Supply of 5 watt VHF Digital Walkie Talkie

Special Eligibility Criteria

1. 1

   1.Only OEM or their authorized dealers/distributors/agents/representatives are eligible to participate in the tender. Tender specific valid authorization from the OEM issued on or before tender opening date shall be submitted along with Bid. 2. [a]Bulk/regular/entire quantity order will be placed on manufacturers or their authorized agents having satisfactorily executed at least one single purchase order/contract of Zonal Railways /PUs /CORE for the tendered item/similar item of equivalent rating or equivalent performance parameters for a minimum of 20 percent of total tendered quantity against single purchase order placed during three preceding completed financial year and current year upto date of tender opening. [b] The onus of Submission of requisite documents in support of satisfactory performance of supply i.e. Receipt Notes of railways/CRAC of GEM /Inspection certificate along with proof of acceptance by consignee lies with tenderers. [c] Furnishing of false declaration shall render termination of contract and further action as per terms and conditions of contract. In case the tenderers do not submit the requisite documents as detailed above along with their offer, the tender will be dealt as per extant rule and no back reference will be made in this regard. Note -In case tenderer participates as an authorized agent, then the performance as required above shall be that of principal authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal, but this will not be considered as performance for placing bulk order in case of change of Principal. [d] The firms not complying the condition of bulk order as per para [a] above may be considered for developmental order upto 20% of NPQ. For consideration of developmental orders upto 20% of NPQ, the tenderers/bidders must be able to demonstrate their Capacity-cum Capability to manufacture the tendered item. For this purpose, they should submit along with their offer, documented past performance reports of same or similar items of equivalent rating or equivalent performance parameters, details of M&P, testing facilities, QAP (if available), technical manpower available with them, registration for same/similar item(s) with other Government agencies or PSUs etc. or any other details as may be warranted as per the technical specification and drawing. Such tenderers are to note that non submission of such documents shall be taken as their not having any such past performance and/or capacity, and their offer shall be considered further as per extant rules and no back reference in this regard will be made to them.

   Document optional
2. 2

   Proof of Concept (PoC): (1) During Technical bid evaluation, Railway will consider the offer valid only for the Make and Model of VHF sets which have passed the RDSO Type Test and PoC as on the date of opening of tender. (2) The Model offered with PoC passed results available on RDSO website as on Tender opening date only will be considered for the technical evaluation of the offer/bid. (3) The results of the PoC & RDSO Type Test would be valid till distinct changes in Hardware and Software are done by the OEM or PoC guidelines are changed.

   Document required
3. 3

   "This tender is exempted from PPP MII order, 2017 as per RB letter No. 2022/RS(L)/709/1 (SER -VHF set) (E3385444), dtd 02.07.2024. Local and Non local suppliers are eligible to participate against this tender and both will be treated at par".

   Document requiredConfirmation required
4. 4

   Firm should submit the Compliance of all the Technical Parameters of RDSO's specification no. RDSO/SPN/TC/107/2018 ver 2.1. Firm(s) should submit the OEM's internal test reports/WTC for the tests conducted by them against any/ all Parameters. However, after issue of LOA, inspection will be required to be conducted in terms of RDSO Specification No. RDSO/SPN/TC/107/2018 ver 2.1.

   Confirmation required

Check List

1. 1

   Have you attached any performance statements with your offer?
2. 2

   Have you quoted in the prescribed performa ?
3. 3

   Have you furnished the details of equipment- quality control ?
4. 4

   Have you furnished the statement of deviations[preferably nil] ?
5. 5

   Have you quoted delivery period correctly and precisely ?
6. 6

   Have you kept your offer valid for 90 days.
7. 7

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers ?
8. 8

   Have you submitted Earnest money ?
9. 9

   Have you quoted price on the basis of free delivery to destination, indicating the break up ?
10. 10

    Have you furnished your income tax clearance certificate ?

Commercial-Compliance

1. 1

   Bidders must submit a certificate as per Annexure-19 of "Instructions to Tenderers and General Conditions of Tender for Supply Contract (for Indigenous Tenders)" Amendment no. 20 along with the bid for compliance of OM dated 23.07.2020 of Department of Expenditure, Ministry of Finance. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.

   Document requiredConfirmation required
2. 2

   The bidder must provide self-certification that the item offered meets the local content requirement for 'Class-I local supplier/class-II local supplier as the case may be'. The bidder shall also give details of the location(s) at which the local value addition is made.

   Document requiredConfirmation required
3. 3

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to Code of Integrity, Misdemeanor and Penalties. I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti- competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti- competitive practices [Para 2502(c) ] and obligation to proactive disclosures [ Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railways responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.

   Confirmation required
4. 4

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
5. 5

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Validity of offer: Minimum 90 days. No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Bidders are reminded to carefully go through IRS Condition of Contract (included and uploaded along with the bid document) particularly those pertaining to "Code of Integrity, Misdemeanor and Penal measures". If two or more bidders are found to be sister concerns or affiliates (having common partner/director/promoter/owner/holding company decision control etc.) the offers of all such sister concerns are liable to be rejected as per relevant provisions of IRS terms and condition. "They are therefore earnestly urged to refrain from committing violation of code of integrity in general and conflict of interest and anti- competitive practices."