Development testing and bulk supply of streched Acrylic Sheet 9 mm

HINDUSTAN AERONAUTICS LIMITED Aircraft Manufacturing Division, NASIK OJHAR(MIG), NASIK-422 207, INDIA.

Special Terms & Condition for development of Stretched Acrylic Glass Sheet AO-120A thickness 9 mm

TENDER NO. NK_M_2512_6863_E-30603

NAME OF THE BIDDER

CONTACT PERSON AND CONTACT NO

S. NO. MANDATORY REQUIREMENT COMPLIANCE YES/NO

1 The scope of this tender is to supply of the Stretched Acrylic Glass Sheet AO-120A thickness 9 mm as per Test Schedule No. AURDC/TS/30L/DI/NM/388 for SU30MKI ROH

2 Two separate Purchase orders will be executed for prototype development and bulk supply by IMM ROH in future.

3 Bulk supply order shall be given only after RCMA(N)/CEMILAC approval of prototype/development sample.

4 Vendor shall be responsible for supply of Stretched Acrylic Glass Sheet AO-120A thickness 9 mm as per Test Schedule No. AURDC/TS/30L/DI/NM/388 and MIL-PRF-25690, its testing as per Test Schedule No. AURDC/TS/30L/DI/NM/388 . The enduse tests and flight related tests will be carried out at HAL. The responsiblity of development , testing as per test schedule and its approval from CEMILAC / RCMA( Nashik) / DGAQA(N) lies with Vendor and HAL will support only for end use testing as per test schedule.

5 The firm quantity for bulk supply order will be intiated after approval of item from RCMA(N) / CEMILAC and it may vary based on the project requirements.

6 Supplier should have developed and supplied similar airworthy Stretched Acrylic Glass Sheet to HAL / IAF / IN / DRDO / ADA / CSIR / DPSU / etc.

7 The supplier should be otharized distributor and ragitsterd in India and able to provide complete information of the manufacturer /test facilities to HAL. The indian firm need to supply test report , OEM CoC along with supply of prototype of stretched Acrylic Glass Sheet.

8 The bid will be evaluated on a package basis (i.e. development cost including supply of prototype as indicated,testing charges,Bulk supply cost etc). The development and supply order will be processed on the selected L1 vendor.

9 Successful L1 vendor to provide the following to HAL, AURDC , Nashik alongwith sample of Stretched Acrylic Glass Sheet: a. OEM Certificate of conformity(CoC) during each supply of 3 nos prototype Stretched Acrylic Glass Sheet AO-120A thickness 9 mm. b. Material safety data sheet. c. Test reports and other relevant documents etc as per Test Schedule No. AURDC/TS/30L/DI/NM/388.Following is the scope of vendor/supplier for this tender:

10 Supplier should provide Product Support for full lifetime of the product after delivery of last aircraft set, whichever is later. The Vendor has to confirm that any documents pertaining to up-gradation of the system during its course of exploitation will also be forwarded. For any reason vendor wishes / decides to close/discontinue the line for manufacture of the products or procurement of certain components, subcomponents, vendor undertakes to notify such a decision to HAL by means of a prior 3 years notice (before closure of the said production line) in writing so as to enable HAL to place buy order / a life time buy of all spares before closure of said production line.

11 In case of failure of Stretched Acrylic Glass Sheet during laboratory testing / end use testing, supplier to supply another batch of Stretched Acrylic Glass Sheet (free of cost) till results of all required testing shall be satisfactory.Payment will be made after satisfactory testing and approval of product in laboratory and endurance testing.

12 It is vendor's responsibility to carryout testing as per Test Schedule No. AURDC/TS/30L/DI/NM/388 at vendor premises or any NABL accredited or Government approved labs or any other labs which is acceptable to HAL, AQA(N) and CEMILAC / RCMA(N). All expenses for testing would be borne by the vendor.

13 Schedule of Testing is to be intimated to HAL, Nasik 07 days in advance for participation / witnessing and co-ordination of the same. Reps of HAL / AQA(N) / RCMA(N) reserves the right to witness the test.

14 Non-confermance of repeated failure of failure of prototype sample will lead to cancellation of development purchase order.

15 The expected delivery schedule for the supply of Stretched Acrylic Glass Sheet AO-120A thickness 9 mm prototype is 24-26 weeks from the date of release of PO. Vendor is required to indicate his delivery schedule. HAL reserves the right to accept the prototypes in stages and prior to schedule based on successful completion of qualification test to expedite final certification process.

16 After obtaining type approval from Airworthiness Authority, Vendor cannot supply the developed items to IAF or any organization or firm directly. In case, vendor receives a requirement / request for supply of these developed items, this request shall be forwarded to HAL.

17 Development purchase order payment will be paid only after obtaining airworthiness approval from RCMA/CEMILAC. No payment will be made for unsuccussful prototype samples.

HINDUSTAN AERONAUTICS LIMITED Aircraft Manufacturing Division, NASIK OJHAR(MIG), NASIK-422 207, INDIA. Ph No- +91-2550-275886 / +91-2550-275875 E-mail- [email protected]

PRICE BID FORMAT

TENDER NO NK/M/2512(6863)/MP/E-30603 NAME OF THE FIRM / VENDOR

QUOTATION / OFFER No. VENDOR ADDRESS HAL NASIK GST REGISTRATION NUMBER 27AAACH3641R1Z7

VENDOR CODE (IF REGISTERED WITH ANY DIV OF HAL) GST REGISTRATION NUMBER

TIN No. / SERVICE TAX No. MENTION THE NAME OF THE FIRM AND PROVIDE DETAILED ADDRESS ON WHICH ORDER TO BE PLACED (IN CASE DIFFERENT FROM ABOVE)

PAN No. IS YOUR FIRM IS FALLING UNDER MICRO / SMALL ENTERPRISES CATEGORY? MICRO SMALL

CONTACT PERSON NAME IN CASE OF MIRCO / SMALL ENTERPRISES KINDLY UPLOAD THE RELEVANT GOVERNMENT ISSUED CERTIFICATE FOR THE SAME

E-mail ID IS YOUR FIRM OWNED BY SC / ST / WOMEN ENTERPRENEUR? SC / ST WOMEN

PHONE / MOBILE No. IN CASE OF MIRCO / SMALL ENTERPRISES OWNED BY SC / ST / WOMEN ENTERPRENEUR. KINDLY UPLOAD THE RELEVANT GOVERNMENT ISSUED CERTIFICATE FOR THE SAME

EMD NA INTEGRITY PACT NA SECURITY DEPOSIT NA PERFORMANCE BANK GUARANTEE NA

Sl. No. DESCRIPTION QTY UOM ITEM COST TAX STRUCTURE UNIT TOTAL AMOUNT (UNIT RATE WITH TAXES) LINE TOTAL (UNIT RATE WITH TAXES * LINE QTY)

UNIT PRICE (INR) UNIT PRICE IN WORDS DISCOUNT % PACKING & FORWARDING % FREIGHT CHARGES % INSURANCE % OTHER CHARGES IF ANY (SPECIFY) TAXABLE VALUE CGST % SGST % IGST % REMARKS IF ANY

1 Development and supply of Streched Acrylic Glass Sheet AO-120A thickness 9 mm prototype as per Technical Specification No. AURDC/TS/30L/DI/NM/388 except aircraft related ,functional related end use tests 3 NOS

2 Qualification Testing of the QT Samples as per Technical specification No. AURDC/TS/30L/DI/NM/388 1 SET

3 Bulk Requirment /Future requirement in Year 2025-26 for Approved STRECHED ACRYLIC SHEET 9 MM including SUROH,RRT and RMSO requirement after RCMA(N) approval 284 NOS

SPECIAL NOTE:- Kindly clearly mention the charges against each column against respective items. These charges are for unit quantity only. In case nothing is mentioned, then it will be assumed that prices are inclusive of all taxes/ charges. No further communication will be made in this regard.

The bid will be evaluated on package basis on all items against Total Cost indicated above. However, PO will be issued for line no. 1 and 2 only for Streched Acrylic Glass Sheet AO-120A thickness 9 mm .Tender will be evaluated for L1 vendor based on cost for line No.1 to line No.3

CURRENCY OF QUOTATION (in Indian ₹): (For details kindly refer Terms & Conditions Sheet)

DELIVERY TERMS (INDIAN VENDORS): Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance.

NOTE: KINDLY REFER TERMS AND CONDITONS OF TENDER FOR FURTHER DETAILS. IF VENDOR IS NOT AGREEING TO ANY OF THE CONDITIONS MENTIONED IN HAL TENDER CONDITIONS, THEN SAME SHOULD BE INDICATED IN THE BID. ELSE IT WILL BE ASSUMED THAT THE VENDOR IS AGREEING TO ALL THE CONDITIONS OF THE TENDER.PLEASE MENTION PRICE DETAILS IN PRICE BID ONLY.

SPECIAL NOTE:- 1. Public procurement policy (PPP) is meant for procurement of only goods produced and services rendered by MSE’s .However, traders are excluded from purview of Public Procurement Policy. Traders will not be considered for PPP benefits.Traders and Agents will not be allowed to avail benefits extended under PP Policy. The benefits of PPP should be given to all eligible MSE’s registered with body specified by Ministry of MSME. 2. GST registration is mandatory from 01.07.2017 as per Govt. of India guidelines. Hence suppliers should comply with GST regulation and intimation to be given to HAL. It is supplier’s responsibility to register themselves for GST & HAL will not be responsible due to non-compliance to GST by the supplier. 3. Bidder to submit valid SSI / NSIC certificate. 4. Please confirm whether your Micro / Small Scale Industry is owned by scheduled cast or scheduled tribe. 5. Requested to quote HSN code against each item in your offer / quotation. 6. Please provide your Udyog Adhar no. 7. Please provide the compliance as per format. 8. Supply will be acceptable subject to inspection and acceptance at our end. 9. Supply should accompany with certificate of conformity / quality certificate. 10. In case of shelf life items, supply have minimum 80% of self-life at the time of receipt at our end.

Sr No. TERMS & CONDTIONS Compliance Yes/No REMARKS

1 CURRENCY OF QUOTATION: (For details kindly refer Terms & Conditions Sheet).

2 DELIVERY TERMS (INDIAN VENDORS): Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance.

3 DELIVERY PERIOD (IN WEEKS) FOR SUPPLY OF ITEMS : (Prototype) - Within 26 weeks from date of PO placement

4 PAYMENT TERMS: Our standard payment terms is "DIRECT PAYMENT" only i.e. full payment will be made within 30 days from the date of receipt / inspection and final acceptance of the items at our site by RTGS/ NEFT. All transaction charges have to be borne by supplier, and acceptance for the same has to be there in the quotation. If no specific acceptance is there in quotation,then it will be presumed that supplier have accepted the same and no further correspondence will be made in this regard.

5 VALIDITY OF QUOTE (DATE): Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 120 days from the closing date of enquiry and the materials of offered should be kept under provisional reservation for this quotation.

6 LIQUIDATED DAMAGES : In the event of an order, we reserve the right to collect a sum of 0.5% per week of delay as per law or part thereof, subject to a maximum of 10% as per law as our claim-towards liquidated damages on the undelivered part of the order. In case of of vendors not agreeing for LD clause, the maximum LD amount / to the extent not agreed LD value,will be loaded for commercial evaluation, to determine the Technically acceptable L-1 bidder

7 Purchase Preference Policy : Purchase Preference Policy is applicable for the tender in line with HAL Circular No. HAL/CD/617(PP-Make in India)/2018/837 dtd. 26.06.2018 with a view to support the Indian Industries by way of providing Purchase Peference. Kindly refer Appendix-A; Additional Terms & Conditions for the same. The Purchase Preference Policy is applicable for "local supplier" (manufacturer, not a trader) or service provider whose product or service offered for procurement meets the minimum "Local Content" requirement of 50%. Technically acceptable offers only will be considered for purchase preference. The local supplier should provide a "Self Certificate" along with offer indicating that the item offered meets the minmum local content of 50% and provide the details of the location (s) at which the local value addition is made. The ink signed sertificate shall be provided on your company's letter head along with the offer (in case of online tender, copy of ink signed certificate can be considered subject to receipt of original certificate within 15 days of due date of tender). In case of non-submission of certificate, the purchase preference shall not apply.

8 Indeginous content of quoted price to be filled in the column (T) above. In case vendor does not mention/ left the column blank. Then purchase preference policy would not be applicable for that line. Supplier must upload copy of ink signed certificate on his letterhead mentioning indeginous content for claiming benefits of PPP. Original copy of uploaded certificate should submitted by vender within 15 days from the due date of tender opening. If suppliers fail to upload copy alogwith bid and non submission of original copy within stipulated time, benefits of Purchase Preference Policy will not be given to supplier. All bidders are requested to refer the terms & conditions of Purchase Preference Policy enclosed with bid documents. ( Note:- PPP benefits are applicable only to Manufactures or service provider & no benefits will be given to trader or dealer of items)

9 Restriction on Procurement from a bidder of a country which shares a land border with India: 1. Bidder participating against this tender, should read the clauses at Annexure -1 carefully. 2. Bidder should submit the "Declaration Certificate for Procurement of Goods and Services" strictly as per format attached at Annexure - II A. 3. Type - I Certificate - This certificate needs to be signed and submitted along with the offer, in case the bidder falling under countries which shares a land border with India and where the GOI has extended lines of credit facility. This certificate is also applicable for the bidder participating from India also. 4. Type - II Certificate - This certificate needs to be signed and submitted along with the offer, in case the bidder falling under countries which shares a land border with India and where the GOI has NOT extended lines of credit facility. Before submitting this certificate, the bidder should be registered with Dept. for Promotion of Industry and Internal Trader (DPIIT) and the registration certificate details should be duly filled in the certificate along with the copy of the certificate issued by DPIIT.

10 GeM Registration: Bidder participating in the tender should got registered in GeM Portal and should provide GeM Seller ID as part of their offer. In case, such GeM seller ID not provided as a part of their offer, supplier need to take up with GeM Authority for onboarding on GeM portal and provide such details to HAL.

11 Vendor has agreed and complied to all tender documents including technical bid terms,design phase ,Approved Test Schedule

12 Purchase Preference Policy : i) Public Procurement (Preference to Make in India), Order 2017 and its amemdments issued by GOI, HAL has implemented PPP as per details enclosed. This tender is reserved for Class-I & Class-II local suppliers only. ii) The 'Class-l & II local suppliers' should provide a “Self Certification” as per the format enclosed at Appendix-B (Type-I) along with technical offer indicating the % of local content along with details of the location(s) at which the local value addition is made along wiith the technical offer.The above sought ''Self certification'' shall be provided on vendor letter head .In case of online tender, scanned copy of the certificate need to be uploaded along with tender and parallely the hard copy of original certiifcate should be submitted to the Division through post/courier. Any bidder has not indicated any % of local content and also not provided Self certification & they fall under non-local category.As such those offers also will not be considered & rejected.

13 Declaration Certificate for procurement of Goods & Services:- I have read the clause regarding restriction on procurement from a bidder of country which shares a land border with India (Enclosed). I hereby certify that this bidder is not from such a country and accordingly does not call for any registration with competent Authority & this bidder is eligible to be considered.

14 As per guidelines received from CO and subsequent discussion with DGM(Purchase), kindly ensure inclusion of following clauses in all tender terms & conditions (RFQs) towards MSMEs in case of domestic procurement: 1. For MSMEs & Start-ups, 15% (of the basic price) interest free Advance shall be payable against BG of equivalent amount, balance 85% shall be paid within 30 days of receipt and acceptance at our stores. In case 15% Advance is not sought by the vendor, 100% payment shall be made within 30 days of receipt and acceptance at our stores. For MSMEs & Start-ups, interest amount should be calculated for beyond 15% Advance. 2. Micro and Small Enterprises (MSE) get benefits such as issuance of tender sets free of cost, exemption from ayment of Earnest Money Deposit (EMD) and reserving quantity of minimum 25% as L1+15% purchase preference (i.e. pportunity to match with L1 price provided MSE price is within L1+15%), where L1 is a non-MSE vendor. 3. If vendor is MSME, then confirmation of following sub-category is to be mentioned: (a) Women (Yes / No) (b) SC / ST (Yes / No)

NOTE: PLEASE REVIEW AND VERIFY ALL TENDER DOCUMENTS WITH RESPECT TO SUBJECT E PROCUREMENT BID . IF VENDOR IS NOT AGREEING TO ANY OF THE CONDITIONS MENTIONED IN HAL TENDER CONDITIONS, THEN SAME SHOULD BE INDICATED IN THE BID. ELSE IT WILL BE ASSUMED THAT THE VENDOR IS AGREEING TO ALL THE CONDITIONS OF THE TENDER. PLEASE MENTION PRICE DETAILS IN PRICE BID ONLY.