THE TENDER.PLEASE MENTION PRICE DETAILS IN PRICE BID ONLY.

Development Phase Schedule of Electrical Fan EV-0.5-1640

Date of Release of Purchase Order (To) for development phase

Sl.No. Activity Expected date of completion of activity Yes/No

Placement of Purchase Order for development phase To

1 Preliminary Design Review (PDR) To+3

2 Finalization of Design Document, Drawings, BOM, DAL To+5

3 Critical Design Review (CDR) To+9

4 Manufacturing of initial prototype for qualification testing To+12

5 Checking Form Fit Function on aircraft To+13

6 Testing Readiness Review (TRR) To+14

7 Qualification testing To+22

8 Aircraft test on ground/ flight trials To+23

9 Final Certification (CEMILAC/ RCMA) To+24

HINDUSTAN AERONAUTICS LIMITED Aircraft Overhaul Division, NASIK OJHAR(MIG), NASIK-422 207, INDIA.

TECHNICAL BID COMPLIANCE SHEET Dt 06.08.2025

Tender Ref:NK-M-1656(2580-1C)-MP-E--31515

NAME OF THE BIDDER

Sr .No PART NUMBER DESCRIPTION QTY UNIT OF MEASUREMENT COMPLIANCE YES/NO REMARKS IF ANY

1 MS4320005098000 H SN:8803 DESIGN & DEVELOPMENT (INDIGENOUS) Design & Development of Indigenous Electrical Fan P/N EV-0.5-1640-I consist of Design Cost, Manufacturing of Prototype Samples (Qty: 3 Nos), Qualification Testing as per Technical Specification No. AURDC/SPEC/30L/DI/ELECT/348 & Qualification Test Schedule No. AURDC/TS/30L/DI/ELECT/442 and certification charges. 3 Nos

2 MS4320005098000 H SN:8803 BULK SUPPLY (INDIGENOUS) Bulk Supply for Indigenous Electrical Fan P/N EV-0.5-1640-I for year 2027-29 8 Nos

DETAILED SCOPE OF WORK AS BELOW

OTHER APPLICABLE TERMS AND CONDITIONS

Sl. NO. TERMS & CONDITION DESCRIPTION COMPLIANCE YES/NO REMARKS IF ANY

1 Final Inspection Final inspection will be done at HAL Nashik site.

2 Delivery Term & Schedule Supply to be made at "FOR HAL OJHAR NASIK" delivery term, and within 30 days from the date of placement of PO.

3 Tender Due Date 11.08.2025 @ 1330 Hrs Monday

6 Taxes & Excise Duties Please intimate us whether any taxes or duties are leviable for the items offered. If so, percentage thereof may please be specified in the quotation. The clauses such as Taxes/Excise as applicable will not be considered. Please note that unless the rates at which the sales tax is to be chargeable is shown in your quotation, claim for sales tax will not be entertained later and HAL will assume that the rates quoted are inclusive of GST.

7 Claims The claims may be set forth: - By the Buyer with respect to the quantity of Items if it does not comply with the quantity that is indicated in the packing list within 90 days from the date of delivery of the Items. - By the Buyer with respect to the Quality of Items if it does not comply with the quality indicated in the Quality Certificate under condition of observation of defect during the warranty period.

8 GST Registration Vendor should have GST registration number.

9 Payment term No advance payment will be made. Full payment will be made within 30 days from date of final acceptance of items at HAL premises.

10 Liquidated damages Delivery quoted should be firm. In case of delay in delivery of material or delay in commissioning, HAL reserves the right to collect the sum of 0.5% per week or part thereof, subject to a maximum of 10% as HAL’s claim towards liquidated damages on undelivered / unexecuted part of the order.

11 MLC Criteria (MII) LOCAL CONTENT AS PER PUBLIC PROCURMENT (PREFERENCE TO MAKE IN INDIA) ORDER- 2017 ( MLC %), Class-I Local Supplier: Equal to or more than 50% & Class- II Local Supplier: More than 20% but less than 50% Note: Mention numeric value in percentage with class. Also Submit the self declaration certificate regarding MLC with Technical Bid. (The format Annexure- 2 is attached herewith in the attached *INSTRUCT pdf) Please mention MLC % in Numeric value & Class ………………….% Class- …………...

12 Land Border Sharing clause (Restriction) Restriction under Rule 144 xi of GFR 2017 on business with Countries sharing Land borders with India. (Relevant Certificates to be furnished mandatorily) (The format is attached herewith in the attached *INSTRUCT pdf) (Refer : Annexure- 3)

13 Special Note 1 Bidder has submitted below mention documents : 1) Original Cancelled Cheque 2) Original Bank Mandate form wich is certified by Bank, format attached ,refer instruct PDF 3) GST Certificate

Special Note: 1. The Bidder is requested to fill above Technical Bid Compliance Sheet and Upload duly signed and stamp copy. 2. Non Submission of Complinace in this Document will lead to rejection of the BID at tendering opening itself and shall not be considered for TE 3. The Bidder has to mandatory upload MLC & Land Boundry declaration certificate. 4. The Instruction/required Formats are attached at Instruct PDF sheet attached herewith below. 5. CESS Not Applicable and shall not be reimbursed by HAL. 6. The Quotation/Offer is only accepted received through Email on or before 11.08.2025 (Monday) @ 1330 HRS. and it should only receive through Tender official email id, [email protected] BIDDER SIGN & STAMP

VENDOR DETAILS (To be filled and Supporting Documents to be enclosed by Bidder)

1 Name of Firm/Organization

2 Registered Address

5 Phone No/Mobile No

6 e-Mail Address

7 Bank Account No (to be mainteined same in GEM & INVOICE)

8 IFSC Code of Bank Account & Bank Name (to be mainteined same in GEM & INVOICE)

9 HAL Vendor Code (if any)

10 Nature of Firm/Organization (Manufacturer/OEM/Stockist/Retailer/Authorised Dealer, etc.

11 MSME (Yes or NO), Enclose relevant certificate

12 Classification of Manufacturer (Class I / II / III) , Enclose relevant certificate

13 Start Up (Yes or NO), Enclose relevant certificate

14 SC/ST/Women Entrepreneur, (Specify)

15 Boarded on TReDS Platform : Yes or No, (Specify)

Signature and Stamp of Bidder