IP Based Video Surveillance System for Rolling Stock of Indian Railways

Special Eligibility Criteria

1. 1

   Supply to be as per tender specifications.

   Document optionalConfirmation required
2. 2

   (i) The purchaser reserves the right to place order on: Vendor who possess STQC certification for camera & software of MNVR (Mobile network video recorder) as per requirement of RDSO specification no. RDSO/SPN/TC/106/2025, Version 3.1 on or before tender opening date. The tenderer has to submit STQC certificate for camera & software of MNVR along with bid documents. OR OR Vendor possessing STQC approval of software of MNVR (Mobile network video recorder) on or before tender opening date subject to submission of STQC approval of software of MNVR along with bid document & tender specific authorization from STQC approved camera OEM of camera. Vendor has also to submit STQC approval document of OEM of camera as per requirement of RDSO specification no. RDSO/SPN/TC/106/2025, Version 3.1 along with bid documents. OR Vendor possessing STQC approval of camera on or before tender opening date subject to submission of STQC approval of camera along with bid document & tender specific authorization from STQC approved MNVR (Mobile network video recorder) OEM for software of MNVR. Vendor has also to submit STQC approval document of OEM for software of MNVR (Mobile network video recorder) as per requirement of RDSO specification no. RDSO/SPN/TC/106/2025, Version 3.1 along with bid documents OR System Integrator who shall submit tender specific authorization for Camera, MNVR (Mobile network video recorder) from OEMs of camera and MNVR. Tenderer has to submit STQC approval of camera and software of MNVR from OEM who possess STQC approval on or before tender opening date as per the requirement of RDSO Specification No. RDSO/SPN/TC/106/2025, Ver. 3.1 of OEMs along with bid document. (ii) In addition to above, firm has to submit clause wise compliance of special condition mentioned in Annexure-A (Special Conditions) attached with this tender failing which offer of vendor may not be considered. (iii) The vendor found suitable for order has to clear Prototype test of 01 Loco set as per RDSO Specification No. RDSO/SPN/TC/106/2025, Ver. 3.1, annexure- 2 (Excluding RDAS). (iv) For sub part/ components of the tendered item, tender specific authorization can be issued to multiple bidder by the OEM (of sub part/ components) will be acceptable. However for complete tendered item only one tender specific authorization will be acceptable if OEM (of complete tendered item) is not participated in this tender.

   Document requiredConfirmation required

Check List

1. 1

   Have you read the Security Deposit (SD) condition at Para 10 of Part A of "SR TENDER CONDITIONS" attached with this tender document and uploaded relevant document for seeking exemption from submission of SD?
2. 2

   If not are you ready to pay Security Deposit ?
3. 3

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest. If yes, have you attached valid documents (UDYAM Registration Certificate) towards being MSE?
4. 4

   Have you read and accepted tender conditions?
5. 5

   Have you furnished the statement of deviations?[preferably nil]
6. 6

   Have you quoted Mode of dispatch on FOR DESTINATION BASIS for free delivery at destination with rate structure clearly indicating the Basic Rate, GST, Freight etc., up to destination [consignees premises]
7. 7

   Have you quoted delivery period correctly and precisely?
8. 8

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?
9. 9

   Have you quoted the discount if any in the specified column only in IREPS?
10. 10

    Have you attached any performance statements with your offer? For proof of supply to other railways / production units, copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
11. 11

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
12. 12

    Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.
13. 13

    Firm to indicate make-model-brand offered, if any.
14. 14

    Have you kept your offer valid for 120 days?
15. 15

    Have you attached CA Certificate for the Local Content claimed, if you claim to be a "Class I Local Supplier/Class II Local Supplier"?
16. 16

    We have noted EMD clause as mentioned in Para 11.7 for EMD conditions.

Commercial-Compliance

1. 1

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

   Confirmation required
2. 2

   (i) Firms claiming to be "Class-I/II local supplier" on the basis of self certification of " Local Content" are required to upload along with their offer a self certificate of percentage of local content in the product offered. (Please refer Para 16.0 of part B of "SR TENDER CONDITIONS"). (ii) Please enter the percentage of the local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India Policy as incorporated in the tender condition.

   Document optionalConfirmation required
3. 3

   CA certificate clause:- Tenderers shall provide a certificate from the Statutory Auditor or Cost Auditor of the Company or from a practicing Cost Accountant/Chartered Account giving the percentage of local content. The tenderer shall refer Para.16.1 of Part.B of Southern Railway Tender Conditions.

   Document requiredConfirmation required
4. 4

   Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, quarterly rate of supply and finishing time. For offers with vague delivery schedule like -02 to 12 months- or like -06 to 10 months-, Delivery Period shall be given as per the requirement best suited to this office within the quoted range.

   Document optionalConfirmation required
5. 5

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else shall be ignored. [Denial of this condition not recommended].

   Document optionalConfirmation required
6. 6

   HSN Code/GST : In case firm misclassifies HSN Code/GST rate, higher GST, if any, due to this misclassification shall be paid and borne by the firm itself.

   Document requiredConfirmation required
7. 7

   (i) EARNEST MONEY DEPOSIT (EMD) : EMD shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of "SR TENDER CONDITIONS" document attached with this tender. (ii) EMD Exemption shall not be applicable for MSE who are not bidding as OEM of the complete system (Camera, MNVR & Software).

   Document requiredConfirmation required
8. 8

   (i) SECURITY DEPOSIT (SD) shall be 5 % of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of "SR TENDER CONDITIONS" enclosed to this tender document. In case of submission of security Deposit in the form of Bank Guarantee, please refer Annexure - 5 of "SR TENDER CONDITIONS" enclosed to this tender document for the proforma for Bank guarantee. (ii) Security Deposit will be released after completion of warranty period of 3 years and proof of submission of 10% BG for CAMC.

   Document requiredConfirmation required
9. 9

   (i) Please refer para 15.0 of part - B of "SR TENDER CONDITIONS" attached with this tender document for details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY". (ii) It may be noted that MSE benefits would be made eligible only if the MSE bidder is supplier as OEM of the whole system (Camera, MNVR & Software).

   Document optionalConfirmation required
10. 10

    SPLIT CLAUSE:- Pre-decided Quantity Splitting clause is applicable as per the para 5.0 of Part B of "SR TENDER CONDITIONS" attached to this tender document, in order to ensure timely availability of material through placement of orders on multiple sources.

    Confirmation required
11. 11

    For HSN Code [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

    Document optionalConfirmation required
12. 12

    For "Public Procurement (Preference to Make in India)" policy, please refer Para 16.0 of Part-B of "SR TENDER CONDITIONS" attached to this tender document.

    Document optionalConfirmation required
13. 13

    Bidder shall accept the following declaration [Land Border condition] by quoting "YES" against 'Conf. allowed" or "Complied" column for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance OM No. F.No.6/18/2019-PPD dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. "I/WE HAVE READ THE CLAUSE REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA. I/WE CERTIFY THAT THIS BIDDER IS NOT FROM SUCH A COUNTRY OR , IF FROM SUCH A COUNTRY, HAS BEEN REGISTERED WITH THE COMPETENT AUTHORITY. I/WE HEREBY CERTIFY THAT THIS BIDDER, FULFILLS ALL REQUIREMENTS IN THIS REGARD, AND IS ELIGIBLE TO BE CONSIDERED. (WHERE APPLICABLE, EVIDENCE OF VALID REGISTRATION BY THE COMPETENT AUTHORITY SHALL BE ATTACHED.)''

    Document requiredConfirmation required
14. 14

    1) Bidders are instructed not to indulge in any anti-competitive practices. As per the provisions of Competition Act,2002, Railways can make a reference to the Competition Commission of India for making an enquiry in case of suspected anti-competitive behavior by the bidders. 2) Collusive bidding, Bid Rotation, Bid Suppression, Complementary bidding, Market Allocation and Sub-contracting arrangements fall under the purview of "Bid rigging" which would cause appreciable adverse effect on competition. 3) Competition Commission of India can impose heavy penalties such as: Penalty upto 10% of the average turnover for the last three preceding financial years upon each of such enterprises which are parties to bid-rigging and can even order the parties to cease and desist

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15. 15

    a) FOR DESTINATION BY ROAD. Accordingly, the firms are advised to quote on "FOR DESTINATION BASIS BY ROAD" AND OFFERS WITH DEVIATIONS ARE LIABLE TO BE IGNORED. b) Free Door Delivery to consignees along with Delivery Challan and Unloading of the materials to be arranged by firm, at consignee's premises (i.e.) The Senior Section Engineer , Electric Loco Shed, Royapuram, Chennai: 600013, Tamilnadu and The Senior Section Engineer , Diesel LOCO shed ,Senthaneerpuram, Ponmalai- Trichy620004, TamilNadu for 74 sets

    Confirmation required
16. 16

    Failure consequences: In case the firm fails to execute the contract within the original delivery period, the purchaser will be entitled to impose liquidated damages for extension of delivery period. For any reason, if the supplier fails to supply goods as per the conditions of contract, as amended from time to time, Purchaser shall have the right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to security deposit of the defaulted order amount. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

    Confirmation required
17. 17

    Tenderers to acknowledge having read and also accept the "IRS CONDITIONS OF CONTRACT", "SR TENDER CONDITIONS", "SPECIAL and OTHER CONDITIONS" specified in this tender document/attached to this tender document.

    Confirmation required
18. 18

    Force Majeure Clause: Force Majeure Clause will be applicable as per IRS Conditions of Contract.

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19. 19

    Firm to submit the contract performance guarantee towards CAMC performance as per Para 15.0 of Annexure III (CAMC).

    Document requiredConfirmation required
20. 20

    To ensure continuous 24x7 functionality, enhance reliability, and reduce operational disruptions, CCTV cameras should be covered by a suitable warranty and a Comprehensive Annual Maintenance Contract (CAMC) for an appropriate duration (say five years) following the expiry of the warranty period.

    Document requiredConfirmation required
21. 21

    SUPPLY, INSTALLATION and COMMISSIONING:- The contractor after supply shall arrange for Installation and commissioning of the equipment in Locomotives. In ELS/AJJE- 163 sets, ELS/EDE-208 sets, ELS/RPM-122 sets, ELS/EDDX-136 sets (Total 629 sets) in conventional & three phase electric locomotives, DSL SHED/GOC(68 SETS), DSL SHED /ERS-01 SET, DSL SHED/TNP- 5 SET in dual cab diesel locomotives.

    Document requiredConfirmation required
22. 22

    01 (one) no. of rugged Hand-Held Terminal (HHT)/Tablet with min. 8TB external SSD shall have to supplied for every 50 Locos to the user consignee. Since the total tender quantity is 703 sets, the firm will supply 15 sets of Hand-Held Terminal (HHT)/Tablet. (13 sets to ELSD/RPM and 2 sets for DSL/GOC)

    Document optionalConfirmation required
23. 23

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   No deviation is permitted with respect to the validity of offer (i.e. 120 days) or else offer will be summarily rejected

2. 2

   Bidders must quote on firm price basis only as price is not subject to any variation. Offers quoted with Price Variation Clause (PVC) will be considered unresponsive and will be summarily rejected.

3. 3

   Scope of supply (for main item): As per Clause-2 of RDSO Specification No. RDSO/SPN/TC/106/2025, VERSION 3.1 enclosed with this tender : The Specification covers general requirement of the system and technical specification of IP based Fixed Dome/Wedge IP colour Camera, Mobile NVR, Video Management Software (VMS) and Microphones, etc. for Surveillance in Rolling Stock of Indian Railway.

4. 4

   Scope of Supply (for CAMC) : As per Clause-3.0 of Annexure III (CAMC) enclosed with this tender.

5. 5

   It shall be responsibility of tenderer for satisfactory supply, installation, commissioning and testing of tendered item as per governing RDSO specification RDSO/SPN/TC/106/2025 Ver. 3.1 (excluding RDAS).

6. 6

   During fitment, commissioning, functional testing by successful bidder of tendered item if some accessories required as per site condition same shall be supplied & fitted by tenderer without any financial repercussion.

7. 7

   We have gone through RDSO specification No. RDSO/SPN/TC/106/2025, Ver. 3.1 enclosed with this NIT. We have gone through all the Special Conditions enclosed in the Annexure- A of the NIT. We comply with all the clauses mentioned in the above referred RDSO specification with Annexures relevant to Locomotive and Annexure 'A'. Any deviation to the above can only be indicated in the deviation section.We understand that any deviations quoted against the above will result in summarily rejection of the offer.