MINIATURE CONNETORS AND BACK SHELLS

806-012-ME18-15SMA

806-020-ME18-15PMA

806-012-ME14-20SMA

806-020-ME14-20PMA

806-012-ME14-39SMA

806-020-ME14-39PMA

806-020-ME18-15SMA

806-012-ME18-15PMA

806-012-ME18-85PMC

806-012-ME18-85PMD

806-020-ME18-85SMC

806-020-ME18-85SMD

Other Requirements;

Supply should be from latest batch of manufacture and subject to Acceptance at ARDC, HAL. Shelf Life: Where stores offered have a limited shelf-life, kindly indicate the life involved and confirm that in the event of an order from us, only newly manufactured stores with the maximum possible shelf-life at the time of dispatch will be offered for shipment. In respect of rubber items such as seals etc., having curing date, the item should not have been manufactured earlier than 6 months of dispatch.

Supply should accompany OEM COC i.e. M/s.Glenair, USA

Offers are Invited from OEM i.e. M/s. Glenair Inc, USA or authorised distributor with OEM COC. Offers of vendors without authorisation from OEM will be laiable for rejection.

Delivery :08 Weeks from placement of Purchase Order.

Supply should have minmum one year warranty

Bidder’s country which shares a land border with India: All the participating bidders have to mandatorily submit the relevant certificate as per format attached as ANNEXURE-II A and Annexure-IIC (either Type-I or Type-II), at the time of submiting the Technical bid along with their offer. Refer Annexure-II, Commercial Terms and Conditionss

Biding Quantity: The offered price should be the exact quantity requested in the RFQ,

The tender will be evaluated on line item basis.

IMPORTANT NOTE: It is noticed that vendors are not uploading the relevant documents in the bid also not filling the compliances requested in RFQ. Due to this there is abnormal delay noticed in the procurement process in this regard following to be noted for complains:  Each place requested for compliances are to be filled completely in the technical compliance sheet. In case vendor has left blank it will be treated as vendor has not quoted for that item and that particular item will be technically rejected. Hence you have to fill all the places mandatorily.

Additional Information if Any:

Annexure-2

Aircraft Research and Design Centre HINDUSTAN AERONAUTICS LIMITED Marathahalli Post Bangalore - 560 037. INDIA

COMMERCIAL TERMS AND CONDITIONS - PART OF TECHNICAL BID

Tender Ref. No:D/IMM/COM3/5461/3B/1609/1

Name of the Vendor/ Firm: (To be indicated by vendor / firm)

Quotation Ref. No.: (To be indicated by vendor / firm)

PLEASE INDICATE YOUR RESPONSE/ COMPLIANCE/ ACCEPTANCE TO THE FOLLOWING TERMS (MANDATORY) AND UPLOAD AS A PART OF TECHNICAL BID. IN CASE OF ANY PRICE INFORMATION PROIVIDED IN TECHNICAL BID, EVEN IN THE FORM OF PDF, THE TECHNICAL BID WOULD NOT BE CONSIDERED FOR EVALUATION AND TREATED AS INVALID.

COMMERCIAL TERMS & CONDITIONS

Delivery and Passing of Property & Risk:-

Price quoted should be net FCA, International Airport (INCOTERM 2020) in the country of origin, export packed with no extra charge whatsoever. Indian Vendors : The delivery terms should be F.O.R., HAL,ARDC Division Stores basis & price quoted should be on FOR HAL ARDC stores inclusive of all charges including transit insurance (The charges for Packing, Freight & Delivery to HAL,ARDC, Bangalore shall be borne and paid by Supplier. Supplier shall insure the goods-in-transit at their own cost). The following amount will be added to basic Price for vendors quoting different Delivery Term: Delivery Term Factor (DT): For Inland =0.02*Q Ex workss (Inland), where as Q is quoted prices For Foreign Bidders: F*Q/100 [FCA/FOB (Foreign)] Where F = Freight & Insurance (in % as provided by Divisional Finance or 2%, whichever is higher. Besides, in case of Ex works (Foreign) an additional 0.5% will be loaded. Q is quoted prices.

Receipt & Despatch: The Vendor is responsible for obtaining a clear receipt from the Transport Authorities specifying the goods dispatched. He will not book any consignment on a said to contain’ basis. If he does so, he does it on his own responsibility. HAL will take no responsibility for short deliveries or wrong supply of goods when the same are booked on said to contain’ basis. HAL shall pay for only such stores as are actually received by them in accordance with the contract

Price :

Quotations submitted in foreign currency will be converted to Indian Rupees (for comparison purpose) by adopting the TT-selling rate prevailing on the date of technical bid opening as indicated in www.exim.net. For any reason, if the exchange rate is not available on the date of tender opening, the nearest past available exchange rate will be adopted.

Validity of quote: Price quoted should be net and unless otherwise specified should remain valid for HAL acceptance for a minimum of 120 days from the closing date of enquiry.

Delivery period: Vendors to indicate shortest possible lead time of supply from the date of placement of Purchase order.

Payment Terms:- For supply of items: 100% payment will be made within 30 days after delivery and acceptance of items at our Stores. All payments will be done by way of NEFT / RTGS/ SWIFT Electronic Payment remittance mode. For the purpose of making payments, vendor to provide the following; a) Original Ink signed Commercial Invoice, b) Airworthiness certificate/ Certificate of Conformance / Release Note etc., as applicable c) Acceptance test report (ATR) for system or its components, spares as applicable. d) Any other documents specifically mentioned in the Purchase Order. e) Foreign vendor is requested to furnish the bank details in SWIFT form to Swift code:SBININBB147, SBI HAL branch and forward us a copy of Swift transfer details for our reference.

In case, the vendor does not accept the above payment terms and proposes alternative terms then HAL will appropriately adjust the quoted prices to account for the effects of the differences in payment terms. Although the exact adjustment will differ on a case by case basis, the following adjustments will mandatorily be made for making all the bids strictly comparable independant of the actual payment terms quoted by bidders. i) In case of Letter of credit, the estimated bank charges for operating the LC will be added to the quoted price. ii) The effect of time value of money arrising out of differing payment terms will be computed using an appropriate discount rate and will be added to the quoted price.

TAXES (for Indian Bidders)

Special Instruction for Foreign Service Providers regarding PAN: The current procedure for obtaining PAN for Foreign suppliers/service providers is available at website: https://tin.tin.nsdl.com/pan (refer Form 49A -online application for new PAN) PAN is required to facilitate deduction of Tax at source(TDS) as per prevailing rates towards payment against services rendered as mentioned above against contract emanating against subject RFQ, failing which tax will be deducted at the highest of the rates as indicated above. Important: The appropriate loading of TDS at applicable rate will be done during commerical evaluation of offers, in case of vendors who insist for payment net of Indian taxes.

Warranties:- Vendor warrants as follows: i) All items delivered are free from defects in materials and workmanship. ii) All items delivered are in conformance to the specification and are fit for the intended purpose. iii) It shall be ensured that HAL shall have clear and undisputed title to the goods supplied under the contract.

Restrictions on procurment from bidders from a country which shares a land border with India:

“Bidder” (including the term ‘tenderer’, ‘consultant’ or ‘service provider’ in certain contexts) means any person or firm or company, including any member of a consortium or joint venture (that is an association of several persons, or firms or companies), every artificial juridical person not falling in any of the descriptions of bidders stated herein before, including any agency branch or office controlled by such person, participating in a procurement process.

Liquidated Damages:- In the event of an order, we reserve the right to deduct a sum of 0.5% per week excluding taxes of delay or part thereof, subject to a maximum of 10% as our claim-towards liquidated damages on the undelivered/delayed part of the order. For non compliance of LD clause, Loading factor i.e. (10- L)*Q/100) shall be loaded on quoted basic amount during commercial evaluation. Where L: MAXIMUM RATE OF LD AGREED & Q: QUOTED PRICE

Inspection, Consequences of Rejection: The goods on receipt in HAL will be subject to inspection and tests, if necessary and HAL inspector’s decision as regards acceptance/rejection of goods shall be final and binding between the parties. (In case of Plant & Machinery, goods shall be finally inspected & accepted only after successful commissioning)

If any stores are rejected, then HAL shall be at liberty to: a) Either: i) Allow the vendor to re-submit stores in replacement of those rejected within a time specified by HAL, the vendor bearing the cost of freight in such replacement without being entitled to any extra payment, (or) ii) Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the vendor without effecting the vendor's liability as regards the supply of any further consignments due under the contract, (or) iii) Terminate the contract and recover from the vendor the loss HAL may thereby incur. The vendor shall not be entitled to any gain on the repurchase, b) Any stores rejected by HAL’s Inspector must be removed by the vendor within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the vendor shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the vendor’s risk and responsibility and the proceeds adjusted towards storage charges. c) In case any payment is made against delivery and it is found that the supplied item is rejected during inspection/commissioning, vendor will be required to choose any one of the following options to collect the rejected item for replacement: i) Refund the amount paid and collect the item for replacement. ii) Submit a Bank Guarantee for the amount already paid and collect the item for replacement. iii) Bring the replacement item to HAL and collect the rejecteditem.

Requirements of ISO 14001:2015; Environmental Management System (EMS): I. Information about potential significant environmental impacts associated with transportation, delivery, use, end-of-life treatment and final disposal of its products and services may be provided II. It is desired that Environmental Friendly Materials, Systems and Processes are used with the lifecycle perspective to have minimal impact on the Environment while delivering the product/service

Requirements of ISO 45001:2018 Standard: The vendor/Supplier/ contractor shall ensure requirements with respect to ISO 45001:2018 standard guidelines clause A 8.1.4. This includes equipment’s, installations and materials are safe for use by workers as intended by ensuring: -equipment is delivered according to specification and tested to ensure it works as intended -installations are commissioned to ensure they function as designed -materials are delivered according to their specifications -any usage requirements, precautions or other protective measures are communicated and made available (E.g. Safety instructions, Hazard communication Symbols, SDS, Etc.)

Shelf life:- Where stores offered have a limited shelf-life, kindly indicate the life involved and confirm that in the event of an order from us, only newly manufactured stores with the maximum possible shelf-life at the time of dispatch will be offered for shipment. In respect of rubber items such as seals etc., having cure date, the item should not have been manufactured earlier than 6 months of dispatch.

Packing:- The Vendor will be held responsible for the stores being sufficiently and properly packed for tropical storage and for transport by rail, road, sea or air so as to ensure their being free from loss or injury on arrival at their destination. The packing and marking of packages shall be done by and at the expense of the vendor. Each package shall contain a Packing Note quoting Purchase Order number and date showing its contents in detail. Each shall be properly marked with Purchase Order No., Consignee’s name & address, package handling instructions etc. The package shall have adequate provision for handling during transit

Modification:- Modifications, updates, etc. done to the hardware, software or documentation related to the deliverables under the contract at any point of time during or after the validity of the contract shall be promptly intimated to HAL for ensuring that such changes are incorportaed in the products delivered under this contract as well.

Language: All correspondence between the Parties, as well as all documentation, manuals, software listings and other writings, in connection with this Contract shall be in the English Language.

Bribes and Gifts: Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the Vendor or his parties, agent or servant or any one on his or their behalf to any officer, servant, representative or agent of HAL or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL shall in addition to any criminal liability which the Vendor may incur, subject to the Vendor to the cancellation of this and all other contracts with HAL and also to payment of any loss or damage resulting from any such cancellation thereof. Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as they may think fit and sufficient and their decision shall be final and conclusive.

Appropriation: Whenever under this contract any sum of money is recoverable from any payable by the contractor, HAL shall be entitled to recover such sum by appropriating in part or whole by deducting any sum then due or which at any time thereafter may become due to the contractor in this or any other contract entered by HAL as a whole its Divisions and Branch Offices etc., held by him alone or in partnership with others. Should this sum be not sufficient to cover the full amount recoverable, the contractor shall pay to HAL on demand the remaining balance due.

Settlement of Disputes and Arbitration:- All disputes or differences whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of this Contract or the breach thereof shall be settled by Arbitration in accordance with the Rules of Arbitration of the ICA/ICADR/IIAC and the award made in pursuance thereof shall be binding on the parties. The provisions of the Arbitration and conciliation Act 1996 or any statutory modifications thereof shall apply to such conciliation. The seat of Arbitration shall be at Bangalore and the Language of Arbitration shall held in English and the award of Arbitration shall be final and binding between the parties to this Contract/PO.

SHORT CLOSURE OF CONTRACT:- HAL reserves the right to short close this contract with three month prior notice to the vendor at any time during the tenure of the contract. The financial settlement entailed by such action shall be finalized based on the principle of equitable price adjustment and shall be based on discussions and mutual agreement.

Jurisdiction and Governing/Applicable laws: The Court at Bangalore/place of Division only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India.

Non Assignment to third Party:Vendor shall not be entitled without HAL’s consent to assign or transfer to a third party all or part of the benefi ts or obligations under this contract.

Agent / Agency Commission: The Vendor confirms and declares to the Buyer that the Vendor is the original manufacturer or authorized distributor/stockist of original manufacturer or Govt. Sponsored/ Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMs) of the stores referred to in this offer/contract/Purchase order and has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract/purchase order to the Vendor; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Vendor agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Vendor has engaged any such individual/firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract/ purchase order, the Vendor will be liable to refund that amount to the Buyer. The Vendor will also be debarred from participating in any RFQ/ Tender for new projects/program with Buyer for a minimum period of five years. The Buyer will also have a right to consider cancellation of the Contract/Purchase order either wholly or in part, without any entitlement or compensation to the Vendor who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract/ Purchase order along with interest at the rate of 2% per annum above Secured Overnight Financing Rate (SOFR) (for foreign vendor) and Marginal Cost of Funds-based Lending Rate (MCLR) of State Bank of India plus 2% per annum (for Indian vendor). The Buyer will also have the right to recover any such amount from any contracts/ Purchase order concluded earlier with Buyer.

IMMUNITY TO GOVERNMENT OF INDIA:- It is understood and agreed that the Government of India is not a party to this Contract/PO and has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely in its own behalf under the applicable Laws of India and General Principles Contract Law. The vendor shall agree, acknowledge and understand that HAL is not an agent, representative or delegate of the Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, vendor expressly waives releases and foregoes any and all actions or claims against the Government of India arising out of this contract, not to sue the Government of India as to any manner, claim, and cause of action or thing whatsoever arising out of or under this Contract/PO.

Fall Clause: i) The prices charged for the stores supplied under the contract by the Vendor shall in no event exceed the lowest price at which the Vendor sells the stores or offers to sell stores of essentially identical description or specification to any persons/organizations including the purchaser of any Department of the Government of India or any Department of the Indian State Governments or any Public undertaking of the Central or State Governments, as the case may be during the period till the performance of the supply order against the order/contract is completed. ii) If at any time during the said period, the vendor reduces the sales prices, sells or offers to sell such stores to any person/organization as mentioned above at a price lower than the price chargeable under the present order/contract, the vendor shall notify HAL of such reduction/sale or offer of sale and the price payable under the present contract for the stores supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced.

EXIT CLAUSE Exit criteria: The contract/order may be terminated under the following circumstances: i. In the event of unsatisfactory performance by the vendor during the contract period, or any of the information provided by the vendor is found to be untrue, or vendor is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated with three month’s advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a vendor has engaged in unethical practices, they shall be barred from participating in the future contracts with HAL for a period of three years. ii. If there is change in Buyer requirement, contract shall be terminated with three months' advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party, the vendor shall ensure the following: a) IPR’s are transferred to Buyer to enable Buyer to proceed on the work with other vendor. vendor also will render all assistance till the other vendor fully takes over the balance work. b) Transfer title and deliver all or any part thereof of the supplies, materials, work-inprogress, finished Products, Tooling, drawings and data produced or acquired by vendor specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of two years from the date of such termination. iii. The vendor is declared bankrupt or becomes insolvent. iv. The delivery of material is delayed due to causes of Force Majeure by more than six months). v. Based on the decision of the Arbitration Tribunal.

Export License: Vendors should categorically confirm the availability of export license from their government for exporting the system. Vendor shall be required to obtain and maintain all Export/Import licences and permits etc., as the case may be, required for performing supplies against this tender. Obtaining export licence shall be entire responsibility of the vendor.

Right of Sale and Utilization-ExportLicense/Reexport Permission:

Confidentiality:- For the purpose of this Tender / Contract / Agreement, the Bidder / Contractor / Supplier shall not store, copy or disclose HAL’s data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also, Bidder / Contractor / Supplier agrees to use HAL’s data only for the purpose under this Contract, restrict disclosure to any person or entity or third party and shall safeguard the provided data including from cyber security risks etc. Bidder / Contractor / Supplier should promptly return within 90 days HAL’s data in original media and should not keep HAL’s data, upon expiry of Tender / Contract / Agreement or early termination of Contract / Agreement and certify that HAL’s data has been deleted permanently. Non-adherence to this confidentiality clause by the Bidder / Contractor / Supplier shall be treated, as a material breach of this Tender / Contract / Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract / Agreement.

Non-conformities between Figures and Words: In case of non-conformities/errors are observed in responsive tenders between the quoted prices in figures and in words. This situation normally does not arise in case of e-Procurement. This should be taken care of in the manner indicated below: i) If, in the price structure quoted for the required goods, there is discrepancy between the unit price and total price (which is obtained by multiplying the unit price by the quantity), the unit price shall prevail and the total price corrected accordingly; ii) If there is an error in a total corresponding to the addition or subtraction of sub-totals, the sub-totals shall prevail and the total shall be corrected; and iii) If there is a discrepancy between words and figures, the amount in words shall prevail. Such a discrepancy in an offer should be conveyed to the bidder asking him to respond by a target date and if the bidder does not agree to HAL's observation, then the bid is liable to be rejected.

Any query related to tender (like due date extension, technical clarification, etc.) needs to be sent to HAL directly. The name and contact details of HAL personnel to whom queries related to tender to be sent are as below:- i) CHANDRAMOULI GB, CM (IMM) ii) M RAGHAVENDRA SETTY, DGM (IMM) Aircraft Research & Design Centre, Aircraft Research & Design Centre, Hindustan Aeronautics Limited, Hindustan Aeronautics Limited, Marathahalli Post, Marathahalli Post, Bangalore - 560037 Bangalore - 560037 Ph: 080 - 2232 4341 Ph: 080 - 2232 4353 Fax: 080 - 2231 7132 E-mail: [email protected] E-mail: [email protected]

ANNEXURE-3

Please fill the details in cells shaded with colour

AIRCRAFT RESEARCH & DESIGN CENTRE HINDUSTAN AERONAUTICS LIMITED Marathahalli Post Bangalore - 560 037. INDIA

PRICE BID - ANNEXURE-3

Tender Ref. No.:D/IMM/COM3/5461/3B/1609/1

Name of the Vendor/Firm:

Quotation Ref. No.:

PLEASE FILL ALL THE DETAILS OF PRICES, ETC AND UPLOAD THE SAME EXCEL FILE AS A PART OF YOUR PRICE BID. BIDDERS HAS TO FILL PRICES CAREFULLY. ANY TYPOGRAPHICAL ERROR SHOULD NOT BE CONSIDERED AT LATER STAGE.

Part No.

806-012-ME18-15SMA

806-020-ME18-15PMA

806-012-ME14-20SMA

806-020-ME14-20PMA

806-012-ME14-39SMA

806-020-ME14-39PMA

806-020-ME18-15SMA

806-012-ME18-15PMA

806-012-ME18-85PMC

806-012-ME18-85PMD

806-020-ME18-85SMC

806-020-ME18-85SMD

Any other Information: