LED Light fitting

Special Eligibility Criteria

1. 1

   The Purchaser reserves the right to place an order for either the entire quantity or the bulk quantity (minimum 80% of the net procurable quantity) on RDSO approved vendors, as reflected in U-VAM as on the date of tender closing, for Item ID 3100674009, in terms of Clause 3.3 of Section II of the Central Railway Bid Document (updated January 2024). Developmental vendors listed in the RDSO Vendor Directory as reflected in U- VAM for Item ID 3100674009, as on the date of tender closing, may be considered for developmental orders up to 20% of the net procurable quantity. Developmental vendors shall be eligible for consideration only if they hold unconditional approval status in U-VAM as on the date of tender closing. Developmental vendors reflected in the RDSO Vendor Directory with conditional approval/General Remarks (e.g., field trials, prototype approval,limited or temporary approval etc.) shall not be eligible for order placement. The status of the vendor (i.e.approved or developmental vendor) shall be reckoned as available in U-VAM on the date of tender closing date and not thereafter.However, cases of downgrading/removal/suspension/banning etc., after closing date of tender, shall be taken into account while considering the offers. Note: If the works address indicated in an offer is different from what is indicated in the approval certificate issued by the respective vendor approving agency or appearing in Vendor Directory reflected on U-VAM, then such offer will be treated as if the same has been received from an unapproved source.

   Document optionalConfirmation required
2. 2

   Where there are not more than three Indian suppliers categorized as Approved Vendor for a particular item,developmental vendors can be considered for placement of bulk order without any quantity restrictions.However, while considering such vendors,factors including past performance,capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner,subject to rates being reasonable. In such cases, the purchaser reserves the right to split the order quantity between one or more firms and Para 17.2 of Instruction to tenderer and General Conditions of tenders for supply contract [for indigenous tenders] shall be applicable. Such orders shall be treated as bulk orders. Indian Supplier shall be defined as follows: A supplier or bidder shall be considered to be from India if (i) the entity is incorporated in India, or ii) a majority of its shareholding or effective control of the entity is exercised from India, or iii) more than 50 Percent of the value of the item being supplied has been added in India.

   Document optionalConfirmation required
3. 3

   The firms/tenderers who are not appearing in U-VAM as Approved/Developmental Vendors of nominated vendor/ source approving agencies will not be considered for ordering. However, such firms willing to participate, are advised to approach the concerned Vendor Approving agency for getting their name registered as approved/ developmental vendor in the vendor directory maintained in U-VAM

   Document optionalConfirmation required
4. 4

   In keeping with the Public Procurement (Preference to Make in India) Order, 2017, latest revision, it has been found that there exists sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class I Local Suppliers only and the vendors who do not qualify to be "Class I Local Suppliers" should not quote in the tender as their offers shall not be considered eligible for any ordering. In case any vendor who does not qualify to be a "Class I Local Supplier" for the tendered item participates in the tender, it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

   Confirmation required

Check List

1. 1

   Have you furnished the statement of deviations [preferably nil] ?
2. 2

   Have you quoted in the prescribed performa ?
3. 3

   Have you attached CA certificate for the Local Content claimed, if you claim to be a "Class I Local Supplier" ?
4. 4

   Have you submitted Earnest Money Deposit (EMD) ?
5. 5

   It shall be the responsibility of the tenderers to quote correct HSN number and corresponding GST rate. Have you checked HSN code and have quoted corresponding GST rate ?
6. 6

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers ?
7. 7

   Have you quoted price on the basis of free delivery to destination, indicating the break up ?
8. 8

   Have you kept your offer validity as per " Condition for Responsiveness of Offer " ?
9. 9

   Have you read and accepted tender conditions ?
10. 10

    Have you mentioned Make/Brand of OEM ?
11. 11

    Have you attached any performance statements separately ?
12. 12

    Have you furnished all the mandatory Bank details ?
13. 13

    Have you quoted the discount if any in the specified column only in IREPS ?
14. 14

    Have you attached relevant document for MSE if you claimed benefits and referential treatment as MSE firm ?
15. 15

    Have you indicated the percentage of Local Content in the relevant column ?
16. 16

    Have you submitted the details of location(s) where local value addition is made ?
17. 17

    Have you carefully reviewed the contents of the Undertaking/Declaration regarding non-participation of sister concerns or affiliates in this tender as submission of false information/declaration could lead to rejection of the bid ?

Commercial-Compliance

1. 1

   Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer in terms of Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Vendors claiming MSE benefit/preferential treatment , despite upward re-classification, must upload document confirming their MSE status within a span of 03 years from the date of closing of tender else status of such vendors shall not be considered as MSE.

   Document optionalConfirmation required
2. 2

   LAND BORDER : All bidders shall confirm declaration as below in terms of Clause 5.15 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024 in compliance of restrictions under Rule 144(xi) of GFR2017:- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares all and border with India. b) I certify that this bidder is not from such a country or, if from such a country, has- been registered with the competent authority. c) I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno- Commercial Deviation.

   Document optionalConfirmation required
3. 3

   Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Bidders (except approved vendors for tendered item/items) claiming exemption from paying SD must upload requisite document towards such claim, alongwith the offer. Offers from firms denying to pay Security Deposit will be summarily rejected.

   Document optionalConfirmation required
4. 4

   Goods & Services Tax (GST): As per Clause 9.0 and all sub-clauses of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. All tenderers to quote correct HSN code and corresponding GST rate for the item/ items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024.

   Document optionalConfirmation required
5. 5

   Bidders shall also give Declaration as below:- "I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly".

   Document optionalConfirmation required
6. 6

   The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.

   Document optionalConfirmation required
7. 7

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for Acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].

   Document optionalConfirmation required
8. 8

   Authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD, owing to any of the above exemptions as stipulated at Para 23.1 (a) to (i) of Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT(Updated) January 2024.

   Document optionalConfirmation required
9. 9

   An Indian Agent quoting in INR on behalf of a foreign Principal/OEM should submit a copy of Invoice/Proforma Invoice from OEM along with their offer as well as should undertake to furnish all import documents and should comply to Clause 22.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024.

   Document optionalConfirmation required
10. 10

    Bidders are advised to carefully review the contents of the undertaking/declaration prior to signing, as the submission of false information could lead to rejection of the bid.

    Document optionalConfirmation required
11. 11

    All bidders shall confirm declaration as below in terms of Clause 5.15 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024 in compliance of restrictions under Rule 144(xi) of GFR2017:- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares all and border with India. b) I certify that this bidder is not from such a country or, if from such a country, has-been registered with the competent authority. c) I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno- Commercial Deviation.

    Document optionalConfirmation required
12. 12

    Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document alongwith offer in support of their claim for exemption, failing which their offer may not be considered eligible for exemption from EMD. An Authorised Agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall also be required to sign the bid securing declaration as follows:- I/We certify that, my/ our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period.

    Document optionalConfirmation required
13. 13

    In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.

    Document optionalConfirmation required
14. 14

    Participation by Manufacturers is preferred. Agents/Dealers participating in tender on behalf of manufacturers must provide tender specific authorization (TSA) letter issued by the OEM. Bidders must upload above authorization letter with their offer failing which their offer will be summarily rejected. i) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers are to be summarily rejected. ii) If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer hall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product and such bids will be summarily rejected. iii) Trader/Authorized Dealer should mention name of Manufacturer, make and complete address in their bid for inspection of material at OEM works.

    Document optionalConfirmation required
15. 15

    Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that works address(es) of manufacturing in India are the location(s) of local value addition.

    Document optionalConfirmation required
16. 16

    As time is the essence of contract, the tenderer are to note the Railway's required delivery schedule given in the tender schedule and quote accordingly. Vague delivery period or a very high delivery period compared to Railways specific delivery period in the tender schedule may be considered commercially unresponsive and is liable to be ignored.

    Document optionalConfirmation required
17. 17

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional
18. 18

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Bidders must quote on FIRM price basis only as price is not subject to any variation. Offers quoted with Price Variation Clause (PVC) will be considered unresponsive and will be summarily rejected.

2. 2

   Validity of offer: Validity of offer should be strictly as per Clause 1.8.5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024 (or) as stipulated in the tender document, whichever is longer. Offers quoted with lesser validity shall be treated as commercially unresponsive and shall be summarily rejected