Annual Rate contract for hiring of Audio and Video system including Banners for events being conducted in HAL Bangalore

HINDUSTAN AERONAUTICS LIMITED BANGALORE FACILITIES MANAGEMENT DIVISION

NAME OF THE WORK: "Annual Rate contract for hiring of Audio & Video system including Banners for events being conducted in HAL Bangalore.” Cont.No.HAL/FMD/ER-2992/25-26.

Name of the firm :

Sl. No Specification of item Quantity Unit Basic Rate in Figs excluding GST Basic Rate excluding GST in words Total Amount Excluding GST in Figs (E=C*A)

I Outdoor Sound system

A1 Hiring of Outdoor sound system for upto 50 Nos audience including, 2Nos of speakers,suitable amplifier, required power points, operator & technician. Make: BOSE/JBL/MEYER/EV/UT only. 2 Sets 4600.00 Rupees Four Thousand Six Hundred Only 9200.00

A2 Hiring of Outdoor sound system for about 75 to 100Nos audience including 2Nos of speakers, suitable amplifier, required power points, operator & technician. Make:BOSE/JBL/MEYER/EV/UT only. 30 Sets 4140.00 Rupees Four Thousand One Hundred Forty Only 124200.00

A3 Hiring of Outdoor sound system for about 101 to 150Nos audience including 4Nos of speakers,suitable amplifier, required power points,operator & technician. Make:BOSE/JBL/MEYER/EV/UT only. 8 Set 5060.00 Rupees Five Thousand Sixty Only 40480.00

A4 Hiring of Outdoor 3 way sound system for about 151 to 200Nos audience including, suitable amplifier, required power points, operator & technician. Make: BOSE/ JBL/MEYER/EV/UT only. 3 Set 5336.00 Rupees Five Thousand Three Hundred Thirty Six Only 16008.00

A5 Hiring of Outdoor 3 way sound system for about 251 to 300Nos audience including 2Nos of additional delay speakers, suitable amplifier, l mixer, required power points, operator & technician. Make:BOSE/JBL/MEYER/EV/UT only. 3 Set 5520.00 Rupees Five Thousand Five Hundred Twenty Only 16560.00

A6 Hiring of Outdoor 3 way sound system for about 350 to 600 Nos audience including 4 Nos of additional delay speakers, monitors,suitable amplifier, Mixer required power points, operator & technician. Make:BOSE/JBL/MEYER/EV/UT only. 5 Set 5980.00 Rupees Five Thousand Nine Hundred Eighty Only 29900.00

A7 Hiring of Outdoor 3 way sound system with stock winch up (2 sub, 4 top) about 601 to 1500Nos audience including 8 Nos of additional delay speakers, 2Nos of feedback monitors,suitable amplifier, connected wires to a distance of 50 Mtrs, operator & technician. Make: BOSE/ JBL/MEYER/EV/UT only. 2 Set 16560.00 Rupees Sixteen Thousand Five Hundred Sixty Only 33120.00

A8 Hiring of Outdoor 3way sound system with two stock winch up (4 sub, 8 top) to cover audience of about 5000 to 6000 audience including additional 10Nos of delay speakers towards pendal for uniform distribution of sound, 4Nos of stage monitor, 2Nos of monitor for orchestra, suitable amplifier, digital mixer, key boards, rythem pads, guitar jacks, console masking. Make: JBL, Meyar, EV, DB, BOSE makes only: Speaker stocks/racks should be arranged in such a way that, there shall not be any echo in the pendal and there shall be uniform distribution of sound through out the pendal. Also, care should be taken to ensure that audio and video signals should be in synchronism and there should be real transmission of audio & video signal with out any delay. (Note:If any discrepencies in this aspect, 10% of item cost will be recovered). 4 Sets 46000.00 Rupees Forty Six Thousand Only 184000.00

A9 Hiring of Public addressing system including three Nos of horns, amplifier, DVD player for playing patriotic songs in gates. 12 Sets 3680.00 Rupees Three Thousand Six Hundred Eighty Only 44160.00

II Indoor Sound system

A10 Hiring of Indoor sound system for about 100Nos audience including 2Nos of speakers, suitable amplifier, audio mixer, operator & techni+cian. Make:BOSE/JBL/MEYER/EV/UT only. 35 Sets 3680.00 Rupees Three Thousand Six Hundred Eighty Only 128800.00

A11 Hiring of Indoor 3way sound system for about 150 to 200Nos audience including 2Nos of suitable amplifier, audio mixer, operator & technician. Make: BOSE/ JBL/MEYER/EV/UT only. 8 Sets 4600.00 Rupees Four Thousand Six Hundred Only 36800.00

A12 Hiring of Indoor 3way sound system for about 250 to 350Nos audience including 2Nos of additional speakers, suitable amplifier, audio mixer, operator & technician. Make: BOSE/JBL/MEYER/EV/UT only. 8 Sets 5060.00 Rupees Five Thousand Sixty Only 40480.00

A13 Hiring of Indoor 3way sound system for about 400 to 600 Nos audience including 8Nos of additional speakers, 2Nos of feedback monitors, suitable amplifier, audio mixer, operator & technician. Make: BOSE/ JBL/MEYER/EV/UT only. 5 Sets 7360.00 Rupees Seven Thousand Three Hundred Sixty Only 36800.00

III Audio system & Accessories

A14 Hiring of Cordless Hand Mics. 500 Nos 552.00 Rupees Five Hundred Fifty Two Only 276000.00

A15 Hiring of VVIP Podium Goose neck Mics. 250 Nos 460.00 Rupees Four Hundred Sixty Only 115000.00

A16 Hiring of Cordless Collor Mics. 80 Nos 690.00 Rupees Six Hundred Ninety Only 55200.00

A17 Hiring of Cord less Head set Mics. 5 Nos 920.00 Rupees Nine Hundred Twenty Only 4600.00

A18 Hiring of Condenser hanging mics for drama competition including cabling & fixing arrangement etc. 80 Nos 460.00 Rupees Four Hundred Sixty Only 36800.00

A19 Hiring of Foot / Floor Mics. 30 Nos 1380.00 Rupees One Thousand Three Hundred Eighty Only 41400.00

A20 Hiring of Mic including Stand (small) with connected cable. 60 Nos 230.00 Rupees Two Hundred Thirty Only 13800.00

A21 Hiring of Mic including stand (Big) with connected cable. 150 Nos 230.00 Rupees Two Hundred Thirty Only 34500.00

A22 DI Box for connecting between mixer and Musical Instruments. 50 Nos 460.00 Rupees Four Hundred Sixty Only 23000.00

A23 Stage Monitor for Feed back for Major Events/ dance events 20 Nos. 1380.00 Rupees One Thousand Three Hundred Eighty Only 27600.00

A24 Digital Audio Mixer for Major Events 10 Nos. 2760.00 Rupees Two Thousand Seven Hundred Sixty Only 27600.00

A25 Clip Mic for Music Instrument 4 Nos. 874.00 Rupees Eight Hundred Seventy Four Only 3496.00

IV Video system & Accessories

A26 Hiring of HDMI to RCA cables & VGA to RCA cables for connecting video camera for provding LIVE feed. Note: Video camera will be provided by HAL. 30 Sets 690.00 Rupees Six Hundred Ninety Only 20700.00

A27 Hiring of Audio cables and video cable for live feed from Ghatge hall to JC hall. 2 Sets 2300.00 Rupees Two Thousand Three Hundred Only 4600.00

A28 Hiring of Video back Projection by LCD short through Projector (4000 to 6000 Lumens) with suitable UPS for projector back up. 5 Sets 5520.00 Rupees Five Thousand Five Hundred Twenty Only 27600.00

A29 Hiring of Digital Switcher with scalar. 10 Nos 2300.00 Rupees Two Thousand Three Hundred Only 23000.00

A30 Hiring of 8 x 6 AV screen with masking including stand/tripad for errection of screen. The colour of the masking should be same of back drop. 2 Set 3220.00 Rupees Three Thousand Two Hundred Twenty Only 6440.00

A31 Hiring of 9 x 7 AV screen with masking including stand/tripad for errection of screen. The colour of the masking should be same of back drop. 3 Sets 3680.00 Rupees Three Thousand Six Hundred Eighty Only 11040.00

A32 Hiring of Slide changer including pointer 10 Sets 460.00 Rupees Four Hundred Sixty Only 4600.00

A33 Hiring of HDMI splitter with booster. 15 Nos 1380.00 Rupees One Thousand Three Hundred Eighty Only 20700.00

A34 Hiring of Laptop with multimedia. 125 Nos 920.00 Rupees Nine Hundred Twenty Only 115000.00

A35 Hiring of 42” LED TV with stand including power & AV cables. 5 Nos 1840.00 Rupees One Thousand Eight Hundred Forty Only 9200.00

A36 Hiring of 50” LED TV with stand including power & AV cables. 5 Nos 2990.00 Rupees Two Thousand Nine Hundred Ninety Only 14950.00

A37 Hiring of 55" LED TV with Stand 70 Nos 3680.00 Rupees Three Thousand Six Hundred Eighty Only 257600.00

A38 Hiring of 65" LED TV with Stand 20 Nos 5980.00 Rupees Five Thousand Nine Hundred Eighty Only 119600.00

A39 Hiring of 75" LED TV with Stand 10 Nos 8500.00 Rupees Eight Thousand Five Hundred Only 85000.00

A40 Hiring of 55" LED TV smart with Stand 10 Nos 5500.00 Rupees Five Thousand Five Hundred Only 55000.00

A41 Hiring of Digital Video shooting using HD camera (Two No's) including HD mixing unit, operator and recording comprising of two cameraman with cameras with assistants(video output has to be feed to 4Nos of LED screens & TV's including all accessories for complete shooting & recording) out of two camera man one for dias and one for crowd coverage. 5 Sets 27600.00 Rupees Twenty Seven Thousand Six Hundred Only 138000.00

A42 Hiring of Fiber optic cable to transmit for both audio & video from display area to main event including switchers, video boosters, to display live on LED screen and LED TV's, complete in all respect. Note: Quotated rate is for minimum 1.5 km length of fiber optic cables from the destination to display area. 1 Set 41400.00 Rupees Forty One Thousand Four Hundred Only 41400.00

A43 Hiring of Video mixing and editing. 20 Sets 13800.00 Rupees Thirteen Thousand Eight Hundred Only 276000.00

A44 Hiring of 3 Sets of HD conversion of each session/event shall be submitted in the form of 62GB Pendrive to HAL after editing. 15 Sets 4968.00 Rupees Four Thousand Nine Hundred Sixty Eight Only 74520.00

A45 Hiring of P3 / P4 LED wall to be mounted on suitable platform, including, masking, labour, cabling, operators, technicians,complete in all respect. 5000 Sqft 161.00 Rupees One Hundred Sixty One Only 805000.00

A46 Hiring of Goal post with a span of 30 feet and 20 Feet height for crossing audio & video cables across the roads.[20+30+20]x3=210 210 RFT 184.00 Rupees One Hundred Eighty Four Only 38640.00

A47 Hiring of HD Camera with camera man for still photography. 10 Sets 6900.00 Rupees Six Thousand Nine Hundred Only 69000.00

A48 Hiring of HD Video camera with camera man including connected cable. 30 Set 9200.00 Rupees Nine Thousand Two Hundred Only 276000.00

A49 Hiring of Video capture card for Live Streaming 10 Set 5000.00 Rupees Five Thousand Only 50000.00

A50 Hiring of Crane/Jimmy jib with accessories kit including HD Camera, cameraman, assistants, necessary cabling etc. The crane should have sufficient length to cover large audience at the venue. 2 Set 13800.00 Rupees Thirteen Thousand Eight Hundred Only 27600.00

A51 Hiring of Video Jockey ( Visual) 5 Set 15000.00 Rupees Fifteen Thousand Only 75000.00

V Stage lighting system & accessories

A52 Hiring of PAR Light with colour gel paper and stand. 100 Nos 368.00 Rupees Three Hundred Sixty Eight Only 36800.00

A53 Hiring of LED PAR Light with stand. 1000 Nos 368.00 Rupees Three Hundred Sixty Eight Only 368000.00

A54 Hiring of Follow spot light with stand. 5 Nos 2300.00 Rupees Two Thousand Three Hundred Only 11500.00

A55 Hiring of Strobe Light. 10 Nos 920.00 Rupees Nine Hundred Twenty Only 9200.00

A56 Hiring of Disco light. 5 No 1380.00 Rupees One Thousand Three Hundred Eighty Only 6900.00

A57 Hiring of Spot light 30 Nos 1380.00 Rupees One Thousand Three Hundred Eighty Only 41400.00

A58 Hiring of Power Pack with controller. 150 Nos 920.00 Rupees Nine Hundred Twenty Only 138000.00

A59 Hiring of 600MM Smoke machine (Large) with wiring. 15 Nos 1380.00 Rupees One Thousand Three Hundred Eighty Only 20700.00

A60 Hiring of Haze machine (Large) with wiring. 3 Nos 2300.00 Rupees Two Thousand Three Hundred Only 6900.00

A61 Hiring of big size Electric paper blast. 2 Nos 1840.00 Rupees One Thousand Eight Hundred Forty Only 3680.00

A62 Hiring of profile lights. 50 Nos. 920.00 Rupees Nine Hundred Twenty Only 46000.00

A63 Hiring of focus lights. 30 Nos. 644.00 Rupees Six Hundred Forty Four Only 19320.00

A64 Hiring of sharpy/moving head lights. 20 Nos. 2300.00 Rupees Two Thousand Three Hundred Only 46000.00

A65 Hiring of digital AVO litecontrole. 15 Nos. 2300.00 Rupees Two Thousand Three Hundred Only 34500.00

A66 Hiring of Lighting splitter. 25 Nos. 1380.00 Rupees One Thousand Three Hundred Eighty Only 34500.00

A67 Hiring of Audio distribution box. 10 Nos. 460.00 Rupees Four Hundred Sixty Only 4600.00

A68 Hiring of Moving LED Colour Wash ligt 6 Nos. 2300.00 Rupees Two Thousand Three Hundred Only 13800.00

A69 Hiring of Lightng T-Truss for Major Events 12ft Height 10 Nos. 2300.00 Rupees Two Thousand Three Hundred Only 23000.00

A70 Hiring of 4Nos of 6A Socket points spike guard Controlled by 6A switch including fuse unit, neon indicator, 5Mtrs of cable with pin top. 500 Nos 92.00 Rupees Ninety Two Only 46000.00

VI Fabrication items

A71 Supply of Design, developing, Digital Printing for Backdrop/Welcome banners including frame work, stand, scaffolding, Labour. The size, design with colour will be given by HAL at the appropriate time and event. 7000 Sqft 73.60 Rupees Seventy Three and Sixty Paise Only 515200.00

A72 Supply of Design, developing, Digital Printing for Backdrop/Welcome banners ( without frame work) The size, design with colour will be given by HAL at the appropriate time and event. 1000 Sqft 50.00 Rupees Fifty Only 50000.00

A73 Supply of Design, developing, Digital Printing on sunboard. The size, design with colour will be given by HAL at the appropriate time and event. 800 Sqft 161.00 Rupees One Hundred Sixty One Only 128800.00

A74 Hiring of black cloth for masking and carrying out of masking as per requirement. 3000 Sqft 46.00 Rupees Forty Six Only 138000.00

VII Supply items

A75 Supply of Pendrives-HP (8GB). 80 Nos 368.00 Rupees Three Hundred Sixty Eight Only 29440.00

A76 Supply of Pencils-Apsara. 80 Nos 6.44 Rupees Six and Forty Four Paise Only 515.20

A77 Supply of Scribbling Pads-Matrix 80 Pages, Single ruled, A5 size: 14.8x21cm. 80 Nos 73.60 Rupees Seventy Three and Sixty Paise Only 5888.00

A78 Supply of Pens- Reynolds TRIMAX. 80 Nos 13.80 Rupees Thirteen and Eighty Paise Only 1104.00

VIII Transportation

A79 Transportation charges (to and fro) for events costing below Rs.15,000/- (event cost shall exclude GST) 15 Ls 1131.60 Rupees One Thousand One Hundred Thirty One and Sixty Paise Only 16974.00

A80 Transportation charges (to and fro) for events costing from Rs.15,001/- to 25,000/- (event cost shall exclude GST) 15 Ls 2263.20 Rupees Two Thousand Two Hundred Sixty Three and Twenty Paise Only 33948.00

A81 Transportation charges (to and fro) for events costing from Rs.25,001/- to 50,000/- (event cost shall exclude GST) 15 Ls 4526.40 Rupees Four Thousand Five Hundred Twenty Six and Forty Paise Only 67896.00

A82 Transportation charges (to and fro) for events costing from Rs.50,001/- to 1,00,000/- (event cost shall exclude GST) 12 Ls 5520.00 Rupees Five Thousand Five Hundred Twenty Only 66240.00

A83 Transportation charges (to and fro) for events costing from Rs.1,00,001/- to 1,50,000/- (event cost shall exclude GST) 12 Ls 6900.00 Rupees Six Thousand Nine Hundred Only 82800.00

A84 Transportation charges (to and fro) for events costing from Rs.1,50,001/- to 2,50,000/- (event cost shall exclude GST) 10 Ls 8280.00 Rupees Eight Thousand Two Hundred Eighty Only 82800.00

A85 Transportation charges (to and fro) for events costing above 2,50,000/- (event cost shall exclude GST) 8 Ls 9200.00 Rupees Nine Thousand Two Hundred Only 73600.00

Total Base Amount Rupees Sixty Two Lakh Forty Nine Thousand Six Hundred Ninety Nine and Twenty Paise Only 6249699.20

Add % above(Plus) / below(Minus)/equal to zero on the total base amount

Total Base Amount with quoted % 6249699.20

Total Amount per annum including GST 7374645.06

Total Amount in inclusive of GST in Words Rupees Seventy Three Lakh Seventy Four Thousand Six Hundred Forty Five and Five Paise Only

Note: 1. The basic rate considered is excluding transportation charges. Quantities are tentative, it may vary based on the number of events. 2. The Contractor has to quote percentage Above (Plus)/ Below(Minus)/equal to zero against total itemized BOQ amount for the works as specified above. 3. The quoted percentage for the work mentioned above, shall be taken into consideration for evaluation of the tender.The lowest offer (L-1) will be determined considering the total amount for one year including quoted percentage and GST. 4.The amount payable for the individual event ordered by the Engineer-In-Charge will be worked out based on actual items required for respective event multiplied by itemized BOQ rates including quoted percentage(Plus/Minus/equal to zero) and GST. 5.Amount towards GST will be paid on the over all amount based on proof of remittence of GST. Payment will be made against invoice. Refer terms & conition for payments. 6. Tender will be evaluated considering prevailing 18% GST . Any variation in the GST (Plus/minus side) during the currency of contract will to HAL account.

HINDUSTAN AERONAUTICS LIMITED

Facilities Management Division

Pre-Qualification Profile (To Be uploaded along with Part A)

Tender Ref No. or Contract No.: HAL/FMD/ER-2992/25-26

Name of Work: Annual Rate contract for hiring of Audio & Video system including Banners for events being conducted in HAL.

Allotted Amount in Rs: 7374645

Tender Notice Date: [DD/MM/YYYY] 01-02-26

Sl.No Description Details Enclosed / Not Enclosed Remarks

1 Name of the Individual / Firm / Company: * Mandatory Please Enter Name of the Individual /firm /company

2 Type of ownership PleaseEnter Type of Ownership

If Other, please specify

3 Details of Constitution or Legal Status such as certificate of incorporation, shops and establishments, Contractor registration No etc., Please enter Details of Constitution

4 Address for correspondence: Please Enter Address

5 Bank(s) details: [Copy of the cheque leaf to be uploaded]

Bank Account No. Related Document to be Uploaded to eProcurement Portal (Note Cancelled cheque leaf to be uploaded)

Name of the Bank

Type of Account

6 PAN No.: Please Enter Pan NO

7 Average annual financial turn over during the last 3 years, ending 31st March of the previous financial year [should not be less than 30% of amount put to tender] 4999999 3

YEAR TURN OVER IN Rs: Enclosed / Not Enclosed REMARKS 5000000 2

2023 – 2024 Rs: Please Enter Turn over in Rupees for all the 3 years 7499999 2

Average annual Financial turn over 0.00 2212393.50

Avg Annual Turnover criteria is not met 10000000 1

Location of Agency/organisation: Please Enter GST Details

Any Special Status of the Unit i.e. DTA, EOU, SEZ, FTWZ

Service Accounting Code (SAC) #N/A #REF!

Registered under regular scheme or Composition Scheme or Not Registered Related Document to be uploaded in ePortal

9 Contact details

Contact person name Please Enter Contact person Name

Mobile No. Please Enter Mobile No

Ph. No. with STD code

FAX No. with STD code #N/A #REF!

10 I.T Returns for past 03 years 999999 5 J 6

Assessment year 2024-25 Please Select 'Yes' ' No' for IT Return for All Three years 1000000 4 K 7

Assessment year 2023-24 2499999 4

Assessment year 2022-23 2500000 3

11 Experience of having successfully completed similar events in any Govt, PSUs or private organizations during last 3 years ending last day of month previous to the one in which applications are invited. [Latest work experience certificate may be uploaded] i) Three similar completed works each costing not less than the amount equal to Rs.2.26 Lakhs of Single Event Or ii) Two similar completed works each costing not less than the amount equal to Rs.2.83 Lakhs of Single Event Or iii) One similar completed work each costing not less than the amount equal to Rs.4.52 Lakhs of Single Event . 275490 500001 250000

Completed similar works during last 3 years Please Select %of similar works completed during last 3 years 1000000 250000

Work No I Type of Work: [Incase of private works the same shall be supported with TDS certificate] Related Document to be Uploaded to eProcurement Portal 1000001 500000

Brief Description of Work: 2000000 500000

Completed value of Work in Rs. Lakhs: 2000001 1000000

Date of Commencement of Work [DD/MM/YYYY] 4000000 1000000

Date of Actual Completion of Work[DD/MM/YYYY]: 4000001 2000000

Work No II Type of Work: [Incase of private works the same shall be supported with TDS certificate] Related Document to be Uploaded to eProcurement Portal 10000000 2000000

Brief Description of Work: Please Enter Details for Work No II

Completed value of Work in Rs. Lakhs:

Date of Commencement of Work[DD/MM/YYYY]:

Date of Actual Completion of Work[DD/MM/YYYY]: work done

Work No III Type of Work: [Incase of private works the same shall be supported with TDS certificate] Related Document to be Uploaded to eProcurement Portal 01-02-26 2555

Brief Description of Work: Please Enter Details for Work No III 01-04-19

Completed value of Work in Rs. Lakhs:

Date of Commencement of Work[DD/MM/YYYY]:

Date of Actual Completion of Work[DD/MM/YYYY]:

12 Details of person holding the power of Attorney :

Name Related Document to be Uploaded to eProcurement Portal

Mobile No. Please Enter Details for Person holding Power of Attorney

Ph. No. with STD code

FAX No. with STD code

13 DECLARATION I

The document being viewed / downloaded from the website and having read & understood all the contents of the tender document mentioned under Pre-qualification criteria, technical bid ( Page 1 to 107) and price bid do hereby accept all the terms and conditions laid down in the said Tender document and will abide by the same on acceptance and award of work. Please Accept the Declaration I

14 DECLARATION II

I/We declare and confirm that - 1. All information and attachments submitted along with this offer are true and correct. 2. I/We are aware that any false information provided herein will result in the rejection of my offer . 3. I/We shall not make refund claims of expenditure incurred in processing this offer. 4. I//We are aware that document sought only be uploaded for evaluation of offer. 5.I/We shall not associate nor has been associated in the past, directly or indirectly with consultant or any other entity that would prepare the design, specification and other documents of the project. Please Accept the Declaration II