WBPWD/EE/PMED/NIQ-09/e-Q /2022-2023

Amount

Day to Day operation cum comprehensive maintenance of Ductable and Split type Air-Conditioning System at Mother and Child Hub building of Midnapore Medical College & Hospital, Paschim Medinipur for round the clock hours . As per the scope of work & terms & conditions spelt below:-

a) 9 Tr AC Unit (With one nos 9 Tr outdoor unit)--- 2nos.

b) 12 Tr AC Unit (With two nos 6 Tr outdoor unit)--- 2nos.

c) 18 Tr AC Unit (With two nos 9 Tr outdoor unit)--- 6nos.

d) 1.5/2.0 Tr. split type AC machine.--- 56 nos.

Allocation:- A) Ductable type AC Machine:- i) 9 Tr AC Unit (With one nos 9 Tr outdoor unit)-2 Nos. ii) 12 Tr AC Unit (With two nos 6 Tr outdoor unit)- 2nos. iii)) 18 Tr AC Unit (With two nos 9 Tr outdoor unit)- 6nos. B) Split Type AC Machine:- 1.5Tr/2Tr. AC Machine- 56no. Mother & Child Hub :- 1) Labour Room - 5 Nos ( 1.5 Ton) 2) Eclampsia Ward - 2 Nos ( 1.5 Ton) 3) HDU - 2 Nos ( 1.5 Ton) 4) SNCU - 3 Nos ( 1.5 Ton) 5) NICU - 2 Nos ( 1.5 Ton) 6) X Ray Room (First Floor) - 1 Nos ( 1.5 Ton) 7) Triag Room ( First Floor) - 1 Nos ( 1.5 Ton) 8) Lab & Operator Room(Ist Flr)-1 Nos(1.5 Tr) 9) Bactec Machine Room (Ist Floor)- 1Nos(1.5 Tr) 10) PIKU Ward(Ist Flr) - 3 Nos(1.5 Tr) 11)Paediatric HOD Room - 1 Nos(2 Tr) 12) Seminar Room - 2 Nos (1.5 Tr) 13)Library Room- 1Nos(2 Tr) 14) Doctor & Sister Room - 2 Nos (1.5 Tr) 15) Doctor Room (in four Floor) - 4 Nos(1.5 Tr) 16)Sister in Charge Room (in four Floor) - 4 Nos(1.5 Tr) 17) Gyno OT (1,2 & 3)- 12 Nos ( 1.5 Tr) 18)Triag Room ( Gr Flr) - 1 Nos (1.5 Tr) 19) USG Room ( Gr Flr) - 4 Nos (1.5 Tr) 20) Seminar Hall ( Gr Flr ) - 4 Nos ( 1.5 Tr) 21) Triag Room ( Ground Floor) - 2 Nos ( 2 Tr)

SCOPE OF WORK AND TERMS & CONDITION:- A)Routine checking and servicing (Preventive maintenance). i) Checking, servicing & cleaning of all mechanical & electrical parts of the A.C.Machine, evaporator, refrigerant system, Ducting system, condenser coil & cooling system etc. once in every month. ii) Checking of performance of each machine, grill temperature¸ room temperature, full load current etc. once in a month & these shall be noted, in Log Book. All entries be countersigned by the Agency and the concerned Junior Engineer/ Assistant Engineer in the Log Book. iii) All machine shall be numbered according to their location, made and as per direction of E.I.C & Log book be maintained accordingly. iv) Cleaning of filters once in each month. v) Lubricating the motor bearings & all other moving parts as and when required. vi) Checking the electrical incoming lines incl. starter, switches etc. in each month. Any fault located should be brought to the notice of the Asstt. Engineer & Junior Engineer immediately. vii) Checking & repairing of all parts which have not been specified but necessary to keep the machine satisfactory running condition.

B) Overhauling: i) Through overhauling of the machine part by part once in a year. ii) Cleaning & painting of the machine body, base tray etc. once in a year. iii) Cleaning & discalling of condenser unit, cooling coil etc. and gas leak test once & when required in a year. iv) Overhauling shall preferably be done during winter season and must be noted in the Log Book.

C) Supply & Repairing: i) Replenishing refrigerant required as a result of a leak in system arising out of fair wear & tear as per requirement. ii) Supply of refrigerant shall be made as & when required by the Agency in his own cost. iii) Repair of microprocessor controls & to be replaced free of cost. iv) Replacement all spare parts , including compressors, shall be made by the Agency for smooth running of the machine at his cost. v) Filters be changed except nylon filter once in a year & the new once shall be approved by the EIC. vi) No major parts shall be removed without permission of concerned Asstt. Engineer. Challan shall be obtained from Junior Engineer while taking away machine or parts from site for repairing and materials shall be returned/ repaireed within three days to worksite in Co’s challan.

D) Attendance of break down: i) Break downs to be attended by experienced AC machines immediately after receiving initiation from the Junior Engineer, Asstt. Engineer and the authority concerned. ii) AC mechanic must be provided with cell phone with contact no. iii) In case of major break down, the Agency shall replace the faulty machine by his own working machine (loan machine) until & unless the original machine is repaired & reinstalled at site. The cooling service at site shall not be interrupted for more than 24 hrs. iv) Nature of break down with date shall be recorded in the Log Book.

E) TERMS & CONDITION. i) All payments shall be made as per Govt. rules. ii) The agency must be provide 1 (one) no. skill person for opertation of ductable type Ac machine round 'o' clock. iii) Agency may raise bills for quarterly payment. He shall submit service challan duly countersigned by the Junior Engineer,& Asstt. Engineer mentioning therein the performance of the machine with grill temperature, room temperature at the time of servicing along with the log book duly signed by the JE & AE concerned. iv) No extra payment shall be made for repairing & replacement of machine parts or refrigerant. v) The Log Book shall be kept upto-date & ready at Junior Engineer Chamber for verification by higher authority at any time & to be produced whenever demanded by the EIC for verification. vi) The Executive Engineer reserves the right to terminate the contract at any time with one month notices. vii) If the Agency fails to make a break down machine operational with in 24 Hrs. or fails to provide replacement of the machine from his own working machine (loan machine), deduction from the bill will be made @`.20/- (For split type machine) & @ 50/- (for ductable type machine) for each day in excess of 24 Hrs. viii) Rate should be quotated including all taxes and labour cess.

F) SPECIAL TERMS CONDITION. a) Each and every AC machine / Units shall be undergo routine servicing twice a month including checking of grill temperature, current drawn and overall efficiency to be recorded in the respective log book. b) In the event of major breakdown / malfunctioning of the machine / unit requiring a restoration time of more than 12 Hrs. in non-critical areas, and 6Hrs. in critical areas, the agency shall provide a substitute machine/ system at no extra cost to the department failing which recovery will be effected at double the agreement rate calculated on per day basis without any prejudice to the Engineer-in-Charge’s right to terminate the contract on a shorter notice than usual. c) However the recovery against malfunctioning / breakdown not properly addressed shall be limited to 10% of the contract value.

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