VENEERED TEAK DECORATIVE PLYWOOD

Special Eligibility Criteria

1. 1

   Railway reserves the right to place bulk /regular order on sources having satisfactory performance of similar item (VENEERED TEAK DECORATIVE PLYWOOD IS 1328 ) A. Bulk Order: Bulk order will be placed on the firm(s) having proven past performance. The manufacturer must have satisfactory past performance in Indian Railways (i.e., to any of Railways or PUs) for supply of similar item item for a minimum 20% of tendered quantities during the last three completed Financial Years (FY 2023-24, 2024-25 & 2025- 26) and the part of the current Financial Year up to the date of tender closing. B. Developmental Order: Developmental Order upto 20% will be placed on firm(s) having proven past performance. The manufacturer must have satisfactory past performance in Indian Railways (i.e., to any of Railways or PUs) for supply of similar item(s) for a minimum 10% of tendered quantities during the last three completed Financial Years (FY 2023-24, 2024-25 & 2025-26) and the part of the current Financial Year up to the date of tender closing. Note: Total Developmental order quantity will not be more than 20% of the net procurable quantity. 2. Firms shall submit the supply performance credentials documents such as R-Note, CRN, CRAC, etc. along with the bid. Non-submission of such vital documents shall be taken as they not having any such past performance and their offer will be summarily rejected without any back reference. 3. For Stock item of Western Railway, firms supplied tendered/similar item to Western Railway in last 3 Financial years i.e., FY-2023-24, 2024-25, 2025-26 & current financial year up to the date of tender closing will also be considered for order based on the records available with the railways.

   Document required
2. 2

   Procurement from Authorized Agents/Dealers/Distributors etc. shall be as per para 0400 of Western Railway Bid Document (Indigenous Purchases), Version- 14 of June 2024. a) OEMs should quote directly preferably or an OEM can authorize and give Tender Specific Authorization (TSA) to its Agent / Dealer to quote on their behalf similar to proforma attached as Annexure-2. b) The Authorized Dealer/Agent should upload valid tender specific authorization, along with the offer, failing which their offer is liable to be passed over. c) Trader/Authorized Dealer should mention name of Manufacturer, make and complete address in their bid for inspection of material at OEM works. d) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender and such bids will be summarily rejected. e) Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/ dealer. Such offers will be treated as ambiguous offers, the bidder(s) or their Principal/OEM will have no right to lodge any claim and such bids will be summarily rejected. f) If an authorized agent/dealer submits bid on behalf of a Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product and such bids will be summarily rejected. g) In case tenderer participate as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal. h) Traders/Authorized Dealers/ Agents are not eligible to avail the benefits extended to MSEs under the Public Procurement Policy. i) Authorised agent quoting on behalf of a manufacturer will not be exempted from remitting Earnest Money Deposit (EMD) / Security Deposit (SD), owing to any of the exemptions applicable to the manufacturer represented by them.

   Document optional

Commercial-Compliance

1. 1

   Warranty/Guarantee: as per Para 1200 of Instructions to Tenderers for electronic tenders and General Conditions of tender available at IREPS portal at link https://ireps.gov.in/ireps/upload/ repository/railway/483/148/public/ InstructionstoTenderersIndigenousVersionJune2024compressed.pdf .

2. 2

   Security Deposit :The rate of SD will be 5% of value of accepted offer, exemptions and other conditions will be as per Para 0600 of Instructions to Tenderers for electronic tenders and General Conditions of tender available at IREPS portal at link https://ireps.gov.in/ireps/upload/repository/railway/483/148/public/InstructionstoTenderersandGeneralConditionsofTenderIndigenousVersion14_2.pd

3. 3

   LIQUIDATED DAMAGES (LD) FOR DELAYED SUPPLY(IES): Recovery of Liquidated Damages shall be levied @ 1/2 % (Half percent) of the value of the delayed stores per week or part of week during which delivery is accepted. The upper limit for recovery of LD in supply contracts shall be 10% of the value of stores delayed, irrespective of delays, unless otherwise specifically provided in the contract.

4. 4

   GST COMPLIANCE:- As per clause 0906 of INSTRUCTIONS TO TENDERERS FOR ELECTRONIC TENDERS AND GENERAL CONDITIONS OF TENDER Indigenous Purchases Version-14 of June 2024 or latest with all corrigendums and amendments, if any, issued before the tender closing date shall be applicable.

5. 5

   Land Border Conditions:A bidder from a country which shares a land border with India will be eligible to bid only if the bidder is registered with Competent Authority as specified in Para 1810 and Annexure-7 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Participation in tender will be considered that following certificate has been signed by all the bidders unless otherwise specifically mentioned in its offer "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority, I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered". (Where applicable the evidence of valid registration by the Competent Authority shall be attached.) Note: Any false declaration and non-compliance of the above would be a ground for immediate termination of the contract and further legal action in accordance with the law.

6. 6

   Earnest Money Deposit (EMD) for stores Tenders:1.1: EMD shall be submitted by tenderer as specified in tender schedule, along with their online offer. There shall be no exemption from submission of EMD for any tender or by any tenderer except those exempted following:a] EMD shall normally not be called against Limited Tenders with estimated value up to Rs. 25 Lakhs (including Single tenders, Global limited tenders)(b) Micro and Small Enterprises (MSEs) registered under Udyam Registration*, valid on the date of Tender Closing will only be considered as MSE. (c) Other Railways and Government Departments(d) Indian ordinance Factories(e) PSUs owned by Ministry of Railways and PSUs for the group of items that aremanufactured by them in terms of Railway(f) Vendors registered with Railways for the trade group of the item tendered(g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing.(h) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items.(i) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD.(j) KVIC and ACASH shall be exempted from EMD for items supplied by them.1.2: Offers submitted without EMD shall be summarily rejected.1.3 EMD amount will be as (Rounded off to nearest higher Rs 10 (Ten)(i) For Estimated value of tender above Rs. 25 Lakhs and upto Rs. 50 Cr. EMD will be @2% of the estimated value of the tender subject to Max. Rs 20 Lakhs(ii) For Estimated value of tender above Rs. 50 Cr. EMD will be Rs. 50 Lakhs.1.4 All vendors exempted from submission of EMD as per above paras, shall be required to sign a bid security declaration in IREPS as follows I/we hereby understand and accept that if I/we withdraw of modify my/or bid during theperiod of validity, of if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document /Notice Inviting Tender,I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/ we are declared disqualified from exemption from submission of EMD/SD, for all tenders

7. 7

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Other Conditions

1. 1

   Inspection Clause: Place of inspection be indicated with complete address. Traders / Authorised dealers should mention name of Manufacturer alongwith complete address for inspection of material.
2. 2

   Inspection will be done by Third Party Inspection (TPI) agency as per para 2600 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024.Place of inspection should be indicated in the bid.
3. 3

   Firm must quote FOR destination rates, movement by road only, clearly indicating taxes, transport charges and other charges. Tenderers not accepting these terms are likely to be passed over without any further reference to the firm. Transit risk will be to contractors account.
4. 4

   All the bidders / tenderers should ensure that they are GST compliant and their quoted tax structure / rates are as per GST Law.

   Document optional
5. 5

   Successful tenderer should submit an undertaking that he will pay GST collected from Railway within due date and upload the payment details in GSTIN to enable railway (purchaser) toobtain input tax credit.

   Confirmation required
6. 6

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The railway shall deduct the applicable GST from his/their bills under reverse case chargemechanism (RCM) and deposit the same to the concerned tax authority.
7. 7

   Make in India criteria : as per Para 1800 of Instructions to Tenderers for electronic tenders and General Conditions of tender attached also available at IREPS portal at link https://www.ireps.gov.in/ireps/upload/repository/ railway/483/148/public/ InstructionstoTenderersandGeneralConditionsofTenderIndigenousVersion14_2.pdf Para 1800 as per Version -16 of November 2024 at link https://www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/ InstructionsforTenderersGeneralConditionsofContractVerion14June2024VERSION16.pdf.

   Confirmation required
8. 8

   Whenever multi items or single item with multi consignees are there in the tender, the criteria for evaluation of inter-se position bidders shall be item wise, and consignee wise until and unless some other evaluation criteria is specifically mentioned in the tender.

   Confirmation required
9. 9

   Risk purchase shall not be applicable and para 3200 (ii) of Western Railway Bid Document Version-14 of June 2024 is deleted. Wherever, SD has been exempted, for any reason and the supplier fails to supply goods as per conditions of the contract, as amended from time to time, purchaser shall have the right to levy damages on the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable, if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.
10. 10

    The purchaser shall be entitled and it shall be lawful on his part to forfeit the SD in whole or in part in the event of any default, failure or neglect on the part of the contractor in the fulfilment or any other contract with the purchaser or any part thereof to the satisfaction of the purchaser. The purchaser shall also be entitled to deduct from the said deposits any loss or damage which the purchaser may suffer or be put by reason of or due to any act or other default, recoverable by the purchaser from the contractor in respect of the contract under reference or any other contract and in either of the events aforesaid to call upon the contractor to maintain the security deposit as its original limit by making further deposits provided further that the purchaser shall be entitled to recover any such claim from any sum then due or which at any time thereafter may become due to the contractor under this or any other contracts with the purchaser. Wherever the supplies are to be delivered in more than one instalment/lot,each such instalment/lot forms a severable contract. In case of failure by contractor to meet deliveries for any instalment/lot, purchaser may cancel the contract for defaulted quantity by forfeiting SD commensurate to that instalment/lot. Apart from claiming damages from vendors,in case of failure to comply with the contractual obligations, railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions.
11. 11

    Tenderer should furnish his GSTIN with copy of registration with his offer.
12. 12

    MSE Purchase Preference : The purchase preference to MSEs shall considered as per para 1700 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Notes: i). Criteria for classification of Enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by the Ministry of MSME is applicable in the tender. In case conditions contained in above notification contradict with any of the tender conditions, conditions contained in above notification, as amended, will prevail. ii). As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MESs) must necessarily upload relevant documents with their offer. i. e. complete UDYAM certificate indicating social status of the MSE. iii). MSE benefit will not be applicable for the traders/authorized dealers/agents. iv). Vendors claiming MSE benefits/preferential treatment, despite upward re-classification, must upload document confirming their MSE status within a span of 03 years preceding from the date of closing of the tender, else status of such vendors shall not be considered as MSE.
13. 13

    Authorized dealer:- Normally Railways prefer to deal with manufacturer. In case if manufacturer wants to submit offer through their authorized dealer, the authorized dealer should submit valid tender specific authorization failing which their offer will be liable to be passed over.

    Document optionalConfirmation required

1. 1

   VALIDITY : Tenderers to quote minimum 120 days validity of offers.