Indigenization of Cuff Assembly Insulation

HINDUSTAN AERONAUTICS LIMITED AIRCRAFT DIVISION, BANGALORE COMPLEX POST BAG NO. 1788, VIMANAPURA POST, BANGALORE-560 017 INDIA

Tender Ref No. AP1/LCA97/RFQ/DLE-30/RT/2026

Scope of Supply Indigenisation of Cuff Assembly Insulation

1 Name of the Tenderer / Bidder

2 Nature of Organization (Govt. / Public Limited Co. / Pvt. Limited Co. / Partnership / Proprietary)

3 Address of Registered Office

4 Address in Bangalore

5 Whether the bidder is OEM.

If not OEM, then, please confirm the business understanding between the bidder and the OEM (like authorized dealer, channel partner, etc.). Copy of relevant authorization certificate must be submitted with their technical bid to prove the same.

6 Contact Person & Designation with Mobile No.

7 Telephone No.

10 Whether the Bidder is a Registered Vendor with any of the HAL Divisions.

If 'Yes', please confirm the name of HAL Divisions where you have registered and provide the details such as Vendor Registration No. & Category and UPLOAD related documents to support your claim.

11 Pl. confirm the adress to which PO to be placed in the event of acceptance of your tender after bid evaluation.

12 Please upload your Bank details in NEFT/RTGS/ECS format duly authorized by concerned Branch Manager of the Bank. To be uploaded by the Vendor

For INDIAN BIDDERS only (13 to 19)

13 Please confirm whether the bidder is Unregistered / Registered / Composition Scheme in GSTN of India.

14 GSTIN No. (Copy to be uploaded)

15 PAN No. (Copy to be uploaded)

16 Are you a startup? An entity shall be considered as a Startup: i. Upto a period of ten years from the date of incorporation/ registration (Pvt Ltd, Partnership or LLP) ii. Turnover of the entity for any of the financial years since incorporation/ registration has not exceeded one hundred crore rupees. iii. Entity is working towards innovation, development or improvement of products or processes or services, or if it is a scalable business model with a high potential of employment generation or wealth creation. (An entity formed by splitting up or reconstruction of an existing business shall not be considered as a Startup)

If Yes, copy of the DPIIT (Dept. for Promotion of Industry and Internal Trade) recognition to be provided in the Technical Bid, else the bidder will not get the Purchase Preference applicable for Startup firms.

17 Whether the Bidder is MSE as per MSMED Act (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Whether the MSE is owned by SC/ST? (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Whether the MSE is owned by Woman Enterpreneur? (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Bidders who wants to avail privileges given to MSE vendors, should have UAN. Copy of the Udyog Aadhar certification shall be submitted to consider such privileges to MSEs.

18 Whether relevant certification (self / statutory auditor or cost auditor / practicing cost accountant or practicing chartered accountant as the case may be as per Appendix-I) submitted towards Minimum Local Content and place of such value addition as per Purchase Preference Policy (Make in India) submitted in the Technical Bid?

19 Please confirm whether the bidder is Registered with GeM portal

If Yes, please indicate GeM seller ID

Any bidder participating in this tender should get registered in the GeM portal and also provide GeM seller id as part of their offer. In case the same is not provided as part of their offer, the vendor needs to take up with GeM authority for onboarding the GeM portal and provide such details, which will be a necessary requirement for placement of Purchase Order by HAL, against this tender.

1.1. BID QUALIFICATION CRITERIA (BQC) Since the requirement is for critical aircraft parts and assemblies, there is no exemption on BQC for MSEs and Startups.

Sl. No. Instructions Remarks Bidder Compliance

1.1 BID QUALIFYING CRITERIA (ESSENTIAL):

1.1.1 Restrictions to bidder from country which shares a land border with India : This tender restricts procurement from a bidder of a country which shares land border with India and to whom currently lines of credit facility are not extended among such countries. Clause regarding restrictions on procurement from bidder of a country which shares land border with India and definition of the bidder in this regard, is attached at Annexure - C. Bidders are requested to fill and sign the applicable certificate (Type-I or Type-II) , enclosed at Annexure-C1 and submit along with the bid. Declaration Certificate for Procurement of Goods and Services: Bidders shall submit duly signed declaration certificate (Type I or Type II) as applicable along with Bid. Strictly as per the format enclosed with Annexure C1 Essential-To Note, Confirm & upload the relevant documents

a Type I: Applicable for Bidders falling under countries not sharing land border with India (or) sharing land border with India but currently lines of credit facility extended by Govt. of India to that country Type I Certificate is enclosed

b Type II: Applicable for Bidders falling under countries sharing land border with India but currently lines of credit facility not extended to that country Type II Certificate is enclosed

1.1.2 Integrity Pact : i. Bidder shall submit duly signed Integrity Pact (Either Standalone IP or Omnibus IP) on or before Indent due date and time, strictly as per the format (without any material change/deviation) enclosed with the RFQ/Indent at Annexure-B1 or B2. ii. Bidder can select either Standalone IP or Omnibus IP for signing with HAL. iii. Bids/offers without duly signed Integrity Pact (Either Standalone IP or Omnibus IP) will be summarily rejected and will not be considered for further evaluation. iv. Duly signed Integrity Pact (Either Standalone IP or Omnibus IP) with any material change/deviation (from HAL’s approved format) will not be considered. If you have already submitted omnibus IP against HAL’s previous indent then it is not required to submit fresh IP. However previous Indent reference number with complete details should be indicated. v. All pages to be initialed by Buyer and Bidder/Seller. Essential-To Note, Confirm & upload the relevant documents

vi. Independent External Monitors (IEM) has been appointed by the Central Vigilance Commission, a statutory body. Name and E-mail ID of IEM at present is as below. 1. Name: Shri G.Rajeswara Rao, (IEM) E-Mail ID: [email protected] 2. Name: Shri Rajiv, (IEM) E-Mail ID: [email protected] vii. The bidder is required to submit his bids/offers and duly signed Integrity Pact (Either Standalone IP or Omnibus IP) directly to HAL at following address, and not to IEM. Chief Manager(Purchase) Hindustan Aeronautics Limited, (Aircraft Division) Post Bag 1788 Vimanapura Post BENGALURU 560 017 viii. The bidder may approach the IEM nominated only for Integrity Pact related issues. Bidders may seek all clarification on specific Tender/RFQ/NIT related quires on-line only from (Contract Person) within the specified period at the following contact details.

1.2 Bidders to Note the following:

1.2.1 The bidder along with the bid shall furnish documentary evidence at the first instance itself to substantiate their claim meeting the requirement specified in the qualifying criteria. Qualification may be completed based on the details so furnished without seeking any subsequent additional information. Noted & Confirmed

1.2.2 Even though bidder meets all the criteria mentioned above, HAL reserves the right to assess the Bidder’s capability and capacity to perform the job, in the overall interest of HAL and HAL can reject the bid(s) at any time without assigning any reason and without incurring any liability to the affected bidders(s). Noted & Confirmed

1.2.3 Cost of Tender/ Bidding: The Tenderer shall bear all costs associated with the preparation and submission of the Tender, and HAL, will in no case be responsible or liable for this cost, regardless of the conduct or outcome of the Tendering process. To Note

1.3 Contents of Tender Document: The Tenderer is expected to examine all the Technical Specifications, Annexures, Terms and Specifications of the Tender Documents. The Tender Document with all its attachments thereto, shall be considered to be read, understood and accepted by the Tenderer. The same shall be deemed to form an integral part of the Purchase Order. Failure to furnish all information required by the Tender Documents or submission of a Tender not substantially responsive to the Tender Documents in every respect will be at Tenderer's risk and may result in the rejection of the Tender. To Note

1.4 Compliance of Tender Document: Bidder is to ensure compliance of all provisions of the Tender Document and submit their tender accordingly. Tenders not submitted in the prescribed format are liable to be rejected. In case of Two Bid tender, do not include price details in the Techno-commercial Bid. HAL will reject such bids which includes price details in the Techno-commercial Bid. To Note

1.5 HAL's Right to modify the Tender Document or extend the Tender due date:

1.5.1 At any time prior to the deadline for submission of Tenders, the Company (HAL) may, for any reason, whether on its own requirement or in response to a clarification requested by prospective Tenderers, modify the Tender Documents by issuing addenda / corrigenda. To Note

1.5.2 Any addendum / corrigendum thus issued shall be part of the Tender Documents. To Note

1.5.3 The Company may, at its discretion, extend the due date of submission of Tenders in order to allow the Tenderers a reasonable time to furnish their most competitive Tender taking into account the addenda / corrigenda issued. Such Addenda / Corrigenda shall be hosted in HAL website / e-Portal only, in case of an open tender. Tenderer should regularly visit website to keep themselves updated. To Note

1.5.4 The Company may, in exceptional circumstances and at its discretion, on giving reasonable reason in Company website can extend the deadline for the submission of Tenders in which case all rights and obligations of the Company and Tenderers, previously subject to the original deadline will thereafter be subject to deadline as extended. To Note

1.6 HAL's right to accept or reject any or all Bids: HAL reserves the right to accept or reject any Tender, and to annul the Tendering process and reject all Tenders at any time prior to award of the Contract without thereby incurring any liability to the affected Tenderer(s) or any obligations to inform the affected Tenderer(s) of the ground for Company's action. To Note

1.7 Instructions for filling the Price Bid:

1.7.1 The Price Bid shall be uploaded strictly as per the format (Annexure-II), failing which the offer will be treated as non-responsive and rejected. To Note & Upload

1.7.2 The Tenderer shall bear the responsibility of all payment to the statutory government agencies as applicable under the law. HAL will not entertain any claim whatsoever in this regard. To Note

1.7.3 The tenderers are required to take into account while quoting their rates, all the factors including any fluctuations in the Market Rates etc. No claim will be entertained on this account after acceptance of the tender except Taxes. To Note

1.7.4 Conditional discount, if offered, shall not be considered for evaluation. To Note

1.7.5 Charges quoted by the Tenderer shall be firm and fixed during the Tenderer's performance of the Contract. A Tender submitted with an adjustable price quotation will be treated as non-responsive and rejected. To Note

1.8 Bid Evaluation:

1.8.1 Those bids which qualifies Technically will only be considered for Price Bid opening as well as further evaluation. To Note

1.8.2 The evaluation will be based on landed cost at the Division by including freight charges, insurance, custom duty, applicable GST to the base price quoted by the bidders against each line item. To Note

1.8.3 If the bid is in foreign currency, Foreign currency exchange rate as on date of price bid opening (considering TT selling rate of web site: www.eximin.net) shall be considered for comparative price statement in Commercial evaluation. In case, the Exchange rates are not available for that date, the previous date rate would be utilized. To Note

1.8.4 In addition to price, the most advantageous bid will be ascertained on the basis of: a) Terms of Delivery b) Payment terms c) Compliance to Commercial Terms and Conditions. To Note

1.8.5 If two or more bidders quote the same price, HAL reserves the right to seek revised offer from such bidders and placing order on revised L-1 offer. If same situation prevails, then HAL reserve the right to place order on any one of them. To Note

1.8.6 Conditional discounts will not be considered in evaluation of tender. To Note

1.8.7 HAL is not bound to accept the lowest or any quotation and reserves the right of accepting the whole or any part of the quotation or part of the quantity offered and bidder must supply the same at the rate quoted. To Note

1.9 CONFIDENTIALITY: The Supplier shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Supplier or on behalf of the Supplier and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Supplier except as far as may be necessary for either party to carry out its obligations under this Contract. To Note & Confirm

1.10 QUALITY & WORKMANSHIP: Generally the stores shall be of the best quality and workmanship. Supplier shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the Supplier’s tenders to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The Supplier shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorized as an exception expressly specified in the Purchase Order. The Stores/ Goods supplied shall conform to the standards, if mentioned in the Technical Specifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution. To Note & Confirm

1.11 PACKING: The Supplier will be held responsible for the stores being sufficiently and properly packed for tropical storage and for transport by rail, road, sea or air so as to ensure their being free from loss or injury on arrival at their destination. The packing and marking of packages shall be done by and at the expense of the Supplier. Each package shall contain a Packing Note clearly indicating its contents in detail, Batch Number, date of manufacturing. Each shall be properly marked with Purchase Order No., Consignee’s name & address, package-handling instructions etc. The package shall have adequate provision for handling during transit. The cushioning & packing materials used shall be made of bio-degradable materials only. To Note & Confirm

2. TENDER TERMS & CONDITIONS

2.1 GENERAL CONDITIONS: Compliance

2.1.1 LATE TENDERS / DELAYED TENDERS: HAL will not be responsible for the loss or delay in receipt of tender documents/tenders in transit. HAL reserves the right to reject Late / Delayed / incomplete tenders. Noted & Confirmed

2.1.2 MODIFICATION AND WITHDRAWAL OF TENDERS: No Tender shall be modified after the deadline for submission of Tender. No Tender shall be allowed to be withdrawn in the interval between the deadline for submission of Tenders and the expiration of the period of Tender validity specified by the Tenderer on the Tender. Noted & Confirmed

2.1.3 BID OPENING: The Bid will be opened on the Opening Date & Time specified in the Tender Document. Price Bids of the technically qualified bidders will be opened subsequently and all qualified bidders will be informed. Noted & Confirmed

2.1.4 CONTACTING THE COMPANY: Subject to Clause 2.1.15 below, no Tenderer shall contact HAL on any matter relating to its Tender, from the time of Tender opening to the time the PO is awarded. Any effort by a Tenderer to influence the Company in any manner in respect of Tender evaluation or Tender comparison or award may result in the rejection of the Bidder's Tender. Noted & Confirmed

2.1.5 EXAMINATION OF TENDERS AND DETERMINATION OF RESPONSIVENESS: Company will examine the Tenders to determine whether they are complete, whether the documents have been properly signed/uploaded and whether the Tenders are generally in order. Once quoted, Tenderer shall not make any subsequent price changes, whether resulting or arising out of any technical and/or commercial clarifications sought regarding the Tender within the scope of service. Such price change shall render the Tender liable for rejection. All responses to request for clarifications shall be in writing. Unsolicited clarification to the Tender and/or change in price during its validity period would render the Tender liable for outright rejection. Noted & Confirmed

2.1.6 WRONG INFORMATION: If the Tenderer deliberately gives wrong information in his Tender to create circumstances for the acceptance of his Tender, HAL reserves the right to reject his Tender without any reference to the Tenderer and forfeit the EMD and take Administrative action against the Tenderer like non-issuance of Tenders etc., as deemed fit by the Accepting Officer. Noted & Confirmed

2.1.7 FALL CLAUSE: The price quoted should be in no event exceed the lowest price at which you sell the stores or offer to sell stores of identical description to any persons/organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India / State Govt. as the case may be during the period till the completion of the performance of the order placed and during currency of the order. If at any time during the said period, the Supplier reduces the sales price, sells or offers to sell such stores to any person / organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, he shall forthwith notify such reduction/sale or offer to sale to the Hindustan Aeronautics Limited and the price payable under the contract for the stores supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced. Noted & Confirmed

2.1.8 EXIT CLAUSE: HAL shall have the right to terminate the contract, if: a. in the event of unsatisfactory performance by the Supplier during the contract period, or any of the information provided by the Supplier is found to be untrue, or Supplier is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated with one month advance notice without any financial implications to HAL. Notwithstanding the foregoing, in cases where it is found that a Supplier is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of two years. b). If there is a change in Buyer requirement, contract shall be terminated with one month advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party the seller shall ensure the following; I. IPR's are transferred to Buyer to enable Buyer to proceed on the work with other Seller. Seller also will render all assistance till the other Seller fully take over the balance work. II. Transfer title and deliver all or any part thereof of the supplies, materials, work in progress, finished products, tooling, drawings and data produced or acquired by Seller specifically for the product being terminated. III. Supply of products and its components / spares at least for a period of 2 years from the date of such termination. c) The seller is declared bankrupt or becomes insolvent. d) The delivery of material is delayed due to causes of Force Majeure by more than three months. e) Based on the decision of the Arbitration Tribunal. Noted & Confirmed

2.1.9 WAIVER OR TRANSFER OF THE CONTRACT: The Supplier shall not waive the Contract or transfer it to third parties, whether in part or in whole, nor waive any interest that is included in the Contract without the prior written permission of the Company. Noted & Confirmed

2.1.10 MODIFICATION: Any modification of or addition to the Contract shall not be binding unless made in writing and agreed by both the parties. Noted & Confirmed

2.1.11 SUB CONTRACT: Sub Contracting without HAL prior written confirmation is not permitted for the tendered service. Noted & Confirmed

2.1.12 NOTICES: Any notice given by one party to the other pursuant to the contract shall be sent in writing by Courier or fax or e-mail with scanned copy of the notice duly signed by the authorized representatives of either party. A notice shall be effective when delivered or on the notice's effective date, whichever is later. Noted & Confirmed

2.1.13 PARALLEL CONTRACT: The Contract entered with the supplier resulting from this tender shall not debar HAL from entering into any Similar Contract or thereafter parallelly with any other suppliers. Noted & Confirmed

2.1.14 BRIBES & GIFTS: Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the bidder or his parties, agent or servant or any one on his or their behalf to any officer, servant, representative or agent of HAL or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL shall in addition to any criminal liability which the bidder may incur, subject the bidder to the cancellation of this and all other contracts with HAL and also to payment to HAL of any loss or damage resulting from any such cancellation thereof. Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as HAL may think fit and sufficient and HAL decision shall be final and conclusive. Noted & Confirmed

2.1.15 AGENT / AGENCY COMMISSION : The seller confirms and declares to the buyer that the seller is the original manufacturer or authorized distributor / stockiest of original manufacturer or Govt. Sponsored /Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMS) of the stores referred to in this offer / contract /Purchase order and has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract / purchase order to the Seller; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Seller agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Seller has engaged any such individual / firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract / purchase order, the Seller will be liable to refund that amount to the Buyer. Noted & Confirmed

The Seller will also be debarred from participating in any IFT / Tender for new projects / program with Buyer for a minimum period of five years. The Buyer will also have a right to consider cancellation of the Contract / Purchase order either wholly or in part, without any entitlement or compensation to the Seller who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract / Purchase order along with interest at the rate of 2% per annum above LIBOR (London Inter Bank Offer Rate) (for foreign vendors) and Base Rate of SBI (State Bank of India) plus 2% (for Indian vendors). The Buyer will also have the right to recover any such amount from any contracts / Purchase order concluded earlier with Buyer.

2.1.16 IMMUNITY TO GOVT. OF INDIA: It is understood and agreed that the Government of India is not a party to this agreement and has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely in its own behalf under the applicable Laws of India and General Principles Contract Law. The vendor shall agree, acknowledge and understand that HAL is not an agent, representative or delegate of the Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, vendor expressly waives, releases and foregoes any and all actions or claims against the Government of India arising out of this contract, not to sue the Government of India as to any manner, claim, cause of action or thing whatsoever arising out of or under this agreement. Noted & Confirmed

2.1.17 ARBITRATION: In the event of any dispute arising out of or in connection with the subject matter of this Agreement, including any question regarding the existence, validity or termination, the parties shall first Endeavour to resolve such dispute amicably within 30 (thirty) days after the date of the notification by one party of such dispute to the other party. Should the parties fail to resolve any dispute amicably within the said 30 (thirty) days, all disputes or differences whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of this Contract or the breach thereof shall be settled by Arbitration in accordance with the Rules of Arbitration of the ICA and the award made in pursuance thereof shall be binding on the parties. The provisions of the Arbitration and conciliation Act 1996 or any statutory modifications thereof shall apply to such arbitration. The language of arbitration proceedings shall be English. The parties shall continue to perform their obligations under this Contract during the conciliation/arbitration proceedings. The cost of arbitration (including the fees and expenses of the arbitrators) shall be shared equally by the parties, unless the award specified otherwise. The seat of Arbitration shall be Bangalore. This article shall survive the termination or completion of this Contract. Noted & Confirmed

2.1.18 GOVERNING LAW AND JURISDICTION: The Court at Bangalore only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This Contract and the Terms & Conditions shall be interpreted and governed in accordance with the Laws of Republic of India. Noted & Confirmed

2.1.19 LIABILITY: The Supplier shall be liable to the Purchaser for the timely and proper performance of its obligations under the contract and shall be liable for all costs, losses, damages and liabilities, including without limitation (i) costs and expenses incidental thereto such as legal fees which may be incurred by the Purchaser as a consequence of the failure by the supplier to comply with its obligations under the contract , (ii) costs of money due to postponement of the manufacturing programme of 83LCAMK1A (iii) amount to be paid to their Customer or any other supplier by the Purchaser (iv) any loss of revenue for the Purchaser as a consequence of the termination of the Purchase Order. Purchaser will provide the Supplier with the breakdown of the said costs,lossed, damages and liabilities. LD of any nature provided in the P.O. do not under any circumstance constitute the exclusive remedy for the prejudice sustained by the Purchaser as a result of the relevant non-compliance by the supplier. If the actual prejudice suffered by the Purchaser exceed the amount of LD, the Purchaser shall be entitled to claim for the amount corresponding to the entire prejudice.after deducting the amount of LD paid by the supplier or withheld by the Purchaser. Noted & Confirmed

2.2 COMMERCIAL CONDITIONS:

2.2.1 PRICE : Indian Bidders (Clauses a & b)

a Price quoted should be on F.O.R HAL Bangalore basis, for delivery at our stores inclusive of all charges including transit insurance. The quoted price should include item/equipment cost, all standard and other accessories in order to meet the tendered specification. Noted & Confirmed

b Delivery conditions like Ex-Works/Ex-Godown/Transportation of material through transport carriers from your works up to the transport carrier's office at Bangalore and taking delivery of Goods by HAL from such transport carrier office are not acceptable to HAL. Noted & Confirmed

PRICE - FOREIGN BIDDERS (Clauses c to g)

c The bidder is required to indicate prices against individual items. Prices quoted should be in the currency of the country of supply or any other convertible foreign currency (USD / Euro / GBP etc). Noted & Confirmed

d HAL being manufacturers, bidders to indicate in the quotation manufacturers discount if any. Noted & Confirmed

e Bidders shall confirm that the prices quoted are the lowest export price and is the same as they would normally quote to Govt. Department. Noted & Confirmed

f Price quoted should be net FOB (nearest sea port) / FCA (nearest Airport) all inclusive (inclusive of Box Charges, packing Charges, Phytosanitary charges etc), export packed, with no extra charge whatsoever. If, for special reasons, bidder prices are Ex-Works or F.O.B. plant, bidder must prepay inland Transportation’s. Port dues and shipment charges up to F.O.B. vessel at port of shipment and claim this amount of actual along with the price of the goods through bank. Bidders' quotation should indicate clearly the extent of such charges. Noted & Confirmed

g All the foreign bids will be brought to a common denomination in Indian Rupees by adopting exchange rate on the date of commercial bid opening as decided by HAL considering TT selling rate of web site: www.eximin.net Noted & Confirmed

i FOR INDIAN BIDDERS: Applicability of the GST should be explicitly indicated by the bidder in his response in percentage. If the bidder is registered under Composition Scheme in GST, then the same shall be clearly confirmed here, else, applicable GST will considered for Price Bid evaluation in the absence of relevant input in the offer. To Note & Confirm

ii RECOVERY OF INCOME TAX: Deduction of Tax at source will be as per provision of Income Tax Act 1961 prevalent at the time of payment release. Noted & Confirmed

iii FOR FOREIGN BIDDERS: Foreign bidders shall bear all taxes, duties and levies payable in their country and HAL will bear applicable Customs Duty, Cess & GST payable in India. Noted & Confirmed

2.2.3 DELIVERY LEAD TIME FOR SUPPLY OF ITEMS: Proposed Delivery schedule as per production programme is indicated in the Annexure-II. In case of Foreign Bidder, please indicate status of export permit based on the present rules/regulations of your country and normal time frame for obtaining such export permission, if an order is placed on you in near future and the same should be covered within the delivery schedule indicated. (HAL has the right to advance and defer the delivery schedule and will be informed to the vendor in advance. It may please be noted that in the event of an order, HAL reserve the right to claim towards liquidated damages on the undelivered part of the order. This clause will be strictly followed by HAL. Therefore your delivery schedule should be firm and definite.) Noted & Confirmed

2.2.4 DELIVERIES, CONSEQUENCES OF BREACH (Liquidated Damages) : In the event of an order, the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order. Should the Supplier fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option: a) To recover from the Supplier as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores (excl. GST) which the Supplier has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price (excl. GST) of the stores in default. GST@ 18% will be applicable on the deducted LD amount. OR b) To purchase elsewhere, without notice to the Supplier on the account and at the risk of the Supplier, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final, OR c) To terminate the contract In the event of action being taken under para-a & b above, the Supplier shall be liable for any loss which HAL may sustain on the account but the Supplier shall not be entitled to any gain on repurchases made against default. Noted & Confirmed

2.2.5 In case of Tenderers not agreeing for LD Clause, the maximum LD amount to the extent not agreed LD value will be loaded in Comparative Statement for determination of successful bidder. Noted & Confirmed

2.2.6 EXTENSION OF TIME: If an extension is desired by the supplier, supplier shall apply for extension of time to HAL at least 15 days prior to the date of delivery without prejudice to the rights of HAL, mentioned in Clause for Deliveries Consequences of Breach, then HAL may grant extension of time for any cause which HAL may deem proper and the decision of HAL in this respect to be final and binding and cannot be questioned in any manner whatsoever. Noted & Confirmed

2.2.7 INSPECTION, CONSEQUENCES OF REJECTION:

i The goods on receipt in HAL will be subject to inspection and tests, if necessary and HAL inspector’s decision as regards acceptance/rejection of goods shall be final and binding on the parties. (In case of Plant & Machinery, goods shall be finally inspected & accepted only after successful commissioning) If any stores are rejected, HAL shall be at liberty to: a. intimate the Supplier to re-submit stores in replacement of those rejected within a time specified by HAL, the Supplier bearing the cost of freight in such replacement without being entitled to any extra payment, OR b. Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the Supplier without effecting the Supplier's liability as regards the supply of any further consignments due under the contract, OR c. Terminate the contract and recover from the Supplier the loss HAL may thereby incur. The Supplier shall not be entitled to any gain on the repurchase, OR d. Any stores rejected by HAL’s Inspector must be removed by the Supplier within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the Supplier shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the Supplier’s risk and responsibility and the proceeds adjusted towards storage charges. Noted & Confirmed

ii In case any payment is made against delivery and it is found that the supplied item is rejected during inspection, Supplier will be required to choose any one of the following options to collect the rejected item for replacement: Refund the amount paid and collect the item for replacement. Submit a Bank Guarantee for the amount already paid and collect the item for replacement. Bring the replacement item to HAL and collect the rejected item. Noted & Confirmed

2.2.8 APPROPRIATION: Whenever under this contract any sum of money is recoverable from any payable by the Supplier, HAL shall be entitled to recover such sum by appropriating in part or whole by deducting any sum then due or which at any time thereafter may become due to the Supplier in this or any other contract entered by HAL as a whole its Divisions and Branch Offices etc., held by him alone or in partnership with others. Should this sum be not sufficient to cover the full amount recoverable, the Supplier shall pay to HAL on demand the remaining balance due. Noted & Confirmed

2.2.9 PAYMENTS: 100% of the order value will be released within 30 days from the date of supply and acceptance. All the payments shall be released through RTGS / CORE / NEFT. To Note & Confirm

2.2.10 MICRO & SMALL ENTERPRISE (MSE): (for Indian Bidders only)

i The MSEs those are registered with District Industries Centers (DICs)/ Khadi and Village Industries Commission(KVIC)/ Khadi and Village Industries Board(KVIB)/ Coir Board/ NSIC/ Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises (MoMSME) are eligible for availing benefits under Public Procurement Policy for MSEs Order 2012. To avail the benefits, such MSE Bidders must declare Udyam Registration Number and submit the copy of Udyam Registration certificate along with their bid. The MSE Bidders who fail to submit UAM Number shall not be able to avail the benefits available to them under Public Procurement Policy for MSEs Order 2012. To Note, Confirm & upload the relevant documentary evidence.

ii If the offer is from a MSE, the bidders have to also indicate whether the MSE is owned by a SCHEDULED CASTE (SC) or SCHEDULED TRIBE (ST) along with a notarized copy of cast certificate issued in favour of the owner by the state authority. To Note, Confirm & upload the relevant documentary evidence.

iii. Gorvenment of India (GoI) has declared on 1st June 2020 and published the guidelines and procedures for new classification and registration of MSMEs in the Gazette. Accordingly, if you are coming under the new classification of MSMEs, then, please visit the Udyam Registration Portal and register yourself to get the Purchase Preference for MSEs. The new classification of MSME is as follows: a. Micro Investment does not exceed Rs. 1Cr & Turnover does not exceed Rs. 5Cr. b. Small Investment does not exceed Rs. 10Cr & Turnover does not exceed Rs. 50Cr. c. Medium Investment does not exceed Rs. 50Cr & Turnover does not exceed Rs. 250Cr. It may please be noted that the existing MSMEs status registered prior to 30th June 2020 shall continue to be valid only for a period up to 31st Mar. 2021. Hence, please do the needful to get yourself registered in the Udyam Registration Portal at the earliest and forward the details such as copy of the Udyam Registration Certificate and the Udyam Registration Number to update the same in our ERP system. To Note

2.2.11 FOR THIS TENDER THERE IS NO RELAXATION OF NORMS FOR MSEs AND START-UP COMPANIES. To Note

2.2.12 HAL QUALITY POLICY: HAL, Aircraft Division is committed to Manufacture, Assembly and Supply of Aerospace Products and Services that consistently meet the applicable requirements of the Customer and other Interested Parties. The Division is committed to establishing, Implementing and Maintaining an effective Quality Management System and continually improving the Quality of Products, Processes and Services provided to ensure and enhance Customer Satisfaction. Noted

2.2.13 ENVIRONMENT COMPLIANCE: Aircraft Division is certified for ISO 14001: 2015 on Environmental Management Systems. Copy of the Environmental Policy is enclosed. Vendor shall take all necessary steps to protect the environment, to avoid damage or nuisance to natural environment or others resulting from pollution, or other consequences arising from his activity/product/ services. Vendor shall comply with all applicable environmental laws and government regulations from time to time which may affect (directly or indirectly) or be applicable to the product/service/vendor’s performance during the life cycle phase of the product /service concerning environmental Protection. Noted

2.2.14 COUNTER TERMS: When counter terms and conditions of business have been offered by a bidder, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL. No condition and terms, notice of which has not been given in this enquiry by parties submitting quotations, will be considered by HAL, if put forward in subsequent correspondence, after acceptance of the orders etc. To Note & Confirm

2.2.15 Any order, resulting from the Tender, shall be governed by the Contents of the Tender Documents of HAL and any party quoting against this Tender shall be deemed to have read and understood these contents and to have quoted subject to these Tender Document contents. Noted & Confirmed

2.2.16 Warranty: For a period of twelve calendar months, after the goods have been taken over by HAL, the Supplier shall be responsible for any defects that may develop due to manufacturing defects and faulty processes and shall remedy such defects at his own cost when called upon to do so by HAL who shall state in writing in what respect the portion is faulty. If it becomes necessary for the Supplier to replace or renew any defective portion of the goods the Supplier shall make such replacement or renewal without any extra cost to HAL. During warranty the said shall be replaced free of cost including any to & fro freight/ insurance involved. Noted & Confirmed

2.2.17 REPEAT ORDER:- HAL may place repeat order, if required within 12 months from the date of supplies with a same prices,terms and conditions of orginal order. Since the requirement is staggered, repeat order will be placed within 12 months of preceding supply, upto total quantity of the P.O., at the same rate of the said preceding staggered lot and with same terms and conditions of the Purchase Order. Repeat order can be placed by any division/office of HAL including the division which has originally placed the purchase order. For eg: P.O. is placed for a particular item, with Order qty 300 nos. (including staggered deliveries 100 nos. each in 2022, 2024 and 2026 ). 100 Nos. -Dec 2022 @ Rs 1000/- per unit 100 Nos. -Dec 2024 @ Rs 2000/- per unit 100 Nos. -Dec 2026 @ Rs 3000/- per unit After supply of 1st lot in December 2022, a new requirement for additional qty 200 nos. arose in March 2023. HAL has the option to place repeat order for 200 No.s before December 2023, at 2022 rate, i.e. @ Rs 1000/- per unit. Similarly, if the requirement is for additional 300 no.s in November 2025, HAL has the option to place repeat order for 300 No.s before December 2025, at 2024 rate, i.e. @Rs 2000/- per unit. However qty in repeat orders cannot exceed qty in original Purchase Order. Noted & Confirmed

2.2.18 QUANTITY DISTRIBUTION: Evaluation of Tenders will be done on the basis of L1(lowest) rates quoted against each line item. HAL may place purchase order on maximum three bidders, provided bidders other than L1 agree to match up with L1 price. The quantity distribution pattern among the bidders is indicated below: i) Qty. distribution among L-1: L-2: 50:50

2.2.19 DENIAL CLAUSE: In case of any delay in delivery caused due to default of the Vendor and during such delayed period if any increase in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign exchange rate, taken place during

PERIOD OF VALIDITY OF TENDER:

2.3.1 The Tender shall remain valid for acceptance for 180 days from the 'Tender due date' or 'Extended Tender Due Date'. Company shall reject a Tender valid for a shorter period being non-responsive. Tenderer shall not be entitled during the said period, to revoke or cancel its Tender or to vary the Tender given or any term thereof. To Note & Confirm

2.3.2 In exceptional circumstances, prior to expiry of the original Tender validity period, the Company may request that the Tenderer extend the period of validity for a specified additional period. The requests and the responses thereto shall be made in writing (by fax / post / e-mail). To Note & Confirm

2.3.3 The successful tenderer should keep their quoted rate valid for the entire contract period as stated in the Tender Document. To Note & Confirm

2.3.4 The Bidder/s agrees to submit such document/s like submission of Integrity Pact/ supporting additional documents etc., if required or as called for in RFQ, subsequent to opening of the Bid and before finalizing the contract or PO, depending upon the then circumstances and decision of HAL. Any failure to submit such document/s or Integrity Pact in HAL given format, shall amount to rejection of the Bid, which decision shall be at the discretion of HAL. Noted & Confirmed

2.4 DECLARATION BY THE TENDERER

2.4.1 I / We do hereby agree & accept all the terms and conditions laid down in the said Tender Document and will abide by the same on acceptance and award of the said Service. Agreed

2.4.2 I / We declare and confirm that all the information and attachments submitted alongwith this offer are TRUE and CORRECT. Confirmed

2.4.3 I / We are aware that any false information provided herein will result in the rejection of my / our offer. Noted / Confirmed

2.4.4 I / We shall not make any refund claims of expenditure incurred in submitting this offer Noted / Confirmed

DEFINITIONS & INTERPRETATIONS

HAL / COMPANY : Means Aircraft Division - HAL, who is interested to appoint a Supplier for the tendered service.

BIDDER / TENDERER : The firm / Agency who submits the bid / tender against this Invitation for Tender (IFT)

SUCCESSFUL BIDDER or TENDERER / Supplier / Vendor: The Bidder/Tenderer, whose bid/tender is accepted by HAL for award of Contract.

HINDUSTAN AERONAUTICS LIMITED AIRCRAFT DIVISION, BANGALORE COMPLEX POST BAG NO. 1788, VIMANAPURA POST, BANGALORE-560 017, INDIA

ANNEXURE-T TECHNICAL COMPLIANCE

Tender Ref No. AP1/LCA97/RFQ/DLE-30/RT/2026

Scope of Supply Indigenisation of Cuff Assembly Insulation

TENDERER / BIDDER DETAILS

Name of the Tenderer / Bidder, Bid Ref.

TECHNICAL COMPLIANCE

Sl. No. Part Number Item Description / Technical Specification Bidder to Confirm Compliance Remarks / Alternate Spec Local Content in % (As per Purchase Preference policy - refer Appendix-2)

1 4134B030 Cuff Assembly Insulation Noted & Confirmed

ADDITIONAL TERMS

1 Vendor has to develop 3 nos of prototype for Qualification Testing and 2 nos of production units for Fitment and Performance Evaluation Noted & Confirmed

2 Development Timeline : Noted & Confirmed

a) Engineering of Prototype unit fabrication and CDR has to be completed within 03 months after placement of PO. Noted & Confirmed

b) Production unit to be completed within 3 months from the date of acceptance of prototype. (Manufacturing to be done after clearence of prototype). Noted & Confirmed

3 Vendor has to develop item as per technical specification placed at Annexure-I. Study the construction, function and performance parameters and provide the indigenisation strategy. Noted & Confirmed

4 Vendor has to develop test rig (non deliverable to HAL) for the proposed item to carry out the performance test in co-ordination with HAL, RCMA & RDAQA Noted & Confirmed

5 Vendor has to indigenise the proposed item by maintaining Form, Fit and Function. Noted & Confirmed

6 Components used for the proposed item should be Mil Grade/QPL/QML standard. In case of non-availability of Mil Grade/QPL/QML components, best quality COTS components may be used with screeing as per CEMILAC directive Noted & Confirmed

7 Material conformity report , components data sheets, invoices and certificate of conformity to be provided for the used material/ components in indigenous during inspection stage Noted & Confirmed

8 Drawings, BOM, QTP, ATP, FTP and any other documents requested by certification agencires have to be prepared by vendor for the proposed item and to be submitted to HAL for RCMA Co-ordination Noted & Confirmed

9 Vendor has to first fabricate the prototype and offer it to HAL QC & DGAQA once the item get certified by HAL QC & DGAQA, vendor has to follow the same procedure for the production unit also. Noted & Confirmed

10 Qualification testing has to be carried out by vendor in co-ordination with HAL, RCMA and RDAQA (only for prototype units) at NABL or equivalent approved labs Noted & Confirmed

11 All the items needs to be offered in all stages of inspection (Viz.BOM, ASSEMBLY & FUNCTIONAL CHECK).All the items are to be certified by HAL-QC & DGAQA. Noted & Confirmed

12 HAL has the right to access the vendor participated in tender to assure the capability/ facility/ technical expertise of development of airborne before finalising the technical acceptance Noted & Confirmed

13 Vendor has obtain type approval from RCMA in co-ordination with HAL after successful development of prototype. Manufacturing of productions has to be commenced after satisfactory performance of prototype Noted & Confirmed

14 Vendor should manufacture the items as per drawing called Raw Material and provide COC and NABL reports for the Raw Material used, supplier should source the raw material and vendor should have facility for spot welding / seam welding and approved welder with valid agency certificate (Govt). Noted & Confirmed

15 Vendor to prepare Test Schedule for Qualification Testing as per IMTAR 2021 version 2.0 and comply accordingly. Noted & Confirmed

16 Parts should comply as per the drawing and if drawing is not available, drawing to be made through Noted & Confirmed

17 Clreance will be provided based on satisfactory checks as per end use. Noted & Confirmed

18 Vendor needs to deliver the production units to HAL along with QCD MEMO, Certificate of conformity, test report, valid type approval & warranty certificate. Noted & Confirmed

19 Raw material used has to be tested at NADCAP approved source and special process has to be carried at NADCAP approved source. Noted & Confirmed

20 Vendor to stipulate storage conditions and storage maintainance task for subjetc item. Noted & Confirmed

21 Vendor to follow AQA directive for inspection and ESS procedure. Noted & Confirmed

22 Item should be packed in standard packaging to avoid damage / corrosion during transit Noted & Confirmed

23 Part identification and marking shall be carried out on each part in accordance with specification/standard to ensure traceability. Noted & Confirmed

24 Vendor need to sign NDA (Non- Disclosure Agreement). Noted & Confirmed

PROJECTED QUANTITY OF PROCUREMENT AFTER SUCCESSFUL COMPLETION OF DEVELOPMENT OF PROPOSED ITEM IS 1419 Nos. THE SAME MAY BE TAKEN INTO CONSIDERATION WHILE SUBMITTING QUOTATION FOR PROPOSED QUANTITY.

HINDUSTAN AERONAUTICS LIMITED AIRCRAFT DIVISION, BANGALORE COMPLEX POST BAG NO. 1788, VIMANAPURA POST, BANGALORE-560017. INDIA

Tender Ref .No: AP1/LCA97/RFQ/DLE-30/RT/2026

Name of Item / Work: Indigenisation of Cuff Assembly Insulation

Name of the Vendor and Address

Sl. No. Part No. Description Part No. / Description QUOTED Qty (No's) Currency Unit Price CGST applicable SGST applicable IGST applicable Total Amount in Figures

in % in Amount in % in Amount in % in Amount

1 4134B030 Cuff Assembly Insulation 5 0.00 0.00 0.00 0.00

Applicable NRC charges to be indicated by the tenderer/bidder as follows:

Sl. No. Part No. Description Currency Design/ Development charge Qualification Test Charges Other charges (if any) CGST/ SGST/ IGST applicable in % Total Amount in Figures

1 4134B030 Cuff Assembly Insulation 0.00

Other Commercial Terms Offered

1 Quantity Distribution: Evaluation of proposed Tender will be done on the basis of L1 (lowest) rates quoted against technical acceptable offers. HAL will place 2 purchase orders for quantity of 5 no’s each provided bidders other than L1 agree to match up with L1 price. It is requested to confirm your acceptance for this mandatory clause.

2 Development Timeline :

a) Engineering of Prototype unit fabrication and CDR has to be completed within 03 months after placement of PO.

b) Production unit to be completed within 3 months from the date of acceptance of prototype.

3 HSN / SAC CODE

4 Delivery Requirement - 1) Prototype Units : 3 months after placement of PO for Prototype units 2) Production Units : On satisfactory compliance / performance of prototype units- Vendor to commence supplying of production units. (Manufacturing to be done after clearence of prototype)

6 Payment Term: Within 30 days from the date of supply and acceptance.

7 Validity- 180 days

8 Acceptance of Liquidated Damages clause

Note: All Green colored cells to be filled. Any additional information may be provided in the additional Worksheet

PROJECTED QUANTITY OF PROCUREMENT AFTER SUCCESSFUL COMPLETION OF DEVELOPMENT OF PROPOSED ITEM IS QTY 1419 Nos. THE SAME MAY BE TAKEN INTO CONSIDERATION WHILE SUBMITTING QUOTATION FOR PROPOSED QUANTITY.