Supply, Installation, Testing & Commissioning of Flatbed Recovery Truck with Winch System at BIAL as per the specifications

SCOPE OF THE WORK AND BIAL REQUIREMENT Supply, Installation, Testing & Commissioning of Flatbed Recovery Truck with Winch System Tenderer : Spec / Remark: Tenderer are required to respond with distinctive answers to each specification line item, unless explicitly instructed to provide specific data. Failure to answer correctly, or failure to respond, may deem your tender as non-responsive. All line items with a “NO” response and requires deviation, shall be explained in detail with supporting documents. The declaration stated here will be regarded as legally obligatory for the tender evaluation

Timeline of the Project Receipt of final RFQ with quote - 30 July 2026

Release of PO - 15 SEP 2026

Inspection before Dispatch- 15 DEC 2026

Delivery at BIAL airport- 30 DEC 2026

SL NO. The scope of the project is to design, manufacture, supply, commissioning, training, and maintenance of 01 Nos. of Flatbed Recovery Truck under the specifications as

1 Design, engineering, manufacturing/ assembly, painting, tests at manufacturer’s works (as per the schedule) road/shipment worthy packing, transportation, and delivery to BIAL Airport site for 01 Nos. of Flatbed Recovery Truck delivered by 30th Nov 2026

2 The scope of this work under this tender/RFP also includes complete service for the successful commissioning and performance testing at the site as well as training of BIALs operating and maintenance personnel. All necessary equipment, instruments, services, labour as required for this purpose shall be under the scope of the tenderer.

3 The selection of the tenderer shall be based on the evaluation by the Technical Committee after submission of technical bid by tendereer

The findings and recommendations of the Technical Committee shall be considered final and binding.

4 Any additional material, parts and services which are not specifically mentioned here, but are required to make the equipment complete in every respect in accordance with the technical specifications, for safe, trouble free and efficient operation and guaranteed performance, shall be deemed to be included within the scope of this specification.

5 If the Tenderer is Manufacturing or Assembling or Importing and supplying the Flatbed Recovery Truck in collaboration/partnership with an external vendor/partner, the following details need to be provided

1 Vendor/Partner Name and address

2 Briefly describe the nature of collaboration/partnership

3 Number of Flatbed Recovery Trucksupplied in India on collaboration with the Respective manufacturer

4 Period of collaboration (document proof need to be provided)

5 Provide the list of critical BOI (bought-out -items with manufacturers name & part numbers)

6 Describe the warranty features and liability coverage of the critical BOI (bought-out -items)

7 Number of Flatbed Recovery Truck trained Service engineers available in Bengaluru

8 Tenderer is required to respond with distinctive answers to each specification line item, unless explicitly instructed to provide specific data. Failure to answer correctly, or failure to respond, may deem your tender as non-responsive. All line items with a “NO” response and requires deviation, shall be explained in detail with supporting documents. The declaration stated here will be regarded as legally obligatory for the tender evaluation

9 The technical compliance sheet, which provides the tenderer clarification with respect to BIAL technical specs requirement, must be provided in Excel (XL) format. This sheet must be provided along with the Technical Tender in soft copy and hard copy.

10 The tenderer shall submit a sketch of the offered appliance indicating the position/location of the major components.

11 The built-up body height and width shall be indicated in the GA drawing.

12 The supplier must submit the drawing of the manufacturing design to the purchaser for approval before finalization.

13 The tenderer shall also submit a list of deviations, if any, of the offered system specified in the tender document. In case the offered system has advantages or superior points than specified in the technical document, the tenderer can list out such advantages. BIAL will be the final authority to consider or reject such deviations.

14 Supply of consumables, spares for all preventive and breakdown maintenance during the warranty period of Two years.

15 Schedule of Inspection: FAT (Factory Acceptance Test)

1 BIAL technical team consisting of 02 personnel (Two from V&E dept shall inspect the equipment at the manufacturer premises in Three (03) stages.

2 All expenses related to the Technical Committee’s visit including to-and-fro travel, individual accommodation, food cost shall be borne by BIAL. The local transport from hotel to the OEM factory/airport and working lunch shall be arranged by the tenderer. Airport entry pass or any other permits/permission required for the technical committee to visit the Flatbed Recovery Truckshall be arranged by the tenderer at their cost.

3 The supplier should intimate BIAL at least 02 weeks before the inspection at each stage.

1 Stage I Inspection: Preconstruction meeting and inspection. When Chassis, is procured.

2 Stage II - Mid construction: After completion of the superstructure but before painting. When interior and exterior structure fabrication is completed, all components and equipment are procured for fixing.

3 Stage III - Factory acceptance test: When the vehicle is fully ready for delivery.

1 Component/equipment test - All components/equipment shall be capable of performing effectively as stipulated in this specification

2 Inspection - All parts and equipment shall be inspected to ensure that it is manufactured/provided as per BIAL specification.

3 Road tests - Fully laden vehicle including listed item to be stowed inside the vehicle during acceleration, maximum speed, and braking efficiency test.

4 Weighing- Weighing at Government authorised weighing bridge the fully laden vehicle including the listed item to be stowed inside the vehicle

16 Inventory Commitment for Post-Warranty / After sales service Support

1 The successful tenderer shall ensure the availability of sufficient inventory of fast-moving consumables and spare parts, including both critical and non-critical components, through their Indian representative or authorized service provider before commissioning of Eqpt. This inventory shall support routine and breakdown maintenance of the equipment for a period of 10 years post warranty.

1 The successful tenderer shall supply the Flatbed Recovery Truck in accordance with scope, shall be free from all defects, damage and free of faults and workmanship and shall be of the highest grade and consistent with the established and generally accepted standards for Flatbed Recovery Truckof the type ordered and in full conformity with the specifications issued by BIAL. In the event of any Equipment, on receipt by BIAL, are found, not in accordance with the order or scope, quality or the specifications prescribed by BIAL, the successful tenderer shall replace them at free of cost including all freight and handling charges within (04) Four months of such rejection.

2 The warranty period of the equipment shall be 02 years from the date of commissioning and acceptance of the Equipment by BIAL.

3 During the warranty period, the successful tenderer shall depute its service engineer for one day per three month for preventive maintenance of the Flatbed Recovery Truckand other supplied equipment which are part of the tender.

4 During the warranty period, if any defects are found with the Flatbed Recovery Truckand other supplied equipment, the same shall be attended immediately by the successful tenderer but not exceeding 24 hours and the defect shall be rectified within five (05) days.

6 During the warranty period, the manufacturer shall provide and extend the warranty service without any cost to BIAL.

8 The warranty should cover rusting, corrosion and abrasion perforation, including normal wear and tear.

9 During warranty period Vendors will be financially responsible for all repairs, parts, and labour, including protective coatings 100% parts and labour with no pro-rating or hour limitations.

10 Vendors shall supply with their bids, warranty statements from the OEM’s (original equipment manufacturer) in complete compliance with the published warranty specifications.

11 List of consumables not under warranty-scope to be provided with cost

7 Breakdown Maintenance:

a If Flatbed Recovery Truck is declared unserviceable, or the vehicle is operationally incapable then the defect shall be attended immediately by the successful tenderer within 24 hours from the time of intimation through telephone followed by E-mail to the Vendor and bring it back to serviceable condition but not exceeding Five (05) working days.

b The successful tenderer is responsible to organize all required material and service support through other sub vendors as may be required during breakdown and is inclusive of the visit.

c In case of a defect pending due to the arrival of spares, the service engineer will attend to the defect within 24 hours on receipt of spares from OEM.

18 9 Suggested Response schedule:

a Visit of OEM Trained Service Engineer for maintenance: Quarterly Once

b Service engineers visit for declared unserviceable, or the vehicle is operationally incapable: 24 hours.

c Rectification of defect including spare supply: Five (05) days.

1 Training on preventive, corrective, breakdown maintenance, troubleshooting and operation to be provided by the successful tenderer at OEM Factory training centre which has facility for practical and classroom training for Three (03) BIAL technical staff.

2 All expenses related to the Technical team who will visit OEM factory for training pupose , to-and-fro travel, individual accommodation, food cost shall be borne by BIAL. The local transport (to & fro transport from airport to hotel, to & fro tarnsport from hotel to the OEM factory) and working lunch shall be arranged by the tenderer. Any entry pass or any other permits/permission required for the BIAL technical team to visit the OEM factory for training shall be arranged by the sucsessful tenderer at their cost.

3 Warranty /Guarantee Conditions

a A two (02) years warranty – bumper to bumper – shall be provided. The spare parts availability for vehicle and equipment mounted shall be confirmed from the day of site acceptance to a period of 10 years post warranty. The price of the same shall be in accordance with the relevant updated price list.

4 Documentation

a All documentation shall be in English language, supplied in moisture proof plastic folders and in Pen drive (USB).

b Two (02) sets of below mentioned documents shall be supplied along with Flatbed Recovery Truckshall be provided with

c Operators Manual with as built specifications of the Flatbed Recovery Truck delivered.

e Checklist for daily inspection for operators

f Maintenance manual.

g Service plan (maintenance) inspection checklist, all lubricant grades, replacement schedule with its checklist in hard copy as well as soft copy in Microsoft word or excel format.

h Spare parts manual of all components in Flatbed Recovery Truck

i Schematic, pictorial, and circuit diagram of powertrain system

j Schematic, pictorial, and circuit diagram of pneumatic system

k Schematic, pictorial, and circuit diagram of Electrical and electronic system

l Schematic, pictorial, and circuit diagram of systems like Brake, transmission, drive line, Axle etc.

m Schematic, pictorial, and circuit diagram of HVAC system

n Schematic and pictorial diagram of engine components including fuel and exhaust system

o Microsoft PowerPoint document for training maintenance technicians on inspections, the layout of components and their functioning, dos and don'ts, and troubleshooting.

p Layout drawing

q Seating arrangement drawing

r Axle weight distribution diagram

s Warranty Certificate

t Supporting documents for registration of Ruway sweeper with Motor vehicle department / Regional Transport Office, Karnataka Bangalore.

u Details of service provider for after sale service support in India for OEM and non-OEM system/components.

v Copy of OEM authorization letter to the service provider for carrying out after sale service support

22 1 Reverse cameras with Parking assistant: for enhancing safety and visibility while reversing. With clear view of the area behind the city sweeper, Incorporated with wide angle camera lens, HD night vision, colour display, Audible alerts notifying nearby obstacles, assisting to avoid collisions and navigate while reversing, auto adjustment of visual brightness. Revere cameras visual to be integrated with driver adisplay. When reverse gear is engaged, the display must automatically change to reverse camera visual. Protection to be provided for the reverse camera to prevent fogging/mist formation on the camera lens. Should be IP 68 Waterproof camera.

2 Dash camera with night vision: Recording HD (high definition) colour visuals of front view, rear of Flatbed Recovery Truckand driver cabin.

23 TECHNICAL & OPERATIONAL SPECIFICATIONS

1 Truck Chassis - TATA LPT 1112/20/17 Feet chassis CBS BS6 (5540*2260*2465)

1 GVW: Minimum 10–16 Ton (to suit vehicle recovery requirements) -

2 Engine: Diesel, BS-VI compliant

3 Power Steering with Tiltable Steering Column

4 Transmission: Manual/AMT

5 Cabin: Day cabin with dual seating (2+1)

6 Braking System: Air brakes with ABS

7 Battery: Suitable for winch load + additional accessories

2 Flatbed / Cargo Deck

1 Type: Flad bed with a foldable ramp for easy access to vehicles on the flatbed.

2 Length: Minimum 6–7 meters (as per vehicle size)

3 Material: High-strength structural steel

4 Deck Surface: Anti-skid / chequered plate with 6mm thickness.

5 Load Capacity: Minimum 5–8 tons payload

6 Anchor Points: Multiple tie-down points for securing vehicles

8 Foldable or hydraulic extension ramps

9 Anti-slip design

10 Hydraulic system to be operated through PTO by chassis engine.

11 Hydraulic system components should be easily accessible for maintenance activity

12 For safety interlocking is to be provided if sudden hydraulic pressure drops

13 The hydraulic tank should have a manual open/ close gate valve for carrying out maintenance activity in the hydraulic system.

14 The hydraulic tank should have a filter in the filling cap & a drain plug.

15 The hydraulic system shall consist of an oil temp, pressure gauge & pressure relief valve.

16 In the event of a hydraulic pump failure, a manual pumping system must be available

17 Overall hight of vehicle is limited to the cabin height

18 PTO engagement from driver cabin.

19 When PTO is engaged, warning indication “PTO engaged” with buzzer must be activated in driver till PTO is disengaged

20 The foldable ramp shall be designed to accommodate vehicles with a wheel track of up to 600 mm

21 The maximum allowable inclination of flatbed is limited 12 degrees. (The flatbed does not exceed 12 degrees during vehicle loading and unloading of cars with ground clearance of 125 mm to 165mm )

1 Type: Electric powered winch (DC operated)

2 Capacity: Minimum 1.5 times expected vehicle load (typically 5–7 tons pulling capacity)

3 Rope: Steel wire rope with hook and length should not less than 20Metres

4 Control: Wired remote control Optional wireless remote

5 Safety Features:

6 Automatic braking system

7 Overload protection

8 Emergency stop

5 Other accessories:

1 Work lights for night operation: REAR SPOTLIGHT / WORKING LIGHT

02 nos of LED lights to be provided on the rear portion of the vehicle.

Should be easily accessible to the driver for adjusting the light position.

Should be placed in such a way that light assy should have a minimum 180 degrees movement in all directions. So that during low visibility, light can be focused as required. The control switch should be provided inside the driver’s cabin and routed thru the ignition switch.

2 Low-intensity flashing type obstacle light - Type C, meeting the following requirements: Colour: Amber, Signal Type (Flash rate): 60 – 90 fpm, to be fixed on highest point of vehicle (Make: AARGEE Equipments Pvt Ltd)

3 Reverse alarm

4 Reverse camera

5 Recordable dash camera

6 Amber colour flashing light to be provided on rear both side (two in each side) which should aligned with hazard light and turn indicator

7 Public address Loud Hailer with Siren and Mike

Ahuja / AARGEE - PA 400 SM 40 W RMS 2 Mic 1 Aux Inputs & Two-Tone Siren, Speaker SUH 15. Mike 60M Profession Dynamic Microphone for Mobile Application. Flexible Coil Cord for Easy Extension of Wire Length. OR Equivalent capacity with Make in India and BIS mark mandatory.

8 Toolbox to be provided side curvature. No sharp edge or corner should be found at any place of fabrication. Water should not get stagnant on flatbed, inside the toolbox & provision for water drainage should be provided.

Provision for locking the toolbox to be provided.

6 Safety Features

2 Fire extinguisher

3 Reflective tapes and markings

4 Side underrun protection

6 Anti-slip access steps

7 Load securing belts/chains

8 Dolly wheels 2no’s with stand.

9 Safety interlocking to be provided if sudden hydraulic pressure drops.

10 Overloading warning alarm should be provided in the driver’s cabin.

11 In case of hydraulic pump failure, a manual pumping system is to be provided.

7 Additional Equipment

Towing hooks (front & rear)

8 Design & Fabrication

Complete fabrication of flatbed and integration with chassis

Structural design ensuring load safety and stability

Compliance with CMVR / AIS standards

9 Supply & Delivery

Delivery of fully built vehicle to site

All transportation, loading/unloading handled by vendor

10 Installation & Integration

Mounting of flatbed on chassis

Installation of winch system and electrical integration

Testing of controls and safety systems

11 Testing & Commissioning

Vendor shall demonstrate:

Winch pulling capacity

Vehicle loading/unloading operation

Stability and braking performance

Electrical system functionality

Safety systems operation

Final acceptance will be after successful demonstration.

12 Delivery Timeline

Supply & commissioning within 8–12 weeks from PO date

13 Acceptance Criteria

Compliance with technical specifications

Successful load testing and demonstration

Submission of all documents

Approval by user department

14 Compliance Requirements

CMVR compliance

OEM certification

Airport/airside operational suitability (if applicable)

Safety and statutory compliance

24 REGISTRATION

A BIAL should be the First Owner of the vehicle in all RTO documents.

All formalities for registering the vehicle at Bengaluru- Devanahalli ARTO, which include the registration fee, comprehensive insurance premium and annual road tax etc.

B In documents like RC & comprehensive insurance “ Flatbed Recovery Truck” should be specified in “type of body”.

C Road tax for 15 years to be paid & receipt of same to be provided.

D Speed Governor as per RTO norms.

E HSRP Registration plate to be provided.

F The Manufacturer should submit all the original documents at the time of successful commissioning.

G The bidder shall ensure compliance with all applicable regulations relating to Equipment

H The quote submitted by the bidder shall include prices for all the above

A The technical compliance sheet, which provides the bidder clarification with respect to BIAL technical specs requirement, must be provided in Excel (XL) format. This sheet has to be provided along with the Technical Bid in soft copy and hard copy.

B The tenderer should submit a sketch of the offered appliance indicating the position/location of the hydraulic pump,PTO system,winch etc. The built-up body height and width should be indicated in the sketch..

C The supplier must submit the drawing of the fabrication design to the purchaser for approval before finalization.

D The tenderer should also submit a list of deviations, if any, of the offered system specified in the tender document.

E In case the offered system has advantages or superior points than specified in the technical document, the tenderer can list out such advantages. BIAL will be the final authority to consider or reject such deviations.

F The bidder shall ensure compliance with all applicable regulations relating to Equipment

G The quote submitted by the bidder shall include prices for all the above

A The technical compliance sheet, which provides the bidder clarification with respect to BIAL technical specs requirement, must be provided in Excel (XL) format. This sheet has to be provided along with the Technical Bid in soft copy and hard copy.

B The tenderer should submit a sketch of the offered appliance indicating the position/location of the hydraulic pump,PTO system,winch etc. The built-up body height and width should be indicated in the sketch.

C The supplier must submit the drawing of the fabrication design to the purchaser for approval before finalization.

D The tenderer should also submit a list of deviations, if any, of the offered system specified in the tender document.

E In case the offered system has advantages or superior points than specified in the technical document, the tenderer can list out such advantages. BIAL will be the final authority to consider or reject such deviations.