Contract for road transportation of loaded or empty containers and Cargo for a period of 2 years by Trailers and CBTS at HAL Cargo complex

Name of The Bidder :

SL . No. TECHNICAL REQUIREMENTS Bidder Complies (YES/NO)

1 The bidder should have transportation experience of minimum number of 300 TEUs during any one of immediate previous three years 2020-21, 2021-22, 2022-23 and the current financial year 2023-24, in the same name / firm composition in which he/she is applying for this tender. The bidder should provide the documentary proof as per the format enclosed at “Appendix-F”.The experience in the current year would not be considered on extrapolated basis enclose the documentary proof. Bidders should submit the Experience certificate as per the format given in “Appendix-F along with the proof of contract/agreement/P.O. copy.

2 The tenderer should have achieved a minimum gross turnover of Rs. 2, 00, 00, 000/- (Two crore rupees) per annum in his /her business (in the same name in which he/she is submitting his /her offer) during any one of previous three financial years i.e. 2020-21, 2021-22, 2022-23 in the same name/firm composition in which he/she is applying for this tender. In case of change in the name of the firm/company due to merger/acquisition/take over, the documentary evidence in support of the same should be enclosed.

3 Audited copies of the Balance Sheets and Profit & Loss Accounts for years 2020-21, 2021-22, 2022-23 should be duly attached.

4 Net worth: The tenderer must have a positive net worth based upon latest completed (audited) annual accounts.

5 The bidder should have trailers to carry 20’/22’ and 40’ containers and CBTs to carry the less than container load cargo. Bidder should have minimum 12 number trailers which can carry 40’ containers (year of manufacture 2015 or later make) and four (04) CBTs (year of manufacture 2015 or later make). Three (3) trailers must be owned. Rest Nine (9) may be owned /hired / lease. In the case of owned trailers, the ownership should be in the name of the owner / firm (in case of proprietary firms), in the name of the partner/firm (in case of partnership firms) or in the name of any one or more Directors / Company (in case of a Company). For trailers on hire/lease, a consent letter bearing signature and seal, on the letterhead of the owner must be provided, showing willingness to lease out trailers during the entire period of the contract. Two (2) CBTs must be owned. Rest two (2) may be owned /hired / lease. In the case of owned CBTs, the ownership should be in the name of the owner / firm (in case of proprietary firms), in the name of the partner/firm (in case of partnership firms) or in the name of any one or more Directors / Company (in case of a Company). For CBTs on hire/lease, a consent letter bearing signature and seal, on the letterhead of the ownermust be provided, showing willingness to lease out CBTs during the entire period of the contract. Enclose the documentary proof of vehicle i.e. model number, manufacturing year and ownership /hiring agreement in the format enclosed at Appendix-D

6 The contractor will have to replace the vehicles, if rules/laws are changed by Government, in respect of vintage or axle payload of the vehicle.

7 The bidder should has the local office to support/monitor all the operations of transportation, i.e. allocating of vehicles/trailers, safe transshipment, on time delivery and handling the unseen like breakdown of trailers/CBT situation while in transit. Documentary proof of local office to be enclosed.

8 EMD as per chapter-I to be enclosed.

9 Declaration Certificate as per Appendix-A

10 Letter of Authority as per Appendix-B

11 Acceptance of scope of work and terms and conditions with sign and seal as per Appendix-C

12 As understanding and accepting all the tender conditions bidder should upload all the pages of tender document with sign and seal.

1 TRANSPORTATION OF LOADED CONTAINER FROM HCC-CFS TO VARIOUS PORTS (CHENNAI, KATUPALLI, ENNORE, TUTICORIN, COCHIN, KRISHNAPATMAN, MUMBAI):The transporter shall organize suitable Road Trailer for movement of containers from HCC CFS to various ports mentioned above. HCC will forward the request for trailer and transporter shall position the Trailer at HCC within 8 hours from the request. The transporter shall ensure proper closure of doors of the containers at the time of loading/shifting. Transporter should ensure the sealing of container with excise/Customs & shipping line seal and relevant documents before leaving the premises. The transporter should ensure to reach the destination port within the time as mentioned in form 13/informed by custodian/exporter and positioned the trailer in designated area and ensure the safe offloading of container.

2 TRANSPORTATION OF LOADED CONTAINER FROM VARIOUS PORTS (CHENNAI, KATUPALLI, ENNORE, TUTICORIN, COCHIN, KRISHNAPATMAN, MUMBAI) TO HCC-CFS: The transporter shall organize suitable Road Trailer for movement of import loaded container in seal intact condition from various ports mentioned above to HCC CFS for custom clearance. HCC will forward the request for trailer and transporter shall position the Trailer at designated location within 8 hours from the request. The transporter shall ensure the collection of all the relevant documents from HCC authorized person before position of trailer.

3 TRANSPORTATION OF CARGO FROM HCC-CFS TO VARIOUS LOCATIONS (CFS IN CHENNAI, CHENNAI – VIRUGUMBAKAM, TUTICORIN, COCHIN, KRISHNAPATMAN, MUBAI):The transporter shall organize suitable Road Trailer for movement of import loaded container in seal intact condition from various ports mentioned above to HCC CFS for custom clearance. HCC will forward the request for trailer and transporter shall position the Trailer at designated location within 8 hours from the request. The transporter shall ensure the collection of all the relevant documents from HCC authorized person before position of trailer.

4 LOCAL TRANSPORTATION OF CONTAINERS FROM FACTORY / MANUFACTURING UNIT TO HCC-CFS FROM VARIOUS LOCAL LOCATIONS: The transporter shall organize suitable Trailer for movement of cargo from factory / manufacturing unit to HCC CFS from various local locations. HCC will forward the request for trailer and transporter shall position the trailer at HCC / factory within 4 hours from the request. The transporter shall ensure proper closure of doors of the container at the time of loading/shifting. Transporter should ensure the sealing of container with seal and collecting the relevant documents before leaving the premises. The transporter should ensure to reach the destination within the time as informed by custodian/exporter/importer. Failed to the destination on time will affect the other subsequent operations. If container failed to reach destination on time customer may claim the compensation from HCC, which should be borne by the transporter only.

5 The transporter shall ensure proper closure of doors of the containers/CBTs at the time of loading/shifting

6 Every ODC consignment must have a proper lashing/choking/bracing. The transporter shall ensure that no container/CBT is accepted for road transportation if it has improper lashing/choking/bracing

7 In case of an accident in transit, or for any other reason, if a container or cargo needs to be transhipped on to another vehicle/chassis en-route, the transhipment shall be carried-out by the transporter at his cost and risk. The transporter shall also be liable to pay the compensation/claims arising out of any damage to container and cargo. Including the claims in respect of short deliveries, if any, occurring due to such mishaps. The transporter shall also be liable for any third party claims and damages including the Customs duties/damages for short deliveries, if any, occurring due to such mishaps. HCC reserves the right deduct such amounts from any amount payable to the transporter. The transporter is advised to take appropriate insurance coverage in consultation with HCC against such unforeseen events.

8 The transporter shall not receive and transport any container whose original seals have been tampered with or show contents appear to have been damaged and /or pilfered and will always act only on the instructions of In charge of HCC. The transporter shall also be responsible for bringing the containers duly stuffed or loaded outside HCC with seals intact and hand them over at the appropriate place in the same condition.

9 The transporter shall exchange the Equipment Interchange Report (EIR) every time the handing over or taking over of a container takes place at various sea/air ports. He shall be responsible for examining and verifying the correctness of the details given in the EIR. Transporter should submit all the Equipment Interchange Report (EIR) copies along with the invoices to HCC for processing.

10 If transporter fail to provide the vehicle to HAL Cargo Complex within time defied above paras, 10 % penalty will be levied on the value for each sector per vehicle mentioned in the quoted price.

SIGNATURE AND STAMP OF THE BIDDER

Name of Bidder :

I. TRANSPORTATION OF LOADED CONTAINER FROM HCC-CFS TO VARIOUS PORTS

SL. No. TO PORT FOR 20 FEET CONTAINER GROSS WT OF CARGO FOR 40 FEET CONTAINER GROSS WT OF CARGO Avg Rate * Estimated Qty for Two years Total Rate (Estimated QtyXAvg Rate)

Up to9 MT > 9 to 15 MT > 15 to 18 MT Up to 12 MT >12 to 18 MT > 18 to 22 MT

1 CHENNAI 0 6 0

2 TUTICORIN 0 2 0

5 K’PATMAN 0 2 0

6 KATUPALLI 0 6 0

II. TRANSPORTATION OF LOADED CONTAINER FROM VARIOUS PORTS TO HCC-CFS

SL. No. TO PORT FOR 20 FEET CONTAINER GROSS WT OF CARGO FOR 40 FEET CONTAINER GROSS WT OF CARGO Avg Rate * Estimated Qty for Two years Total Rate (Estimated QtyXAvg Rate)

Up to9 MT > 9 to 15 MT > 15 to 18 MT Up to 12 MT >12 to 18 MT > 18 to 22 MT

1 CHENNAI 0 6 0

2 TUTICORIN 0 2 0

5 K’PATMAN 0 2 0

6 KATUPALLI 0 6 0

III. TRANSPORTATION OF CARGO FROM HCC-CFS TO VARIOUS LOCATIONS BY CBT:

SL. No. TO PORT Up to 7 MT / 24 CBM > 7 to 9 MT / 24 CBM > 9 to 14 MT(Rate per MT to be quoted) > 14 MT >35 CBM Avg Rate * Estimated Qty for Two years Total Rate (Estimated Qty x Avg Rate)

1 CHENNAI – OTHER CFS 2 CBTs 2 CBTs 0 90 0

2 CHENNAI – VIRUGUMBAKAM 2 CBTs 2 CBTs 0 10 0

3 TUTICORIN 2 CBTs 2 CBTs 0 2 0

4 COCHIN 2 CBTs 2 CBTs 0 2 0

5 K’PATNAM 2 CBTs 2 CBTs 0 2 0

IV. TRANSPORTATION OF CARGO FROM HCC-CFS TO VARIOUS LOCATIONS BY CBT

SL. No. To PORT Upto 7 MT / 20 CBM > 7 to 11 MT (Rate per MT to be quoted) > 11 MT >30CBM Avg Rate * Estimated Qty for Two years Total Rate (Estimated Qty x Avg Rate)

1 MUMBAI 2 CBTs 2 CBTs 0 4 0

V. LOCAL TRANSPORTATION OF CONTAINERS FROM FACTORY / MANUFACTURING UNIT TO HCC-CFS FROM VARIOUS LOCAL LOCATIONS

SL . No. UPTO 25 KMs UPTO 50 KMs UPTO 75 KMs UPTO 100 KMs Avg Rate * Estimated Qty for Two years Total Rate (Estimated Qty x Avg Rate)

a) Bidder should quote the rates for each sector as described above.

b) For SL.No. I & II (Appendix – G), L1 will be derived by sector wise (20’ and 40’ together) based on the consolidated lowest average price on each sector.

c) Bidder should quote all the line items on the sector for consideration for evaluation.

Bidder-A quoted following rates for Chennai sector

SL. No. TO PORT FOR 20 FEET CONTAINER GROSS WT OF CARGO FOR 40 FEET CONTAINER GROSS WT OF CARGO Avg Rate * Estimated Qty for Two years Total Rate (Estimated Qty x Avg Rate)

Up to9 MT > 9 to 15 MT > 15 to 18 MT Up to 12 MT >12 to 18 MT > 18 to 22 MT

Bidder-B quoted following rates for Chennai sector

SL. No. TO PORT FOR 20 FEET CONTAINER GROSS WT OF CARGO FOR 40 FEET CONTAINER GROSS WT OF CARGO Avg Rate * Estimated Qty for Two years Total Rate (Estimated Qty x Avg Rate)

Up to9 MT > 9 to 15 MT > 15 to 18 MT Up to 12 MT >12 to 18 MT > 18 to 22 MT

Bidder-C quoted following rates for Chennai sector

SL. No. TO PORT FOR 20 FEET CONTAINER GROSS WT OF CARGO FOR 40 FEET CONTAINER GROSS WT OF CARGO Avg Rate * Estimated Qty for Two years Total Rate (Estimated Qty x Avg Rate)

Up to9 MT > 9 to 15 MT > 15 to 18 MT Up to 12 MT >12 to 18 MT > 18 to 22 MT

1 CHENNAI 12 16 20 22 6

Based on the above, Bidder-C quote is not considered for evaluation as Bidder-C not quoted all the line items in that sector.

Consolidated Average price for Bidder-A is Rs.15 (i.e [10+12+14+16+18+20]/6 = 15) and Bidder-B is Rs.17 (i.e [12+14+16+18+20+22]/6 = 17).

The total value after considering Qty for the Chennai sector is Rs.90 for Bidder – A and Rs.102 for Bidder- B.

Based on that Bidder A is L1 for Chennai sector.

e) For Sl.No. III & IV (Appendix – G), L1 will be derived based on the consolidated lowest average price. Bidder should quote all the line items then only the quote wills consideration for evaluation.

Bidder-A quoted following rates for Chennai other CFS

SL. No. TO PORT Up to 7 MT / 24 CBM > 7 to 9 MT / 24 CBM > 9 to 14 MT(Rate per MT to be quoted) > 14 MT >35 CBM Avg Rate * Estimated Qty for Two years Total Rate (Estimated Qty x Avg Rate)

1 CHENNAI – OTHER CFS 10 20 2 2 CBTs 2 CBTs 15 90 1350

Bidder-B quoted following rates for Chennai other CFS

SL. No. TO PORT Up to 7 MT / 24 CBM > 7 to 9 MT / 24 CBM > 9 to 14 MT(Rate per MT to be quoted) > 14 MT >35 CBM Avg Rate * Estimated Qty for Two years Total Rate (Estimated Qty x Avg Rate)

1 CHENNAI – OTHER CFS 20 30 5 2 CBTs 2 CBTs 25 90 2250

Bidder-C quoted following rates for Chennai other CFS

SL. No. TO PORT Up to 7 MT / 24 CBM > 7 to 9 MT / 24 CBM > 9 to 14 MT(Rate per MT to be quoted) > 14 MT >35 CBM Avg Rate * Estimated Qty for Two years Total Rate (Estimated Qty x Avg Rate)

1 CHENNAI – OTHER CFS 30 5 2 CBTs 2 CBTs 90

Based on the above, Bidder-C quote is not considered for evaluation as Bidder-C not quoted all the line items in that sector.

Consolidated Average price for Bidder-A is Rs.15 (i.e [10+20]/2 = 15) and Bidder-B is Rs.25 (i.e [20+30]/2=25)

The total value after considering Qty for the Chennai sector is Rs.1350 for Bidder –A and Rs.2250 for Bidder -B

Based on that Bidder A is L1 for Chennai other CFS.

f) For Sl.No. V (Appendix – G) , L1 will be derived based on the consolidated lowest average price.Bidder should quote all the line items then only the quote will consideration for evaluation

Bidder –A quoted following rates

SL . No. UPTO 25 KMs UPTO 50 KMs UPTO 75 KMs UPTO 100 KMs Avg Rate * Estimated Qty for Two years Total Rate (Estimated Qty x Avg Rate)

SL . No. UPTO 25 KMs UPTO 50 KMs UPTO 75 KMs UPTO 100 KMs Avg Rate * Estimated Qty for Two years Total Rate (Estimated Qty x Avg Rate)

Bidder –B quoted following rates

SL . No. UPTO 25 KMs UPTO 50 KMs UPTO 75 KMs UPTO 100 KMs Avg Rate * Estimated Qty for Two years Total Rate (Estimated Qty x Avg Rate)

Bidder –C quoted following rates

Based on the above, Bidder-C quote is not considered for evaluation as Bidder-C not quoted all the line items in that sector.

Consolidated Average price for Bidder-A is Rs.45 (i.e [10+20+30+40+50+60+70+80]/8 = 45) and Bidder-B is Rs. 50 (i.e [15+25+35+45+55+65+75+85]/8 = 50)

The total value after considering Qty for the local transportation is Rs.450 for Bidder –A and Rs.500 for Bidder -B

Based on that Bidder A is L1 for Sl.No. V.

g) *The above shown figures are only indicative, The schedule of Estimated quantities are only an approximate estimate of the volumes expected for the period of two years and shall not be a basis for any dispute with regard to the rates quoted by the tenderer/ contractor or for the alteration of Terms and Conditions, including General Conditions. It may be noted that evaluation of the Financial Bid shall be made on the basis of these quantities. The estimated quantity will be varying based on the requirement.

h) Bidder should quote the total rate (Estimated Qty x Avg Rate) for each sector (Line) after the considering the quantity in the financial bid.