Paint Enamel Synthetic Exterior finishing Post Office Red to ISC no. 538 of IS 5 : 2007 (Reaffirmed-2022) for Railway coaches conforming to IS 8662 : 2024 and RDSO Amendment no 1 (Revision 0) for Pigment content as an additional requirement to IS 8662 : 2024 w.e.f. 01.08.2016 with additional requirement of ICF/MD/Spec/045 issue status 02 Rev. 03 dt 14.06.2007 and RDSO`s Amendment no. 1A (Rev.1.0, effective from June-2020) as an additional requirement. Packing in 20 Ltrs. New non-returnable M.S. Drums to IS 2552 : 1989 (Reaffirmed-2018), with amendment no. 1 of Apr. 1999, Gr. B2.

Special Eligibility Criteria

1. 1

   Participation by Manufacturers is preferred. Agents/Dealers participating in a tender on behalf of manufacturers must provide Tender Specific Authorization (TSA) issued by the OEM. Bidders must upload authorization letter along with their offer failing which their offer is likely to be ignored.

   Document optional
2. 2

   For placement of bulk quantity order, Minimum 80% of Net Procurement Quantity shall be placed on the tenderer having relevant past performance of at least one single purchase order of any Zonal Railway/PUs/Core for the tendered item or tender item specification for a minimum of 20 percent of the tendered quantity during previous 3 years. This period of 3 years shall be counted with respect to date of tender closing. Firms should submit documentary evidence certifying proof of execution of PO, such as scanned copies of Purchase Order along with copy of I/C s and R/Notes with the offer in terms of Clause 3.4 of the Section II of 'IMPORTANT TERMS & CONDITIONS OF TENDER (Updated) JANUARY 2024'. [Copy is attached].

   Document optional
3. 3

   Railway reserves the right to place order for up to 20 percent of Net Procurement Quantity as developmental order in deserving cases. Firms who are otherwise not eligible for regular bulk order(s) due to their not meeting with the eligibility conditions mentioned in Para mentioned above can be considered for developmental orders provided they are able to demonstrate their Capacity-cum- Capability to manufacture the tendered item as per clause 3.5 of Central Railway IMPORTANT TERMS and CONDITIONS OF TENDER (Updated) JANUARY 2024.

   Document optional
4. 4

   In keeping with the Public Procurement (Preference to Make in India) Order 2017, latest revision, it has been found that there exists sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to " Class I local suppliers " only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

   Document optional

Check List

1. 1

   This is an e-tender. Manual Offers/Bids for this tender will not be accepted under any circumstances, only electronic Offers/Bids shall be accepted.
2. 2

   Have you read and accepted tender conditions?
3. 3

   Have you furnished the statement of deviations, if any?
4. 4

   Have you mentioned MAKE/BRAND of OEM ?
5. 5

   Have you quoted in the prescribed proforma?
6. 6

   Have you quoted correct GST rate and indicated the HSN code of your offered product?
7. 7

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?
8. 8

   Have you attached any performance statement separately?
9. 9

   Have you attached CA certificate from statutory auditor, cost auditor or from practising cost accountant/chartered accountant alongwith UDIN for the local content claimed, if you claim to be a "Class-I Local Supplier/Class-II Local Supplier"?
10. 10

    Have you kept your offer validity as per "Condition for Responsiveness of Offer"?
11. 11

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
12. 12

    Have you submitted the details of location(s) where local value addition is made?
13. 13

    Have you indicated the percentage of Local Content in the relevant column?
14. 14

    Have you quoted the discount if any in the specified column only in IREPS?
15. 15

    Have you quoted price on the basis of free delivery to destination, indicating the break up ?
16. 16

    Have you carefully reviewed the contents of the Undertaking/Declaration regarding non-participation of sister concerns or affiliates in this tender as submission of false information/declaration could lead to rejection of the bid.
17. 17

    Have you attached relevant document for MSE if you claimed benefits and preferential treatment as MSE firm?
18. 18

    Have you submitted UDIN authenticated CA certificate/ or an equivalent document for the Local Content claimed, if you claim to be a "Class I Local Supplier/Class II Local Supplier"?
19. 19

    Have you uploaded Udyam Registeration Certificate?

Commercial-Compliance

1. 1

   Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document alongwith offer in support of their claim for exemption, failing which their offer will not be considered eligible for exemption from EMD. An Authorised Agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall understand and agreed that: I/We certify that, my/ our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period .

   Document optionalConfirmation required
2. 2

   Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024. The SD amount shall be @ 5% of Contract Value. Bidders (except approved vendors for tendered item / items) claiming exemption from paying SD must upload requisite document towards such claim, alongwith the offer. Offers from firms denying to pay Security Deposit will be summarily rejected.

   Document optionalConfirmation required
3. 3

   Goods & Services Tax (GST): As per Clause 9.0 and all sub clauses of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024. All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY- 2024.

   Document optionalConfirmation required
4. 4

   Authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD, owing to any of the above exemptions as stipulated at Para 23.1 (a) to (i) of Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January-2024.

   Document optionalConfirmation required
5. 5

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/ SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
6. 6

   Bidders must strictly adhere to the Base Month and the formula. Offers deviating from the specified formula, Base Month, or indices, or quoted on a firm price basis will be summarily rejected under Clause 32.0 (ii) of the Central Railway Bid Document (Updated) JANUARY-2024.

   Confirmation required
7. 7

   The tenderers in their bids shall indicate the details of their jurisdictional Assessing Officers (Designation, address & email id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the jurisdictional Assessing Officer mentioned in the Tenderers bid.

   Document optionalConfirmation required
8. 8

   Participation by Manufacturers is preferred. Agents/Dealers participating in a tender on behalf of manufacturers must provide Tender Specific Authorization (TSA) issued by the OEM. Bidders must upload above authorization letter along with their offer failing which their offer will be summarily rejected. (i) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers are to be summarily rejected. (ii) If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product and such bids will be summarily rejected. (iii) Trader/Authorised Dealer should mention name of Manufacturer, make and complete address in their bid for inspection of material at OEM works.

   Document optionalConfirmation required
9. 9

   An Indian Agent quoting in INR on behalf of a foreign Principal/OEM should submit a copy of Invoice/Proforma Invoice from OEM alongwith their offer as well as should undertake to furnish all import documents and should comply to Clause 22.0 of Section-II of Central Railway Bid Document (Updated) JANUARY-2024.

   Document optionalConfirmation required
10. 10

    Bidders are advised to carefully review the contents of the undertaking/declaration prior to signing, as the submission of false information could lead to rejection of the bid.

    Confirmation required
11. 11

    Bidders shall also give Declaration as below:- I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly.

    Document optionalConfirmation required
12. 12

    LAND BORDER: All bidders shall confirm declaration as below in terms of Clause 5.15 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024 in compliance of restrictions under Rule 144(xi) of GFR- 2017:- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India. b) I certify that this bidder is not from such a country or, if from such a country, has-been registered with the competent authority. c) I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and un- conditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno- Commercial Deviation.

    Document optional
13. 13

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional
14. 14

    Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer in terms of Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024. Vendors claiming MSE benefit, despite upward re-classification, must upload MSE document for the financial year not older than 03 years from the date of reclassification/upgradation to claim benefit, otherwise status of such vendors shall not be considered as MSE.

    Document optionalConfirmation required
15. 15

    The benefits of MSME Policy in respect of a particular item shall be given only to those MSEs which are registered for that item/group under Udyam Registeration such that 2/4/5- digit NIC code/Description covers the broad description of the tendered item or the manufacturing process of the tendered item broadly.

    Document optionalConfirmation required
16. 16

    Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that works address(es) of manufacturing in India are the location(s) of local value addition.

    Document optionalConfirmation required
17. 17

    Vendors which are Large Scale Industry or consortia of MSEs formed by NSIC, must upload with offers, quantum of sub contracts given to Micro and Small Enterprises (in percent of order value) for goods to be supplied against this tender.

    Document optionalConfirmation required
18. 18

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer: Validity of offer should be strictly 90 days as per Clause 1.8.5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024 (or) as stipulated in the tender document. Offers quoted with lesser validity shall be deemed as commercially unresponsive and shall be summarily rejected.