TENDER FOR THE JOB OF SUPPLY AND INSTALLATION OF ENERGY EFFICIENT LED LIGHTS AT BATHINDA LPG PLANT

SPECIAL TERMS AND CONDITIONS

Packing & forwarding: the materials should be properly packed so as to withstand all transit

hazards.Loading/Unloading will be in scope of the bidder and advanced intimation is to be given to

the location by the bidder.

Delivery: The lorry receipt date shall be treated as date of dispatch / date of completion of delivery.

The delivery is to be completed within 20 days of issuing of LOI. Penalty@Rs1000 per day shall be

levied in case of delay.

Specifications: The dimensions/makes/models/specifications are mentioned in technical terms and

conditions. In case any clarification is required or for the items for which dimensions/specifications

are not mentioned bidder may contact the BPCL.

Valid Test certificate of the material used is to be submitted before dispatching the material to BPCL.

All the items will be accepted only if they meet the dimensional/technical specifications as per the

BPCL officer in-charge.

Documents: all documents listed below (in triplicate) whichever is applicable should be submitted for

C) Lorry receipt/GR

D) Inspection release note along with the material test certificates

E) Original money receipt for octroi charges

F) Guarantee certificate

G) Excise gate pass & other relevant documents.

Warranties: Material should be guaranteed for all material, subassemblies, workmanship free from

manufacturing and operation defects. In case of any defects/rejections during the guarantee period

the same should be replaced by you free of cost. Warranty period for supplied LED lights should

be minimum 2 years. Last date of this tender would be 13.08.2022. Given the case, LOI date is

15.08.2022 so vendor should supply the material by 06.09.2022. Keeping in consideration delay

in giving LOI and installation of LED lights in our plant, date of warranty should start from

15.09.2022. VENDOR SHALL PERMANENT STAMP THIS DATE IN ORDER TO ASCERTAIN

WARRANTY AFTER INSTALLATION.

Security deposit: Successful Bidder will have to submit security deposits in the form of DD in favor of

“Bharat Petroleum Corporation Ltd” or in the form of BG for a sum equivalent to 3% of the total

tendered value of the order as a security deposit after issuance of LOI to you.

Payment terms:- Payment shall be released within 15 days from the date of receipt of material

in our plant along with all the necessary documents.

Risk purchase clause: We reserve the right to curtail or cancel the order either in full or part thereof

if you fail to comply with delivery schedule and other terms and conditions of the order. BPCL also

reserves the right to procure same or similar materials / equipment through other sources at your

entire risk, cost and consequences.

You should warrant that the use BPCL of materials specified by you will not subject BPCL to charges

of infringement of any patent & further agree to hold BPCL harmless & indemnified against any & all

costs, charges & expenses resulting there from.

Rejected materials lying in BPCL premises must be replaced within 15 days from the date of

intimation to you.

SIGNATURE & NAME OF THE VENDOR