REQUEST FOR QUOTATION RFQ FOR CARGO COURIER SERVICE TRANSPORT CONTRACT CCSTC FOR DISPATCH AND PICKUP FOR THE YEAR 2026 2028

Annexure - 1(B)

RATES AND TRANSIT TIME

Sl. NO TO & FRO FROM HYDERABAD STATES PIN CODE BY ROAD ESS/ ODA/ SSC DOCKET CHARGES

RATE TRANSIT TIME

Rs. per Kg No. of Days

OPTIONAL LOCATIONS

1 ADAMPUR PUNJAB 144103

3 HALWARA PUNJAB 141106

5 LUDHIANA PUNJAB 141001

8 PATHANKOT PUNJAB 145001

9 BHATINDA PUNJAB 151001

11 HALWARA PUNJAB 141106

12 AGRA U.P 282008

13 ALLAHABAD U.P 211012

15 BAKSHI-KA-TALAB U.P (LUCKNOW) 226013

16 VARNASI U.P 221005

18 BAREILLY U.P 243001

20 GORAKHPUR U.P 273002

21 KORWA U.P 222302

24 LUCKNOW U.P 226008

26 RAIPUR ATERNA UP 251309

27 AHMEDABAD GUJARAT 382009

28 AMERELI GUJARAT 365560

29 BHAVNAGAR GUJARAT 364001

33 NALIYA GUJARAT 370665

34 PORBANDAR GUJARAT 360575

35 SURAT GUJARAT 395003

37 VADODARA GUJARAT 390010

38 BHUJ GUJARAT 370001

40 JAMNAGAR GUJARAT 361001

44 BHOPAL M.P 462001

45 GWALIOR M.P 474020

47 ARAKKONAM TAMILNADU 631001

50 COIMBATORE TAMILNADU 641401

52 TUTICORIN TAMILNADU 628004

53 AURANGABAD MAHARASTRA 431001

55 GHATKOPAR MAHARASTRA 400086

56 NAGPUR MAHARASTRA 440007

57 THANE MAHARASTRA 400607

58 DEVLALI MAHARASTRA 422501

59 MUMBAI MAHARASTRA 400001

66 DAMAN UNION TERRITORY GOVT. OF INDIA 396210

67 DEHRADUN UTTARAKHAND 248102

68 BHILAI CHATTISGARH 490024

69 CUTTACK ORISSA 753001

70 BHUVANESHWAR ORISSA 751002

71 CHANDIGARH UNION TERRITORY GOVT. OF INDIA 160003

73 ERNAKULAM KERALA 682004

78 TIRUVANANTHAPUR KERALA 695031

79 KASARAGOD KERALA 671124

80 SIRSA HARYANA 125050

82 SURATHGARH HARYANA 335804

83 FARIDABAD HARYANA 121004

84 GHAZIABAD HARYANA 201004

86 JAIPUR RAJASTHAN 302002

87 JAISALMER RAJASTHAN 936841

90 NAL(BIKANER) RAJASTHAN 334001

91 UDAIPUR RAJASTHAN 313004

92 JODHPUR RAJASTHAN 342001

96 UTTERALI RAJASTHAN 344001

98 HALDWANI UTTARANCHAL 263139

99 MALUR KARNATAKA 563130

100 BIDAR KARNATAKA 585401

101 MANGALORE KARNATAKA 575002

102 KARWAR KARNATAKA 581302

104 PATNA BIHAR 801003

105 TATA NAGAR BIHAR 831002

106 PORTBLAIR ANDAMAN & NICOBAR 744102

109 VIJAYAWADA A.P 520010

110 VIZAG A.P 530005

119 CHABUA ASSAM 786102

122 SILCHAR ASSAM 788001

123 KALAIKUNDA ASSAM 721303

124 TEZPUR ASSAM 784001

127 GAUHATI ASSAM 781015

128 KHARAGPUR W.B 721303

129 BARRACKPORE W.B 700120

133 BAGDOGRA W.B 734014

134 HASHIMARA W.B 735215

137 KOLKATA W.B 700024

139 SRINAGAR JAMMU & KASHMIR 190007

141 DELHI DELHI / NEW DELHI 110003

146 GOA GOA 403801

148 KOCHI KERALA 683503

151 UDAMPUR PUNJAB 140102

152 RAJASANSI (AMRITSAR) PUNJAB 143101

153 KUMBHIRGRAM ASSAM 788109

154 SARASAWA UP 247232

1 The above locations mentioned are our HAL divisions and major customer locations i.e. Mainly defence locations viz Air force, Army, Navy etc. The locations mentioned are where the consignments to be delivered or to be collected. These locations may be within the city or outside the city. Hence, while quoting these factors to be considered to avoid future inconvenience between M/s.HAL and the Cargo Courier Service Transport Contractor (CCSTC).

2 Outside Delivery Area charges (ODA)/ Extra service stations (ESS)/Safextension Service Charges (SSC) may please be quoted separately in one rate by location wise and submit along with the quotation. If the same is applicable to any location.

3 The contractor who is quoting for all the locations in Annexure – 1(A) (PRIME Locations) will only be considered. If the contractor not quoted for all the prime locations, the quotation will be summarily rejected.

4 Please mention the Minimum Chargeable Weight, if any. Otherwise, we will release payment as per the weight mentioned on the docket copy. Kindly note that Payment will be realsed as per our Contract Rates only not as per your Invoice.

5 Please mention the _______% if any, otherwise we will consider Diesel Price Hike as Nil.

6 Please mention the Volumetric Weight i.e 1CFT = ______ if any, otherwise we will pay as per Actual Weight only.

7 Please indicate GST _______%

8 Portblair - Please quote Sea freight charges or Air Freight Charges.

9 The above locations are optional please offer your rates.

HINDUSTAN AERONAUTICS LIMITED SLRDC DIVISION, BALANAGAR, HAL POST, HYDERABAD 500 042, (TELANGANA) INDIA

CARGO COURIER SERVICE TRANSPORT CONTRACT (BY ROAD)

Tender Ref: SLRDC/HAL/SPR-PB24/13/2

Due date : 24/03/2026 RFQ date: 03/03/2026

Name of the Bidder

Bidder reference No

SL. NO. COMMERCIAL TERMS & CONDITIONS (ANNEXURE V) COMPLIANCE (Y/N) REMARKS

1 PRICE: The bidder is required to indicate prices in Indian Rupees against individual items. Price quoted should be on F.O.R. Destination basis, for delivery at Stores at SLRDC Division of HAL (PIN Code:500042) inclusive of all charges including transit insurance as applicable.

2 FIRM PRICES: Unless the RFP/RFQ states otherwise, prices quoted will be deemed as firm and fixed during the validity of Contract. Accordingly, subsequent claims for price increases or alteration of any of the terms of the Order/Contract shall not be raised unless HAL agrees to consider on merit. FIRM PRICES: Unless the RFP/RFQ states otherwise, prices quoted will be deemed as firm and fixed during the validity of Contract. Accordingly, subsequent claims for price increases or alteration of any of the terms of the Order/Contract shall not be raised unless HAL agrees to consider on merit. FIRM PRICES: Unless the RFP/RFQ states otherwise, prices quoted will be deemed as firm and fixed during the validity of Contract. Accordingly, subsequent claims for price increases or alteration of any of the terms of the Order/Contract shall not be raised unless HAL agrees to consider on merit. FIRM PRICES: Unless the RFP/RFQ states otherwise, prices quoted will be deemed as firm and fixed during the validity of Contract. Accordingly, subsequent claims for price increases or alteration of any of the terms of the Order/Contract shall not be raised unless HAL agrees to consider on merit. FIRM PRICES: Unless the RFP/RFQ states otherwise, prices quoted will be deemed as firm and fixed during the validity of Contract. Accordingly, subsequent claims for price increases or alteration of any of the terms of the Order/Contract shall not be raised unless HAL agrees to consider on merit. FIRM PRICES: Unless the RFP/RFQ states otherwise, prices quoted will be deemed as firm and fixed during the validity of Contract. Accordingly, subsequent claims for price increases or alteration of any of the terms of the Order/Contract shall not be raised unless HAL agrees to consider on merit. FIRM PRICES: Unless the RFP/RFQ states otherwise, prices quoted will be deemed as firm and fixed during the validity of Contract. Accordingly, subsequent claims for price increases or alteration of any of the terms of the Order/Contract shall not be raised unless HAL agrees to consider on merit. FIRM PRICES: Unless the RFP/RFQ states otherwise, prices quoted will be deemed as firm and fixed during the validity of Contract. Accordingly, subsequent claims for price increases or alteration of any of the terms of the Order/Contract shall not be raised unless HAL agrees to consider on merit. FIRM PRICES: Unless the RFP/RFQ states otherwise, prices quoted will be deemed as firm and fixed during the validity of Contract. Accordingly, subsequent claims for price increases or alteration of any of the terms of the Order/Contract shall not be raised unless HAL agrees to consider on merit.

3 GST & Other taxes: GST and/or other taxes as applicable should be distinctly shown along with the prices quoted also indicating HSN/SAC codes as applicable. Where this is not done, no claim for taxes will be admitted at a later stage on any ground whatsoever unless such claim arises due to a change in GST/Tax Law/Rules subsequent to submission of Bid. GST & Other taxes: GST and/or other taxes as applicable should be distinctly shown along with the prices quoted also indicating HSN/SAC codes as applicable. Where this is not done, no claim for taxes will be admitted at a later stage on any ground whatsoever unless such claim arises due to a change in GST/Tax Law/Rules subsequent to submission of Bid. GST & Other taxes: GST and/or other taxes as applicable should be distinctly shown along with the prices quoted also indicating HSN/SAC codes as applicable. Where this is not done, no claim for taxes will be admitted at a later stage on any ground whatsoever unless such claim arises due to a change in GST/Tax Law/Rules subsequent to submission of Bid. GST & Other taxes: GST and/or other taxes as applicable should be distinctly shown along with the prices quoted also indicating HSN/SAC codes as applicable. Where this is not done, no claim for taxes will be admitted at a later stage on any ground whatsoever unless such claim arises due to a change in GST/Tax Law/Rules subsequent to submission of Bid. GST & Other taxes: GST and/or other taxes as applicable should be distinctly shown along with the prices quoted also indicating HSN/SAC codes as applicable. Where this is not done, no claim for taxes will be admitted at a later stage on any ground whatsoever unless such claim arises due to a change in GST/Tax Law/Rules subsequent to submission of Bid. GST & Other taxes: GST and/or other taxes as applicable should be distinctly shown along with the prices quoted also indicating HSN/SAC codes as applicable. Where this is not done, no claim for taxes will be admitted at a later stage on any ground whatsoever unless such claim arises due to a change in GST/Tax Law/Rules subsequent to submission of Bid. GST & Other taxes: GST and/or other taxes as applicable should be distinctly shown along with the prices quoted also indicating HSN/SAC codes as applicable. Where this is not done, no claim for taxes will be admitted at a later stage on any ground whatsoever unless such claim arises due to a change in GST/Tax Law/Rules subsequent to submission of Bid. GST & Other taxes: GST and/or other taxes as applicable should be distinctly shown along with the prices quoted also indicating HSN/SAC codes as applicable. Where this is not done, no claim for taxes will be admitted at a later stage on any ground whatsoever unless such claim arises due to a change in GST/Tax Law/Rules subsequent to submission of Bid. GST & Other taxes: GST and/or other taxes as applicable should be distinctly shown along with the prices quoted also indicating HSN/SAC codes as applicable. Where this is not done, no claim for taxes will be admitted at a later stage on any ground whatsoever unless such claim arises due to a change in GST/Tax Law/Rules subsequent to submission of Bid.

4 VALIDITY OF THE QUOTATION: Unless otherwise stated in the RFP/RFQ, Price quoted should remain valid for a minimum of 180 days from the closing date of Tender enquiry to account for processing of Bids and internal approval by HAL. VALIDITY OF THE QUOTATION: Unless otherwise stated in the RFP/RFQ, Price quoted should remain valid for a minimum of 120 days from the closing date of Tender enquiry to account for processing of Bids and internal approval by HAL. VALIDITY OF THE QUOTATION: Unless otherwise stated in the RFP/RFQ, Price quoted should remain valid for a minimum of 120 days from the closing date of Tender enquiry to account for processing of Bids and internal approval by HAL. VALIDITY OF THE QUOTATION: Unless otherwise stated in the RFP/RFQ, Price quoted should remain valid for a minimum of 120 days from the closing date of Tender enquiry to account for processing of Bids and internal approval by HAL. VALIDITY OF THE QUOTATION: Unless otherwise stated in the RFP/RFQ, Price quoted should remain valid for a minimum of 120 days from the closing date of Tender enquiry to account for processing of Bids and internal approval by HAL. VALIDITY OF THE QUOTATION: Unless otherwise stated in the RFP/RFQ, Price quoted should remain valid for a minimum of 120 days from the closing date of Tender enquiry to account for processing of Bids and internal approval by HAL. VALIDITY OF THE QUOTATION: Unless otherwise stated in the RFP/RFQ, Price quoted should remain valid for a minimum of 120 days from the closing date of Tender enquiry to account for processing of Bids and internal approval by HAL. VALIDITY OF THE QUOTATION: Unless otherwise stated in the RFP/RFQ, Price quoted should remain valid for a minimum of 120 days from the closing date of Tender enquiry to account for processing of Bids and internal approval by HAL. VALIDITY OF THE QUOTATION: Unless otherwise stated in the RFP/RFQ, Price quoted should remain valid for a minimum of 120 days from the closing date of Tender enquiry to account for processing of Bids and internal approval by HAL.

5 TENDER DUE DATE: The due date for submission of quote is 24/03/2026@14:00HRS. (Date/ time) and to be submitted through HAL e-procurement Portal Only. TENDER DUE DATE: The due date for submission of quote is ……….. (Date/ time) and to be submitted through HAL e-procurement Portal Only. TENDER DUE DATE: The due date for submission of quote is ……….. (Date/ time) and to be submitted through HAL e-procurement Portal Only. TENDER DUE DATE: The due date for submission of quote is ……….. (Date/ time) and to be submitted through HAL e-procurement Portal Only. TENDER DUE DATE: The due date for submission of quote is ……….. (Date/ time) and to be submitted through HAL e-procurement Portal Only. TENDER DUE DATE: The due date for submission of quote is ……….. (Date/ time) and to be submitted through HAL e-procurement Portal Only. TENDER DUE DATE: The due date for submission of quote is ……….. (Date/ time) and to be submitted through HAL e-procurement Portal Only. TENDER DUE DATE: The due date for submission of quote is ……….. (Date/ time) and to be submitted through HAL e-procurement Portal Only. TENDER DUE DATE: The due date for submission of quote is ……….. (Date/ time) and to be submitted through HAL e-procurement Portal Only.

6 SUBMISSION OF BIDS: a) The bidder is required to submit bids directly to HAL through HAL e-Procurement Portal. Bids which donot meet requirements stated in the RFP/RFQ are liable to be rejected at the absolute discretion of HAL. SUBMISSION OF BIDS: a) The bidder is required to submit bids directly to HAL through HAL e-Procurement Portal. Bids which donot meet requirements stated in the RFP/RFQ are liable to be rejected at the absolute discretion of HAL. b) Submission of Bid in two bid system: the bidders are required to submit Technical Bid and Commercial Bid separately through HAL e-Procurement portal. SUBMISSION OF BIDS: a) The bidder is required to submit bids directly to HAL through HAL e-Procurement Portal. Bids which donot meet requirements stated in the RFP/RFQ are liable to be rejected at the absolute discretion of HAL. b) Submission of Bid in two bid system: the bidders are required to submit Technical Bid and Commercial Bid separately through HAL e-Procurement portal. SUBMISSION OF BIDS: a) The bidder is required to submit bids directly to HAL through HAL e-Procurement Portal. Bids which donot meet requirements stated in the RFP/RFQ are liable to be rejected at the absolute discretion of HAL. b) Submission of Bid in two bid system: the bidders are required to submit Technical Bid and Commercial Bid separately through HAL e-Procurement portal. SUBMISSION OF BIDS: a) The bidder is required to submit bids directly to HAL through HAL e-Procurement Portal. Bids which donot meet requirements stated in the RFP/RFQ are liable to be rejected at the absolute discretion of HAL. b) Submission of Bid in two bid system: the bidders are required to submit Technical Bid and Commercial Bid separately through HAL e-Procurement portal. SUBMISSION OF BIDS: a) The bidder is required to submit bids directly to HAL through HAL e-Procurement Portal. Bids which donot meet requirements stated in the RFP/RFQ are liable to be rejected at the absolute discretion of HAL. b) Submission of Bid in two bid system: the bidders are required to submit Technical Bid and Commercial Bid separately through HAL e-Procurement portal. SUBMISSION OF BIDS: a) The bidder is required to submit bids directly to HAL through HAL e-Procurement Portal. Bids which donot meet requirements stated in the RFP/RFQ are liable to be rejected at the absolute discretion of HAL. b) Submission of Bid in two bid system: the bidders are required to submit Technical Bid and Commercial Bid separately through HAL e-Procurement portal. SUBMISSION OF BIDS: a) The bidder is required to submit bids directly to HAL through HAL e-Procurement Portal. Bids which donot meet requirements stated in the RFP/RFQ are liable to be rejected at the absolute discretion of HAL. b) Submission of Bid in two bid system: the bidders are required to submit Technical Bid and Commercial Bid separately through HAL e-Procurement portal. SUBMISSION OF BIDS: a) The bidder is required to submit bids directly to HAL through HAL e-Procurement Portal. Bids which donot meet requirements stated in the RFP/RFQ are liable to be rejected at the absolute discretion of HAL. b) Submission of Bid in two bid system: the bidders are required to submit Technical Bid and Commercial Bid separately through HAL e-Procurement portal.

b) Submission of Bid in single bid system: the bidders are required to submit Technical Bid and Commercial Bid combinely through HAL e-Procurement portal.

c)L1 will be finalised based on the prices quoted in the mandatory Locations Annexure-1A only

7 LATE TENDER: Bids received after the due date and time specified in the tender shall be rejected in competitive Tenders. This applies even if there might be genuine reasons for such nonsubmission/ non-receipt of Bids within the date/time as per the RFP/RFQ. LATE TENDER: Bids received after the due date and time specified in the tender shall be rejected in competitive Tenders. This applies even if there might be genuine reasons for such nonsubmission/ non-receipt of Bids within the date/time as per the RFP/RFQ. LATE TENDER: Bids received after the due date and time specified in the tender shall be rejected in competitive Tenders. This applies even if there might be genuine reasons for such nonsubmission/ non-receipt of Bids within the date/time as per the RFP/RFQ. LATE TENDER: Bids received after the due date and time specified in the tender shall be rejected in competitive Tenders. This applies even if there might be genuine reasons for such nonsubmission/ non-receipt of Bids within the date/time as per the RFP/RFQ. LATE TENDER: Bids received after the due date and time specified in the tender shall be rejected in competitive Tenders. This applies even if there might be genuine reasons for such nonsubmission/ non-receipt of Bids within the date/time as per the RFP/RFQ. LATE TENDER: Bids received after the due date and time specified in the tender shall be rejected in competitive Tenders. This applies even if there might be genuine reasons for such nonsubmission/ non-receipt of Bids within the date/time as per the RFP/RFQ. LATE TENDER: Bids received after the due date and time specified in the tender shall be rejected in competitive Tenders. This applies even if there might be genuine reasons for such nonsubmission/ non-receipt of Bids within the date/time as per the RFP/RFQ. LATE TENDER: Bids received after the due date and time specified in the tender shall be rejected in competitive Tenders. This applies even if there might be genuine reasons for such nonsubmission/ non-receipt of Bids within the date/time as per the RFP/RFQ. LATE TENDER: Bids received after the due date and time specified in the tender shall be rejected in competitive Tenders. This applies even if there might be genuine reasons for such nonsubmission/ non-receipt of Bids within the date/time as per the RFP/RFQ.

8 OPENING OF TENDER: a) Tender (Technical) will be opened on 25/03/2026 (Date/ time) through HAL e-Procurement portal. OPENING OF TENDER: a) Tender (Technical) will be opened on ………… (Date/ time) through HAL e-Procurement portal. OPENING OF TENDER: a) Tender (Technical) will be opened on ………… (Date/ time) through HAL e-Procurement portal. OPENING OF TENDER: a) Tender (Technical) will be opened on ………… (Date/ time) through HAL e-Procurement portal. OPENING OF TENDER: a) Tender (Technical) will be opened on ………… (Date/ time) through HAL e-Procurement portal. OPENING OF TENDER: a) Tender (Technical) will be opened on ………… (Date/ time) through HAL e-Procurement portal. OPENING OF TENDER: a) Tender (Technical) will be opened on ………… (Date/ time) through HAL e-Procurement portal. OPENING OF TENDER: a) Tender (Technical) will be opened on ………… (Date/ time) through HAL e-Procurement portal. OPENING OF TENDER: a) Tender (Technical) will be opened on ………… (Date/ time) through HAL e-Procurement portal.

9 TENDER EVALUATION: a) The tender will be evaluated on Package Basis basis only. Hence Vendor needs to quote for All Lines mentioned in the Pricebid. b) The contractor who is quoting for all the locations in Annexure – 1(A) (Prime Locations) will only be considered and L1 will be finalised based on Annexure1(A) prices only. If the contractor not quoted for all the prime locations, the quotation will be summarily rejected. c) If two or more bidders are determined as L1 in a purely price based selection, HAL reserves the right to seek revised offers from the same bidders or resolve the tie through a real-time reverse auction process. d) Conditional discounts will not be considered in evaluation of tender. e) Applicability of the relevant Taxes should be explicitly indicated by the bidder in his response in percentage and in absolute terms. In the absence of this input, the offer would be considered as all-inclusive and no further claims related to such taxes will be admissible. TENDER EVALUATION: a) The tender will be evaluated on Package-wise basis only. Hence Vendor needs to quote for All Lines mentioned in the Pricebid. b) If two or more bidders are determined as L1 in a purely price based selection, HAL reserves the right to seek revised offers from the same bidders or resolve the tie through a real-time reverse auction process. c) To have parallel sources, the Order will be spilt to 2 sources subject to other bidders agreeing for L-1 price. The distribution of quantity among the bidders will be as per the proportion given below: Qty. distribution among L-1: L-2 in proportion, 60%: 40% d) After finalisation of L1, price match request shall be sent to L2 vendor for 40% Quantity Distribution. if L2 vendor does not accept for price match then request shall be sent to L3 vendor so on to all technically accepted vendors. e) if none of the vendors accepts the L1 price match, HAL has right to distribute balance 40% to L1 vendor (or) has right to re-tender for 40% Quantity. f) Conditional discounts will not be considered in evaluation of tender. g) Applicability of the relevant Taxes should be explicitly indicated by the bidder in his response in percentage and in absolute terms. In the absence of this input, the offer would be considered as all-inclusive and no further claims related to such taxes will be admissible. h) In respect of two bid system, Technical Bid will be opened on the tender opening date. After technical evaluation, the Commercial Bids of those bidders who are technically acceptable will be opened. Commercial Bids of vendors not passing the technical gate will be returned in unopened condition. TENDER EVALUATION: a) The tender will be evaluated on Package-wise basis only. Hence Vendor needs to quote for All Lines mentioned in the Pricebid. b) If two or more bidders are determined as L1 in a purely price based selection, HAL reserves the right to seek revised offers from the same bidders or resolve the tie through a real-time reverse auction process. c) To have parallel sources, the Order will be spilt to 2 sources subject to other bidders agreeing for L-1 price. The distribution of quantity among the bidders will be as per the proportion given below: Qty. distribution among L-1: L-2 in proportion, 60%: 40% d) After finalisation of L1, price match request shall be sent to L2 vendor for 40% Quantity Distribution. if L2 vendor does not accept for price match then request shall be sent to L3 vendor so on to all technically accepted vendors. e) if none of the vendors accepts the L1 price match, HAL has right to distribute balance 40% to L1 vendor (or) has right to re-tender for 40% Quantity. f) Conditional discounts will not be considered in evaluation of tender. g) Applicability of the relevant Taxes should be explicitly indicated by the bidder in his response in percentage and in absolute terms. In the absence of this input, the offer would be considered as all-inclusive and no further claims related to such taxes will be admissible. h) In respect of two bid system, Technical Bid will be opened on the tender opening date. After technical evaluation, the Commercial Bids of those bidders who are technically acceptable will be opened. Commercial Bids of vendors not passing the technical gate will be returned in unopened condition. TENDER EVALUATION: a) The tender will be evaluated on Package-wise basis only. Hence Vendor needs to quote for All Lines mentioned in the Pricebid. b) If two or more bidders are determined as L1 in a purely price based selection, HAL reserves the right to seek revised offers from the same bidders or resolve the tie through a real-time reverse auction process. c) To have parallel sources, the Order will be spilt to 2 sources subject to other bidders agreeing for L-1 price. The distribution of quantity among the bidders will be as per the proportion given below: Qty. distribution among L-1: L-2 in proportion, 60%: 40% d) After finalisation of L1, price match request shall be sent to L2 vendor for 40% Quantity Distribution. if L2 vendor does not accept for price match then request shall be sent to L3 vendor so on to all technically accepted vendors. e) if none of the vendors accepts the L1 price match, HAL has right to distribute balance 40% to L1 vendor (or) has right to re-tender for 40% Quantity. f) Conditional discounts will not be considered in evaluation of tender. g) Applicability of the relevant Taxes should be explicitly indicated by the bidder in his response in percentage and in absolute terms. In the absence of this input, the offer would be considered as all-inclusive and no further claims related to such taxes will be admissible. h) In respect of two bid system, Technical Bid will be opened on the tender opening date. After technical evaluation, the Commercial Bids of those bidders who are technically acceptable will be opened. Commercial Bids of vendors not passing the technical gate will be returned in unopened condition. TENDER EVALUATION: a) The tender will be evaluated on Package-wise basis only. Hence Vendor needs to quote for All Lines mentioned in the Pricebid. b) If two or more bidders are determined as L1 in a purely price based selection, HAL reserves the right to seek revised offers from the same bidders or resolve the tie through a real-time reverse auction process. c) To have parallel sources, the Order will be spilt to 2 sources subject to other bidders agreeing for L-1 price. The distribution of quantity among the bidders will be as per the proportion given below: Qty. distribution among L-1: L-2 in proportion, 60%: 40% d) After finalisation of L1, price match request shall be sent to L2 vendor for 40% Quantity Distribution. if L2 vendor does not accept for price match then request shall be sent to L3 vendor so on to all technically accepted vendors. e) if none of the vendors accepts the L1 price match, HAL has right to distribute balance 40% to L1 vendor (or) has right to re-tender for 40% Quantity. f) Conditional discounts will not be considered in evaluation of tender. g) Applicability of the relevant Taxes should be explicitly indicated by the bidder in his response in percentage and in absolute terms. In the absence of this input, the offer would be considered as all-inclusive and no further claims related to such taxes will be admissible. h) In respect of two bid system, Technical Bid will be opened on the tender opening date. After technical evaluation, the Commercial Bids of those bidders who are technically acceptable will be opened. Commercial Bids of vendors not passing the technical gate will be returned in unopened condition. TENDER EVALUATION: a) The tender will be evaluated on Package-wise basis only. Hence Vendor needs to quote for All Lines mentioned in the Pricebid. b) If two or more bidders are determined as L1 in a purely price based selection, HAL reserves the right to seek revised offers from the same bidders or resolve the tie through a real-time reverse auction process. c) To have parallel sources, the Order will be spilt to 2 sources subject to other bidders agreeing for L-1 price. The distribution of quantity among the bidders will be as per the proportion given below: Qty. distribution among L-1: L-2 in proportion, 60%: 40% d) After finalisation of L1, price match request shall be sent to L2 vendor for 40% Quantity Distribution. if L2 vendor does not accept for price match then request shall be sent to L3 vendor so on to all technically accepted vendors. e) if none of the vendors accepts the L1 price match, HAL has right to distribute balance 40% to L1 vendor (or) has right to re-tender for 40% Quantity. f) Conditional discounts will not be considered in evaluation of tender. g) Applicability of the relevant Taxes should be explicitly indicated by the bidder in his response in percentage and in absolute terms. In the absence of this input, the offer would be considered as all-inclusive and no further claims related to such taxes will be admissible. h) In respect of two bid system, Technical Bid will be opened on the tender opening date. After technical evaluation, the Commercial Bids of those bidders who are technically acceptable will be opened. Commercial Bids of vendors not passing the technical gate will be returned in unopened condition. TENDER EVALUATION: a) The tender will be evaluated on Package-wise basis only. Hence Vendor needs to quote for All Lines mentioned in the Pricebid. b) If two or more bidders are determined as L1 in a purely price based selection, HAL reserves the right to seek revised offers from the same bidders or resolve the tie through a real-time reverse auction process. c) To have parallel sources, the Order will be spilt to 2 sources subject to other bidders agreeing for L-1 price. The distribution of quantity among the bidders will be as per the proportion given below: Qty. distribution among L-1: L-2 in proportion, 60%: 40% d) After finalisation of L1, price match request shall be sent to L2 vendor for 40% Quantity Distribution. if L2 vendor does not accept for price match then request shall be sent to L3 vendor so on to all technically accepted vendors. e) if none of the vendors accepts the L1 price match, HAL has right to distribute balance 40% to L1 vendor (or) has right to re-tender for 40% Quantity. f) Conditional discounts will not be considered in evaluation of tender. g) Applicability of the relevant Taxes should be explicitly indicated by the bidder in his response in percentage and in absolute terms. In the absence of this input, the offer would be considered as all-inclusive and no further claims related to such taxes will be admissible. h) In respect of two bid system, Technical Bid will be opened on the tender opening date. After technical evaluation, the Commercial Bids of those bidders who are technically acceptable will be opened. Commercial Bids of vendors not passing the technical gate will be returned in unopened condition. TENDER EVALUATION: a) The tender will be evaluated on Package-wise basis only. Hence Vendor needs to quote for All Lines mentioned in the Pricebid. b) If two or more bidders are determined as L1 in a purely price based selection, HAL reserves the right to seek revised offers from the same bidders or resolve the tie through a real-time reverse auction process. c) To have parallel sources, the Order will be spilt to 2 sources subject to other bidders agreeing for L-1 price. The distribution of quantity among the bidders will be as per the proportion given below: Qty. distribution among L-1: L-2 in proportion, 60%: 40% d) After finalisation of L1, price match request shall be sent to L2 vendor for 40% Quantity Distribution. if L2 vendor does not accept for price match then request shall be sent to L3 vendor so on to all technically accepted vendors. e) if none of the vendors accepts the L1 price match, HAL has right to distribute balance 40% to L1 vendor (or) has right to re-tender for 40% Quantity. f) Conditional discounts will not be considered in evaluation of tender. g) Applicability of the relevant Taxes should be explicitly indicated by the bidder in his response in percentage and in absolute terms. In the absence of this input, the offer would be considered as all-inclusive and no further claims related to such taxes will be admissible. h) In respect of two bid system, Technical Bid will be opened on the tender opening date. After technical evaluation, the Commercial Bids of those bidders who are technically acceptable will be opened. Commercial Bids of vendors not passing the technical gate will be returned in unopened condition. TENDER EVALUATION: a) The tender will be evaluated on Package-wise basis only. Hence Vendor needs to quote for All Lines mentioned in the Pricebid. b) If two or more bidders are determined as L1 in a purely price based selection, HAL reserves the right to seek revised offers from the same bidders or resolve the tie through a real-time reverse auction process. c) To have parallel sources, the Order will be spilt to 2 sources subject to other bidders agreeing for L-1 price. The distribution of quantity among the bidders will be as per the proportion given below: Qty. distribution among L-1: L-2 in proportion, 60%: 40% d) After finalisation of L1, price match request shall be sent to L2 vendor for 40% Quantity Distribution. if L2 vendor does not accept for price match then request shall be sent to L3 vendor so on to all technically accepted vendors. e) if none of the vendors accepts the L1 price match, HAL has right to distribute balance 40% to L1 vendor (or) has right to re-tender for 40% Quantity. f) Conditional discounts will not be considered in evaluation of tender. g) Applicability of the relevant Taxes should be explicitly indicated by the bidder in his response in percentage and in absolute terms. In the absence of this input, the offer would be considered as all-inclusive and no further claims related to such taxes will be admissible. h) In respect of two bid system, Technical Bid will be opened on the tender opening date. After technical evaluation, the Commercial Bids of those bidders who are technically acceptable will be opened. Commercial Bids of vendors not passing the technical gate will be returned in unopened condition.

10 The loading factors will be considered for commercial evaluation for non compliance of Payment term, Security Depaosity term and Liquidate damage term as per the HAL Manual and procedure.

11 MSE Purchase Preference Clause:

i As per the directives of Govt. of India, Ministry of Micro, Small and Medium Enterprises ( MSME MSMED ACT 2006) HAL has earmarked to annually procure 25% worth of goods / Services from Indian MSEs (Micro, Small and Medium Enterprises) with a sub target of 4% out of these 25% from MSEs owned by SC ( Schedule Caste ) / ST ( Schedule Tribe ) Entrepreneurs and sub target of 3% out of these 25% from MSEs owned by Women Entrepreneurs .

ii The bidders who fall in MSEs sector need to indicate the same and provide the documentary proof (With validity) along with the offer for our consideration. Further if any of the MSEs fall under SC/ST & Women Enterprise category they may indicate the same and submit the needful documentation accordingly.

iii Earmarking as above will apply only if L1 vendor is not a MSE. Where earmarking is applicable, only those MSEs (L2, L3, etc. among MSEs) quoting within L1+15% band should be invited to meet L1 price. Up to 25% of the tendered quantity should be offered to the MSEs agreeing to supply at L1 rate. For this, first the L2 MSE within the price band is to be invited to meet the L1 price. If L2 does not agree to supply at L1 rate or does not agree to supply the full 25% quantity, then L3 MSE should be approached for the remaining quantity, and so on. If all the MSEs in the price band do not agree to supply at L1 rate, the full quantity should be ordered on the original L1 vendor.

12 PURCHASE PREFERENCE POLICY: In line with Public Procurement (Preference to Make in India), Order 2017 & its amendments issued by Govt. of India & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the Terms & condition of Purchase preference clause as attached at Appendix-A Type-II. Note: (a) The subject item falls under INDIVISIBLE category. (b) The offers sought only from the suppliers of Class-l, Class-Il Local suppliers only. ( Vendors are requested to submit the Local content certificate along with the technical Bid to acertain Class-l, Class-Il Local suppliers ) The bidders are requested to go through the Appendix-A Type-II. & submit the bids accordingly and provide the compliance for the same.

13 Security Deposit: Bidders will be required to submit the Security Deposit equivalent to 5% of the total value excluding taxes (If taxes and duties quoted separately otherwise total order value quoted) of the order within 15 days of issuance of purchase order by way of Demand Draft or Bank Guarantee in a prescribed format of HAL from a scheduled Bank in India/Bank of International repute (for foreign vendors) which shall be valid up to 60 days after the completion of contract period/ last supply. Security Deposit will bear no interest. In case the supply order/ contract is not executed to the entire satisfaction of HAL the Security Deposit will be forfeited besides initiation of risk purchase action. In case any claims or any other contract obligations (related to supplies excluding warranty) are outstanding, the bidder shall be required to extend the Security Deposit as required till such time the vendor settles all claims and complete such obligations.

14 Option Clause: HAL reserves the right to order additional quantities up to 100 % of the ordered quantity as per the price, terms & conditions of the resultant contract during the currency of the contract. It is entirely at the discretion of HAL to exercise this option. The additional quantities may be ordered in staggered manner in different years of supply at the discretion of HAL at any time during the currency/period of Contract.

15 Denial Clause: In case of any delay in delivery caused due to default of the Vendor and during such delayed period if any increase in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign exchange rate, taken place during such delayed period, effecting the original agreed price.

16 FALL CLAUSE: The price quoted shall be in no event exceed the lowest price at which you sell the supplies or offer to sell supplies of identical description for similar quantity/terms to any person(s)/ organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India/ State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order. If at any time during the said period, the vendor reduces the sales price, sells or offers to sell such supplies to any person/ organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, Vendor shall forthwith notify such reduction/ sale or offer to sale to the HAL and the price payable under the contract for the supplies supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced.

17 Risk purchase: The Vendor will supply the services as per approved contract. In case the Vendor fails to execute the order either in terms of quality service or in quantity, HAL reserves the right to procure the service from elsewhere at the risk and cost of the Vendor and any extra expenditure incurred due to this purchase is payable by the Vendor.

18 Compensatory clause: The Supplier will be required to compensate the recipient in the event the supplier fails to carry out the necessary compliance requirements, resulting in a loss of credit to the recipient.

19 Bribes and Gifts: Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the Vendor or his parties, agent or servant or any one on his or their behalf to any officer, servant, representative or agent of HAL or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL shall in addition to any criminal liability which the Vendor may incur, subject to the Vendor to the cancellation of this and all other contracts with HAL and also to payment of any loss or damage resulting from any such cancellation thereof. Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as they may think fit and sufficient and their decision shall be final and conclusive.

20 Immunity to Government of India: It is understood and agreed that the Government of India is not a party to this agreement and has no Liabilities, obligations or rights hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely in its own behalf under the applicable Laws of India and General Principles Contract Law. The vendor shall agree, acknowledge and understand that HAL is not an agent, representative or delegate of the Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, vendor expressly waives releases and foregoes any and all actions or claims against the Government of India arising out of this contract, not to sue the Government of India as to any manner, claim, and cause of action or thing whatsoever arising out of or under this agreement

21 Agents/Agency Commission: The Vendor confirms and declares to the Buyer that the Vendor is the original manufacturer or authorized distributor/stockiest of original manufacturer or Govt. Sponsored/ Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMs) of the stores referred to in this offer/contract/Purchase order and has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract/purchase order to the Vendor; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Vendor agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Vendor has engaged any such individual/firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract/ purchase order, the Vendor will be liable to refund that amount to the Buyer. The Vendor will also be debarred from participating in any RFQ/ Tender for new projects/program with Buyer for a minimum period of five years. The Buyer will also have a right to consider cancellation of the Contract/Purchase order either wholly or in part, without any entitlement or compensation to the Vendor who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract/ Purchase order along with interest at the rate of 2% per annum above Secured Overnight Financing Rate (SOFR) (for foreign vendor) and Marginal Cost of Funds-based Lending Rate (MCLR) of State Bank of India plus 2% per annum (for Indian vendor). The Buyer will also have the right to recover any such amount from any contracts/ Purchase order concluded earlier with Buyer.

22 Please upload the enclosed Declaration Certificate with regard to Sharing Land Border (both Annexure-II A & Annexure-IIC), as applicable, along with the bid.

HINDUSTAN AERONAUTICS LIMITED SLRDC DIVISION, BALANAGAR, HAL POST, HYDERABAD 500 042, (TELANGANA) INDIA

ANNEXURE -3 TERMS AND CONDITIONS FOR CARGO COURIER SERVICE TRANSPORT CONTRACT (BY ROAD)

Tender Ref: SLRDC/HAL/SPR-PB24/13/2

Due date : 24/03/2026 RFQ date: 03/03/2026

Name of the Bidder

Bidder reference No

SL. NO. Scope of the work: Tenders are invited from Cargo Courier Service Transport Contractors for a period of two years as follows. COMPLIANCE (Y/N) REMARKS

I HAL HYDERABAD, TELANGANA 1 (a) Transportation of various materials by road cargo courier pertains to S.L.R.D.C, H.A.L, Hyderabad on door collection and door delivery basis from S.L.R.D.C, H.A.L, Hyderabad, Telangana to various places and from various places to HAL, Hyderabad, Telangana as per the consignee locations mentioned in Annexure-1(A) & (B). (b) Loading and Unloading is Cargo Courier Service Transport Contractor’s responsibility. Hence, while quoting kindly consider this factor to avoid future inconvenience (c) The consignments will be booked by SLRDC, HAL, HYDERABAD to various destinations and vice versa booked by various customers of HAL(Civil/Defence), HAL Suppliers, Consolidation Agents, Clearing Agents and other agencies from all over INDIA to HAL, HYDERABAD Division/between various places mentioned in Annexure-1 (A) & (B). However, movement of consignments shall be mainly to the locations as per mentioned in Annexure-1(A) but not limited to these locations only.

1 GENERAL TERMS & CONDITIONS FOR SLRDC, HAL, HYDERABAD On Sea Port and Air Port, Contractor shall be responsible to take Cargo Courier Service consignments as per the timings advised by our Liaison Officer in writing or over phone. In case of delay, the Contractor will be liable to make good the loss. If HAL suffers on account of delay attributed to removal of consignments from BOMBAY PORT TRUST (BPT), Jawaharlal Nehru Port Trust (JNPT)/Customs bonded warehouse/premises. Cargo Courier Service consignments shall be collected by the Contractor within the stipulated time frame on the requested date, time and place as advised by HAL or other agencies dealing with HAL as stated above. The Contractor should attend the job within two hours of notice. In case of delay in collection of consignment beyond the requested time, penalty will be payable by the Contractor as per clause No.9. If Penalty Clause is not applicable to equivalent factor/value will be added in Comparative Statement for arriving at L-1.

2 The Contractor shall visit HAL premises with or without any call notice from both sides on all working days at designated time specified by HAL for collection ofconsignments. The Contractor may have to depute a representative for collection of consignment even more than once in a day i.e., even after the working hours (any time) and on holidays on request by HAL. Such request will normally be on telephone or any other mode of communication. The minimum notice for deputation of Contractors representative for collection shall be two hours. The contractor’s representative should have valid photo ID proof and should have minimum knowledge to book the consignments.

3 Since HAL, is a Government of India, Ministry of Defence undertaking, the Contractor shall take all necessary steps to keep SECRECY of the items handled & Contractor shall provide such undertaking to HAL before starting the work.

4 Delivery Period: The delivery period shall be minimum possible and to be stipulated while quoting. Time is the essence of the contract - Consignment must be delivered within the stipulated time otherwise this will tantamount to violation of contract. The delivery period will be reckoned from the requested time of collection till the consignment is delivered to the consignee at their premises.

5 All responsibilities right from loading at dispatch point (premises of consignor) transportation from despatch point to destination, en-route handling, un-loading at destination point (premises of consignee) shall be at Contractor's cost and risk

6 The rates quoted in the RFQ should remain valid for our acceptance for a minimum of 120 days from the closing date of enquiry.

7 In quoting their rates, the tenderers are advised to take in to account all factors including any fluctuations in the labour wage rates etc., No claim will be entertained on this account after acceptance of the tender or during the currency of the contract.

8 The Contractor shall not refuse collection and delivery of goods handed over by HAL or other agencies stipulated above. In case the Contractor refuses, HAL/other agencies dealing with HAL will be entitled to recover damages/losses from the Contractor as indicated below.

9 DAMAGES FOR DELAY: The time between collection and date of delivery of consignments stipulated in the contract shall be deemed to be essence of the contract failing which will attract penalty. In case the Contractor is fail to collect consignments within the time frame, to be agreed between HAL and contractor. HAL or its suppliers shall be at full liberty to make alternative transport arrangements at the cost & expense of the Contractor. In case the Contractor fails to deliver consignment within the agreed transit period prescribed in the contract, HAL shall be entitled to deduct a penalty of 5% of the total freight amount from that particular docket for each day of delay subject to a maximum of 50% of the freight amount. If the delivery date falls on Sunday, Holiday and any Bundh day, the date of delivery may be treated as the next working day. If the above said Clause is not applicable to equivalent factor/value will be added in Comparative Statement for arriving at L-1.

10 The Contractor shall submit the freight bills in triplicate in the prescribed form duly signed and pre-receipts. These bills should be submitted along with a copy of Proof of Delivery (POD) duly signed & stamped by the consignee indicating the date of receipt of material at the destination within 15 days from the date of collection of consignment.

11 In case the POD’s are not submitted, payment will not be made. In such cases, Contractor should get Acknowledgement from our consignee in writing as proof of delivery.

12 PAYMENTS: a) For out-going consignments, payment will be made within 30 days from the date of submission of bills with documentary evidence of proof of delivery of our consignees. b) For in-coming To-pay consignments also payment will be made within 30 days from the date of receipt of your bill and POD Copy. The POD should be submitted in duplicate (i.e. original + Xerox/scanned) for Accounting purpose. All payments will be made by Electronic Fund Transfer (EFT)/RTGS only. Even though the consignment's are booked on TO-Pay / To Be Billed (TBB) at HAL, Hyderabad and Kasaragod, cash will not be paid.

13 INSURANCE: HAL consignments will be insured either by HAL or their suppliers or customers. But it would be the entire responsibility of the Contractor to deliver the materials in safe and sound condition to HAL or other agencies (Customers of HAL). The Contractor shall be fully responsible for any loss or damage of consignments from the point of collection till the consignment is delivered to the consignee.

14 The Contractor shall not assign or select some other Contractor for transportation of cargo of HAL, without obtaining prior written permission from HAL even if such Consent is given by HAL, it shall not relieve the Contractor of his contractual obligations.

15 In case of incoming goods from various suppliers, sometimes the retiring of documents through Bank will be delayed due to administrative reasons. In such cases, the Contractor should keep the goods in his go-down safely and no demurrage should be charged. HAL will not pay any demurrage at the time of delivery but all efforts will be made by HAL to clear the goods as quickly as possible.

16 For booking of incoming consignments from our various vendors from the locations all over INDIA. The Contractor should circulate the contract copy to their respective branches located in those areas for possibility of getting the incoming consignments. The rate applicable as per the contract for incoming consignments should be correctly indicated on the docket to enable HAL pay for to-pay bill consignment as per the contract.

17 The Contractor shall transport all types of materials of the Company as may be required by the Company as per the instructions given over phone or in person from time to time and the materials ordered by the Company on its supplier.

18 The Contractor shall have to obtain at their cost, all necessary road transit permits from appropriate authorities, clearance for passage of consignments through various State Government Boards/Territory en-route if required. All the transit charges/Road taxes and transit permit charges etc., en-route will be borne by the Contractor and no expenditure of any nature will be entertained or reimbursed by HAL.

19 No guarantee is given regarding volume of work that will be entrusted to the Contractor at any time during the contract period and no minimum business is assured.

20 HAL reserves the right to enter into parallel or partial contract with one or more parties on same route or different routes.

21 The tender document is non-transferable and shall be submitted along with all other enclosures duly completed and signed on every page and stamped.

22 The tenderer is deemed to have read, understood and accepted all the conditions while signing on all the pages.

23 The sizes of the cases/articles for which freight is chargeable on volume basis should be invariably recorded on the docket and should be specified in the quotation and should be got endorsed by the Consignor. What shall be the size of the boxes which is to be considered as Over Dimensional cases and CFT will be applicable instead of the actual weight is to be clearly defined by the party while submitting quotation and the charges applicable to be submitted separately along with quotation.

24 Locations, Outside Delivery Area (ODA) / Extra Service Stations (ESS) Charges if any may please be quoted separately along with quotation.

25 Some of the customer locations/Defence locations (from the cargo courier service hub to customer locations and bring back the consignment to hub and consolidate to send to HAL, Hyderabad and Kasaragod) the material to be collected by sending separate vehicle, for such occasions the charges applicable to be quoted separately along with quotation.

26 (a) The premises of SLRDC, HAL HYDERABAD at Balanagar, HAL Township Post, Hyderabad-500042. All the incoming consignments should be delivered to us between 0900hrs and 1600 hrs on all working days from *Monday to Friday and before 1130 hrs on all * Saturdays. Sunday is weekly holiday. However, in exigency the Contractor shall arrange to deliver and/or take the consignments as per the advise from HAL, Hyderabad. (b) The premises of HAL, KASARAGOD at Seethangoli, SEF Kinfra Park, Industrial Estate, Kasaragod-671124. All the incoming consignments should be delivered to us between 0900hrs and 1600 hrs on all working days from *Monday to Friday and before 1130 hrs on all * Saturdays. Sunday is weekly holiday. However, in exigency the Contractor shall arrange to deliver and/or take the consignments as per the advise from HAL, Kasaragod.

27 The Contractor and their Staff shall comply with security rules and regulations of the Company in the matter of entry and exit and movement inside the premises of HAL, Hyderabad and Kasaragod.

28 The Tender should accompany the particulars of Head Office and Branch office of the Cargo Courier and their Sister Concern/Associates in the field, if any. The tenderer should indicate the past experience of the Contractor in the field and also the name of Firms with whom they are executing similar Cargo Courier Service Transport Contract.

29 Tax will be deducted at source as per the Income Tax rules & regulations of Govt. of India applicable during the period of contract.

30 The Tender notice/RFQ shall be deemed to form an integral part of the agreement to be entered into for this work.

31 The acceptance of the tender will rest with the ED, who doesn’t bind himself to accept the lowest tender and reserves to himself the authority to accept or reject any or all tenders without assigning any reasons.

32 Several documents forming the contract are to be taken as mutually explanatory to one another.

33 Contractor will have to execute an agreement on Non Judicial Bond paper of Rs.100/- as per enclosed format (Annexure-4) herewith and it should be notarized

34 The successful tenderer to whom the letter of acceptance of his tender will be issued by HAL, shall have to i) Enter into an Agreement with HAL within 30 days of the date of issue of letter of acceptance of his tender issued by HAL, Hyderabad failing which penalty of 0.125% of Contract amount per week delay to a maximum of Rs.50,000/- (Rupees Fifty Thousand only) will be levied for delay in submission, also it the delay is beyond 60 days the contracts is liable for cancellation. ii) The tenderer shall bear all expenses, which he may be required to incurr for the above.

35 Diesel Price Escalation Clause: Kindly provide your Fuel Surcharge Mechanism regarding Diesel Price Escalation. Otherwise no escalation on account of Fuel will be allowed for the entire period of contract i.e., 2 (Two) years period.

36 VAT Forms/road permits, Octori Duty Exemption certificates from various Defence Establishments, if required, will be provided by HAL or Supplier. Contractor is fully responsible to ensure that all Forms are used and signed/stamped by the Sales Tax Authorities and the Counter Foils (duplicate copy) of all the Forms are to be handed over to authorized representative of consignee while delivering the consignment. In case the forms is returned to HAL as un-used without any signature/stamp of Sales Tax Authorities, HAL, Hyderabad will not make any payment as penalty against such dockets / waybills.

37 All the clauses of the terms and conditions will be strictly adhered to and the contractor hereby authorizes HAL to deduct from contractor’s bills for any loss or damage sustained by the company. In case of damage/loss/pilferage of consignments, COF (Certificate of Fact) will be issued and freight will be paid subject to clarification from the consignee.

38 The contractor has to submit the proof of documentary evidence regarding payment of service tax to Govt. authority and also submit the TDS exemption certificate in support to claim their full applicable freight payment.

39 TERMINATION OF CONTRACT: BY HAL The Contract is terminable by HAL in case the CONTRACTOR does not commence the work in the manner as described in the Contract documents or if HAL notices/ finds any one or more of the following events/contingences or any other breach or default committed by the CONTRACTOR. (i) Failing to carry out the work in conformity with the contract documents or any breach of the terms and conditions of the contract by CONTRACTOR. (ii) Failing to carryout and execute the work to the satisfaction of Officer-incharge or any authorized representative of HAL. (iii) Abandonment of the work by the Contractor. (iv) Receipt of payment by the CONTRACTOR or any person employed by him from/to any employee or agent of HAL, for any purpose connected with the contract, any gratuity, royalty, commission, gratification or other inducements (whether in cash or kind). v) In any such case or for any other default, HAL shall have the right/power to terminate the contract and take action under provisions of the Contract Act. No compensation, what-so-ever, shall be payable to the CONTRACTOR in the event of any such termination. HAL will be at liberty to get the job done at the risk and cost of the CONTRACTOR, without prejudice to any other rights of HAL. BY EITHER PARTY HAL or the Contractor shall have the right to terminate the Contract by serving 03 (three) months notice on the other Party without assigning any reasons thereof. However, in the event of any breach of the terms of this contract, HAL will have the right to terminate the Contract without any prior notice to the contractor. In the event of termination of Contract by the Contractor, the Contractor shall be liable for payment of compensation. Notwithstanding anything contained in this agreement, the terms and conditions contained in the RFQ and the Annexures thereto, shall form part of this agreement.

40 GENERAL CONDITIONS: a) The bid should be strictly in accordance with the terms and conditions of this tender failing which the bid is likely to be rejected. b) The bid should be free from any overwriting / over typing and correction etc. and it should be signed. c) The bid must be Submitted in sealed envelope super scribing the tender reference number and due date of opening the tender. d) The bid is likely to be ignored if complete information as asked for are not given in the bid. e) No responsibility shall be attached to HAL due to premature opening of bid not properly addressed and identified. f) Schedule of tender and Annexure if any should be signed by the Tenderer. g) Negligence on the part of the bidder in preparing the bid confers no right to withdraw the tender after it has been opened. h) HAL will not be held responsible for late receipt of tender due to postal delay our unforeseen reasons, late tender will not be considered. i) Taxes and Duties as applicable should be indicated in your quotation separately.

41 FORCE MAJEURE CLAUSE: The party shall not be responsible for any delay in delivery of the item due to force majeure clause such as acts of god, act of war, blockades, embargos, sabotages, Epidemics, Revolution, Strikes, Lockouts, floods, fire Major accidents resulting in damages to the goods or any other event to the extent, it is beyond the control of the party. The party shall inform to HAL in writing of the cause of such delay immediately.

42 Arbitration of Contractual Disputes: Parties to a contract who agree to resolve their contractual disputes in accordance with the International Centre for Alternative Dispute Resolution (ICADR) Arbitration Rules, 1996 and to have the ICADR act as appointing authority and/or provide administrative services, may use the following clauses: a) If a dispute arises out of or in connection with the contract, or in respect of any defined legal relationship associated there with or derived there from, the parties agree to submit that dispute to arbitration under the ICADR Arbitration Rules, 1996. b) The Authority to appoint the arbitrator(s) shall be the International Centre for Alternative Dispute Resolution. c) The International Centre for Alternative Dispute Resolution will provide administrative services in accordance with the ICADR Arbitration Rules, 1996. d) CEO is the final authority for dispute resolution.

43 Jurisdiction: All legal proceedings arising under this contract shall be subject to the absolute jurisdiction of the court of Ranga Reddy District, Telangana

44 DECLARATION BY THE TENDERER: I/we have fully understood the above General Terms and conditions of Tender as well as the other conditions attached with the Tender which are returned herewith duly signed by me/ us in token of having accepted the same in to and I/we fully agree that once I/we have endorsed my / our signatures herein below, all conditions whatsoever in whatever way mentioned by me/us which may not be acceptable to you/ your principal shall be deemed to be withdrawn by me/ us and am/ are fully aware that no grievance whatsoever shall be entertained by you, if our tender / quotation is accepted / finalized.

Annexure - 1(A)

The contractor who is quoting for all the PRIME LOCATIONS in Annexure-1(A) will only be considered ELSE quotation will be summarily rejected.

RATES AND TRANSIT TIME

Sl. NO TO & FRO FROM HYDERABAD STATES PIN CODE No. OF CONSIGN-MENTS (APPROX.) Weight Kgs BY ROAD ESS/ ODA/ SSC DOCKET CHARGES

RATE TRANSIT TIME

Rs. per Kg No. of Days

PRIME LOCATIONS (MANDATORY)

1 BANGALORE KARNATAKA 560013 407 10238.15

2 NASIK MAHARASTRA 422203 54 1085.75

3 HYDERABAD TELANGANA 500069 16 34

5 CHENNAI TAMILNADU 600009 7 93

6 CHANDIGARGH CHANDIGARGH UT 160003 5 6

Calculating L-1=((________________ x Basic Freight) + ODA/ESS/SSC Charges+Docket Charges+any other charges) x GST %

1 The above locations mentioned are our HAL divisions and major customer locations i.e. Mainly defence locations viz Air force, Army, Navy etc. Consignments to be delivered or to be collected from these locations these may be located within the city or outside the city. Hence, while quoting these factors to be considered to avoid future inconvenience between M/s.HAL and the Cargo Courier Service Transport Contractor (CCSTC).

2 Outside Delivery Area charges (ODA)/ Extra service stations (ESS)/Safextension Service Charges (SSC) may please be quoted separately in one rate by location wise and submit along with the quotation. If the same is applicable to any location.

3 The contractor who is quoting for all the locations in Annexure – 1(A) (Prime Locations) will only be considered. If the contractor not quoted for all the prime locations, the quotation will be summarily rejected.

4 Please mention the Minimum Chargeable Weight, if any. Otherwise, we will release payment as per the weight mentioned on the docket copy. Kindly note that Payment will be realsed as per our Contract Rates only not as per your Invoice.

5 Please mention the _______% if any, otherwise we will consider Diesel Price Hike as Nil.

6 Please indicate GST _______%

7 Please mention the Volumetric Weight i.e 1CFT = ______ if any, otherwise we will pay as per Actual Weight only.

8 All values mentioned above are preliminary AND these values may increase or decrease during contract period.