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Special Eligibility Criteria

1. 1

   Purchaser reserves the right to place entire/bulk order on BLW approved firms under BLW Item ID: 2200465. The approval status of the bidders will be reckoned as on the date of closing of the E-tender and not thereafter. However, in case of downgrading/removal/suspension/banning after closing of E-tender, such changes shall be taken into account while considering the offers
2. 2

   For the Purpose of evaluation/consideration in this tender, Developmental Vendors are only such Vendors which are listed as Developmental Vendor on UVAM without any condition.

   Confirmation required
3. 3

   The firms which are not OEM, shall attach the tender specific authorization certificate of OEM issued for this tender, failing which their offer is liable to be ignored.

   Document optional

Check List

1. 1

   Have you read and accepted tender conditions?
2. 2

   Have you furnished the statement of deviations [preferably nil] deviation details shall be mentioned at respective field only?
3. 3

   Have you attached any performance statements separately?
4. 4

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest.
5. 5

   If yes, have you attached valid documents towards being MSE?
6. 6

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers. Other conditions will be as per attached tender document.
7. 7

   Have you attached valid UDYAM certificate if applicable to you?
8. 8

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises].
9. 9

   Have you quoted the discount if any in the specified column only in IREPS?
10. 10

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
11. 11

    The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]
12. 12

    Vendors must submit their bills for stock items online through IREPS only with immediate effect. No manual bills will be accepted for payment.

Commercial-Compliance

1. 1

   Firm shall comply to all the GST conditions mentioned in the tender document specially clause 8.0, general conditions of tender.(as per SWR_Tender_Booklet_06.10.2025 enclosed)
2. 2

   HSN code of the item shall be mentioned by the bidder.

   Document optional
3. 3

   Firm to mention GSTIN and attach GST certificate.

   Document required
4. 4

   Firms shall submit past performance particulars for the tendered item along with proof of documents such as PO/R Note etc.

   Document requiredConfirmation required
5. 5

   The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email lD). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser of the Jurisdictional Assessing Officer mentioned in the Tenderer's bid.
6. 6

   Please enter the percentage of local content in the material being offered. Please enter zero for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
7. 7

   ITC CONDITIONS: The end use of the item is for repair of COACH/WAGON /LOCOMOTIVE and as per Railway Board letter No.2016/AC-II/01/06/CRIS dtd 22.02.2023, Partial ITC is applicable.

   Confirmation required
8. 8

   Purchase Preference is applicable as per para 22.0 of 'Tender_Booklet_SWR_06.10.2025 ' enclosed.

   Confirmation required
9. 9

   Bidders should confirm following certificate for Compliance. (a) I have read the clause 13.8.3 of Instructions to tenderers and general conditions of tenders for supply contract attached with the tender regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub-contracting to contractors from such countries. (b) I certify that this bidder is not from such a country and will not subcontract any work to a contractor from such countries unless such contractor is registered with the Competent Authority. I also certify that this bidder will not offer any products/services of entity from such countries unless such entity is registered with the Competent Authority. (c) I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (d) I hereby acknowledge that in the event of acceptance of my bid on above certificate and if the certificate is found to be false at any stage, the false certificate would be a ground for immediate termination of contract and further legal action in accordance with the Law. (Bidders confirming this certificate for Compliance shall select Yes in the Complied column. However, in case you do not confirm above certificate for Compliance, select NO in the complied column. In such cases you are required to submit the certificate for Compliance as per Instructions to tenderers and general conditions of tenders for supply contract along-with their Bid/Offer.

   Confirmation required
10. 10

    The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-l. Non-submission of above certificate by the bidder shall result in summary rejection of his/ their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self- attested/ digitally signed by which they/ he is qualifying the Qualifying Criteria mentioned in the Tender Document. It will not be obligatory on the part of Tender Committee/ Accepting Authority to scrutinize beyond the submitted document of tenderer as far as his qualification for the tender is concerned The bidder shall be mandated to submit Annexure-I as per Railway Board letter no.: 2024/RS(G)/164/VIG/4 dated 27.05.2025 (Attached)

    Document optionalConfirmation required
11. 11

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Firm's are expected to quote for quantity not less than 50% of tendered quantity. Offers for a quantity less than 50% of tendered quantity will be considered unresponsive and will be summarily rejected.