Supply and fixing of Warning Sign board for LC at 100M(single strip sign board), size: Triangular (side: 900mm), RED BORDER REFLECTIVE PAINT OR STRIP NORMAL SIZE - 70mm, White background, black symbol, 80 mm thick red strip at 45 degree. (Drawing for reference is attached) and 18 other items.

Special Eligibility Criteria

1. 1

   [A] Bulk Order will be placed on the manufacturer or its tender specific authorized agent/dealer having proven performance. At least 80 percent of the procurable quantity will be covered invariably on the past proven suppliers. The tenderer must have supplied the same item/similar item to NF Railway or other zonal Railways/Pus and documentary evidence of the performance must be furnished along with their offer. [B] The tenderer with past performance of satisfactory execution of contract for supply of the same item for a quantity of 20% or more of tendered quantity against a single contract. The period to be reckoned to consider the above performance will be current financial year upto the tender opening date of the tender under consideration and preceeding 3 financial years. [C] If such past performance level is lower than the offer may be considered as responsive to NF Railways requirement for placement of developmental order not exceeding to 20% of net procurable quantity. [D] The tenderer who have no past performance as above may also be considered for such developmental orders but for consideration of such offers tenederer must submit the details of M&P, testing facility, QAP and ISO certificates if available, technical manpower available with them or NSIC registration certificate for same item along with their offer. [E] The onus of submission of requisite documents in support of supply i.e i] Receipt Notes/Proof of acceptance of material by consignee [ii] Inspection Certificate with self declaration by the bidder that supply has been accepted by consignee or [iii] GeM contract and CRAC. Furnishing of false declaration shall tender termination of contract and further action as per terms and conditions of contract lies with tenderers. In case the tenderers do not submit the requisite documents as detailed above along with their offer, the tender will be decided on the basis of their past supply performance records as available with NFR, if any and no back reference shall be made in this regard.[F] In case tenderer participates as an authorized agent, then the performance as required above shall be that of Principal authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing order in case of change of Principal. There may also be some cases where the Administrative may consider after due verification that the new supplier who has quoted competitive rate is having the required capacity cum- capability and in those cases the Railway Administrative may place bulk orders on these suppliers straightway.

   Document optionalConfirmation required
2. 2

   As per public procurement policy 2017 ( preference to make in India) revised date 19/07/2024, issued by Department of Industrial, promotion and policy, Ministry of commerce circulated vide Railway Boards letter No. 2020/RS(G)/779/2/Pt.1 (E3322671), dated: 20/08/24 it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quantity and therefore public procurement of the item is restricted to class I local suppliers only and the vendors who do not qualify to be class I local suppliers should not quoted in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a class I local suppliers for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any lost or damaged caused to the vendor

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3. 3

   (a) Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document (b) If tenderer(s) mentioned anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignee(s) where the tenderer has not agreed to directly deliver the stores without any back reference.

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Commercial-Compliance

1. 1

   Tenderers have to quote the FOR destination rate.

   Confirmation required
2. 2

   Make in India Policy: (a) This tender complies with public procurement policy (Make in India) order 2017 revised date 19/07/2024, issued by Department of Industrial, promotion and policy, Ministry of commerce circulated vide Railway Boards letter No. 2020/RS(G)/779/2/Pt.1 (E3322671), dated: 20/08/24. (b) Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported item and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated at Para-2.4 of Instructions to Tenderers for electronic invitated on IREPS attached. (c) In case of procurement for value in access of Rs. 10 Crs. the Class-I local supplier/Class-II local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the company (In case of companies) or from practicing cost accountant or practicing chartered accounts (In respect of suppliers other than companies) giving the percentage of local content.

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3. 3

   (A) MSE sources, who are interested for availing benefits under MSE act mentioned in the notification of Ministry of MSME, should upload valid document maintained under MSE act such as UDYAM Registration certificate duly marking the tendered item in the certificate otherwise claim for benefits under MSE act may not be entertained.

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4. 4

   (B) MSE source owned by SC/ST/Woman should upload necessary documents to get the benefits in regard to their category i.e. the ownership of MSE pertains to SC/ST/Other category clearly. Absence of this information in the registration certificate would be taken as MSE falling in the category of Others.

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5. 5

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   Inspection by TPI.
2. 2

   Firm should mentioned detail address of the place of inspection.

   Document optionalConfirmation required
3. 3

   Firm to mention HSN code of the tendered item and GSTIN No.

   Document optionalConfirmation required
4. 4

   (i) The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. (ii) Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder. (iii) Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from the incorporated in the purchase order; payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed. (iv) Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchase order. (iv) Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.
5. 5

   Validity of the offer will be 60 days from the date of closing of the tender

   Confirmation required
6. 6

   Tenderers, to please quote the equated Freight for all consignees falling under jurisdiction of N. F. Railway. If firm quotes different freight, in that case lowest quoted freight among the all consignees will be considered for placement of order (not for consideration of inter-se ranking. Inter-se ranking will be considered as per the original bid) and no back references will be made for their consent of becoming agree.

   Confirmation required
7. 7

   Acceptance of tender: ( a ) The purchaser reserves the right to reject any or all of the tenders in part or full at his sole discretion without assigning any reason. ( b ) Railway does not pledge itself to accept the lowest or any tenders and reserves to itself the right of acceptance of the whole or any part of the quantity offered. ( c ) The decision of Railways with regard to allotment of quantity so as to insure uninterrupted supply of Sleepers will be final. (d) The acceptance of the tender will be communicated by letter of acceptance direct to the tenderers. In case where a counter offer is issued, the unconditional acceptance of counter offer will result in a validity concluded contract through formal letter of acceptance may be forwarded to the contractor at a letter date.

   Confirmation required
8. 8

   Unloading to be done by supplier at consignee depot SSE/P.WAY/Bilasipara.

   Confirmation required
9. 9

   i) If any modification is required in P.O., it should be applied with in 7 days from the date of issue of P.O. to be eligible for D.P. re-fixation. ii) Firm to mention part quantity inspection (if required) in commercial deviation. iii) Firm to mention Number of stages (excluding final/product stage inspection), if any.

   Confirmation required
10. 10

    The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-l. Non- submission of above certificate by the bidder shall result in summary rejection of his/ their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self-attested/ digitally signed by which they/ he is qualifying the Qualifying Criteria mentioned in the Tender Document. It will not be obligatory on the part of Tender Committee/ Accepting Authority to scrutinize beyond the submitted document of tenderer as far as his qualification for the tender is concerned. The bidder shall be mandated to submit Annexure-I.

    Document requiredConfirmation required
11. 11

    The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-l. Non- submission of above certificate by the bidder shall result in summary rejection of his/ their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self-attested/ digitally signed by which they/ he is qualifying the Qualifying Criteria mentioned in the Tender Document. It will not be obligatory on the part of Tender Committee/ Accepting Authority to scrutinize beyond the submitted document of tenderer as far as his qualification for the tender is concerned. The bidder shall be mandated to submit Annexure-I.

    Document requiredConfirmation required

1. 1

   S. No. Description 1 Validity of offer No deviation from the offer validity period stipulated in the tender is permitted. 2 Price variation clause No deviation from the Price variation clause attached with tender documents.