OIL FOR SHOCK ABSORBER SERVO SHOCAB OF IOC BRAND OR HP SHOCK ABSORBER OIL RW OF HPCL BRAND OR BHARAT SHOCK ABSORBER OIL FLUID 2R OF BPCL MAKE.

Special Eligibility Criteria

1. 1

   The bidder shall mandatorily declare the exact Make/Brand of the offered material in the Make/Brand column of the offer. Any ambiguous or generic declaration, such as "AS PER TENDER", "AS PER DRAWING", "AS PER SPECIFICATION", etc., that does not clearly identify the actual Manufacturer and the bidder's status shall render the offer commercially non-responsive. Such offers shall be summarily rejected without any further clarification or correspondence.

   Confirmation required
2. 2

   OEM/Authorised agents for the tendered make/brand are eligible for bulk quantity order.

   Document optional
3. 3

   Preferably manufacturers should participate. Participating traders/agents must provide authorization letter issued by the OEM. Authorization by the firm should be on case to case basis i.e. tender specific. Authorization issued by OEM Indian office is also acceptable. Bidders must submit authorization letter along with their offer failing which the offer is liable to be ignored. Bidders should submit documentary evidence failing which offer is liable to be ignored.

   Document optional
4. 4

   Railway reserves the right to place order for up to 20 percent of Net Procurement Quantity as developmental order in deserving cases as per para 3.5 of CENTRAL RAILWAY BID DOCUMENT (Updated) JAN 2024.

   Document optional
5. 5

   In keeping with the Public Procurement (Preference to Make in India) Order, 2017, latest revision, it has been found that there exists sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class I Local Suppliers only and the vendors who do not qualify to be "Class I Local Suppliers" should not quote in the tender as their offers shall not be considered eligible for any ordering. In case any vendor who does not qualify to be a "Class I Local Supplier" for the tendered item participates in the tender, it does so at its own risk and cost.

   Confirmation required

Commercial-Compliance

1. 1

   There shall be no exemption from submission of EMD & SD except for the categories as per CENTRAL RAILWAY BID DOCUMENT (Updated) JAN 2024. Detailed terms & exempted categories are as per CENTRAL RAILWAY BID DOCUMENT (Updated) JAN 2024 [copy is attached].
2. 2

   Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JAN 2024. The SD amount shall be @5% of contract value mentioned in clause 24.3 of section II of Central Railway Bid Document (Updated) JAN 2024.Bidders (except approved vendors for tendered item / items) claiming exemption from paying SD must upload requisite document towards such claim, along with the offer. Offers from firms denying to pay Security Deposit will be summarily rejected.
3. 3

   Goods & Services Tax (GST): As per Clause 9.0 and all sub-clauses of IMPORTANT TERMS and CONDITIONS OF TENDER (Updated) JAN 2024. All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of IMPORTANT TERMS and CONDITIONS OF TENDER (Updated) JAN 2024.

   Document optional
4. 4

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority..
5. 5

   Bidders shall also give Declaration as below:- I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly.

   Document optionalConfirmation required
6. 6

   All bidders shall confirm declaration as below in terms of Clause 5.15 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JAN 2024 in compliance of restrictions under Rule 144(xi) of GFR- 2017 :- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India. b) I certify that this bidder is not from such a country or, if from such a country, has-been registered with the competent authority. c) I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation.

   Document optional
7. 7

   Participation by Manufacturers is preferred. Agents/Dealers participating in tender on behalf of anufacturers must provide tender specific authorization (TSA) issued by the OEM. Bidders must upload above authorization letter along with their offer failing which their offer will not be considered as an offer from that manufacturer and the make. i) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers with different terms against a particular product, if treated as ambiguous offers, the bidder(s) or their Principal/OEM will have no right to lodge any claim. ii) If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product.

   Document optional
8. 8

   Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer in terms of Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JAN 2024. Vendors claiming MSE benefit, despite upward re- classification, must upload MSE document for the financial year not older than 03 years from the date of re-classification/upgradation to claim benefit, otherwise status of such vendors shall not be considered as MSE

   Document optionalConfirmation required
9. 9

   Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JAN 2024. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document along with offer in support of their claim for exemption, failing which their offer will not be considered eligible for exemption from EMD. Bidders claiming exemption shall understand and agreed that: I/We certify that, my/ our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period .

   Document optionalConfirmation required
10. 10

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

General Instructions

1. 1

   Ranking of offers will be arrived on FOR Destination basis only.
2. 2

   Liquidated Damages in delivery period extensions will be applicable as per Clause 15.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JAN 2024.
3. 3

   Bidders must note that their submission of bid against the tender shall be considered as deemed acceptance of delivery of goods in required schedule and number of delivery instalments as specified in the tender document. Any deviation with regards to above quoted anywhere including in uploaded document will not be accepted or considered while consideration of the offer. The purchaser may, at his discretion ignore any such deviation, if quoted, while issuing the contract. No further claim by the bidder shall be admissible in such cases.
4. 4

   The Purchaser intends to split the procurable quantity on more than one source as per Clause 17.2 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) August 2022.
5. 5

   In case of any change in statutory tax regime after date of closing of a tender, all the offers shall be evaluated as per tax regime as applicable on the date of closing of tender only.
6. 6

   Benefits to Micro & Small Enterprises (MSEs) shall be as per Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JAN 2024.
7. 7

   Note to Bidders: Bidders are advised to carefully review the contents of the Undertaking/declaration prior to signing, as the submission of false information could lead to rejection of the bid.

1. 1

   Validity of offer: Validity of offer should be 90 calendar days strictly as per Clause 1.8.5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JAN 2024 (or) as stipulated in the tender document, whichever is longer. Offers quoted with lesser validity shall be deemed as commercially unresponsive and shall be summarily rejected.