Electro-Pneumatic pressurized flushing system

1) SUPPLY TO BE AS PER TENDER SPECIFICATION ENCLOSED.

Procurement will be made from only original manufacturers or their authorized dealers with tender specific authorization. Manufacturers /Authorized dealers to submit documents in support of their claim. Any authorized dealer quoting must enclose tender specific authorization from their manufacture. . Firm should have adequate technical knowledge and practical experience.

1)The Tenderer must have supplied the same or similar items to Southern Railways Other Zonal Railways or other Government agencies in the last three financial years and the current financial year up to the tender closing date and documentary evidence must be furnished along with their offer evidencing the execution of such POs/Contracts including copies of Receipt Notes, Inspection Certificates, and Completion Reports, etc., along with their offer, failing which the offer will be summarily rejected .

In case authorized dealer participates in the tender, the past performance of their principal firm i.e. OEM will be considered.

EARNEST MONEY DEPOSIT (EMD) : EMD shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender conditions. In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer page 63 (Annexure- 6) of Southern Railway Tender conditions for the Proforma for BG.

Have you furnished the statement of deviations.[preferably nil]

Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.

Have you furnished the details of equipment/quality control.

Have you kept your offer valid for 90 days.

Have you attached any performance statements with your offer? For proof of supply to other railways / production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Nonsubmission of such vital documents may be taken as their not having any such past performance

Have you checked our website before submitting offer, whether any corrigendum to the tender has been issued or not.

IN CASE OF ROAD DELIVERY THE DATE OF DELIVERY AT DESTINATION (CONSIGNEE'S END) SHALL ONLY BE TREATED AS DELIVERY DATE IRRESPECTIVE OF 'FOR / F O T ' CONDITION MENTIONED ELSEWHERE IN THE CONTRACT/TENDER.

THE BIDDER CONFIRMS THAT RATE AND OTHER FINANCIAL TERMS QUOTED IN RELEVANT COLUMNS OF FINANCIAL BID WILL ONLY BE RULING TERMS FOR ACCEPTANCE, AND SUCH TERMS QUOTED ANYWHERE ELSE SHOULD BE IGNORED.

[a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender condition.

Latest Public Procurement policy for MSEs amendment order 2018 and revision thereof is applicable.

Evaluation will be done item wise/ consignee wise. Tenderers are hereby instructed to supply the tendered quantity to the respective consignee[s] as indicated in the tender document.

Price variation clause is not applicable

Please enter the percentage of local content in the material being offered. please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

SECURITY DEPOSIT (SD) shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs.25 Lakhs subject to the applicable exemptions. SD from successful tenderers should be received in Purchase Office within 21 days from the date of communication of acceptance with respect to the purchaser. There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: a) The Store contract cases of value upto Rs 25 (Twenty Five) lakh, b)Other Railways and Government departments, c) Indian Ordnance Factories, d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f) Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued up to their monetory limit of registration. g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h) Vendors registered with Railways for supply of medicine, medical equipment's and consumables shall be exempted from submission of SD for these items. (Please see details in attached SR Tender Conditions) SD will be valid for a minimum period of 60 days beyond the date of completion of all the contractual obligations of the supplier, including warranty obligations and warranty period time . If delivery period extended , SD to be extended suitably.

REGARDING APPLICABILITY OF PAYMENT OF SECURITY DEPOSIT (SD), TENDERS ARE REQUIRED TO REFER TERMS AND CONDITIONS APPLICABLE IN THE TENDER. THE FIRMS CLAIMING WAIVER/EXEMPTION FROM SD SHOULD CLEARLY INDICATE VALID REASON FOR SUCH CLAIM DULY ATTACHING SCANNED COPIES OF THE CURRENT VALID REGISTRATION /APPROVAL /VALID CERTIFICATE / DOCUMENTS etc. THE TENDERERS REQUEST FOR ADJUSTMENT OF SD RELATING TO THEIR EARLIER TENDERS / CONTRACTS MAY NOT BE CONSIDERED.

SD may be submitted in the form of BG,FDR or through NEFT/RTGS Bank Guarantee ( Whereever Applicable) 1. BG shall be executed on the Non- Judicial Stamp Paper with appropriate value prevailing in the concerned state. 2. As per GCC 2022, Non-Judicial Stamp Paper shall be purchased in the name of the BG executing bank. The Non-Judicial Stamp paper shall be purchased prior to the date of execution of the BG. 3.Sr.DFM/MDU shall be the beneficiary of the BG. 4. The BG number and date shall be mentioned at the top of each page of the BG. Signatures of two witnesses with complete names and addresses shall be placed on the last page of the BG below the signatures of the bank officials. 5. Direct confirmation shall be obtained from the BG executing bank. However, legal vetting of the BG shall be obtained as per the General Procedure in Vogue. Deeds for extension of the validity of the BG need not be sent for legal vetting

If tenderers are seeking exemption from payment of Earnest Money as per SR tender conditions i.e. Micro and Small Enterprises (MSEs) registered for the tendered item and i.e. Vendors registered with Railways for the trade group of the item tendered, upto their monetary limit of registration status being valid on the date of tender closing of the instructions to Tenderers, then you must attach scanned copy of requisite documentary evidence in support of their claim along with offer, failing which the offer will be considered invalid and will be summarily rejected.

If exemption is not allowed as per conditions incorporated in the Instructions to Tenderers, then required amount of EMD must be paid. If the offer is without EMD and exemption is not applicable as per these conditions then offer will be summarily rejected

Failure Consequences: In the event the firm fails to execute the contract within the stipulated delivery period, the Purchaser shall be entitled to impose liquidated damages for any extension of the delivery period. Further, if the supplier, for any reason, fails to deliver the goods in whole or in part in accordance with the contractual terms and conditions (as amended from time to time), the Purchaser reserves the right to recover damages from the supplier, not as a penalty, but by way of compensation, equivalent to the value of the security deposit for the entire contract.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.