EOI towards empanelment for Capex Rate Contract under Category I for carrying out maintenance and low value capital jobs of mechanical civil and electrical nature at Retail Outlets and Consumer Outlets under Cochin DO of Kerala State Office

Subject: Expression of Interest (EOI) towards empanelment for Capex Rate Contract under Category-I (Rs.0 to 3.00 Lakhs) for carrying out maintenance and low value capital jobs of mechanical, civil and electrical nature at Retail Outlets (including KSK’s) and Consumer Outlets under Cochin DO of Kerala State Office.

Tender Ref. No.: SRCC/RS/PT/222/KESO/2025-26

e-Tender ID: 2026_SROTN_189119_1

Bidder/Firm/Company Name:

Type of Firm (Please Select)

Name of DSC User for the subject Tender:

Son/Daughter of DSC User for the subject Tender:

ANNEXURE – A ACCEPTANCE OF ALL TERMS & CONDITIONS OF TENDERER 0

We confirm that we have quoted the rates in the tender considering Inter-alia the 1. Tender Document(s) 2. Additional Document(s) (if any) 3. BOQ Document (Price Bid Format) 4. Corrigendum (if any) 5. Pre Bid Meeting Minutes (if any)

We ………………………………………………………………………………………………………………………… (Name of the Tenderer) hereby certify that we have fully read and thoroughly understood the tender requirements and accept all terms and conditions of the tender including all corrigendum/addendum issued, if any. Our offer is in confirmation to all the terms and conditions of the tender including all corrigendum/addendum, if any and minutes of the pre-bid meeting. In the event of award of contract to us, the complete tender document shall be considered as part & parcel of the LOA/LOI/PO for constitution of Purchase Contract Agreement and also as & wherever applicable & required by IOCL.

ANNEXURE – B DECLARATION ON NCLT/NCLAT/DRT/DRAT/COURT RECEIVERSHIP/ LIQUIDATION 0

I/We hereby declare that I/We/M/s …………………………………………………………………………………………………………………………

I/We am/are not undergoing insolvency resolution process or liquidation or bankruptcy proceeding as on date.

I/We am /are undergoing insolvency resolution process of liquidation or bankruptcy proceeding as on date as per details mentioned below. (Attached detail with technical bid)

It is understood that if this declaration is found to be false, IndianOil Corporation Ltd. shall have the right to reject my/our bid. If the tender has been finalized, the contract will be liable for termination without prejudice to any other right of remedy (including black listing or holiday listing) available to IndianOil Corporation Ltd.

ANNEXURE – C COMPLIANCE CERTIFICATE FOR BIDDERS FROM A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA 0

(A) The bidder, ………………………………………………………………………………………………………………………… is not from a country which shares a land border with India;

The bidder, ………………………………………………………………………………………………………………………… is from a country, ………………………………………………………………………………………………………… (Name of the Country) which shares a land border with India and are registered with the Competent Authority. Certificate of registration is attached with the bid;

The bidder, ………………………………………………………………………………………………………………………… is from a country, ………………………………………………………………………………………………………… (Name of the Country) which shares a land border with India and Government of India has extended lines of credit or is engaged in developmental projects in this country, ………………………………………………………………………………………………………… (Name of the Country) and hence do not require any separate registration for participation in this tender.

(B) I have read the Clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached).

(C) I have read the Clause regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub-contracting to contractors from such countries; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority and will not sub-contract any work to a contractor from such countries unless such contractor is registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. [Where applicable, evidence of valid registration by the Competent Authority shall be attached].

ANNEXURE – D UNDERTAKINGS AND DECLARATIONS FOR NON TAMPERING OF DATA 0

• I/We have not tampered or modified the subject tender document in any manner and before uploading, same has been cross-checked with documents hosted on your e-portal https://iocletenders.nic.in. In case, if same is found to be tampered/modified, I/We understand that my/our tender will be summarily rejected and EMD/SD may be forfeited and I am / We are liable to be banned from doing business with and/or prosecuted.

• I/We have not tampered or modified the subject tender document in any manner and before uploading, same has been cross-checked with documents hosted on your e-portal https://iocletenders.nic.in. In case, if same is found to be tampered/modified, I/We understand that my/our tender will be summarily rejected and EMD/SD may be forfeited and I am / We are liable to be banned from doing business with and/or prosecuted.

ANNEXURE – E DECLARATION OF BLACK LISTING / HOLIDAY LISTING 0

I/We are participating in the above referred Tender as:

I/We hereby declare that I/We are participating in the above referred Tender as 'Company'

Complete Declaration shall appear here after you select any option from above i.e. 'Proprietary Concern' / 'Partnership Firm' / 'Company'.

Details given below:

It is understood that if this declaration is found to be false, IndianOil Corporation Ltd. shall have the right to reject my/our bid. If the tender has been finalized, the contract will be liable for termination without prejudice to any other right of remedy (including black listing or holiday listing) available to IndianOil Corporation Ltd.

ANNEXURE – F DETAILS OF RELATIONSHIP WITH IOCL’S DIRECTORS ETC. 1

(A) Name of the Tenderer

(B) Organizational Structure

D E C L A R A T I O N - `A'

(1). Residence Address

(2). Office Address

(3). State whether tenderer is related to any Director/(s) of the Indian Oil Corporation Limited

(3.1). If 'Yes' to (C), State the name of IOCL’s Director & Tenderer’s relationship with him/her (e.g. Abcd Efgh (Brother)).

D E C L A R A T I O N - `B'

(2). Name of Partners

Sl. No. Name(s)

(3). State whether any of the partners is a Director to the Indian Oil Corporation Limited

(3.1). If `Yes’ to 3, State the name(s) of IOCL’s Director

Sl. No. Name(s)

(4). State whether any of the partners is related to any of the Director(s) of the Indian Oil Corporation Limited

(4.1). If `Yes’ to 5, State the name(s) of IOCL’s Director & the Concerned partner’s relationship with him/her

Sl. No. Name(s)

D E C L A R A T I O N - `C'

(1). Registered Office Address

(2). Principal Office Address

(3). State whether the Company is Pvt. Ltd. Co. or Public Ltd. Co.

(4). Name of Directors of the Company

(5). State whether any of the Directors of the Tenderer Company is a Director of Indian Oil Corporation Limited

(5.1). If `Yes’ to 3, State the name(s) of IOCL’s Director

Sl. No. Name(s)

(6). State whether any of the Director of the Tenderer Company is related to any of the Director’s of the Indian Oil Corporation Limited

(6.1). If `Yes’ to (7), State the name(s) of IOCL’s Director & the concerned Director’s (of the tenderer Co.) relationship with him/her

Sl. No. Name(s)

D E C L A R A T I O N

I / We have not employed any retired Director and above rank officer of Indian Oil Corporation Ltd in their firm.

I / We have employed retired Director and above rank officer of Indian Oil Corporation Ltd in my/our firm as detailed below

(F) Sl. No. PARTICULARS DETAILS

1 Name of the Person

2 Post last held in IOC

3 Date of Retirement

4 Date of employment in the firm of Tenderer

ANNEXURE – G UNDERTAKING FOR BUSINESS TRANSACTION STATUS OF BIDDERS 0

I/We hereby declare that I/We/M/s.

(A) We hereby confirm that we have not transferred our ownership rights either in whole or in part to another entity or under process of transfer.

I/We have transferred my/our ownership rights in whole/part to other entity/ entities as per details below:

Sl. No. Name of Entity/Entities % of Ownership Transferred

I/We are in process of transferring my/ our ownership rights in whole/part to other entity/ entities as per details below:

Sl. No. Name of Entity/Entities % of Ownership Transferred

(B) I/We understand that IOCL reserves the right to reject the tender of any entity, which has transferred its ownership rights in whole or in part or which is in process of transfer without assigning any reason for such rejection.

(C) I/ We also understand that failure or refusal to share the information regarding their status of any kind of business transfer process/restructuring etc, in this tender or at any later stage, as applicable, my/our tender is liable to be rejected by IOCL and without prejudice to any other remedy or action available with IOCL, IOCL shall suspend the bidder from being eligible for bidding/ award of all future contract (s) of Indian Oil Corporation Limited for a period of one year from the date of committing this breach under this clause.

ANNEXURE – H PARTICULARS OF BIDDER FIRM 0

(A) Name of the Bidders Firm

(B) Type of Firm

(C) Name(s) of Partners

Sl. No. Name(s)

(D) Partnership Deed

(E) Details of shareholders of firm holding at least 10% of share capital (Applicable in case of company)

Sl. No. Name(s) Total No of Shares held % of total Voting share Capital

ANNEXURE – I UNDERTAKING ON NO MULTIPLE BIDDING 0

I/ We, the authorized signatory of M/s. ………………………………………………………………………………………………………………………… participating in the subject Tender Ref. No. ……………………………………… for the job of …………………………………………………………………………………………………………………………………………………………………………………………………………………………………, do hereby declare:

I. I/We have not submitted multiple bids. i.e., more than 1 bid either individually or in any combination of person (individual capacity, proprietor, affiliates, partnership, association of persons, Company).

II. I/We am aware that, in case found that such multiple bids are submitted, all such bids are liable for rejection.

UNDERTAKING ON Public Procurement (Preference to Make in India (PP-MII)

I ………………………………………………………………………………, son/daughter of ………………………………………………………………………………, do solemnly affirm and state as under:

(1). That I am the authorized signatory of M/s ……………………………………………………………………………… and I am duly authorized to furnish this undertaking declaration on behalf of M/s ………………………………………………………………………………

(2). That M/s ……………………………………………………………………………… has submitted its bid against bidding document of above Tender reference.

(3). That the Company is fully aware of the provisions of Public Procurement (Preference to Make in India) (PP-MII), Order 2017 dated 16.09.2020, enclosed in the above bidding document.

(4). We hereby confirm that our offer is achieving the minimum local content target of

Minimum 50% (>=50%)

(5). Details of location(s) where the local value addition is made

(5). I confirm that I am aware of the implication of the above undertaking and our liability on account of wrong declaration.

ANNEXURE – K BID SECURITY DECLARATION FROM BIDDERS IN LIEU OF EMD 0

I/ We, the authorized signatory of M/s. ………………………………………………………………………………………………………………………… participating in the subject Tender Ref. No. ……………………………………… for the job of …………………………………………………………………………………………………………………………………………………………………………………………………………………………………, do hereby declare that in the event:

I / We withdraw / modify our bid during the period of bid validity

I / We commit any other breach of tender conditions / contract which would have otherwise attracted forfeiture of EMD

I / We fail to / refuse to initiate the execution of the awarded Contract as per the terms of the Contract

then I / We could be debarred from being eligible for bidding / award of all future tender(s) of Indian Oil Corporation Limited for a period of SIX Months from the date of communication of such debarment.

Annexure Name Description Submission Status

ANNEXURE – A ACCEPTANCE OF ALL TERMS & CONDITIONS OF TENDERER NOT Submitted 0

ANNEXURE – B DECLARATION ON NCLT/NCLAT/DRT/DRAT/COURT RECEIVERSHIP/ LIQUIDATION NOT Submitted 0

ANNEXURE – C CERTIFICATE FOR BIDDERS FROM A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA NOT Submitted 0

ANNEXURE – D UNDERTAKINGS AND DECLARATIONS FOR NON TAMPERING OF DATA NOT Submitted 0

ANNEXURE – E DECLARATION OF BLACK LISTING / HOLIDAY LISTING NOT Submitted 0

ANNEXURE – F DECLARATION "A", "B", "C" & "D" NOT Submitted 0

ANNEXURE – G UNDERTAKING FOR BUSINESS TRANSACTION STATUS OF BIDDERS NOT Submitted 0

ANNEXURE – H PARTICULARS OF BIDDER FIRM NOT Submitted 0

ANNEXURE – I UNDERTAKING ON NO MULTIPLE BIDDING NOT Submitted 0

ANNEXURE – J UNDERTAKING ON PUBLIC PROCUREMENT (PREFERENCE TO MAKE IN INDIA (PP-MII) NOT Submitted 8

ANNEXURE – K BID SECURITY DECLARATION FROM BIDDERS IN LIEU OF EMD NOT Submitted 0