ELASTIC RAIL CLIP(ERC) MK-V WITH FLAT TOE FOR 60KG UIC/52KG RAIL SECTIONS DRG: (RDSO) RDSO_T_5919_ Alt_2 SPEC: (RDSO) IRS/T-31-2025 Sixth Revision

Special Eligibility Criteria

1. 1

   Bulk Purchase will be made only from those firms who are appearing as approved vendors of RDSO for Elastic Rail Clips(Item ID 3100558) as available on RDSO Vendor Directory published in IREPS only. For further details of Eligibility Criteria, tenderers are requested to refer RDSO Letter No.QAC/Vendor/Policy dated 17.09.2021 attached along with this tender.

   Document optionalConfirmation required
2. 2

   Process Inspection of ERCs by RITES shall be through Process Inspection methodology as laid down in the Railway Board letter No.2024/RS(G)779/12 (E3482675) dated 06.01.2025 and Director/Railway Stores(IC) letter No.2024/RS(G)779/12 (E3482675) dated 27.01.2025 . Please note that the process inspection is over and above the inspection of raw material at the ERC Manufacturer's premises and the inspection of finished product, which shall also be done by RITES. Inspection of goods through process inspection shall be done throughout the production cycle.

   Document optionalConfirmation required
3. 3

   Authorized Dealers/Agents of RDSO Approved/Developmental Sources if participating must submit tender specific authorization letter from RDSO approved/Developmental Sources of this item along with bid failing which the offer shall be summarily rejected.

   Document optionalConfirmation required
4. 4

   The status of the vendor (i.e. approved or developmental vendor) shall be reckoned as on the date of tender opening and not thereafter. However, cases of downgrading/ removal/ suspension/ banning etc., after opening of tender, shall be taken into account while considering the offers

   Document optionalConfirmation required
5. 5

   The procurement of this item is restricted to Class-I local Suppliers only and the vendors who do not qualify to be Class I local supplier should not quoted in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item and participated in the tender it does so at their own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Requirement of a vendor to be a Class I local supplier for this item, shall be a mandatory condition in addition to other qualifying/eligibility criteria/conditions.

   Document optionalConfirmation required
6. 6

   Local content certification required as per Para 29.2: Verification Of Local content of SWR tender booklet

   Document optionalConfirmation required
7. 7

   Conditional Offer: Firm's offer quoting conditions like minimum ordered quantity and minimum ordered quantity per consignee shall be summarily rejected,

   Document optionalConfirmation required
8. 8

   The bidder shall furnish an unconditional compliance for supply of 1,00,000 Nos. every 30 days from the date of placement of Purchase Order (PO). Any offer containing a deviation from the stipulated rate of supply shall be treated as non-responsive and shall be summarily rejected, and the bidder shall not be considered for placement of any order. In case a successful firm fails to maintain the stipulated rate of supply of 1,00,000 Nos. every 30 days, the Railway shall be entitled to cancel the Purchase Order and forfeit the Security Deposit (SD), in accordance with the applicable contractual provisions.

   Document requiredConfirmation required

Check List

1. 1

   Have you read and accepted tender conditions?
2. 2

   Have you furnished the statement of deviations
3. 3

   Have you attached any performance statements separately
4. 4

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010RS[G]-363-1 Dt. 05.07.2012 or latest. In this connection, please refer Para 13 of Section I Instructions to tenderers stipulated in the tender booklet version attached as an accompaniment to this tender
5. 5

   If yes, have you attached valid documents towards being MSE
6. 6

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers. Other conditions will be as per attached tender document.
7. 7

   Have you quoted delivery period correctly and precisely
8. 8

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises].
9. 9

   Have you quoted the discount if any in the specified column only in IREPS?
10. 10

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
11. 11

    Have you paid the EMD online ? If not then have you uploaded relevant document for seeking exemption from submission of EMD ?
12. 12

    Have you kept offer valid for 180 days ?

Commercial-Compliance

1. 1

   a) The 'Class-I local supplier'/'Class-II local supplier' at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self-certification that the item offered meets the local content requirement for 'Class-I local supplier'/'Class-II local supplier', as the case may be. b) (b). In cases of procurement for a value in excess of Rs.10 crores, the 'Class-I local supplier'/ 'Class-II local supplier' shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content.

   Document optionalConfirmation required
2. 2

   All firms claiming for MSE benefits Should attach UDYAM registration Certificate with Valid Registration as on date

   Document optionalConfirmation required
3. 3

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optionalConfirmation required
4. 4

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Bidders should confirm following certificate for Compliance. (a) I have read the clause 32 of the conditions of SWR/MMD General Conditions Of Tenders For Supply Contract Dated: 06/10/2025 attached with the tender regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub-contracting to contractors from such countries. (b) I certify that this bidder is not from such a country and will not subcontract any work to a contractor from such countries unless such contractor is registered with the Competent Authority. I also certify that this bidder will not offer any products/services of entity from such countries unless such entity is registered with the Competent Authority. (c) I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (d) I hereby acknowledge that in the event of acceptance of my bid on above certificate and if the certificate is found to be false at any stage, the false certificate would be a ground for immediate termination of contract and further legal action in accordance with the Law. Bidders confirming this certificate for Compliance shall select Yes in the Complied column. However, in case you do not confirm above certificate for Compliance, select NO in the complied column. In such cases you are required to submit the certificate for Compliance as per clause 32 of the conditions of SWR/MMD General Conditions Of Tenders For Supply Contract Dated: 06/10/2025 along-with their Bid/Offer.

4. 4

   Code of Integrity Declaration: I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 20 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/ director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti-competitive practices and obligation to proactive disclosures. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected at any stage.

5. 5

   Minimum Offer Quantity: For the consignees for which the bidders choose to submit their offers, the offered quantity shall not be less than 50 % of tender quantity for the consignee.

6. 6

   The successful bidder shall submit the Security Deposit as per Para 6 of the SWR Tender Booklet, irrespective of its RDSO approval status. No exemption from submission of Security Deposit shall be admissible in this tender.