5400 KVA Transformer

Special Eligibility Criteria

1. 1

   Entire quantity shall be procured from CLW approved sources from Transformer Main (TFP) 5400 KVA (CLW Item ID:21001005)

   Document optionalConfirmation required
2. 2

   Bidders must fulfill the " conditions for responsiveness of offer' mentioned in the tender documents, failing which, their offer will be summarily rejected.

   Document optionalConfirmation required

Check List

1. 1

   Have you gone through the terms and conditions mentioned in the Tender Schedule, special condition of the tender if any and the CLW BID DOCUMENT- (Rev.V) Jan. 2026 (copy enclosed)? Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
2. 2

   Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with special and other conditions specified / attached with the tender?
3. 3

   Have you ensured that you have not quoted/ uploaded any commercial/ technical deviations/ financial term in place other than specified in the tender enquiry or otherwise the same will not be considered and will be ignored? Any contract placed after ignoring such financial/ commercial terms at the place other than the specified in tender enquiry will be binding on you.
4. 4

   Have you ensured that you are GST compliant and you have quoted Tax structure/ rates as per GST law?
5. 5

   Have you attached the self declaration certificate for percentage of local content and details of location where local value addition is made?
6. 6

   Have you mentioned the percentage of local content in the relevant para of techno commercial offer form.
7. 7

   Have you read the Public procurement policy: Make In India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
8. 8

   Have you attached relevant document for MSE if you claimed purchase preference as MSE firm.
9. 9

   Have you attached along with the offer a certificate for compliance of OM of MoF dated 23.07.2020 ?
10. 10

    Have you enclosed signed copy of Bid securing declaration i.e. Annexure A in case you have claimed exemption from EMD/SD.
11. 11

    Have you ensured that your offer is as per the PVC clause mentioned in the Tender Document?

Commercial-Compliance

1. 1

   (a) All the bidders/Tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted by them. Any variation in tax structure/rate due to introduction of GST, shall be dealt with under Statutory Variation Clause (b) All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. (c) All vendors should have GST Registration Number. (d) GST Act and Rules as applicable from time to time is applicable (e) No bills for payment will be accepted without GST registration. (f) In case the successful tenderer is not liable to be registered under CGST/GST/ UTGST/SGST ACT, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
2. 2

   Tendered item is reserved to be purchased only from Class-I local supplier . In keeping with the public procurement (Preference to Make in India) order 2017, as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to class I local suppliers only and the vendors who do not qualify to be class-I local suppliers should not quote in the tender as their offer shall not be considered for any ordering. In case any vendor who does not qualify to be a class I local supplier for the tendered item participates in the tender it does so at it's own risk and cost and railways shall not be liable for any loss or damage caused to the vendor.

   Confirmation required
3. 3

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

   Document optionalConfirmation required
4. 4

   The Firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.

   Document optionalConfirmation required
5. 5

   Earnest Money Deposit (EMD): Bidders whose name appear in UVAM for Item ID: 21001005 will be exempted from EMD. Exemption from EMD will also be available to firms as per para 6.1 of CLW BID DOCUMENT- (Rev.V) Jan. 2026 attached with the tender.

   Document optionalConfirmation required
6. 6

   Bidders must agree to furnish Security Deposit [S.D.] as applicable @ 5% of contract value subject to maximum ceiling limit as mentioned in CLW BID DOCUMENT- (Rev.V) Jan. 2026 failing which their offers will be summarily rejected. Bidders (except approved vendors for tendered item/items as mentioned in the eligibility criteria for bulk order) claiming exemption from paying Security Deposit [S.D.] must upload requisite document towards such claim, along with the offer as per relevant para of CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy enclosed).

   Document optionalConfirmation required
7. 7

   Warranty : 30 Month after date of delivery.

   Document optionalConfirmation required
8. 8

   Bidders claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] should necessarily enclose relevant document. Bidder may please refer the CLW BID DOCUMENT- (Rev.V) Jan. 2026 (copy enclosed) in this regard.

   Document optionalConfirmation required
9. 9

   The authorized dealer has to upload the tender specific authorization letter from the manufacturer authorizing him to submit offer against this tender. The tender specific authorization to the tender should be directly from the manufacturer without which, the offer will be summarily rejected.

   Document optionalConfirmation required
10. 10

    PVC FORMULA : Tenderer may submit their offer as per IEEMA PVC formula for Copper Wound distribution Transformer as per IEEMA circular IEEMA/PVC/DIST_CU_ Above 2.5 MVA/2021 effective from 01/09/2021, under the formula as follows: P=Po/100 [ 8 + 40 x C/Co + 24x ES/ESo + 8 x IS/ISo + 4 x IM/IMo + 8 x TO/TOo + 8 x W/Wo]. PVC base date: 01/08/26

    Document optionalConfirmation required
11. 11

    Bidder to submit a certificate, as mentioned hereunder, along with bid for compliance of OM of MoF dated 23.07.2020. "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India: I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered." (Where applicable, evidence of valid registration by the Competent Authority shall be attached). Even if the bidder does not give such declaration as given above,along with the tender and submits the offer then it will be considered that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If the tenderers are not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.

    Document optionalConfirmation required
12. 12

    In compliance to Public Procurement (Preference to Make in India), Order 2017 -Rev circulated vide Railway Board letter no. 2020/RS(G)/779/2/Pt.1 (E-3322671) dated 20.08.24 (Copy enclosed), bidders to indicate percentage of local content and provide self certification that the item offered meets the local content requirement for Class-I local supplier and also give details of the location at which the local value addition is made.

    Document optionalConfirmation required
13. 13

    The tender is governed by public procurement (Preference to Make in India) order compliant. Class-I local suppliers shall be required to provide along with the offer a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content.

    Confirmation required
14. 14

    Force Majeure Clause: As per IRS conditions of contract.

    Document optionalConfirmation required
15. 15

    This tender is through single bid system (without e-Reverse Auction).

    Document optionalConfirmation required
16. 16

    The bidder shall give CA Certificate for local content in the quoted item (goods/works/services) at the time of tendering being tender value more than Rs. 10 Cr. However, firm can also furnish CA Certificate at the time of execution of the project, for all contracts above INR 10 crores, the contractor/supplier shall be required to give local content certification duly certified by cost/ chartered accountant in practice. For cases where it is not possible to provide certification by cost /chartered accountant at the time of execution of project, the supplier shall be permitted to provide the certificate for local content from cost/chartered accountant after completion of contract, within time limit as mentioned in the contract. In case the contractor/ supplier does not meet the stipulated local content requirement and the category of the supplier changes from class-I to Class-II/ Non-local or from Class-II to Non-local, a penalty up to 10% of the contract value may be imposed. However, contract once awarded shall not be terminated on this account.

    Confirmation required
17. 17

    The materials are to be delivered at various consignees situated in different zonal sheds of Indian Railways. Firm should quote a single average freight rate, if any, for supply to any consignee over Indian Railways.

    Confirmation required
18. 18

    All bidders shall confirm declaration as below in compliance of restrictions under Rule 144 (xi) of GFR -2017 and as per relevant Para of "CLW BID DOCUMENT- (Rev.V) Jan. 2026" :- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India. b) I certify that this bidder is not from such a country or, if from such a country, has been registered with the competent authority. c) I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (where applicable, evidence of valid registration by the competent authority is attached). d) I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder does not have any ToT arrangement requiring registration with the competent authority" OR "I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement [Strike of (one of the two) which is not applicable]. I certify that this bidder has valid registration to participate in this procurement." If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation.

    Confirmation required
19. 19

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Price Variation Clause: No deviation from the Price Variation Clause or base date as stipulated in the tender is permitted. Offer with deviation from tendered PVC and base date will be summarily rejected. Any offer with fixed price will be summarily rejected.

2. 2

   Validity of offers: Offers should be valid for 120 days after closing date of tender. Any offer having lesser validity shall be deemed as commercially unresponsive and will be summarily rejected.