Comprehensive Annual Maintenance Contract (CAMC) of 14 nos. JSTI Traction transformers fitted in 3 rakes of 16 coaches each and 1 rake of 8 coaches of Vande Bharat Express (Rake No. IC 2005, IC 2015, IC 2072 - 12 nos. & IC 2032 - 2 nos.) for 01year

Partnership firm/Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. Please submit a certificate in the prescribed format (please download the format from the link given below). Non submission of the certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summary rejection of your offer. (Click here to download the Format of Self Certification)

I/we the tenderer (s) am/are signing this document after carefully reading the contents.

I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

Contractor must ensure that all documents as per Check list attached in Document Section has been uploaded and complied in accordance to GCC or not, if applicable and the same should be uploaded along with the Offer duly signed by the bidder.

BOOK OF REFERENCE: General Conditions of Contract, 2022, hereinafter mentioned as GCC 2022, of Indian Railways. There will be an overall binding of Indian Railways; General Conditions of Contract, 2022; hereinafter or elsewhere mentioned as GCC, 2022 amended/revised/ modified/corrected from time to time, irrespective of before or after opening of this e-tender, upon the tender or contract.

The works are required to be completed within the specified period in NIT HEADER from the date of issue of acceptance letter.

Electronic tender box will be opened after the closing time as shown in the NIT/IREPS website, as per procedure. Tenderers shall not be required to be present in the Office of Dy. Chief Electrical Engineer (W)/Liluah for any e- Tender opening process. They can obtain totally transparent Bid Tabulation Statement by logging in IREPS website after tender opening. All the participating tenderers who will submit valid e- Tender offer can view their own offer details as well as tender tabulation statement after tender opening from any location using internet access by visiting the website: www.ireps.gov.in instantly after opening of the electronic tender box, by clicking on the icon. Railways do not guarantee opening of the tender on or after the specified date and time due to reasons beyond control of the Railway Administration. Hence the e-Tender can be opened after the specified due date and time also. It will, however, be ensured that no offer is submitted after the specified date and time for the subject e-Tender. Tenderers cannot submit/modify any offer or attach any file to it after the closing date and time as stipulated in the e-Tender Notice. IREPS does not permit any alteration, modification, deletion of any entry or condition offered by the tenderer in the e- Tender, after closure of the electronic tender box.

Rights Of The Railway To Deal With Tender: The authority for the acceptance of the tender will rest with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender and no tenderer(s) shall demand any explanation for the cause of rejection of his/their tender nor the Railway to assign reasons for declining to consider or reject any particular tender or tenders.

Vide Railway Board's letter No. 2018/E(LL)/AT/CNR/3 dated 24.01.2018, every contractor must abide by and ensure compliance to statutory provisions of applicable Labour Laws and various Labour Legislations, as applicable, when they are engaging workmen for execution of Works Contracts awarded by Railways. Details of the above are clearly mentioned in the said letter of Railway Board; copy of which can be seen in the Document Section of this Tender. 'Successful Bidder/tenderer' or 'Contractor' shall have to submit an Undertaking stating that they shall abide by the above instructions meticulously, to pay the Minimum Wages and others facilities as per provisions of the above Labour Legislations/Laws; and in case of any deviation/noncompliance in respect of above laws/legislations; or any complaint is received to that effect, the Contractor will be solely responsible and Railway will take up necessary punitive/penal proceedings under relevant laws against the default/accused Contractor in consultation with Labour Authorities and black list them nationally. All bidders are once again advised to take a serious note of these issues and follow the instruction laid in the said letter of Railway Board thoroughly, both in letter and spirit. Copy of the said latter of Railway Board is furnished at the Document Section.

The contractor shall make his own arrangement for the accommodations of his staff, materials; tools , uniform etc, Electricity for the purpose of the execution of work against this contract may be arranged by Railway.

Dress Code: The Tenderer must ensure that their staffs always ware uniform such as Shirt, Trouser, Light Blue Color Fluorescent Jacket, helmet, Gloves, and Industrial Boot. No contractual staff should allow to do work without this uniform. Laminated photo identity card with photo to be available with every contractual staff at all time.

The Tenderer/Contractor will have to accept and opt to take payment from Railway through a Letter of Credit (LC) arrangement, Modalities of the same will be as per Director Finance/CCA, Railway Board letter No. 2017/AC II/9/10 Pt. I dated 20.02.2018 (RBA No. 10/2018), 2017/AC II/9/10 Pt. 3 dated 09.05.2018 (RBA No. 48/2018)and 2018/CE-I/CT/9 dated 04.06.2018, ; copies of which are available in the Document Section of this Tender. However, this is subject to the required system has already been finalised and become operative by the concerned Accounts Department of Railway at any point of time. Therefore, the Tenderer has to agree in this respect and exercise his/her/their Option to this effect as per format available in the Document Section.

Tenderers Credentials: Documents testifying tenderers previous experience and financial status should be uploaded along with the tender or produced when desired by competent authority of the Railway. Tenderer(s) should submit his/their offer along with his / their credentials to establish: (i) His capacity to carry out the works satisfactorily. (ii) His financial status supported by Bank reference and other documents. (iii) Certificates duly attested and testimonials regarding contracting experience for the type of job for which tender is invited with list of works carried out in the past.

Provisions of Employees Provident Fund and Miscellaneous Provisions Act, 1952:

Contractor / tenderer shall have to be registered under EPF/ESI in terms of employees Provident fund and Miscellaneous Provision Act, 1952

Contractor/ tenderer shall have to fo llo w all the stipulations regarding applicability of the Contract Labour (Regulation & Abolition ) Act , 1970/ Rules, 1950.

Contractor / Tenderer shall have to follow all the precautionary measures for safety of the workers in terms of West Bengal Factory Rules,1958.

The tenderer shall have sound financial capability to undertake the job successfully.

Banker's certificate mentioning details of current account shall be submitted.

The tenderer shall income tax, PAN on the name of agency or the proprietor as the case may be.

There shall be an overall binding of GCC, 2022.

Tenderer must download, duly sign, scan and upload the Tender Document and all other Documents available in the Document Section except General Condition of Contract (GCC), in PDF form.

The contractor has to provide ID Cards which are to be countersigned by Competent Authority of the Jheel Siding Depot for the staffs working under them.

SAFETY MEASURES: The contractor shall take all precautionary measures in order to ensure the protection of his own personal moving about or work in the Railway premises, but shall then conform to the rules and regulations of the railways. The contractor shall abide by all Railway regulations in force for the time being and ensure that the same are followed by his representatives, agent or sub-contractor of work men. He shall give due notice to his employees and workers about the provisions of the para. The contractor shall indemnify and keep the Railway administration indemnified and harmless against all actions, suits, claims, demands, other charges or expenses arising in connection with any accident, death or injury sustained by any person (s) within the Railway premises and any loss or damage to Railway property sustained, due to the acts or omissions of the contractor, or his staff during the execution of this contract irrespective of whether such liability arising under the workmen compensation Act 1923 or any other stature in force for the time being.

Tenderer have to cautious regarding the engagement of Labour about the subject work.As per Railway Board letter NO: 2019/sec.(Int.)/51/7/2-23 New Delhi,dt: 16.08.2020 & IGCum- PCSC/RPF/ER's letter no. SC.20/43/45/Order Circular/2021 dt:23.08.2021,Contractor should not engage any Bangladeshi,Rohingyas or any other foreigner in India as a worker during the exccution of work. If any worker found during the execution of work, the contractor will solely be responsible and action will be taken as per extent rule.

Partnership Deeds, Power Of Attorney Etc. : The tenderer shall clearly specify whether the tender is submitted on his own or on behalf of a partnership concern. If the tender is submitted on behalf of a partnership concern, he should submit the certified copy of partnership deed along with the tender and authorization to sign the tender documents on behalf of partnership firm. If these documents are not enclosed along with tender documents, the tender will be treated as having been submitted by individual signing the tender documents. The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.

It is responsibility of the tenderer that they ensure to see any corrigendum of the tender to check the corrigendum on the website from time to time.

The Tenderer will have to upload necessary authenticated and proper document in respect of the above, along with Tender Offer; to comply the respective condition of GCC, 2022 or latest to its last amendment in respect of Nature of the firm: Sole proprietorship firm, or, Partnership Firm, or Joint Venture Firm, or Company registered under Companies Act 1956, or a Society. In this regard, Railway Board letter No. 2013/CE-I/CT/O/33/SI (FTS-89623) dated 11.10.2014 may be referred to, which is furnished in the Document Section.

System of Verification of Tenderers Credential:

In all works tender documents, following para may be added in the section describing the qualification and eligibility criteria. "The tenderers shall submit a self- declaration stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. Standard format of the Self-Declaration to be submitted by the bidder is enclosed in the Document Section. Non submission of an Self-declaration by the bidder shall result in summary rejection of his/their bid. And It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self-attested by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document. It will not be obligatory on the part of Tender Committee to scrutinize beyond the submitted document of tenderer as far as his qualification for the tender is concerned." With the submission of the self-declaration as mentioned above, the practice of verification of tenderer's documents by the Railways may be dispensed with. Following clause may also be added to the Instructions to Bidders.

The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and 25.1.1 documents as may be necessary for such verification. Any such verification or lack of such verification, by the railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the railway thereunder.

In case of any wrong information submitted by tenderer, the contract shall be terminated, Bid Security, Performance 25.1.2 Guarantee (PG) and Security Deposit (SD) of contract forfeited and agency barred for doing business on entire Indian Railways for 2 (Two) years.