FABRICATION AND INSTALLATION OF STALL

Amount

Design, Fabrication, Erection and Maintenance of C-DOT Stall • Floor Work with Raised Platform & side panel (Illumination effect with floor lights & logo display by gobo lights, Wooden, Carpeted, Tiled or Glass floor or as per finalized design) • Joinery work - high quality work • Lights & Illumination Effect: Use of LED Effects on Fascia, Spot Halogens, Halides, down-lighters, Ceiling lamps, tube fittings for glow boxes, backlit effects on glass panels, as suited by design • Graphic Work: 3D visuals, Acrylic work & Translites, Digital Posters & Graphics for Wall Backdrops, Back-wall, Stall Fascia & Branding work (Top branding structure), Glass chambers with spot lights for products for outward display, Scroller, as suited by design • Paint: High Quality, glossy finish like duco or as suited • C-DOT 3D Logo installed at strategic location at sufficient height so as to make it visible from each end of hall lobby ( Use of creative artwork powered by advanced technological innovations like provision of a mounted revolving logo would be preferred .)

Creation of multipurpose attractive area featuring smart models centered on C-DOT Product Portfolio and emerging global Telecom trend using innovative art work including videowalls, holograms etc. for corporate branding, selfie wall, press confrence etc.

26 Product Counters of 1 meter depth, and variable width to cater to product exhibits and demo accessories ( The number & Size of product counters may increase/ decrease depending upon the finalized exhibition layout.) All the counters are to be equipped with brochure holders, lockable cabinets for storage, etc. The booth structural layout should include supporting walls for all product counters. Each Counters will be placed in front of a supporting wall that is to be provisioned with adequate space for informative Posters/Graphics and Slim HDTV (with USB and HDMI ports along with cables of sufficient lenght) that are to be provided by the Bidder. Bidder must ensure the availability of at least two new bar stools for each counter with sufficient space in front of counters for smooth decoration and free movement of visitors. Product counters should be arranged in such away that a visitor entering the booth from any side have all product counters in his/her path covered before exiting the booth from either side. Each counter will, have two acrylic tent cards/name plates for product name, with Brochure Holder of Acrylic make, One small (6"*6") Frame for placing QR Code. 5 counters will have new looking Glass shelves (2 nos each) for placing products, 3 D type Counter Fascia, well lit Poster/Graphic work & TV ( with HDMI Cable amd remote), One Power Extension Board for each counter. Wall slim HD LED 40" TV ( Wall mounted or with stand, as suited by desgn)-

Cabling & Wiring (Detailed layout distribution will be shared by C-DOT): LAN Cables (CAT-6) are to be laid from UPS/Server room to the designated product counters by the fabricatior. LAN connection (RJ-45 is to be done by fabricator OR readymade patch cables can be provided and should be laid by the fabricator. Fiber cables are to be laid wherever required by C-DOT. LCD/LED TVs at product stalls will not be on UPS but will be on raw AC power. Raw AC power is also to be provided at pantry, reception and discussion room. Suitable cabinet rack(s) is/are to be provided for putting network components ( router/switch/workstation/tester,etc.) in UPS/ Server room. One Counter might require cable TV wiring from Dish antenna to counter. One Counter might require wiring of GPS antenna. Each Counter, reception, meeting room, store room, and server room should have suitable number of Power Sockets of 5/16A capacity as per requirements. Some counters might need fewer sockets or more number of sockets depending upon the demostration requirements. There would be requirement for proper wiring of camera for one of the Counters. Concealing of Wiring of Equipment , demo setups and the entire booth layout is to be ensured fo an aesthetically appealing view. (Above wiring is only for C-DOT product demo requirement, distributed over 3 UPS of 15KVA each). Layout and count of LAN Cabling and power sockets requirements of booth will be shared by C-DOT team.

Additional Counters (movable) with respective provision of TV and posters, to accommodate any last minute change in placement of product.

Additional Fabricated Standees with C-DOT Posters/ branding for placing at strategic locations at exhibition venue.

Steel MS Poles (4”Dia x 8 ft) for Signage (for antenna installation), should be able to bear approximately 70kgs of net weight. Two SunBoard print (size 6x4 ft)

Design of All graphics. Art work, theme panel for C-DOT Stall, Product Counter Posters, Brouchers and Wall-Prints. One full page advertisement required for printing in the exhibition catalouge. CDR Files along with respective jpeg & pdf files generated for stall graphics and artifacts shall have to be provided bt the bidder to C-DOT in USB drive.

Information & Reception Counter with lackable cabinet & drawer along with two designer executive bar stools. Logo Panel with illumination on front One large additional Flex for C-DOT Branding Four Nos of Laptop Table having top of size 2x2 ft, having height of bar counter.

One closed Conference/Discussion Room with a frosted glass door, high quality flooring with Sofa sets for seating of 8 persons, one Large TV, Center Coffee table with high quality glass top, and Four additional executive, cushioned chairs. There should be provided a HD webcam with setup accessories for conducting VC meetings in the discussion room. Graphics Work based on C-DOT's product portfolio & achievements, name of TOT partners to be placed on inside walls for branding.

Pantry & Store room with Lockable door Including • Storage Rack with 6 Partitions(3 open and 3 lockable Shelves ) - 2nos • Lockable Steel Almirahs (With Two Spare key set)– 4 nos to be available since evening of 06th- October 2025); Locks should be smooth to operate • Coffee, Tea & Soup vending Machine - 1nos • One Refrigerator of approximately 200Liters of Capacity. • A raised platform with racks for Server area where UPS, Router, Modems etc. may be placed

Decorative Plants in elegant pots-10 Flower Pots with flowers-4 Bouquets – 9 (three for each day) Time: 9:00 AM Each day Providing flower pots (To be changed every day) and healthy plants (~ 3 ft height) with attractive foliage for every counter. Fresh Flower arrangement for reception, & discussion room is to be ensured every day.

Trash bins with garbage bags: (20 small, 1 Big) Cleaning of the pavilion atleast twice a day and more often, if required. Covering of all exhibits (C-DOT equipments & other items) with cloth cover after exhibition hours in order to prevent it from , dust & moisture. (Covering should be available from 4 pm on 06 October 2025 till closing of the exhibition) Boundary Tape with ‘Do Not Cross’ print for closing the booth for each day. Arrow Stickers for marking route on Red carpet. – 10 Nos Black & Yellow Marking Tape to indicate change in level at booth platform L shape Corner guard on Floor to avoid injury. Provision for requisite inclines at various entry & exits points for the movement of guests & dignitaries and facilitate the easy access of the booth by specially-abled visitors.

UPS- internal battery to cater 45 KW power load (Configuration of 15KW, 15KW, 15KW)

Photography and Videography of stall for all days of exhibition (soft copies to be provided in both RAW & JPG format.) Photoshoot & videography of Products being displayed (2 Personnels are required, one for photography, other for videography)

Generation of Audio Video File of One Product launch (duration 2-3 minute in 4k Resolution)**

Maintenance for 4 exhibition days (8th - 11th Oct 2025) The fabricator shall ensure the availability of the following at C-DOT booth- • Carpenter – 1 • Electrician – 1 • Helper (cleaners) – 2 (Uniform/ Formally dressed) • Pantry- Service Boy – 1 no. (Uniform/ Formally dressed)

Consumables Pantry Items for 4 exhibition days (8th - 11th Oct 2025) • Mini Water Bottles (600 nos per day) • Soup, Tea & Coffee (600 cups per day) • Canned / bottled soft Drinks & Packed Juices (400 nos of 200 ml per day) • Snacks - Chips , Biscuits/ Cookies, Cakes etc. for visitors and participants (300 medium sized packets per day) • Lunch for 80 persons per day. • Paper Napkins – 20 packets per day. • Good quality Serving Trays, • Mini Chocolates / Toffees for reception bowl-500 Nos per day. There should be provision of water bottles, light refreshments & snacks and lunch / dinner for pre-exhibition days as per details given below- 6th October 2025 : 10 Persons 7th October 2025 : 60 Persons

Miscellaneous Items to be provided before start of exhibition: • Product Launch Kit ( Red Carpet for first day through the booth, fancy Scissors for inaugration, Red Ribbon, Decorated Tray with red glossy Clothe) • Stanchion Post with Ball Top and Four Way Connection for Crowd Control Barriers, with Red Velvet Ropes with Buckle- 8 Nos. • Design and Printing of Product Brochures( of 200GSM,A4, Glossy Art Card Double side print)- 1000 Nos • High Quality Visitors Books with a hard-bound & elegant cover-2 Nos • Fish Bowl (4 numbers) for reception and discussion room. • Bone china cups, Tray and Cutlery for serving VIP visitors, • Provision of napkins/tissues and disposable cutlery for use at the booth.

Fine Quality Jute Bags** with Border and C-DOT ( for gifting purpose) -600 Nos. ( medium size : 16(h)*14(w) inches),

Good Quality metallic pens** with C-DOT branding in premium casing - 600 Nos.

Good Quality Fabric White Premium Shirts** with embroidered C-DOT Logo for manning Team -250 Nos.

Temporary Power Supply for Booth Fabrication

Dismantling of Stall after Exhibition

Continental Advertising Services (BID ID -3282069)