Distribution Transformer
3 Phase
11 kV > 200 KVA up to and Including 2500 KVA (Q3) MSE Exemption for Years of Experience and Turnover No Startup Exemption for Years of Experience and Turnover No Bid to RA enabled Yes RA Qualification Rule 50% Lowest Priced Technically Qualified Bidders Type of Bid Two Packet Bid Time allowed for Technical Clarifications during technical evaluation 3 Days Inspection Required (By Empanelled Inspection Authority/Agencies pre- registered with GeM) Yes Inspection to be carried out by Buyers own empanelled agency Yes Type Of Inspection Pre Dispatch Name of the Empanelled Inspection Agency/Authority BUREAU VERITAS INDIA PRIVATE LIMITED Quality Assurance Plan document 1739594452.pdf Bid Number ( ) : GEM/2025/B/5955558 Dated : 18-02-2025 Bid Document 1/19 Evaluation Method Total value wise evaluation Arbitration Clause No Mediation Clause No Bid Details EMD Detail Advisory Bank State Bank of India EMD Amount 200000 ePBG Detail Advisory Bank State Bank of India ePBG Percentage(%) (%) 5.00 Duration of ePBG required (Months) ( ) . 37 (a). EMD EXEMPTION: The bidder seeking EMD exemption
must submit the valid supporting document for the relevant category as per GeM GTC with the bid. Under MSE category
only manufacturers for goods and Service Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this Policy. (b). EMD & Performance security should be in favour of Beneficiary
wherever it is applicable.
Beneficiary : CGM Materials Management
Materials Management
NLC India Limited
Ministry of Coal (Unit Head) UIN Number NCTGC2415P MII Purchase Preference MII Purchase Preference Yes MSE Purchase Preference MSE Purchase Preference Yes 2/19 1. Preference to Make In India products (For bids < 200 Crore):Preference shall be given to Class 1 local supplier as defined in public procurement (Preference to Make in India)
Order 2017 as amended from time to time and its subsequent Orders/Notifications issued by concerned Nodal Ministry for specific Goods/Products. The minimum local content to qualify as a Class 1 local supplier is denoted in the bid document. If the bidder wants to avail the Purchase preference
the bidder must upload a certificate from the OEM regarding the percentage of the local content and the details of locations at which the local value addition is made along with their bid
failing which no purchase preference shall be granted. In case the bid value is more than Rs 10 Crore
the declaration relating to percentage of local content shall be certified by the statutory auditor or cost auditor
if the OEM is a company and by a practicing cost accountant or a chartered accountant for OEMs other than companies as per the Public Procurement (preference to Make-in -India) order 2017 dated 04.06.2020. Only Class-I and Class-II Local suppliers as per MII order dated 4.6.2020 will be eligible to bid. Non - Local suppliers as per MII order dated 04.06.2020 are not eligible to participate. However
eligible micro and small enterprises will be allowed to participate .The buyers are advised to refer the OM No.F.1/4/2021-PPD dated 18.05.2023. OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order
2012 and Public Procurement (Preference to Make in India) Order
2017. 2. Purchase preference will be given to MSEs having valid Udyam Registration and whose credentials are validated online through Udyam Registration portal as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order
2012 dated 23.03.2012 issued by Ministry of Micro
Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail themselves of the Purchase preference
the bidder must be the manufacturer/OEM of the offered product on GeM. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises and hence resellers offering products manufactured by some other OEM are not eligible for any purchase preference. In respect of bid for Services
the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service and Buyer will decide eligibility for purchase preference based on documentary evidence submitted
while evaluating the bid. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% (Selected by Buyer) of margin of purchase preference/price band defined in relevant policy
such MSE Seller shall be given opportunity to match L-1 price and contract will be awarded for 25% (selected by Buyer) percentage of total quantity. The buyers are advised to refer the OM No. F.1/4/2021-PPD dated 18.05.2023 OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order
2012 and Public Procurement (Preference to Make in India) Order
2017. Benefits of MSE will be allowed only if seller is validated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents submitted. 3. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and for determining the Eligibility Criteria related to Turn Over
Past Performance and Project/Past Experience etc. This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of quoted prices which would be determined by the buyer based on its own assessment of reasonableness and based on competitive prices received in Bid/RA process. 4. Inspection of Stores by Nominated Inspection Authority/Agency of buyer or their authorized representatives An independent third party Professional Inspection Body can help buyer in mitigating buyer’s risk with pre- dispatch/post-dispatch inspection in order to ensure that equipment
components
solutions and documentation conform to contractual requirements. The buyer has a right to inspect goods in reasonable manner and within reasonable time at any reasonable place as indicated in contract. Inspection Fee/Charges (as pre-greed between buyer and Inspection Agency) would be borne by the buyer as per their internal arrangement but may be recovered from the seller if the consignment failed to conform to contractual specification and got rejected by the Inspection Officer .If so requested and accepted by the seller
initially seller may pay for inspection charges as applicable and get the same reimbursed from buyer if consignment accepted by the Inspecting Officer . For reimbursement seller has to submit proof of payment to Inspection Agency. Seller/OEM shall send a notice in writing/e-mail to the Inspecting officer/inspection agency specifying the place of inspection as per contract and the Inspecting officer shall on receipt of such notice notify to the seller the date and time when the stores would be inspected. The seller shall
at his own expenses
afford to the Inspecting officer
all reasonable facilities as may be necessary for satisfying himself that the stores are being and or have been manufactured in accordance with the technical particulars governing the supply. The decision of the purchaser representative/inspection authority regarding acceptance/rejection of consignment shall be final and binding on the seller. The Seller shall provide
without any extra charge
all materials
tools
labour and assistance of every kind which 3/19 the Inspecting officer may demand of him for any test
and examination
other than special or independent test
which he shall require to be made on the seller's premises and the seller shall bear and pay all costs attendant thereon. The seller shall also provide and deliver store/sample from consignment under inspection free of charge at any such place other than his premises as the Inspecting officer may specify for acceptance tests for which seller/OEM does not have the facilities or for special/independent tests. In the event of rejection of stores or any part thereof by the Inspecting officer basis testing outside owing to lack of test facility at sellers premises
the seller shall
on demand
pay to the buyer the costs incurred in the inspection and/or test. Cost of test shall be assessed at the rate charged by the Laboratory to private persons for similar work. Inspector shall have the right to put all the stores or materials forming part of the same or any part thereof to such tests as he may like fit and proper as per QAP/governing specification. The seller shall not be entitled to object on any ground whatsoever to the method of testing adopted by the Inspecting officer. Unless otherwise provided for in the contract
the quantity of the stores or materials expended in test will be borne by seller. Inspecting officer is the Final Authority to Certify Performance/accept the consignment. The Inspecting officer’s decision as regards the rejection shall be final and binding on the seller. The seller shall if so required at his own expense shall mark or permit the Inspecting officer to mark all the approved stores with a recognised Government or purchaser's mark. 5. Reverse Auction would be conducted amongst first 50% of the technically qualified bidders arranged in the order of prices from lowest to highest. Number of sellers eligible for participating in RA would be rounded off to next higher integer value if number of technically qualified bidders is odd (e.g. if 7 bids are technically qualified
then RA will be conducted amongst L-1 to L-4). In case number of technically qualified bidders are 2 or 3
RA will be between all without any elimination. If Buyer has chosen to split the bid amongst N sellers
then minimum N sellers would be taken to RA round. In case Primary products of only one OEM are left in contention for participation in RA based on lowest 50% bidders qualifying for RA
the number of sellers qualifying for RA would be increased to get at least products of one more OEM (directly participated or through its reseller) if available. Further
if bid(s) of any seller(s) eligible for MSE preference is/are coming within price band of 15% of Non MSE L-1 or if bid of any seller(s) eligible for Make in India preference is/are coming within price band of 20% of non MII L-1
then such MSE/Make in India seller shall also be allowed to participate in the RA process. Distribution Transformer
3 Phase
11 KV > 200 KVA Up To And Including 2500 KVA ( 10 pieces ) (Minimum 50% and 20% Local Content required for qualifying as Class 1 and Class 2 Local Supplier respectively 1 2 ) Technical Specifications * As per GeM Category Specification Specification Specification Name Bid Requirement (Allowed Values) STANDARDS Energy efficiency level 1 BEE Star Rating 1 Installation
Testing and Demonstration No Minimum warranty on receipt of stores (in Months) 30 4/19 Minimum warranty from the date of installation (in Months) 24 RATINGS Nominal system voltage
HV ( in kV) 11 Nominal system voltage
LV ( in V) 415 Standard ratings (in kVA) 500 Minimum basic insulation level (in kVP) 75 No load voltage ratios (in Volts) 11000/433-250 Highest system voltage for equipment (in kV) 12 Rated lightning impulse withstand voltage (in kV Peak) (Refer IS:1180 (Part 1):2014 Annex-D) 60 CONSTRUCTION Core mateial CRGO (as per IS:3024 latest) Conductor (Winding) material Copper Type of Mounting Ground Mounted Noise level at rated voltage and freqeuncy
Maximum (in dB) 45 TRANSFORMER TANK Transformer tank cover construction Non-sealed
Bolted Tank configuration with With radiator fins Material of transformer tank Mild Steel Minimum thickness of top and bottom material of transformer tank (in mm) 5 Minimum thickness of side material of transformer tank (in mm) 3.15 Material of Bolts/Nuts/Wahers exposed to atmosphere Stainless steel (for upto 12 mm size) Gaskets wherever used shall conform to Type III (as per IS:11149) Type C (as per IS:4253 (Pt.2) Provision of conservator Yes
for Non sealed type with Plain tank construction Specification Specification Name Bid Requirement (Allowed Values) 5/19 Painting Type of painting on inside of tank (hint: Refer Table 12 of IS:1180 (Pt.1):2014) Oil resistant paint Type of painting on External surface of tank (hint: Refer Table 12 of IS:1180 (Pt.1):2014) Epoxy (Primer) TAP CHANGER Winding tapped HV No. of positions (in Nos.) 7 Voltage variation +5% to -10% in steps of 2.5% for variation of HV TERMINAL ARRANGEMENT Transformer fitted with bushings of appropriate voltage and curent ratings on HV side Yes. 3 Nos. (Conforming to IS:2099) Transformer fitted with bushings of appropriate voltage and curent ratings on LV side Yes. 4 Nos. (Conforming to IS:7421) Suitable provision for adoption of cables of suitable size on LV side Yes. For PVC/XLPE Cables Cable End Box on HV side No Cable End Box on LV side Yes MARKING Material of rating plate Stainless steel Marking method on rating plate Engraved Rating and terminal marking plates combined into one plate Yes OPTIONAL FITTINGS Suitable rating lightning arrestors No Bird guard No Terminal connectors No Oil temperature indicator and widning temperature indicator No Jacking pads No Buchholz relay Yes Magnetic oil level gauge with low oil level alarm contact No Non return valve No Specification Specification Name Bid Requirement (Allowed Values) 6/19 Protection relay for sealed type transformers for internal parameters that is pressure
temperature
oil level and gas detection No Unidirectional flat rollers No Drain cum sampling valve Yes with steel plug (for transformers upto 500 KVA) Self protection disconnection devices No Expulsion fuse as disconnection device No SERVICE CONDITION Maximum altitude <1000 m TEST REPORTS & CERTIFICATIONS Availability of type test reports to prove the confirmity of the specification from Central Govt. Lab (Govt. Of India) Agreed for stage Inspection as required by buyer Yes SPECIAL TEST REPORTS Availability of test report for Determination of sound level test No Availability of test report for short circuit withstand test No Availability of test report for No load current at 112.5 % Voltage No Availability of test report for Paint adhesion test Yes for 1 No. BDV and moisture content of oil in the transformer No Other requirements Losses and Impedance values as per Cl.7.8 and Table 6 of IS:1180 (Part 1):2014 latest
Limits of temeprature-rise as per Cl.7.10 of IS:1180 (Part 1):2014 latest Specification Specification Name Bid Requirement (Allowed Values) Consignees/Reporting Officer and Quantity 7/19 S.No. .. .. Consignee Reporting/Officer Address Quantity Delivery Days 1 K G Raj 607807
MINES SUB STORES
NEW SERVICE UNIT
NLC INDIA LIMITED
NEYVELI 10 120 Buyer Added Bid Specific Terms and Conditions 1 . Generic OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 % of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days)
subject to minimum of 30 days. If the original delivery period is less than 30 days
the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms. 2 . Generic Bidder shall submit the following documents along with their bid for Vendor Code Creation: a. Copy of PAN Card. b. Copy of GSTIN. c. Copy of Cancelled Cheque. d. Copy of EFT Mandate duly certified by Bank. 3 . Scope of Supply Scope of supply (Bid price to include all cost components) : Only supply of Goods 4 . Purchase Preference (Centre) Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order
2012 dated 23.03.2012 issued by Ministry of Micro
Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference
the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services
the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% of margin of purchase preference/price band defined in relevant policy
such Seller shall be given opportunity to match L-1 price and contract will be awarded for percentage of 25% of total value. 5 . Purchase Preference (Centre) Purchase Preference linked with Local Content (PP-LC) Policy: 8/19 The bid clause regarding “Preference to Make In India products” stands modified in this bid and shall be governed by the PPLC Policy No. FP-20013/2/2017-FP-PNG dated 17.11.2020 issued by MoP&NG as amended up to date. Accordingly
bidders with Local Content less than or equal to 20% will be treated as “Non Local Supplier”. The prescribed LC shall be applicable on the date of Bid opening. Sanctions on the bidders for false/wrong declaration or not fulfilling the Local Content requirement shall be as per the PPLC policy. Further following additional provisions are added in the certification and verification of local content provision of the Preference to Make in India clause: i . In case of foreign bidder
certificate from the statutory auditor or cost auditor of their own office or subsidiary in India giving the percentage of local content is also acceptable. In case office or subsidiary in India does not exist or Indian office/subsidiary is not required to appoint statutory auditor or cost auditor
certificate from practicing cost accountant or practicing chartered accountant giving the percentage of local content is also acceptable. ii . Along with Each Invoice: The local content certificate (issued by statutory auditor on behalf of procuring company) shall be submitted along with each invoice raised. However
the % of local content may vary with each invoice while maintaining the overall % of local content for the total work/purchase of the pro-rata local content requirement. In case
it is not satisfied cumulatively in the invoices raised up to that stage
the supplier shall indicate how the local content requirement would be met in the subsequent stages. iii . The bidder shall submit an undertaking from the authorized signatory of bidder having the Power of Attorney along with the bid stating the bidder meets the mandatory minimum LC requirement and such undertaking shall become a part of the contract. 6 . Buyer Added Bid Specific ATC Buyer Added text based ATC clauses IMPORTANT NOTE: BIDDERS ARE REQUESTED TO READ THE MATERIAL DESCRIPTION OF THE TENDERED ITEMS GIV EN IN THE BID DOCUMENT AND ENTER THE EXACT DESCRIPTION OF THE ITEMS WHILE SUBMITT ING THE OFFER IN GEM PORTAL (UNDER ITEM CATEGORY/OFFERED ITEM & TECHNICAL BID/P RICE BID) EXACTLY AS PER THE BID DOCUMENT. THE FOLLOWING PQR& TECHNO-COMMERCIAL CONDITIONS/DETAILS OF THE BID ARE TO BE DU LY FILLED AND SIGNED BY THE BIDDER AND SHALL BE SUBMITTED ALONG WITH THEIR OFFER WITHOUT ANY DEVIATION. I. MATERIAL CODE AND DESCRIPTION ALONG WITH QUANTITY: Material Code: CE010420006 : 500KVA TRANSFORMER
QTY: 10 Nos. II.PRE-QUALIFICATION REQUIREMENTS (PQR): PQR factors Bidders Response PQR-1: The bidder should be a manufacturer of Electric Power distribution tr ansformers Yes No 9/19 PQR-2: The bidder shall have supplied at least Four (4) numbers Distribution transformer of capacity 11/0.433kV
500kVA or above to Government (State/Central)/Govt. Undertaking/Quasi Governmen t organizations/PSU/Public Limited companies in India during the la st 10 years from the original scheduled date of tender opening. DOCUMENTARY EVIDENCE: For Manufacturing proof: Copy of Excise Invoice (or) Copy of the valid certificate issued by any one of the following agencies: Bureau of Indian Standard (BIS) Natio nal Small Industries Corporation Ltd. (NSIC)Small Scale Industries Co rporation Ltd. (SSI)Government or Any accredited agency for Interna tional Organization for Standardization (ISO) Udyog Aadhaar Memorandum Certificate UDYAM Registration Certificate. The same shall be duly attested by Gazetted officer/Notary Public/Charted Acc ountant towards proof of manufacture. PQR-3: For Supply Proof: Copy of complete set of Purchase Order with material description &t echnical specification etc. along with Material Acceptance Certificate or Completion Certificate or Commissioning Report or Inspection Cu m Receiving Report (IRR) or any other document for acceptance of Supply indicating the numbers and capacity of transformers Note: If the bidder is the previous supplier of 11/0.433kV
500kVA or higher capacity of Distribution Transformer to NLCIL satisfying the a bove PQR 1
2 & 3 conditions
it is sufficient for the bidder to mention NLCILs Purchase order GeM Contract/work order/IRR references. H owever
the bidder shall be qualified based on their past performanc e with NLCIL. Yes No III BID GUARANTEE: EMD/BID GUARANTEE DETAILS: The bidder shall furnish EMD/Bid Guarantee amount as mentioned in Bid document against EM D for each item. Total EMD Amount for this Bid: Rs.200
000/- (Rupees Two Lakhs only). Mode of payment: In the form of Cash remittance through RTGS/NEFT to NLCIL's State Bank of India
Block-1
Neyveli-607801
Account Number 10895129088. The IFSC code of branch is S BIN 0000958 and Bank Branch Code is 0958. The bidders shall scan and attach the reference proof for having remitted the payment as above along with the bid submitted online. Note: 1. EMD/BID Guarantee furnished in the form of Insurance Surety Bonds Account Payee De mand Draft/bank Guarantee (Including e-Bank Guarantee) from a Commercial Bank/Onli ne Payment in an acceptable form shall be accepted. 10/19 2. No interest is payable by NLCIL on the EMD/Bid Guarantee amount. 3. The bid guarantee shall be forfeited (a) If the bidder withdraws/modifies/changes/impairs/derogates the bid proposal on his own after the bid is opened within the validity period. (b) Non acceptance of the GeM Contract/Purchase Order by the bidder when issued wi thin the validity period
including extensions
if any. (c) Failure to furnish valid contract performance guarantee by the bidder within the ti me stipulated in the GeM Contract/P.O. (d) Furnishing of Forged/Bogus documents. (e) On the happening of any other contingencies mentioned in the bid documents. Besides the Bidder will be Banned/Suspended for a fixed period at the discretion of NLCIL/GeM f rom participating in any of the NLCIL's tenders/GeM Bids. (OR) MSE units registered with anyone of the following are exempted from Bid Guarantee/Payment of Earnest Money Deposit (EMD) under Procurement Policy MSEs Order 2012
provided the prod uct range mentioned in the certificate(s) is the same or similar to NLCIL requirements. The certif icate should be valid on the date of opening of the bid and should be duly attested by Notary Pu blic/Chartered Accountant. a) District Industries Centers (DIC) b) Khadi and Village Industries Commission (KVIC) c) Khadi and Village Industries Board d) Coir Board e) National Small Industries Corporation (NSIC) f) Directorate of Handicraft and Handloom g) Any other body specified by Ministry of MSE h) Udyog Aadhar Memorandum (UAM)/UDYAM In addition to the existing MSE/KVIC/Coir Board/NSIC/UAM/DIC bidders
exemption may also be given to bidders of following category in line with GeM GTC: i. Micro and Small Enterprises who are manufacturer of the Primary Product Category or Service Provider of the Primary Service Category and give specific confirmation t o this effect at the time of bid submission and whose credentials are validated onlin e through Udyam Registration and through uploaded supporting documents. ii. Start-ups as recognized by Department of Industrial Policy and Promotion (DIPP). iii. KVIC
ACASH
WDO
Coir Board
TRIFED and Kendriya Bhandar. iv. Sellers who have got their credentials verified through the process of Vendor Assess ment by Vendor Assessment Agencies for the Primary Product/Primary Service for which Bid RA has been invited. v. Sellers/Service Provider having annual turnover of Rs 500 Crore or more. vi. Micro and Small Enterprises registered with NSIC for the Primary Product Category whose credentials are validated through NSIC database and through uploaded supp orting documents. vii. Micro and Small Enterprises registered with DIC for the Primary Product Category w hose credentials are validated through DIC database and through uploaded support ing documents. 11/19 viii. Sellers/Service Providers holding BIS License for the Primary Product Category who se credentials are validated through BIS database and through uploaded supportin g documents. ix. Central/State PSUs. x. Seller/Service Provider registered with designated Agency/Authority as specified in the bid document by the Buyer – such bidder shall have to upload scanned copy of relevant registration document in place of EMD document while bidding. The offers are liable for rejection if they are not accompanied with a copy of valid registered cert ificate in case of MSE or proof/reference for having remitted the Bid Guarantee amount by RTG S/NEFT. Note: (i.) Traders and agents are not entitled to avail the benefits under Public Procurement Poli cy 2012 for MSEs as per MSE guidelines issued by MoMSME. (ii) For MSE bidders’ participation in this tender
declaration of UAM number on CPPP is mandatory
failing which such bidders will no t be able to enjoy the benefits as per PP Policy for MSME order
2012. Signature of the Bidder : Company’s Seal: Date: Place: REMITTANCE DETAILS: Whether the reference proof for having remitted the EMD/B id Guarantee amount as above along with the bid submitted o nline have been attached along with the Bid. The details may be furnished here: Bidders Response YES/No with details Signature of the Bidder : Company’s Seal: Date: Place: IV. Delivery Schedule : Delivery Schedule Delivery Type Period (Days) Quantity (Nos.) From Day To Day Drawing Submission from the date of GeM Contract 0 15 0.000 12/19 Drawing Approval from the date of GeM Contract 0 25 0.000 Bulk Supply from the date of GeM C ontract 0 120 10.000