Selection of an Event Management Agency For Shamli Mahotsav 2025

Amount

Venue Preparation

Land prepration using labour

Halogen/HMI/LED along with cabling on Scaffolds to cover 20000 SQM area

Dust Proof Floor Covering for accessible area for Visitors

Carpeting across various Open VVIP Spaces, Min. Size 20000 SqFt

Toilets - For VVIPs (WC, Urinals & Wash Basins) with running water

Toilets - (WC, Urinals & Wash Basins) with running water

Housekeeping Team for Backstage, Food Zone & VVIP Zone

Ushers for Event Coordination - 10hrs Duty

Comprehensive Event Insurance - as required

Décor for the arena

Infrastructure - Decor & Ambience

Thematic Entry Gate for Performing Artists - 3 Dimensional & Branded - 2 Sided, Min. Size 20x15 Sq.Ft.

Thematic Entry Gate for VVIP Guests - 3 Dimensional & Branded - 2 Sided, Min. Size 20x15 Sq.Ft.

Thematic Entry Gates for Visitors - 2 Dimensional & Branded - 2 Sided, Min. Size 20x15 Sq.Ft.

Festival Branding, across the Venue

Selfie Points / Installations

Venue Flex Branding, Min. Size Sq.Ft.

Infrastructure - Main Stage Area

German hanger for stage size 80x32x6 ft incl of internal light and Decor

Design and Decoration of the Main Stage Structure, facade of the structure, internal side walls, ceilings to be in tandem with german hanger, Min. Size 80 X32X6 Ft

Scaffolding and Safe Stage Base with 2 Level Height of 6Ft in front and 8Ft at back side with New Carpet, Min. Size 100x60 Ft

Green Rooms on back side of Hangar with Platform, Lounge Furniture, Makeup Stations, appropriate Lighting, F&B Stations, and Washrooms for Males & Females -

AV Console with FOH Trussing and High Platform for Media, AV+SFX Console and Camera etc. for 20 Production & Backstage Crew, Min. Size 20x40 ft

Double Door Vanity Van for Headliner Celebrities

Railing / Barricading for all Seating Zones , Min. Size 3000 RNFT

Sofa Seats for VVIP Zone

Banquet Chairs - Cushioned

Plastic Chairs

Infrastructure - Peripheral Services

Pagodas with Carpet, 2 Tables, 4 Chairs, facia Branding and Charging Points. (exhibition Stalls), Min. Size 3x3 Mtr

Pagodas with Carpet, 4 Tables, 4 Chairs, facia Branding and Charging Points. (Food Stalls), Min. Size 6X3 Mtr

Pagodas with Carpet, 6 Tables, 6 Chairs, facia Branding and Charging Points. (Sponsor- display stalls), Min. Size 6x6 Mtr

Infrastructure - Safety & Security

Fire Extinguishers ABC Cylinder - 4.5 kg

Fire Extinguishers CO2 - 6kg

Technicals

Lights as per final artist for 3000 pax (A lister Bollywood Artist)

Audio and Visual as per the final artist for 3000 Pax (A lister Bollywood Artist)

Power Genset 125 KVA , Min. Size 8 Nos

Marathon

Arch gate 30X10

Flagoff Point Décor 40X40 Ft

Basic PA for 1000 Pax

Start point Branding , Min. Size 500 Sq ft

Flagoff Point Décor 40X40 Ft

Lighting for Falgoff point

Enroute Directional Sinages 6X3

Hydration zone with 2 tables and water for approx 500 pax

Hydration promoters

Enroute marshals

Chuna marking for 5 km route

Genset 62 KVA

Mahotsav branding

Road Hoarding with metal frame

Pole branding (Flex with Frame)

Wall painting Digital

Van promotion (Tata Ace) around the city and other tehsils for period of 15 days incl of promoter

Nukkad Natak Team (With Dress & Equipment)

Momentoes / Giveaways/ Collaterals

PVC I- Card

Ribbon for I- Card (Single Color)

Bouquet

Filler Acts and Manpower (Emcee)

Anchor fluent with Hindi/ English Day Emcee, Min. No. 1

Anchor fluent with Hindi/ English Evening Emcee, Min. No. 1

Filler Acts and Manpower (Stage Acts)

Cultural Perforamce atleast 5 artist

Fooding, Boarding and Lodging for Artist

Filler Acts and Manpower (Event Manpower)

Male Manpower

Female Manpower

Filler Acts and Manpower (Security and Sanitisation)

Security

Maintennce team

Electrician

Sound

Light

Supervisor

Manager

Filler Acts and Manpower (Consumables)

(dust Bins - Vacuum Cleaner - Colin -Gloves - Brooms - Tissue Paper - Mints -Bowls - Room Fresheners, Sanitizer , Wet Tissues etc )

Photography and videography

Photographer for shamli marathon and shamli mahaotsav for 5 days inclusive of providing edited photo album

videographer for shamli marathon and shamli mahaotsav for 5 days inclusive of providing final event video

EFFECTIVATE ADMARK LLP (BID ID -4898693)

WYSIWYG EVENTS PRIVATE LIMITED (BID ID -4904889)