This is tender to enter into Running Contract for supply of Inj. Antihemophilic Factor VIII 500 IU (Recombinant) Turoctocog Alfa for a period of 01 year extendable up to 02 years

Special Eligibility Criteria

1. 1

   The status of vendor (i.e. approved or developmental vendor) shall be reckoned as on the date of tender opening and not thereafter. However, cases of downgrading/removal/suspension/banning etc., after opening of tender, shall be taken into account while considering the offers.

   Document requiredConfirmation required
2. 2

   One product sample i.e. photograph of strip of medicine or / outer paper package or label of injection vial or bottle phial must be uploaded at time of quoting for tender on IREPS.

   Document requiredConfirmation required
3. 3

   The firm should quote only BRAND which is approved by Railway and should not be Generic or Branded Generic. However, if a Zone / PU finds that certain drug/ pharmaceutical product required is not available in the list of firms / product list uploaded on the website of RB, they may resort to purchase from a firm / product not included in the uploaded list, after recording the specific reasons on their respective files ( As per Railway Board letter No.208/H/4/1/DP (Policy) dated- 13.09.2019). ( Click here to download Format)

   Document requiredConfirmation required
4. 4

   Vide Railway Board letter No.2018/H/4/1/DP (Policy), dated 27/01/2020. Mention the name and address of the Drug Stores of the city from where the medicine can be procured in open market.

   Document requiredConfirmation required
5. 5

   The Mandatory form enclosed herewith should be filled & attached/uploaded by the participating firm along with e- bid/offer.

   Document requiredConfirmation required
6. 6

   Printing of Drug Standards on strip or preparation by manufacturers to comply with IP/USP/BP/Euro/Pharmacopoeia Standards.

   Document requiredConfirmation required
7. 7

   Firms approved by Railway Board for the tendered item will only be considered.

   Document requiredConfirmation required
8. 8

   The firm should be registered with Railway Boards as per letter No.2018/H/4/1/DP (policy) New Delhi, Dated- 20.12.2018, 4.1.2019, 15.1.2019 & 25.1.2019 except for proprietary items.

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   As a tenderer we hereby confirm that we have gone through tender condition no 35 of Instruction to tenderers and IRS Conditions of Contract 2025 and do hereby confirm that none of our sister concerns or affiliates (having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender.

   Document requiredConfirmation required
2. 2

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
3. 3

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document requiredConfirmation required

Special Conditions

1. 1

   Part payment against part supply is allowed.
2. 2

   Offers from other than Railway Board registered and approved firms will be passed over without any further correspondence, even, if their offers stand L1. Repeated submission of offers by other than Railway Board registered and approved firms would amount to misconduct and leads to punitive action.
3. 3

   (i) The quantity shown in the RGC/SO is the approximate for one year requirement and is subject to increase or decrease. The supply against this running contract to be concluded will be made as and when required against the Supply Orders/Modification Advices to be placed by PCMM Office of North Central Railway. Firm may however note that the purchaser may/may not place any supply orders/Modification Advices for this item and do not stand committed to place any supply orders/Modification Advices. (ii) The running contract shall remain in force for a period of one year. The Supply orders/ Modification Advices will be placed up to the last date of the currency of running contract. Delivery date in the Supply Orders/Modification Advices need not necessarily fall within the currency of running contract but it can go beyond depending upon the terms of delivery stipulated in the Supply Orders/Modification Advices. No extension of validity period of the running contract is required when the delivery against the outstanding Supply Orders/ Modification Advices continues even after expiry of validity period. The contract will remain alive for the purpose of delivery for all the stores ordered during the currency of the running contract until deliveries have been completed. (iii) The quantity/quantities mentioned against each consignee is/are approximate. The successful firm has to supply the item/items to any consignee/consignees located in North Central Railway, in addition to the consignee/consignees mentioned in the
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   tender schedule, as per the Supply Orders/Modification Advices issued time to time as per the requirement of North Central Railway. The RGC shall be operated and Supply Orders/Modification Advices shall be placed by PCMM/NCR OFFICE. (iv) The supplies have to be delivered to the consignees i.e. Hospitals and Health Units in North Central Railway and as and when required by them against the Supply Orders/Modification Advices. (v) The Running Contract and Supply Orders/Modification Advices shall be governed by the IRS conditions of contract as amended up to date, tender conditions and the special conditions to the tenderers enclosed with the tender schedule. (vi) If the contract is concluded with the distributor, the responsibility to complete the supplies will remain with the distributor until the dealership with the manufacturer is valid. In case the distributorship changes, the manufacturer shall be solely responsible until the completion of the contract. (vii) Firm Price: The quoted prices will be firm and fixed for all the supply orders placed during the currency of Running Contract and no price variation will be allowed on any account. (viii) North Central Railway reserves the right to enter into parallel Running Contract with more than one supplier for any location. (ix) The Purchaser shall be entitled to increase the ordered quantity by 30% anytime during the currency of the contract. (x) Period of validity of Running Contract is one year . (xi) The Running Contract can be terminated without assigning any reason if the performance is not satisfactory or can be extended on mutual agreement for a further period as agreed. Delivery period : Material to be supplied in within 45 days from the date of Supply Order, or as and when demanded by consignee. Part supply payment permitted.
5. 5

   (i) The change of name of manufacturing firm after placement of Supply Order is normally not done and decision of PCMD/CHD/NCR will be final in such cases. The change of name of the AUTHORISED DISTRIBUTOR after placement of Supply Order is strictly not allowed during the currency of the contract. Any request for such change would warrant cancellation of the Supply Order with penalty as per extant rules. (ii) The remaining shelf life of the offered product should not be less than 80% of total self-life or it should not be older than 6 months from the date of". Manufacture [whichever is more] at the time of supply. In specified cases, PCMD/CHD/PCMM/CMM may relax this condition on case to case basis with the written undertaking by the manufacturing firm that the batch offered is the only batch available in India and that the firm will replace unused qty free of cost before the expiry date of that item with fresh batch, failing
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   which the Railway reserves the right to recover the amount from firms pending/forthcoming bills. (iii) Analysis report for each batch from manufacturer own laboratory/Govt recognized laboratory must accompany the consignment without fail on supply of each batch of medicine. (iv) The material shall be subject to inspection, which will be carried out by consignee of authorized representative on receipt of the material in the hospital. The material may also be subject to tests in Railway/Govt recognized laboratory on random basis or whenever found necessary by the concerned consignee. (v) Wherever drug samples on analysis are found to be not conforming to standards, the firms/suppliers are required to replace the whole batch free of cost with another batch to all the consignees, irrespective of whether the batch has been used completely/partially or not failing which the Railway reserves the right to recover the amount form firms pending/forthcoming bills. (vi) Proper execution and completion of the contract is the sole responsibility of the firm participating in the tender, even if the supply is made through authorized distributor/supplier [as per firms' authorization in the tender offer] (vii) Offers of the firms suspected to have quoted in cartel are liable to be ignored for placement of order. The decision of Railway administration in this regard will be final and binding. (VII) Firms should quote all financial terms only in the relevant columns of the financial bid. Such terms quoted anywhere else will be ignored. (VIII) (a) All the bidders/Tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted by them. Any variation in tax structure/rate due to introduction of GST, shall be dealt with under Statutory Variation clause. (b) All the bidders/Tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. (c) All vendors should have GST Registration Number. (d) GST Act and Rules as applicable from time to time is applicable. (e) No bills will be accepted without GST registration. (f) In case the successful tenderer is not liable to be registered under CGST/GST/ UTGST/SGST ACT, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority. Quantity indicated in tender is approximate and there is no guarantee that mentioned quantity will be drawn under the contract. However, Railway will not be held responsible if the actual drawl becomes less than the tendered quantity.
7. 7

   Supply Orders against RGC may be placed on one or more among the consignees of Medical department/Railways Hospital within the jurisdiction of North Central Railway. [Major Consignees: (A) MD/CH/PRYJ & C M S / P R Y J (B) CMS/ Jhansi (C) CMS/Kanpur (D) CMS/ Agra etc. or any other consignee within the jurisdiction of NCR.
8. 8

   Splitting:- : Splitting of tendered quantity will be applicable in this tender as per para 25.2 of Instruction to tenderers and General Conditions of tenders for supply contract [for indigenous tenders] 24 pdf (attached)
9. 9

   EMD : The offers not accompanied by requisite EMD as given in para 5.0 of Instructions to tenderers & General Conditions of tenders for supply contract 25 pdf (attached) will be summarily rejected, unless falling in exempted category. The firm claiming exemption from EMD should clearly indicate valid reasons for such claim duly attaching a signed bid securing declaration as per ANNEXURE16ofInstructionstotenderers & General Conditions of tenders for supply contract 25 pdf (attached) along with scanned copies of relevant documents with their e-offers. Exemption from submission of EMD by MSEs shall also be governed by para 3.0 of Instructions to tenders and General conditions of tenders for supply contact. Special attention be taken of para3.0(B) (d) [Traders and agents are not eligible to avail the benefits extended under the Public Procurement Policy for MSEs.] and para 3.0 (B) (f) [In case, the tendered item is restricted for placement of bulk orders on approved sources, then the criteria for placement of orders on MSEs under the Public Procurement Policy for MSEs will additionally require that the MSE firms are one of the valid approved sources for the tendered item.]
10. 10

    Security Deposit : Security Deposit will be applicable in the tender as per Para 6.0 of INSTRUCTIONS TO TENDERERS AND GENERAL CONDITIONS OF TENDERSFOR SUPPLY CONTRACT_25 pdf (attached).

1. 1

   Bidders are reminded to carefully go through Para 35.0 of Instruction to Tendereres and IRS Conditions of Contract 2025 (included and uploaded along with the bid document) those pertaining to Code of Integrity, Misdemeanour and Penal measures. If two or more bidders are found to be sister concerns or affiliates (having common partner/director/promoter/ owner/holding company decision control etc.) the offers of all such sister concerns are liable to be rejected as per relevant provisions of Tender conditions. They are therefore earnestly urged to refrain from committing violation of code of integrity in general and conflict of interest and anti-competitive practices.

2. 2

   As a tenderer we hereby confirm that we have gone through para no 35 of Instruction to tenderers and IRS Conditions of Contract 2025 and do hereby confirm that none of our sister concerns or affiliates (having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender.