SUPPLY OF AERIAL FIRE FIGHTING EQUIPMENT

GST Amount

Non-Recurring Cost for Aerial Fire Fighting Equipment (AFFE) for UHM as per SRD No. RC/ALH-UHM/GMS/SRD/009 Iss-I, Rev-B Dated 28/02/2026.

Aerial Fire Fighting Equipment (AFFE) for UHM as per SRD No. RC/ALH-UHM/GMS/SRD/009 Iss-I, Rev-B Dated 28/02/2026.

Currency

DESCRIPTION

GST Amount

Aerial Fire Fighting Equipment (AFFE) for UHM as per SRD No. RC/ALH-UHM/GMS/SRD/009 Iss-I, Rev-B Dated 28/02/2026. (Quantity includes 02 Spares Sets per production year)

Currency

Above 66 Sets

DESCRIPTION

TOTAL OF DEVELOPMENT PHASE (P)

TOTAL OF PRODUCTION PHASE (Q)

other's if any (Please Specify)

other's if any (Please Specify)

other's if any (Please Specify)

other's if any (Please Specify)

DESCRIPTION

DESCRIPTION

RC/IMM/UHM/AFFE/8422BOI/1165/1/26

Description

Description

This Request for Quotation (RFQ) is for CLASS-I & CLASS-II LOCAL SUPPLIERS to supply Aerial Fire Fighting Equipment (AFFE). Quote received from only Class-I & II Local Suppliers will be considered for evaluation. Quotes received from foreign sources/Non-Local Suppliers will not be considered and will be rejected. Refer definitions in Appendix-A.

Tender Due Date: The due date for submission of quote is mentioned in the RFQ. Bidder is requested to submit their quotation within the due date & time of RFQ.

Validity of Quotation: Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 180 days from the closing date of enquiry and the offered materials should be perfectly kept under provisional reservation for this quotation

Submission of Bid:

Bidders are requested to submit their proposals [Technical (Un-priced bid) and Price bid] online at HAL’s e-procurement portal (Direct Link 'https://eproc.hal-india.co.in' or link to e-Procurement portal through HAL Website 'www.hal-india.co.in'). Tenders submitted other than e-procurement portal will not be considered and will be rejected (No Hard copies of Technical and Price bid should be submitted). HAL is not responsible for delays / problems faced if any with internet, etc. Hence you are requested to submit the bids online well before the tender due date and time. Refer to e-tender guidelines at Annexure-2 to this RFQ.

Procedure for obtaining Digital Signature Certificate (DSCs), its installation, procedure for Log in using DSCs and System Requirements documents are available in our e-portal website https://eproc.hal-india.co.in. In case bidders have any problem during download of Tender Documents and Upload of their Bids, they may directly approach HAL Help Desk 24/7 through following. Email: [email protected] Ph: 080-2232-3697/ 3698 You may also put a copy to us on email ID <[email protected]> for follow up at our end.

Vendors should quote for all the line items mentioned in the Tech Specification as called for in the price bid. Incomplete offers generally will not be considered for evaluation. In case for some item/s if offer is not submitted, the specific reason to be indicated by the respective vendor. Acceptance or otherwise of such incomplete offer, will be at the discretion of HAL based on the merits of the case.

For two bid system, technical bid will be opened on the tender opening date. Only those Bids will be evaluated, which are found to be fulfilling all the requirements of the RFQ, both technically and commercially. After technical evaluation, the Price bids of only technically acceptable bidders will be opened. The Technical Qualified Bidder, whose price is arrived as lowest as per evaluation criteria will be declared as L-1 bidder.

When submitting your offer, please ensure that you have responded categorically against each technical / commercial terms. Your compliance / acceptance to each of our terms should be indicated clearly. In case, HAL terms and conditions are not acceptable, you may quote counter terms and conditions. When counter terms and condition of business have been offered by the tenderer, HAL shall not be deemed to be governed by such terms and conditions unless written acceptance thereof has been given by HAL. Any technical clarifications required may be obtained before submission of quotations. No ambiguity / request for changes in price/scope will be entertained after submission of quotation.

Late Bid:

Bid received after the due date and time specified in the tender shall be considered as Late Bid and will not be considered.

HAL will not be responsible for inability of bidder to upload the Bid documents in e-procurement portal.

HAL reserves the right to reject late or incomplete bid.

Opening of Tenders: Technical bid against this RFQ would be opened on next working day of closing date of RFQ. In case due to various administrative reasons, the quotations are not opened on that day, the same will be opened on subsequent working day. Interested bidders may witness the tender opening online by logging into HAL e-Procurement portal.

Tender Evaluation:

The tender will be evaluated on total package basis on landed cost up to HAL, RWRDC including the development phase & production phase requirement as per Price Bid Format. Bidder has to quote the Prices in the Part-III (Price Bid Format) only.

Bid with lowest price conforming to the technical specification will be considered for placement of order.

Conditional discounts will not be considered in evaluation of tender.

In respect of two bid system, technical bid will be opened on the tender opening date. After technical evaluation, the Commercial bids of those bidders who are technically acceptable will be opened.

Applicability of the Taxes (IGST/CGST etc.) should be explicitly indicated by the bidder in his response in percentage. In the absence of this input, the offer would be considered all inclusive.

Prices and applicable taxes against HSN/SAC code indicated in the price bid shall only be considered. PO will be placed as per the HSN or SAC quoted by the vendor and payments will made accordingly. However, if Govt. withdraws or changes the HSN or SAC mentioned in the PO, the PO will be amended for the appropriate HSN or SAC code. It shall be the responsibility of Bidder to ensure that they quote the exact HSN Code and corresponding GST rate for the goods being offered by them and if vendor has quoted incorrect HSN /GST rate, any difference in amount to borne by vendor during placement/execution of PO.

The total quoted prices in Part-III (Price Bid Format) will be evaluated on Package basis on landed cost up to HAL, RWRDC for arrival of L1, after applying appropriate loading factors. Bidders has to quote their price very carefully as additions / alternations will not be allowed after submission of bid.

Initially, the Purchase Order for items required for Development phase will be placed by HAL, RWRDC Division. Purchase Orders for series production requirement, spares of production phase and other items will be placed by HAL production division based on the firm order from HAL's customers. Issuance of this RFQ does not create any obligation whatsoever on HAL to place orders for series production.

After opening of Price bid, bidders have to provide price break up of all the major sub-assemblies, items, accessories, installation commissioning charges, documentation etc, if required by HAL.

Mere opening of Technical qualified bid & price bid does not guarantee the placement of order on supplier.

The following price loading factors will be considered for commercial evaluation to arrive at lowest bidder: (if respective Tender/RFQ clauses are not agreed by the vendors)

Payment Term (PT) Factor: Max. Loading Factor- Actuals ((T/ 12)*(R+2)/100*QA) (for Advance Payment & Milestone payment) T= Advance/Milestones Payment duration in Months QA= Extent of Advance/Milestone payment in Quoted price R = Marginal Cost of Funds-based Lending Rate (MCLR) per annum

Liquidated Damage (LD Factor) Max. Loading Factor- 10% (10-L)*Q/100 Where, Q – Quoted Basic Price L – Maximum Rate of LD agreed However, LD per week rate shall remain unchanged.

Warranty (WA Factor): Max. Loading Factor- Actuals 0.03*Q*(WR-WQ)/12 Q = Quoted Basic Price WR- Warranty in Months as per RFQ WQ- Warranty Offered in Months

Restrictions on procurement from bidders from a country which shares a land border with India:

Any Bidder from a country which shares a land border with India will be eligible to bid in any procurement whether of goods, services (including consultancy services and non-consultancy services) or works ( including turn key projects) only if the bidder is registered with the Competent Authority. Further, any bidder (including bidder from India) having specified Transfer of Technology (ToT) arrangement with an entity which shares a land border with India, shall also require to be registered with the same Competent Authority.

"Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means any person or firm or company, including any member of a consortium or joint venture (that is an association of several persons, or firms or companies), every artificial juridical person not falling in any of the descriptions of bidders stated herein before, including any agency branch or office controlled by such person, participating in a procurement process.

Bidder (or entity) from a country which shares a land border with India” for the purpose of this order means:- a) An entity incorporated, established or registered in such a country; or b) A subsidiary of an entity incorporated, established or registered in such a country; or c) An entity substantially controlled through entities incorporated, established or registered in such a country; or d) An entity whose beneficial owner is situated in such a country; or e) An Indian(or other) agent of such an entity; or f) A natural person who is a citizen of such a country; or g) A consortium or joint venture where any member of the consortium or joint venture falls under any of the above.

“The Beneficial owner“ for the purpose of (III) above will be as under:

In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person(s), has a controlling ownership interest or who exercises control through other means. Explanation— a. “Controlling ownership interest“ means ownership of, or entitlement to more than twenty-five per cent of shares or capital or profits of the company; b. “Control" shall include the right to appoint the majority of the directors or to control the management or policy decisions including by virtue of their shareholding or management rights or shareholders agreements or voting agreements;

In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of capital or profits of the partnership;

In case of an unincorporated association or body of individuals, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital or profits of such association or body of individuals;

Where no natural person is identified under (a) or (b) or (c) above, the beneficial owner is the relevant natural person who holds the position of senior managing official;

In case of a trust, the identification of beneficial owner(s) shall include identification of the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural person exercising ultimate effective control over the trust through a chain of control or ownership.

An agent is a person employed to do any act for another, or to represent another in dealings with third person.

The successful bidder shall not be allowed to subcontract works to any contractor from a country which shares a land border with India unless such contractor is registered with the competent authority

The registration shall be valid at the time of submission of bid and at the time of acceptance of bid.

If the bidder was validity registered at the time of acceptance / placement of order, registration shall not be a relevant consideration during contract execution.

A bidder is permitted to procure raw material, components, sub-assemblies etc. from the vendors from countries which shares a land border with India. Such vendors will not be required to be registered with the Competent Authority, as it is not regarded as "sub-contracting". However, in case a bidder has proposed to supply finished goods procured directly / indirectly from the vendors from the countries sharing land border with India, such vendor will be required to be registered with the Competent Authority.

A certificate is to be furnished by the bidder stating “ I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country; has been registered with the Competent Authority. I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered.[Where applicable, evidence of valid registration by the Competent Authority shall be attached].”

A certificate is to be furnished by the bidder in case of specified ToT stating “ I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder does not have any ToT arrangement requiring registration with the Competent Authority. OR I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder has valid registration with the competent authority to participate in this procurement

Purchase Preference Policy (Preference to make in India): In line with Public Procurement (Preference to Make in India), Order 2017 & its amendments issued by Govt. of India from time to time & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable only to the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the Terms & condition of Purchase preference clause. Note: (a) The subject item falls under INDIVISIBLE category. (b) Minimum local content for Class-I local supplier is 50%. (c) Minimum local content for Class-II local supplier is 20%. (d) The offers sought only from Class-I & Class-II local suppliers. (e) The margin of Purchase Preference shall be up to 20% for Class-I Local Supplier. The bidders are requested to go through the same & submit the bids accordingly and provide the compliance for the same. Bidder has to refer the Additional Terms and Conditions (Appendix-A) and provide your compliance by indicating Complied against this column.

Only class-I & Class-II local suppliers are eligible for participation in this tender & the bidders should indicate the percentage of local content & provide the necessary supporting documents as per RFQ. The bidders not meeting the local supplier will be summarily rejected.

All the bidders should provide a “Self Certification” along with technical offer indicating that the item offered meets the minimum local content as called for in the tender and provide the % of local content along with details of the location(s) at which the local value addition is made.

Format for Certification for “Local Content” is attached along with RFQ Documents. Type-I: Format for “Self-Certification” for “Local Content” (<10 Crores) Type-II: Format for “Auditor’s Certification” for “Local Content” (> 10 Crores) Vendor to provide appropriate certificate as per the quoted value.

MSE Clause:

As per the directives of Govt. of India, Ministry of Micro, Small and Medium Enterprises (MSME MSMED ACT 2006) HAL has earmarked to annually procure 25% worth of goods / Services from Indian MSEs (Micro, Small and Medium Enterprises) with a sub target of 4% out of these 25% from MSEs owned by SC (Schedule Caste) / ST (Schedule Tribe) Entrepreneurs and sub target of 3% out of these 25% from MSEs owned by Women Entrepreneurs.

The bidders who fall in MSEs sector need to indicate the same and provide the documentary proof (With validity) along with the offer for our consideration. Further if any of the MSEs fall under SC/ST & Women Enterprise category they may indicate the same and submit the needful documentation accordingly.

Special Preference to MSEs : The participating MSE may be allowed to supply 100% of total tendered quantity subject to the quoted price of MSE falls within the band of L1+15% and such MSE agrees to match with L1 price (where L1 is non MSE vendor).

MSE vendors to indicate Category/Classification and enclose recent valid Udhyam certificate as per the latest circulars issued by Govt of India.

Purchase Preference in respect of MSE owned by a SC/ST or Woman Entrepreneur: With a view to promote such MSEs In case of an MSE owned by SC/ST/Woman entrepreneur is willing to accept L1 price, when their quoted price is within L1+15% range, preference would be given to them with first preference to MSE owned by SC/ST entrepreneur, second preference to MSE owned by Woman entrepreneur and then to other MSEs.

Simultaneous Purchase preference to MSEs and Class-I local suppliers shall be as per the Circular issued by DoE, MoF for Concurrent application of PPP-MSE Order,2012 and PPP-MII Order,2017.

Quantity:

The quotation must be in the unit in which the quantity is indicated in the enquiry. If it is otherwise, conversion data must be furnished.

HAL reserves the right to order quantity less than indicated in the enquiry/ quoted for by bidder, at the prices quoted, without any reference to the bidder.

Import Content: Indian Bidders should quote in Indian rupees only. Indian Bidders who import certain materials, accessories etc. from foreign sources, while manufacturing the product, need to provide import content in % w.r.t. your offered basic prices. This is a mandatory requirement for Indian Bidders. However Order will be placed in Indian currency and Payment will be made in Indian Currency. This information of import content should be indicated in the price bid format. Please indicate compliance that you have indicated the import content in the price bid format. In case, the purchase order is awarded to you where you had indicated the import content, you need to provide the list of items being imported based on HAL request. Any Exchange rate variation in this regard will have to be borne by the bidder themselves.

Applicability of Exchange Rate Variation : Please indicate if Exchange Rate Variation is required. (YES/NO) If the products/items/materials quoted by the Indian Bidders involves import content, then the value of import content needs to be indicated in the offer (in FE). Further, Bidder should indicate whether Exchange Rate Variation (ERV) is applicable on the FE content declared by the Bidder. If ERV is applicable, ERV reckoning date shall be the last date of submission of commercial bids (i.e. due date of the tender). For purpose of making ERV payment, actual value of import (to be supported by BOE, etc.) or declared value of import in bidders quote whichever is lower to be considered for calculation of ERV based on TT selling rate on the date of BOE. Exchange rate variation on the higher side, shall be paid by the HAL and similarly any exchange rate variation on lower side i.e. price reduction, to be passed on to HAL.

Other Conditions

Please confirm stores being offered are newly manufactured. Where newly manufactured stores are offered and on inspection it is found that reconditioned stores or parts have been used, such stores will be rejected at the contractor’s risk and expense. The supplier should ensure that manufacturer batch no. is indicated on all the materials supplied.

Quotation should accompany the detailed catalogues and literature (if applicable)

Any order, resulting from the enquiry, shall be governed by the General Terms and Conditions of Contract of HAL and any party quoting against this enquiry shall be deemed to have read and understood these terms and conditions and to have quoted subject to above terms and conditions.

When counter terms and conditions have been offered by a Bidder, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL.

Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in subsequent correspondence, shall not be considered by HAL.

Disregard of any instructions, may result in your offer being ignored.

Canvassing by bidders in any form, including unsolicited letters on bid/s submitted or post tender corrections shall render the bid/s liable for summary rejection.

HAL reserves the right to cancel the tender without assigning any reasons thereof. The decision of HAL is final in this regard.

SUPPORTING ADDITIONAL DOCUMENTS: The Bidder/s agrees to submit such document/s like submission of Integrity Pact / supporting additional documents etc., if required or as called for in RFQ, subsequent to opening of the Bid and before finalizing the contract or PO, depending upon the then circumstances and decision of HAL. Any failure to submit such document/s or Integrity Pact in HAL given format, shall amount to rejection of the bid, which decision shall be at the discretion of HAL.

Conflict of Interest:

Non-conformities between Figures and Words: In case of non-conformities/errors are observed in responsive bids between the quoted prices in figures and in words. This situation normally does not arise in case of e-Procurement. This should be taken care of in the manner indicated below: If, in the price structure quoted for the required goods, there is discrepancy between the unit price and total price (which is obtained by multiplying the unit price by the quantity), the unit price shall prevail and the total price corrected accordingly; If there is an error in a total corresponding to the addition or subtraction of sub-totals, the sub-totals shall prevail and the total shall be corrected; and If there is a discrepancy between words and figures, the amount in words shall prevail. Such a discrepancy in an offer should be conveyed to the bidder asking him to respond by a target date and if the bidder does not agree to HAL's observation, then the bid is liable to be rejected.

The Vendor need to comply with sustainability criteria and legal requirements of environment or pollution control and other mandatory and statutory regulations or internal guidelines, if any, applicable from time to time, for the goods/services under procurement.

Price

The prices quoted should be firm and fixed till execution of contract/PO and exclude subsequent claims or price increase of any kind. The bidder is required to indicate prices against individual line items in the Price Bid Format.

Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance.

Indian Bidder should quote in Indian Rupees and payment will be made in Indian Rupees.

Bidders should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

Conditional discounts will not be considered in evaluation of tender.

Price Variation Formula:-

Goods and Services Tax (GST):

GST Registration Status:

GST Registration Number (15-digit GSTIN):

Composition scheme:

Exemption from Registration:

HSN Code and GST Rate:

TDS for GST: Applicable TDS as per the prevailing guidelines of Government of India will be deducted while making payment.

In case the Vendor failed to upload GST invoices in the GST portal and HAL lost the right to avail the Input Tax Credit (ITC), HAL reserves the right to debar the Vendor and/ or to initiate legal action against the Vendor.

Payment Terms:-

Delivery Schedule: Bidders have to provide compliance for below mentioned delivery schedule, as mentioned in Main RFQ Document:

Delivery Terms:

Warranties:-

Vendor warrants as follows: i) All items delivered are free from defects in materials and workmanship. ii) All items delivered are in conformance to the specification and are fit for the intended purpose. iii) It shall be ensured that HAL shall have clear and undisputed title to the goods supplied under the contract.

The warranty period shall be Twenty four (24) months from the date of receipt and acceptance of goods at HAL. The vendor shall be responsible for any defects that may develop due to faulty materials, design or workmanship and shall remedy such defects at his own cost when called upon to do so by HAL who shall state in writing in what respect the portion is faulty. If it becomes necessary for the vendor to replace or renew any defective portion of the goods the vendor shall make such replacement or renewal without any extra cost to HAL.

During warranty minimum uptime of 95% shall be ensured failing which warranty period shall deem to be proportionately extended. During warranty period equipment shall be replaced/repaired free of cost including any to & fro freight/insurance involved. Vendor shall attend to warranty calls immediately.

Warranty is assignable by HAL to its customer and HAL's customer will have all rights and benefit of the warranty clause

The cost of repair / replacement inclusive of to & fro charges of defective System would be borne by the seller. All warranty repairs / replacements need to be effected expeditiously so that program schedules are not unduly compromised.

Post-Warranty Service: Arrangements for after sales service and maintenance (authorized service centre) in India on site during warranty & post warranty period should be clearly indicated providing with name, address, phone, Mob no, email Id of the contact person, infrastructure along with spare parts inventory held by your Authorized Technical Service Centre. The Vendor to indicate the validity period of authorization for the technical service centre.

Liquidated Damages:-

Repeat Order:

HAL reserves the right to place repeat Order (single order or multiple orders) up to 100% of the value of the original order (statutory levies shall be paid as applicable) within 12 months from the date of completion of the original order. The prices, terms and conditions of the repeat order shall be the same as that of the original. However, placement of repeat order is not guaranteed and this will be at the sole discretion of HAL.

“Repeat Order can be placed by any Division/Office of HAL including the Division/Office which has originally placed the purchase order.

Bank details: Bidders should submit the Supporting Documents (Bank Mandate or cancelled cheque or Bank Statement duly authenticated by the Bank) confirming their Bank Account details. In case of non-receipt of such supporting documents, bidders shall submit the same within 15 days of 'Bid Submission Date' indicated in the RFQ otherwise the bid will be liable for rejection. In case of placement of order same details will be indicated in purchase order and payment will also be made to the same account only.

1. All the Bank Guarantees are to be issued on Non Judicial Stamp Paper for such value as applicable in the place of issue of BG as per the applicable Stamp act in that state. 2. The stamp paper for issuing BG should be purchased by the vendor in the following manner First Part in the stamp Paper: " In the Name of the Bank issuing the BG" Second Party in the Stamp Paper:" In the name of the Beneficiary under the BG i.e. Hindustan Aeronautics Limited" Purchaser of Stamp Paper: " In the Name of the vendor on whose behalf the BG is issued". HAL bank details are as follows for sending BGs through SFMS. STATE BANK OF INDIA IFB BRANCH BANK ACCOUNT NO: 00000039008027200 IFSC CODE: SBIN0001114

Statutory Variation Clause: Unless otherwise stated in the contract, statutory increase in applicable GST rate only during the original delivery period shall be to Procuring Entity’s/Buyer account. Any increase in the rates of GST beyond the original completion date during the extended delivery period shall be borne by the Supplier. The benefit of any reduction in GST rate must be passed on to the Procuring Entity/Buyer during the original and extended delivery period. However, GST rate amendments shall be considered for quoted HSN code only, against documentary evidence, provided such an increase of GST rates takes place after the last date of bid submission.

Integrity Pact:

Integrity Pact (IP) as per HAL format enclosed shall be duly signed by the bidder along with the witnesses. Failure to sign Integrity Pact as per HAL’s standard format may lead to rejection of offer. In case of submission of offer through e-portal, scanned copy of the signed Integrity Pact also need to be submitted along with your offer. In parallel, the hard copy of original ink singed IP should reach HAL by post within 15 days of bid submission due date. The submission of Integrity Pact without deviation is a mandatory requirement

It is requested to forward the original signed Integrity Pact (as per HAL format enclosed with the tender) to the following Contact Person and Address: Address of the Division/Dept. : Rotary Wing Research and Design Centre (RWRDC) Hindustan Aeronautics Limited Vimanapura Post, Bengaluru - 560017 Contact Person Name/Designation : Shri BN LAKSHMANA, DGM (IMM)-RC Tel No. : +91-80-22327173

In respect of IP and its monitoring authority i.e. the Independent External Monitor (IEM), who is appointed by HAL, in line with the communication received from Central Vigilance Commission (CVC). The present IEMs are: 1. Shri Sunil Kumar Bansal, IPS (Retd.) Email id: [email protected] 2. Shri Chaitanya Kumar Varma, CE&MES (Retd.) Email id: [email protected] 3. Shri Ashok Kumar Tripathy, IAS (Retd.) Email id: [email protected]

The bidder may approach the IEM nominated only for IP related issues. Any other specific clarifications/query/status with reference to tender and request for validity, extension of the tender etc., should be forwarded to concerned tender issuing HAL Officer

Both Omnibus IP and Standalone IP formats are enclosed with RFQ/RFP. In case if Bidder has already signed Omnibus IP with any other Divisions of HAL and validity of the same exists for this contract period, then Bidder may forward the copy of the same. If Omnibus IP is not signed, then Bidder may choose to execute either of the IP formats i.e. Omnibus IP or Standalone IP

Parallel Arrangement: Any Order awarded to the successful bidder as a result of this tender, will be on non-exclusive basis. HAL reserves the right of entering into parallel contract(s)/ release parallel Order(s) with any other firms now or hereafter.

Packing:-

Receipt & Despatch:

Quality & Workmanship:

Generally the stores shall be of the best quality and workmanship. Vendor shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the vendor’s bids to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The vendor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specified in the Purchase Order.

The Stores/Goods supplied shall conform to the standards, if mentioned in the Technical Specifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution.

INSPECTION-QUALITY ASSURANCE–ACCEPTANCE:

All Technical Documents related to Certification, although not expressly covered in the Tender, but become necessary for certification will have to be provided by the vendor free of cost. Details of the documents to be provided will be discussed mutually. All documents shall be in English language.

Airworthiness certificate and other related certificates issued by government certification agencies or other authorized agencies need to be supplied along with all deliverables made under the contract.

HAL will carry out inspection in its premises as per the supporting documents provided by the Vendor. Deviations/Defects noticed on inspection will be intimated to the Vendor for free replacement/rectification action as necessary. Acceptance of the deliverables will be issued by HAL only after all such deviations and defects are eliminated by the vendor. If any stores are rejected, vendor to re-submit stores in replacement of those rejected within a time specified by HAL, the vendor bearing the cost of freight in such replacement without being entitled to any extra payment:

Stores/ Goods supplied shall be of the best quality and workmanship. Vendor shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the contractor’s tenders to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The vendor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specified in the contract. The Stores/ Goods supplied shall conform to the standards mentioned in the Technical Specifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution.

Vendors need to : - follow a quality management system; - use HAL designated or approved external providers, including process sources (e.g., special processes); − notify HAL of nonconforming processes, products, or services and obtain approval for their disposition; − prevent the use of counterfeit parts: The Vendor shall plan, implement, and control processes, appropriate to the organization and the product, for the prevention of counterfeit or suspect counterfeit part use and their inclusion in product(s) delivered to HAL. − notify HAL of changes to processes, products, or services, including changes of their external providers or location of manufacture, and obtain the HAL’s approval; − flow down to external providers applicable requirements including HAL requirements; − provide test specimens for design approval, inspection/ verification, investigation, or auditing; − retain documented information, including retention periods and disposition requirements; - to ensure that their persons are aware of: their contribution to product or service conformity their contribution to product safety the importance of ethical behaviour

Please indicate in your tender, whether stores newly manufactured are offered. Where newly manufactured stores are offered and on inspection it is found that reconditioned stores or parts have been used, such stores will be rejected at the contractor’s risk and expense. The supplier should ensure that manufacturer batch no. is indicated on all the materials supplied.

Inspection, Consequences of Rejection:

Either: i) Allow the vendor to re-submit stores in replacement of those rejected within a time specified by HAL, the vendor bearing the cost of freight in such replacement without being entitled to any extra payment, (or) ii) Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the vendor without effecting the vendor's liability as regards the supply of any further consignments due under the contract, (or) iii) Terminate the contract and recover from the vendor the loss HAL may thereby incur. The vendor shall not be entitled to any gain on the repurchase,

Any stores rejected by HAL’s Inspector must be removed by the vendor within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the vendor shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the vendor’s risk and responsibility and the proceeds adjusted towards storage charges.

In case any payment is made against delivery and it is found that the supplied item is rejected during inspection/commissioning, vendor will be required to choose any one of the following options to collect the rejected item for replacement: i) Refund the amount paid and collect the item for replacement. ii) Submit a Bank Guarantee for the amount already paid and collect the item for replacement. iii) Bring the replacement item to HAL and collect the rejected item.

Deliveries, Consequences of Breach: The date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order or the tender. Should the Vendor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option:

To recover from the Vendor as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the vendor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default (or)

To purchase elsewhere, with or without notice to the Vendor on the account and at the risk of the Vendor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final (or)

To terminate the contract in the event of action being taken under Para – (a) & (b) above, the Vendor shall be liable for any loss which HAL may sustain on the account, but the Vendor shall not be entitled to any gain on repurchases made against default.

HAL or its customers and regulatory authorities shall have the right to access to the applicable areas of all facilities of vendor, at any level of the supply chain, involved in the order / contract and to all applicable records.

Denial Clause: In case of any delay in delivery caused due to default of the Vendor and during such delayed period if any increase in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign exchange rate, taken place during such delayed period, effecting the original agreed price.

Requirements of ISO 14001:2015; Environmental Management System (EMS): I. Vendor shall provide the information about potential significant Environmental impacts associated with transportation, delivery, use, end-of-life treatment and final disposal of the products and services. II. It is desired that Environmental Friendly Materials, Systems and Processes are used with the life cycle perspective to have minimal impact on the Environment while delivering the product / service.

Requirements of ISO 45001:2018 Standard: The vendor/Supplier/ contractor shall ensure requirements with respect to ISO 45001:2018 standard guidelines clause A 8.1.4. This includes equipment’s, installations and materials are safe for use by workers as intended by ensuring: -equipment is delivered according to specification and tested to ensure it works as intended -installations are commissioned to ensure they function as designed -materials are delivered according to their specifications -any usage requirements, precautions or other protective measures are communicated and made available (E.g. Safety instructions, Hazard communication Symbols, SDS, Etc.)

Language:

Bribes and Gifts

Relationship of the Parties:

Dispute Settlement Mechanism

Amicable Settlement by way of Mediation:

Arbitration: (Note: Arbitration shall be invoked if the value of the disputed claim is less than 10 Cr only)

Applicable only for MSEs: The Micro, Small and Medium Enterprises Development (MSMED) Act, 2006 provides parties to a dispute (where one of the parties is a Micro or Small Enterprise) to be referred to Micro and Small Enterprises Facilitation Council if the dispute is regarding any amount due under Section 17 of the MSMED Act, 2006. If a Micro or Small Enterprise, being a party to dispute, refers to the provisions in MSMED Act 2006, these provisions shall prevail over the Indian Arbitration and Conciliation Act, 1996.

Applicable only for PSUs/DPSUs: In the event of any dispute or difference relating to the interpretation and application of the provisions of commercial contract(s) between Central Public Sector Enterprises (CPSEs)/ Port Trusts inter se and also between CPSEs and Government Departments/Organizations (excluding disputes concerning Railways, Income Tax, Customs & Excise Departments), such disputes or differences shall be taken up by either party for resolution through AMRCD (Administrative Mechanism for Resolution of CPSE's Disputes) as mentioned in DPE OM No. 05/0003/2019-FTS-10937 dated 14-12-2022 and the decision of AMRCD on the said dispute will be binding on both the Parties.

Supply and Payment during Arbitration: Supply under the contract shall if reasonably possible continue by mutual agreement during the Arbitration proceedings and no payment due to or payable by HAL, will be withheld without reasonable cause and merely on account of the pendency of such proceedings.

Termination for Default of Vendor or for other reasons:

The work is delayed or cancelled for causes attributable to force majeure

The requirement is withdrawn by HAL’s Customer

The Vendor is declared bankrupt or becomes insolvent

It is noticed that the firm has utilized the services of any agent to get the resulting Order and paid any commission to such agent

As per decision of the Arbitration Tribunal

In case any part of the Order is subcontracted by the vendor without prior permission of HAL

If the performance of the vendor is not found satisfactory during the execution of work

In any of the above stated case, no claim of damage etc., by the vendor will be allowed

Jurisdiction and Governing/Applicable laws: The Court at Bangalore/place of Division only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India.

Assignment/Subcontract:

Agent / Agency Commission:

IMMUNITY TO GOVERNMENT OF INDIA:

Fall Clause:

Product Liability: Successful vendor needs to take sufficient cover against the risks of product and civil liabilities in relation to equipment /product supplied by them. In the event of claims from any other party on any damages or deficient performance which are directly attributable to the vendor’s product, HAL would not be liable and would have the right to seek appropriate compensation from the vendor.

Limitation of Liability: Except in cases of criminal negligence or wilful misconduct, the aggregate liability of the Vendor to the HAL, whether under the contract, in tort or otherwise, shall not exceed the total or 100% of the Contract Price, provided that this limitation shall not apply to the cost of repairing or replacing defective equipment, or to any obligation of the Vendor to indemnify the HAL concerning IPR infringement.

Indemnity:-

Appropriation:

Confidentiality:-

The Vendor shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Vendor or on behalf of the Vendor and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Vendor except as far as may be necessary for either party to carry out its obligations under this Contract. In the development orders, where technical inputs/assistance is provided to the vendors, the Intellectual Property Rights (IPR) will rest with HAL. Vendor will not directly deal with HAL's customer for these items.

For the purpose of this Tender/Contract/Agreement, the Bidder/Vendor shall not store, copy or disclose HAL's data and information whether in written, machine readable or other tangible form of disclosed orally, that is of value to HAL. Also, Bidder/Vendor agrees to use HAL's data only for the purpose under this Tender/Contract/Agreement, restrict disclosure to any other person or entity or third party and shall safeguard the provided data including from cyber security risks etc. Bidder/Vendor should promptly return within 90 days HAL's data in original media and should not keep HAL's data, upon expiry of Tender/Contract Agreement or early termination of contract/agreement and certify that HAL's data has been deleted permanently. Non-adherence to this confidentiality clause by the Bidder/Vendor shall be treated, as a material breach of this Tender/Contract/ Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract/Agreement.

INSOLVENCY:

IPR CLAUSE:

IPR Clause for indemnification of HAL in case of Infringement of Third Party IPR

Exit criteria: The contract/order may be terminated under the following circumstances:

In the event of unsatisfactory performance by the Vendor during the contract period, or any of the information provided by the Vendor is found to be untrue, or Vendor is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated within three months advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a Vendor is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of three years.

If there is change in Buyer requirement, contract shall be terminated with three months advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party the Vendor shall ensure the following: a) IPR’s are transferred to Buyer to enable Buyer to proceed on the work with other Vendor. Vendor also will render all assistance till the other Vendor fully take over the balance work. (If applicable) b) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-progress, finished Products, Tooling, drawings and data produced or acquired by Vendor specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of two years from the date of such termination.

The Vendor is declared bankrupt or becomes insolvent.

The delivery of material is delayed due to causes of Force Majeure by more than six months.

Based on the decision of the Arbitration Tribunal.

Entire Agreement: This Contract/PO contains the entire agreement between the parties with respect to the subject matter of this Contract/PO and supersedes any prior representations or agreements, oral or written, and all other communications between the parties relating to the subject matter of this Contract/PO. This Contract/PO will not be varied except in writing signed by an authorized representative of each Party.

Severability: If any provision or portion of a provision of this Contract/PO is determined to be illegal, invalid, or unenforceable by Law/ Regulation/Court, then that portion or provision will be stricken/deleted and the validity and enforceability of the remaining provisions of Contract/PO will not be affected.

Force Majeure: On the occurrence of any unforeseen event, beyond the control of either Party, directly interfering with the delivery of Services arising during the currency of the contract, such as war, hostilities, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, or acts of God, the affected Party shall, within a week from the commencement thereof, notify the same in writing to the other Party with reasonable evidence thereof. Unless otherwise directed by the Procuring Entity in writing, the Vendor shall continue to perform its obligations under the contract as far as reasonably practicable and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. If the force majeure condition(s) mentioned above be in force for 90 days or more at any time, either party shall have the option to terminate the contract on expiry of 90 days of commencement of such force majeure by giving 14 days’ notice to the other party in writing. In case of such termination, no damages shall be claimed by either party against the other, save and except those which had occurred under any other clause of this contract before such termination. Notwithstanding the remedial provisions like Liquidated Damages or Termination, none of the Party shall seek any such remedies or damages for the delay and/or failure of the other Party in fulfilling its obligations under the contract if it is the result of an event of Force Majeure.

Survival of Special Clauses: The clauses dealing with arbitration and confidentiality shall survive and continue to have effect after the expiry or termination for any reason whatsoever of the services placed.

Amendment to Contract/PO: Any amendment to Contract/ Purchase Order would be enforceable only if made in writing and duly signed by authorized representatives of both the parties hereto.

Product Support/ Obsolescence: Considering that the requirement is spread over 05 years, it is requested to ensure that there should not be any obsolescence issue not only in terms of items but in terms of technology also in the next 30 years. In case of obsolescence, bidder should intimate HAL at least 3 years in advance about obsolescence and should also absorb the cost for overcoming the obsolescence and provide continuous support for the next 30 years. Vendor shall continue to support the equipment for a minimum period of 30 years from the date of supply by making available spare parts and assemblies of the equipment supplied. For any reason Vendor wishes/ decides to close/ discontinue the line for manufacture of the products or procurement of certain components, sub-components, Vendor undertakes to notify such a decision to HAL by means of a prior 3 years notice (before closure of the said production line) in writing so as to enable HAL to place buy order/a life time buy of all spares before closure of said production line. Vendor will transfer tools, drawings etc., to HAL after such notice period. Vendor shall indicate the source from where HAL can procure these items. The said aspect would also form an integral part of the contract. HAL may be requiring various spares for the offered system/item in future. Exact requirement for the spare requirement will be intimated separately. Bidder to confirm that the cumulative price of all spares of item/system should not increase the unit cost of the item/system.

Shelf Life: Where stores offered have a limited shelf-life, kindly indicate the life involved and confirm that in the event of an order from us, only newly manufactured stores with the maximum possible shelf-life at the time of dispatch will be offered for shipment. In respect of rubber items such as seals etc., having curing date, the item should not have been manufactured earlier than 6 months of dispatch.

Technical Assistance: Vendor shall take full responsibility for successful integration, proving installed performance of the AFFE to technical specification and qualification of the product on UHM including flight trails till the Type approval and service usage clearance. For this purpose, vendor undertakes to send to HAL (without any cost to HAL), technical personnel if required by HAL / airworthiness authorities during the integration and testing phases.

Security Deposit: Security Deposit is a mandatory requirement and if Bidder fails to comply for submission of SD, such bid/s will be summarily rejected.

In case the contract is not executed to the entire satisfaction of HAL the security deposit shall be forfeited.

No claim will be entertained against HAL either in respect of interest, if any due on the security deposit or depreciation in value.

On due performance and completion of the contract in all respects, the security deposit will be returned to the vendor, without any interest, upon return in good condition of any specifications, drawings, samples or any other property belonging to the purchaser, which may have been issued to the vendor.

In case the vendor fails to submit the requisite Security Deposit within the stipulated time or any extended time, it may be treated as a withdrawal of an offer by the L1 bidder, and the case may be retendered, besides taking necessary punitive actions including forfeiture of EMD, deregistration and debarment of such vendors.

In case of Micro & Small Enterprises (MSEs) and Startups only, Insurance Surety Bond may be accepted at par with Bank Guarantee for Security Deposit. Insurance Surety Bond should be submitted in HAL Standard Format as per Appendix-E.

Non-Solicitation of Identified Personnel: Either of the Party acknowledge the other that the object of this subject scope of work involves defence-related specialised technology or sensitive project-based joint development/research., and for continuity of such project/s, the identified personnel are required for maintenance of its operational and performance confidentiality/secrecy. Accordingly, during the term of this PO/Agreement and solely for the limited purpose of ensuring the confidentiality/secrecy during the performance of the project, neither Party shall voluntarily solicit or induce any identified project-specific personnel of the other, who are directly involved in the execution of the subject scope of work, to quit their ongoing employment during continuity of that project. Nothing in this clause shall be interpreted as a wage-fixing or market-allocation arrangements, and the Parties affirm that the purpose of this provision is confined to consider project integrity, national-security and protection of confidential information & technology. Any request from any Party for hiring or engagement of such identified personnel of other shall be made in writing and may be approved by the other at its discretion.

ITEM DESCRIPTION

Aerial Fire Fighting Equipment (AFFE) for UHM as per SRD No. RC/ALH-UHM/GMS/SRD/009 Iss-I, Rev-B Dated 28/02/2026.

Activity

Whether the firm is registered with RWRDC/Helicopter Division / Any other division of HAL/Any other DPSU.

Whether you are a MSE vendor and provided required documents - Udyam Portal Registration Certificate

Whether MSE is owned by SC (Schedule Caste) / ST(Schedule Tribe) Entrepreneur

Whether MSE is owned by women entrepreneur.

Whether delivery lead time agreed as per RFQ requirement

Whether validity of the offer is in line with RFQ terms.

Warranty: Whether warranty terms complied as per RFQ.

Liquidated Damages: Whether Liquidated Damages complied as per RFQ

Payment Terms: Whether compliance to payment terms indicated as per RFQ

Delivery Terms: Whether delivery terms are indicated as F.O.R. RWRDC, HAL".

Please confirm whether following compliance sheets are uploaded as per RFQ formats:

Part-IA: Technical Specification Compliance Matrix

Part-II: Commercial Terms & Conditions Compliance Matrix

Part-III: Price Bid Format

Part-VI: RFQ Checklist

Please confirm if original Integrity Pact (indicate Omnibus or Standalone) is submitted as par Part-IV of RFQ and confirm if scan copy of Integrity Pact is attached along with technical bid.

Security Deposit: Whether Security Deposit clause is complied as per RFQ. Please note that it is a mandatory clause and may lead to rejection of the bid.

Please confirm whether Annexure-IIA & IIC (Declaration Certificate for Bidder sharing Land Border with India as per Appendix C) is submitted as per RFQ

Whether Vendor has declared Import Content as per Part-IB

Please confirm whether both the certificates as per Appendix-B indicating local content (MLC) are attached.

Whether Technical Compliance / Technical Bid has been submitted without indicating any prices and Prices have been only indicated in Price Bid Format at Part-III (else the offer will be disqualified)

Please confirm whether Bank Details as per Bank Mandate Form Duly signed by Bank officials with bank Stamp is submitted as per Annexure-1. Provide confirm if copy of "Cancelled Cheque" or "Bank Statement duly authenticated" by the Bank submitted in support of these bank details

Specification Description

INTRODUCTION The Utility Helicopter-Maritime (UH-M) is a twin-engine, 5.7 ton class helicopter with two pilots in side by side seat configuration. It has multi-role capability mainly for ship borne operations. Purpose of this document is to specify the requirements of Aerial Fire Fighting Equipment (AFFE) which will be suspended to the cargo hook of the helicopter. This document establish the technical requirements of the Aerial Fire Fighting Equipment which will be used to perform fire fighting operations. This Aerial Fire Fighting Equipment shall be off-the-shelf fully qualified equipment with necessary adaptations to suit UH-M, or shall be designed / developed and qualified to suit the requirement of this specification.

DESCRIPTION OF EQUIPMENT UH-M is equipped with cargo hook for under slung operations. Aerial Fire Fighting Equipment will be suspended to the cargo hook of the helicopter. Interface details between cargo hook and AFFE is shown in figure-2. A collapsible fire fighting bucket suspended from a helicopter shall perform fire fighting operations by means of lifting and dumping water or fire retardant chemicals.

REGULATIONS & STANDARDS The relevant portions of the following documents form a part of this specification. a) If there is a revision of the listed standard or if the listed standard is superseded by another standard, then the latest applicable standard needs to be considered. b) Prospective manufacturer should ensure that all the applicable standards required for the full type certification with respect to military requirements are covered in consultation with Certification agencies. c) The prospective manufacturer should have sufficient experience in the field of Helicopter Under Slung Cargo Sling manufacturing, qualification, operations and various applicable qualification standards.

TECHNICAL REQUIREMENTS

Description Aerial Fire Fighting Equipment is an add on system to helicopter for emergency fire fighting operations. Fire fighting equipment shall be operated in fresh water, sea water and chlorinated pools. The equipment shall be designed to perform fire fighting operations by lifting a collapsible fire fighting bucket suspended to the cargo hook of the helicopter by means of lifting and dumping water or fire retardant chemicals. Fire fighting bucket shall be collapsible with multiple drop pattern valve. The multiple drop capability shall allow an operator to split the bucket load over several locations. The valve shall be opened & closed partially or fully and there shall not be any limit to the number of times it can be opened or closed. The fire fighting equipment shall have the option for fitment of Foam Injection System (FIS).FIS shall be attached to bucket such that foam chemical shall be clear of helicopter.FIS shall deliver a timed volume of foam to the water within the bucket. Types of fire (viz.class A,B,C,D,F & fire caused by electrical equipment etc.) that can be extinguished using foam,foam and water combination shall be specified.Vendor shall specify the following • Different type of chemicals apart from water & foam. • Minimum flying height over fire zone to protect bucket, sling system & its components. • Temperature limit for components of AFFE which are suspended to the cargo hook viz Bucket,cargo sling system,compressor,pneumatic lines, electrical cables etc. over the fire zone. • Max flying speed that AFFE is designed for( with full load & no load in bucket). Fire Fighting bucket shall provide bucket filling through rapid dip filling method and filling with the Shallow Fill Pump(SFP). The pump shall be fitted internally (desirable) within the bucket. Aerial fire fighting operation shall be performed either by cockpit or cabin crew by means of control pendent one each provided in cockpit & cabin. Aerial Fire Fighting Equipment shall be equipped with Load Indication System(LIS). The same shall provide continuous monitoring and display of the water load in the cockpit & cabin pendants. There shall be a provision on LIS to interface LIS with helicopter display system. Aerial fire fighting operation shall be performed either cabin door in open or closed condition.During cabin door open condition, operation of AFFE shall be performed by cabin crew by means of control pendent provided in cabin. During cabin door closed condition, operation of AFFE shall be performed by cockpit crew by means of control pendent provided in cockpit. UH-M will be equipped with Electro Optical (EO) system. The EO video will be available on MFDs. In cabin door closed condition, EO video will be used by the pilot/co-pilot to view / locate the fire zone to dispense water from AFFE. Permanent looming/patch cord shall be provided on helicopter for AFFE operational requirements with cabin door closed condition. Necessary electrical harness and pneumatic lines connecting power pack and bucket respectively shall be provided by the vendor. Electrical power for operation of the system shall be independent of helicopter power. Fire fighting equipment shall be easily jettisonable in case of emergency situations. The bucket shall be connected to the Power Pack by a breakaway plug. The purpose of the plug is to offer a clean “breakaway” if the bucket needs to be jettisoned from the aircraft in an emergency. The bucket will be suspended from cargo hook and the power pack shall be strapped/mounted on the floor of the helicopter. Characteristics • Water filling time: Max 7 sec. • Water discharge time: Max 7 sec in continuous discharge method. • Flight speed with aerial Fire Fighting equipment: Upto 55 Kt

Operating Temperature Range Normal Operating: - 40 °C to + 71 °C Storage: - 54 °C to + 85 °C

Design Features Description of Components The fire fighting equipment shall typically comprise of the following components as shown in figure-1 • Bucket & Shallow Fill Pump(SFP) • Discharge Valve • Foam Injection System (FIS) • In line compressor (Optional) • Hub • Lift Lines/ Steel rigging Wires • Power Distribution Module/ Power and Control Module • Cargo Sling (8 ft & 45 ft) • Pneumatic Lines (if any) • Electrical Cables & Harness etc.

Bucket & Shallow Fill Pump (SFP) The bucket shall be madeup of a tough & durable fabric and reinforced with wear strips at strategic points for added abrasion resistance. Metal hardware shall be made of stainless steel for corrosion resistance. The fabric shall be strong, load bearing, impact resistant and resistant to high operating temperatures. It shall have good UV stabilization and strong resistance to the growth of algae and fungus. The bucket shall be compact, easy to pack and stow. It shall be easy to assemble in short time from stowed condition and retain bucket shape. The bucket shall be equipped with a discharge valve to discharge (open / close) water by electric power / pneumatic pressure. Bucket shall have provision to reduce the capacity/volume by means of limiting strap or any other method proposed by the vendor.This volume limiting provision shall allow the following capacities: i. 85% of bucket full volume ii. 70% of bucket full volume Bucket design shall be such that when the bucket is pulledout from the water surface, there shall be no occurrence of sudden jerk due to upward motion. Fire Fighting bucket shall provide bucket filling through rapid dip filling method & filling with the Shallow Fill Pump. The motor, impeller and housing of shallow pump shall be contained within a filter basket which serves to protect the components from impact damage while also acting as a debris screen. This filter basket installation on bucket shall be provided with a standoff from bottom of the bucket to prevent pump inlet from getting too close to the bottom of the water source. Filling the Bucket During rapid dip filling, once the bucket touches the water surface, bucket shall immediately tilt and sink itself by design. The minimum depth requirement of different water sources (open tank, pond, lake etc.) shall be specified by the vendor for both rapid filling and shallow fill pump methods. Operational procedure including Do’s and Dont’s for bucket filling shall be provided by the Vendor. Characteristics of Bucket • Capacity : 820-880 Liters • Empty Weight : Shall be lesser than 58 Kg • Size : Shall be specified by vendor Characteristics of Shallow Fill Pump • Capacity : Min 25 liters/sec • Weight : Max 10 kg • Size : Shall be specified by vendor

Discharge Valve Discharge valve is used to discharge (open/close) water by pneumatic pressure/electric power received from the in-line compressor/power pack. In some situations, elevation and temperature conditions may require the reduction of the bucket load below its nominal capacity. To meet this requirement, fire fighting bucket shall have option for open and close to release the water based on requirement. This shall allow the operator to vary the bucket load by pressing and releasing the dump switch provided in power pack control pendent as the bucket is being pulled from the water. Vendor shall define the minimum amount of water that can be shed in this manner. There shall not be any limit to the number of times it can be opened or closed.Discharge valve shall have option of continuous discharge of water and multi drop pattern. Characteristics • Min & Max discharge capacity: Shall be specified by vendor • Discharge matrix w.r.t opening time of the valve: Shall be specified by vendor • Power / Pressure requirement: Shall be specified by vendor • Weight: Shall be specified by vendor • Size: Shall be specified by vendor

Foam Injection System (FIS) The Foam Injection System (FIS) is extremely effective in fighting certain types of fire (e.g. Oil fires). The fire fighting equipment shall have the option for fitment of FIS. FIS shall be attached to bucket such that foam chemical shall be clear of helicopter. FIS shall deliver a timed volume of foam to the water within the bucket. There shall be a foam controller/switch for FIS to ensure the quantity of foam being injected into each load of water is accurate and consistent. Vendor shall provide the following: • Types of fire that can be extinguished using foam,foam and water combination. • Different class of fire foam chemicals that can used using FIS. • Quantity of foam that can be dispensed at time. • Recommended proportion for the mix of foam and water. • Refil procedure & time required for the same. Characteristics • Capacity/Volume of foam: Shall be specified by vendor • Weight of foam: Max 45 kg • Empty Weight of FIS : Max 6 kg • Size of FIS(Bladder/Container): Shall be specified by vendor • Discharge matrix of foam: Shall be specified by vendor • Power / Pressure requirement: Shall be specified by vendor

In line compressor (Optional) The In-Line Compressors shall be lightweight and compact. It shall supply compressed air to operate discharge valve of the bucket for opening and closing. Operating pressure shall be specified by the vendor. The compressor unit shall be mounted in line with bucket and shall be jettisonable. Characteristics • Capacity: Shall be specified by vendor • Power requirement: Shall be specified by vendor • Weight: Shall be lesser than 12 kg • Size: Shall be specified by vendor

Hub Hub is an interface between lift lines & cargo sling. Hub shall hold the lift lines on one side and cargo sling on other side.

Lift Lines/ Steel rigging Wires Lift lines connect hub to bucket. The lift lines shall be madeup of high tensile strength steel wire ropes with plastic coated heat shrink. This heat shrink shall help in preventing corrosion of steel wires and additionally, precludes any nicks/ cuts to crew or damage to the bucket. The steel wires shall have very high factor of safety to ensure safety of flight operations.

Power Distribution Module/ Power and Control Module Power distribution module shall be compact and portable. Electrical power for operation of the system shall be independent of helicopter power. The bucket shall be connected to the Power Pack by a breakaway plug, in case of emergency jettisoning requirement and force required for the same shall be specified. Amount of force required for breakaway shall be lesser than the empty weight of the bucket itself and the same shall be specified. Power distribution module shall typically comprises of the following: • Battery • Control Pendent (2 nos) • Electrical cable with breakaway connector • Battery status indication • Charging port Anchor points shall be provided for fixing the power control module equipment on helicopter floor board. The Power Pack shall be strapped/mounted to the floor of the helicopter. Following control shall be available in power pack control pendants: • Dump switch • Shallow Fill Pump switch • Foam controller switch Power distribution module shall have breakaway connectors in power connecting lines for easy jettison of bucket in case of emergency and shall have provision for grounding harness to prevent static charge buildup. Power distribution module shall be compatible for 6 to 10 hrs of operation and complete recharge within 2 hours (desirable). Charger shall be compatible with 120 VAC/60 Hz or 220 VAC/50 Hz power sources. The Power Pack shall also include a dump switch harness to operate the bucket valve, a bucket wiring harness to connect to the bucket and a grounding harness to ground the system to the airframe to eliminate static charge buildup. All of the wiring harnesses and power cords shall be stowed inside of the Power Pack casing. A manually operated circuit breaker shall be available on casing to disconnect the battery power from the bucket harness. Characteristics • Helicopter Power Supply: 28 VDC • Charger Voltage: 120VAC / 240VAC • Charger Power Frequency: 50 Hz • Charger Socket: Shall be specified by vendor • Battery Type: Shall be specified by vendor • Battery Capacity: 6 to 10 hrs of operation • Recharge Time: 2 hours (Desirable). Actual time shall be specified by vendor • Physical Size & weight: Shall be specified by vendor o Battery o Control Pendants o breakaway connector etc. • Breakaway connector separation force : Shall be specified by vendor

Cargo Sling (8 ft & 45 ft) (HAL Scope) Cargo sling with two different lengths (8 ft & 45 ft) will be provided by HAL. Sling with different lengths helps in achieving greater separation between the helicopter and the bucket if required for particular mission. Cargo sling interface details are shown in figure-3.AFFE components shall be compatible to interface with cargo sling details provided. Vendor shall configure these slings for the bucket and helicopter combination, with all necessary service lines (Pneumatic and electrical) built into the zipped cover. Slings can withstand for a max operating temperature of +71°C. To achieve the fire protection requirement, special jacket protection for the sling system(cargo sling,pneumatic and electrical lines) shall be provided by the vendor. Protective Jacket shall be made up of heavy-duty texture/fabric with heavy-duty zipper or sturdy hook-and-loop fastener for insertion & zipping of sling system. It shall have two end-covers to protect the sling from fire/heat for the top and bottom end of sling system. Vendor shall provide the following for protective jacket: Characteristics • Material: Shall be specified by vendor • Max continuous operating temperature: Shall be specified by vendor • Resistance to short-term high temperature: Shall be specified by vendor • Melting point: Shall be specified by vendor • Weight: Shall be specified by vendor

Load Indication System(LIS) LIS shall be incorporated in AFFE for continuous monitoring and display of the water load in the cockpit & cabin pendants. There shall be a provision on LIS to interface LIS with helicopter display system. Interface details shall be mutually agreed during design & development phase. Accuracy levels of the weight indication system during hover, forward flight and banking shall be specified by the vendor for the following capacities of AFFE bucket i. 100% of bucket full volume ii. 85% of bucket full volume iii. 70% of bucket full volume

Electrical Cables & Harness etc. Necessary electrical cables & harness shall be supplied by the vendor.

Pneumatic Lines (if any) Necessary pneumatic lines shall be supplied by the vendor.

Scope of Supply, Space Envelope and Weight Budget: Note : The total empty weight of the AFFE shall be approximately 232 Kg. Vendor shall indicate the actual weight of the AFFE and supply the same with minimum possible weight.

Components & Assemblies

Components • All components shall be fabricated from approved high quality aerospace materials & not susceptible to corrosion. • Material, which is not affected by Fungi, shall be used. • Supplier shall indicate the material used for the components in their proposal. Any change in the build of material (either raw material or Bought-Out-Items) of the unit during its series production shall not lead to any deterioration of the performance / functioning of the final product such changes shall be carried in concurrence with HAL.

Assemblies It should be possible for the system shall be assembled or disassembled with simple standard tools and maintenance equipment. Use of any special tools shall be avoided unless otherwise they are absolutely essential. If any special tool is essential to be used, the same needs to be supplied to HAL along with associated tool drawings.

GROUND SUPPORT EQUIPMENT (GSE) / GROUND HANDLING EQUIPMENT (GHE) Arial Fire Fighting Equipment shall typically consist of the following GSE/GHE: • Mobility Sled • Marine Recovery Device (MRD)

Mobility Sled The Mobility Sled is a cart with wheels that moves larger buckets in hangars, on runways, or around remote sites. The mobility sled shall be easy to steer and brake.it shall allow one person to move a bucket from one location to another.

Marine Recovery Device (Optional) The Marine Recovery Device shall aid in the recovery of a Bucket lost in deep water source. When the bucket is released from the cargo hook, the MRD shall automatically deploy a float to enable the crew to the exact location of the submerged bucket. Once the bucket has been retrieved, the MRD shall be repacked and the same to be used for next mission.

Setup for cleaing and drying Vendor shall spcify the requirements of setup for clearing and drying the AFFE after usage if any. Any other GSE/GHE requirements shall be specified and supplied by vendor based on mutual agreement.

QUALIFICATION TEST REQUIREMENTS

Certification of The Unit The unit will be certified by the Indian certification agency CEMILAC (Centre for Military Airworthiness and Certification) for use on military variants of UH-M. CEMILAC, DGAQA (Directorate General Aeronautical Quality Assurance) & user representatives would witness and participate during qualification tests. The basis for certification will be a) Design documentation/drawings from vendor listed at Para 9.0 of this specification. b) Qualification Test Report (QTR) which includes fatigue test and Environment tests carried out as per the approved Qualification Test Schedule (QTS). c) Satisfactory installed performance of the unit on UH-M during flight tests. d) Material level test reports and pre-fabrication tests reports carried out on all the components and fabrics used for construction of the Aerial Fire Fighting Equipment.

Certification Requirements The military certification will be accorded by CEMILAC. The qualification requirements for military certification are based on the approved Qualification Test Schedule (QTS). The technical proposal shall include a compliance matrix indicating the method, procedure, limits and method of compliance (actual testing, similarity or analysis). The vendor shall also indicate any specific test requirements, if required. In all cases, the vendor shall provide all the qualification test reports, analysis/analogy reports as applicable to demonstrate compliance to the specified requirements. Aerial Fire Fighting Equipment shall be certified to meet the qualification requirements specified in the documents listed at para 6.5 & 6.7 of this document.

Load Testing methodology for lifting lines The equipment shall be designed for carrying any load within its weight capacity. The design must be stressed to the following factors a. Flight Factor - 2.5g b. Aerodynamic Factor - 1.15g c. Safety Factor - 1.5g This gives a total safety factor of 4.3:1 . Additional factor of 1.15g to be considered for environmental degradation.

Strength Criteria All metal components of the AFFE shall be of corrosion resistant steel in view of utilization of item in harshest of marine environment. Vendor shall provide material analysis for the same. The AFFE components shall be capable of meeting the following conditions: i) Static load The static load shall be the maximum allowable weight of the suspended at one “g”. All load limits provided are based on this value. The static working load: 1037 kg Note: 1. Maximum static working load is considered 1037 kg. if the vendor proposes lesser capacity bucket, the same shall be considered for static working load. 2. Total weight on sling system(157 Kg) of AFFE has been considered along with static working load (880 kg) for load testing ii) Dynamic load Components of AFFE suspended to cargo hook experience ‘g’ loads in flight. Load factors on the tension members shall be in accordance with Design load factors as per para STANAG 3542. iii) Fatigue life and Degradation factor Components of AFFE suspended to cargo hook shall be capable of meeting all prior strength requirements after degradation due to ultra violet rays from sunlight, temperature, moisture, fatigue and shock loading throughout the service life of the equipment. Additional factor of 1.15g has been considered for environmental degradation. Components of AFFE will be subjected to frequent loading and unloading during its use. The frequent loading and unloading would cause fatigue loading on Components of AFFE. Therefore, while estimating the service life, other factors like environmental degradation factor, snatch factor and process variation factor also need to be considered in addition to safety factor to arrive at the fatigue load. The various factors considered for arriving at the fatigue load needs to be specified. Components of AFFE suspended to cargo hook should also under go fatigue testing as per the approved qualification test schedule to establish the life of the components with a load decided upon by considering all the factors depicted above in addition to functional load and environmental tests.

Load Testing

Static load testing at proof load Components of AFFE suspended to cargo hook shall undergo static load testing at proof load for a factor of 1.5 as per DEF STAN. • Carry out static load testing at 1037 x 1.5 = 1555.5 kg

Ultimate Load Testing Components of AFFE suspended to cargo hook should have an ultimate strength to withstand a total load factor of 4.95g as per STANAG 3542. • Carry out ultimate load at 1037 x 4.95 = 5133 kg

Fatigue Load Testing Components of AFFE suspended to cargo hook shall undergo fatigue testing as per helicopter underslung requirements provided below. Each unloaded-loaded-unloaded condition is considered as one cycle. Single fatigue cycle consist of the following load testing spectrum as per table-3.

Load Test Methodology

Environmental Tests For all the environmental tests, supplier shall show compliance to Military (MIL-STD-810F & MIL-STD-461E) qualification test requirements. Any deviations or additional tests shall be concurred by mutual discussions .Tests as per RTCA DO 160 F or any other equivalent standard is also acceptable. In such cases vendor shall establish that the test methods proposed are more stringent than MIL. After carrying out environmental testing, carry out static load testing as per para 6.5. Fire Fighting equipment should be able to withstand the load after carrying out the environment tests.

Vibration Test on Components Resonance Survey: A resonance survey shall be performed on the equipment, from 5 to 500 Hz along each of the three mutually perpendicular axes, at 0.5 g input acceleration. During the tests, Sweep Rate shall not exceed one octave per minute. Accelerometer responses on the equipment shall be recorded to determine resonant frequencies. Resonant frequencies are defined as response peaks that are greater than twice the input acceleration amplitude. The resonance frequencies should not match platform fundamental excitation frequencies. Vibration Endurance Test: Endurance Test shall be performed as per the test spectrum detailed in the following Para for 4 hours duration in each of the three (3) orthogonal axes. If there are any changes in requirements with respect to test spectrum, the same will be specified later.

UH-M Vibration levels

Test Duration

Technical Assistance Vendor shall provide all technical support / assistance at site during the testing / integration, ground, flight tests and certification on helicopter with proposed Arial Fire Fighting Equipment.

CONTINUED AIRWORTHINESS REQUIREMENTS a) Based on the feedback from various tests, certain changes / modifications may come up in the Aerial Fire Fighting Equipment. It is the responsibility of vendor to carryout such modifications / changes at no additional cost. b) After certification on helicopter, vendor should provide any update on part number changes, revision / issue changes, modification status etc. along with reason / justification and support documents such as ECN/SB/SIL/SL etc. as applicable. c) All defects shall be fully investigated and recorded. Detailed defect investigation reports on failures / defects reported during operation shall be provided. Corrective actions shall be identified. d) Any improvements implemented due to technology upgradation, internal improvements etc. to be informed in advance for concurrence of HAL before implementation. Such improvements / upgradations are to be done by the vendor at no additional cost. e) Hardware modifications must be covered by revision of relevant documents.

MAINTAINABILITY & RELIABILITY

DOCUMENTS REQUIRED a) Documents accompanying with technical proposal i) Point to point compliance to the specification and certification requirement. ii) Installation and Operation details. iii) Qualification Test Plan and Program. iv) Development plan with various mile stones. v) Quality Assurance Plan (QAP). vi) Lead time for supply of prototype and production units. b) Additional documents to be supplied, if the product is off-the-shelf The following test reports shall be furnished along with the proposal to take further action in case of off-the-shelf product proposal i) Qualification Test Schedule & Report. ii) Military Certification of the Product for Aeronautical Use. c) Documents to be supplied subsequent to placement of order i) Equipment drawings in reproduceable copies. ii) Acceptance and Qualification test schedules for certification should be mutually agreed and acceptable to HAL and Indian Government Authorities. iii) Failure Mode Effect Analysis. iv) Declaration of Design and Performance (DDP). v) Purchaser’s acceptance / pre-installation checks / post installation / post overhaul tests to be performed and its details. vi) Minimum mandatory visual inspection check list vii) Technical specification, Installation and Maintenance Manual. viii) Description, Operation manual, Component Maintenance Manual (CMM) and Illustrated Parts Catalogue (IPC). ix) Overhaul / Repair Manual. x) Storage & Preservation documents and Spare parts list. d) To be supplied along with each of the units supplied to HAL i) Acceptance Test Reports ii) COC for all components

QUALITY ASSURANCE REQUIREMENTS Supplier shall formulate their test schedule and procedure for acceptance and qualification test. The schedule shall be forwarded to HAL for concurrence.

PACKING, STORAGE & DELIVERY

Identification of the Unit & Codification Name plate shall be securely attached to the Aerial Fire Fighting Equipment components and marked with the name plate indicate the part number of the unit and the maximum permissible load that could be carried using the unit. Name plate shall also carry required details like manufacturer's name, part number, serial number, modification status & date of manufacture etc.

Preservation & Packing Water proof,durable and reusable storage container/packing shall be provided to facilitate storage and utilization of Aerial Fire Fighting Equipment components from ship deck at sea. Vendor shall use light proof packing, which will not allow the environmental degradation during supply and preserving in the store or shop. Aerial Fire Fighting Equipment component shall be protected from corrosion. Each component shall be adequately cushioned with cellulose padding sealed in a bag and packaged in a proper container. Other details if any will be specified later.

Storage of Equipment Storage procedure and maintance during / after usage of AFFE including cleaning agent details/specification if any shall be specified clearly in storage and preservation document Storage temperature range is - 46°C to +71°C. Shelf-life of the components shall be defined by the vendor. Shelf life shall be extended further for a reasonable duration by simple exercises. Supplier shall advise the procedure of such exercises and define the storage conditions. Any check / test required during storage to be clearly specified.

VENDOR SUPPORT

Prior Experience Vendor should have developed/supplied similar items of same/similar/advanced specifications as given in the RFQ to reputed aerospace industries or organizations across the globe. The supplied components shall be used on aerospace platforms certified by any of the certification agencies like CEMILAC, DGCA, EASA, FAA etc. Details of the executed contracts should also be provided to ascertain credentials.

Ground Support Equipment Details of essential and optional ground support equipments necessary for Aerial Fire Fighting Equipment installation / removal, maintenance and overhaul shall be provided by the supplier. HAL will study them and give its requirements later.

Obsolescence Issues regarding obsolescence and actions to overcome the same to be informed well in advance to HAL for supporting the existing fleet. In case of obsolescence of the Aerial Fire Fighting Equipment or the associated components, vendor should be able to support the system for at least 15 years and should also provide the alternate item. The alternate item should be a form, fit and functional replacement to the proposed one. Repair of the item post obsolescence shall also be supported by the Vendor.