COPPER PIPE FITTINGS FOR WAG-9HC

Special Eligibility Criteria

1. 1

   Tenderers shall be eligible for placement of bulk [minimum 80% of Net Procurable Quantity] order who are CLW approved sources for the Copper Pipe Fittings (UVAM Id: 2100096).

   Document optionalConfirmation required
2. 2

   Offers of developmental vendors appearing in U-VAM for the tendered item (without any condition for prototype/ field trial clearance) can be considered for developmental order up to 20% of NPQ.

   Document optionalConfirmation required
3. 3

   Developmental vendors appearing in U-VAM (with condition for prototype / field trial clearance) as well as vendors whose name do not appear in U-VAM for the tendered item may be considered for small quantity developmental order [up to 5 Percent of Net Procurable Quantity]. Offer of vendors whose name do not appear in U-VAM for the tendered item will be considered for developmental order only if, along with offer, they enclose required past credential of supply of same item / similar to tendered item, details of Plant & Machinery, Testing Facility, QAP, ISO Certificate and other relevant document to substantiate their capacity to develop and supply the tendered item subject to successful capacity-cum-capability assessment and completion of formalities as per the bid condition. Offers of firms on whom developmental order with capacity- cum- capability assessment and/or prototype inspection of CLW/Other PU/Other Zonal Railway is pending i.e. Final prototype inspection certificate has not been issued till tender opening date, will not be considered for repeat developmental order.

   Document optionalConfirmation required
4. 4

   The sources of the Copper Pipe fittings shall be eligible for developmental order without assessment and with prototype inspection clause who are having minimum 3 years of experience in design and manufacturing of the item for application on rolling stock over IR or World over. Rolling Stock means electric locomotive, diesel locomotive, electric multiple unit, diesel electric multiple unit, train sets, coaches and metro rakes. New tenderers, who do not have minimum 3 years of experience in design and manufacturing of the item for application on rolling stock over IR or World over, must upload details of testing and measuring equipment/quality control, machinery and plant, QAP, manpower details, ISO certificate, credentials for manufacturing & supply of similar items along with their offer to substantiate their capacity & capability to develop this item. Failure to furnish requisite details by the tenderer with regard to machinery & plant, testing equipment, QAP, manpower details etc. may make the offer liable to be ignored.

   Document optionalConfirmation required
5. 5

   Along with the above mentioned eligibility criteria, bidders must fulfil the ''Conditions for responsiveness of offer" mentioned in the tender document, failing which, their offer will be summarily rejected.

   Document optionalConfirmation required

Check List

1. 1

   Have you gone through the terms and conditions mentioned in the Tender Schedule, special condition of the tender if any and the CLW BID DOCUMENT 2026 (Copy enclosed). Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
2. 2

   Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with special and other conditions specified / attached with the tender?
3. 3

   Have you ensured that you have not quoted/ uploaded any commercial/ technical deviations/ financial term in place other than specified in the tender enquiry or otherwise the same will not be considered and will be ignored? Any contract placed after ignoring such financial/ commercial terms at the place other than the specified in tender enquiry will be binding on you.
4. 4

   Have you ensured that you are GST compliant and you have quoted Tax structure/ rates as per GST law?
5. 5

   Have you enclosed signed copy of Bid securing declaration i.e. Annexure A in case you have claimed exemption from EMD/SD?
6. 6

   Have you mentioned the percentage of local content ?
7. 7

   Have you attached the self declaration certificate for percentage of local content and details of location where local value addition is made?
8. 8

   Have you read the Public procurement policy: Make In India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
9. 9

   Have you agreed for submission of Security Deposit [S.D.], if you are not exempted from the same as per the tender condition mentioned in CLW BID DOCUMENT 2026 (Copy enclosed).
10. 10

    Have you attached relevant document for MSE if you claimed purchase preference as MSE firm. In case of re-classification of MSE status, bidder to please ensure to attach documentary evidence indicating date of upward re- classification to avail benefit of re- classification.
11. 11

    Have you attached relevant document along with the offer for certificate of compliance regarding restrictions under Rule 144 (xi) of GFR -2017.

Commercial-Compliance

1. 1

   (a) All the bidders/Tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted by them. Any variation in tax structure/rate due to introduction of GST, shall be dealt with under Statutory Variation clause (b) All the bidders/Tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. (c) All vendors should have GST Registration Number. (d) GST Act and Rules as applicable from time to time is applicable (e) In case the successful tenderer is not liable to be registered under CGST/GST/ UTGST/SGST ACT, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
2. 2

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

   Document optionalConfirmation required
3. 3

   The Firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.

   Document optionalConfirmation required
4. 4

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optionalConfirmation required
5. 5

   Earnest Money Deposit (EMD): All bidders except those who are exempted from submitting EMD as per relevant para of CLW BID DOCUMENT 2026 (Copy enclosed), shall be required to submit EMD as per the amount mentioned in the tender schedule. Offers submitted by bidders without EMD who are not eligible for exemption shall be summarily rejected.

   Document optionalConfirmation required
6. 6

   Security Deposit [S.D.]: All bidders except those who are exempted from submitting S.D. as per relevant para of CLW BID DOCUMENT 2026 (Copy enclosed) must agree to furnish Security Deposit [S.D.] as applicable @ 5% of contract value subject to maximum ceiling limit as mentioned in CLW BID DOCUMENT 2026 failing which their offers will be summarily rejected. Bidders (except approved vendors for tendered item/ items as mentioned in the eligibility criteria for bulk order) claiming exemption from paying Security Deposit [S.D.] must upload requisite document towards such claim, along with the offer as per relevant para of CLW BID DOCUMENT 2026 (Copy enclosed).

   Document optionalConfirmation required
7. 7

   Annexure - A: All Tenderers claiming exemption from submitting EMD/SD, shall be required to sign a bid securing declaration as per Annexure-A (copy enclosed). By seeking exemption of EMD/SD by the tenderer, it will be considered that the contents of Annexure A have been read and unconditionally agreed to and accepted by the tenderers.

   Document optionalConfirmation required
8. 8

   In compliance to Public Procurement (Preference to Make in India), Order 2017 -Rev circulated vide Railway Board letter dated 20.08.2024, bidders to indicate percentage of local content and provide self certification that the item offered meets the local content requirement for Class-I local supplier/Class-II local supplier and also give details of the location at which the local value addition is made.

   Document optionalConfirmation required
9. 9

   Bidders claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] should necessarily enclose relevant document [ Udyam Registration certificate]. Bidder may please refer the CLW BID DOCUMENT 2026 (Copy enclosed).

   Document optionalConfirmation required
10. 10

    The authorized dealer has to upload the tender specific authorization letter from the manufacturer authorizing him to submit offer against this tender. The tender specific authorization to the tender should be directly from the manufacturer without which, the offer will be summarily rejected.

    Document optionalConfirmation required
11. 11

    All bidders shall confirm declaration as below in compliance of restrictions under Rule 144 (xi) of GFR -2017 and as per relevant Para of "CLW BID DOCUMENT 2026" :- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India. b) I certify that this bidder is not from such a country or, if from such a country, has been registered with the competent authority. c) I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). d) I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder does not have any ToT arrangement requiring registration with the competent authority" OR "I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement [Strike of (one of the two) which is not applicable] . I certify that this bidder has valid registration to participate in this procurement." If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation.

    Document optionalConfirmation required
12. 12

    The tenderers in their bids shall indicate the details of their jurisdictional assessing officers [designation, address & e-mail ID].

    Document optionalConfirmation required
13. 13

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Offer on Firm Price Basis - Bidders must quote on firm price basis only. Offers with Price Variation Clause [P.V.C] will be summarily rejected.

2. 2

   Validity of offers: Offers should be valid for 120 days after closing date of tender. Any offer having lesser validity shall be deemed as commercially unresponsive and will be summarily rejected.