RFP for selection of event management firm

Amount

INSIDE BHARAT MANDAPAM

Tech Rider for Auditorium 2 Stage Performance at inauguration Attached as Annexure VI (Sunita Bhuyan)

A. Embellishment, Arrangement & Management of the Auditorium 2 for Opening Ceremony (PM of India is expected as the chief guest) B. Technical Secession (2 Days) at Meeting Hall No. 6 • Management, arrangement & branding of the 8 different sessions • 65inch LEDs – 2 No.s • Registration Desk with stationery & manpower– 2Nos. • Stage Sitting Capacity of 9 Persons with Dias Decoration (VVIPs & VIPs standard) • 1st Row VIP Seating arrangements – 20Nos. of Sofa • Standard sitting capacity of 100 people C. Investment Round Table (7th December 2024) at Meeting Hall No.7 • Round Table – 35 Nos. • Sitting capacity – 150 Persons • Management, arrangement & branding of the 8 • 65inch LEDs – 2 No.s • Registration Desk with stationery & manpower– 2Nos. • Stage set up • Management, arrangement & branding of the investment round table. D .Buyer-Seller Meet (8th December 2024) at Meeting Hall No.7 • Seller Display Table :54 Nos. • Seller Sitting Capacity : 54 Nos. • Buyer Sitting Capacity : 40 Nos • 65inch LEDs – 2 No.s • Registration Desk with stationery & manpower– 2Nos. • Stage set up. • Management, arrangement & branding of the buyer seller meet

Manpower for Auditorium 2, Meeting Hall 6 & 7 (Includes Backstage technical, security personnels & Housekeeping), 35 persons

INSIDE HALL NO.14

Construction of LED Thematic Gate/Entrance (Consist of Video & Content to be run in LEDs) ,30 ft x 30 ft (In pre functional Area)

Construction of Ashtalakshmi Logo 3D installation (Rotating), 10ft x 6ft (In pre functional area)

Construction of Thematic Walls in pre functional areas, 15ft x 15 ft

8 State Robots (Referred as Ashta Robot, depicting a young girl, an interactive robot to formulate meet & greet of guests at the pre function area, setting the tone for a modern and innovative event experience.) 8 Nos

Agenda LED Wall , 12 ft x 12 ft

Digital Cultural Mirror (The AR filter will allow attendees to seethemselves instantly dressed in vibrant traditional Northeast attire as they walk by, offering an immersive and interactive way to experience the region’s rich cultural heritage.) 3 nos

Construction of 8 Thematic State Pavilions • Pavilion Theme of Assam – Rang Ghar • Pavilion Theme of Arunachal Pradesh – Tawang Gateway with Monpa Tribe essence • Pavilion Theme of Manipur – Kangla Fort • Pavilion Theme of Sikkim - Namgyal Institute of Tibetology with Buddist heritage essence • Pavilion Theme of Nagaland – Naga Mourung • Pavilion Theme of Meghalaya – Mawsmai Caves • Pavilion Theme of Tripura – Ujjainta Palace • Pavilion Theme of Mizoram – Mizo House Each State Pavilion interiors will include: • 150 Product Décor Racks • Sufficient Hangers • Safety Storage Provision with locker facility. • 30 Chairs • 30 Counter Tables • 1 Live Demo Platform • LED Screen 140 sqm (Each State Pavilion) 30 Participants to accommodate in each pavilion Disclaimer : No octonorm Set up.

Construction of GI Pavilion (Includes • -Product Display Provision for 33 Products, • -7 Handloom Live-Demo Platform, • -1 Digital Interactive virtual Book with LED • -Other theme-based beautification with GI Product Content. 100 sqm area Disclaimer : No octonorm Set up.

Construction of Muga Silk Pavilion (Includes • 20 product display Wooden Racks • 20 mannequins • 1 Digital Interactive virtual Book with LED • Other theme-based beautification with Muga Silk • Premium Wooden Sofa Set • 1 live demo platform (to set up a Handloom ) 60 sqm area Disclaimer : No octonorm Set up.

Construction of Eri Silk Pavilion (Includes • 20 product wooden display Racks • 40 mannequins • 1 Digital Interactive virtual Book with LED • Other themed based beautification • 1 Live Demo platform (To set up Handloom) • 1 Live Demo platform (To showcase Natural Dyeing) 80 sqm area Disclaimer : No octonorm Set up.

Agro/Organic Product experience set up for 8 Participants Each Participant/Stall will include: • 5 product display Wooden Racks • One Induction for Live Cooking • Theme based Decoration • 1 Chair & 1 Table 60 sqm area (8 Stalls) Disclaimer : No octonorm Set up.

Open Gallery for showcasing of NER Postal Stamps, 6 sqm area wall

VIP Lounge with all the standard amenities • Sofa Sets – 8 Nos. • Theme based beautification • LED – 3 No.s 38 sqm Disclaimer : No octonorm Set up.

Meeting Lounge with all the standard amenities • Sofa sets – 5 Nos. • Theme based beautification • LED – 1 No. 30 sqm

Tourism Gallery Walls for AR-VR Experience, 30 ft x 10ft Wall with 8 LEDS

Digital AR Booth (Where attendees can scan each of the eight states using their mobile phones, embarking on an immersive AR journey exploring the unique culture and landscapes of each state), 40 sqm area

Construction of Stage (25Ft x 18 ft) : • Special entries created using bamboos and hay that will create one-of-a-kind experience when models/ artists/ dignitaries walk out of them during the fashion show segment, cultural performances and addresses. • Multiple LED Backdrop (Along with Content for Screening at LED) – 5 LED Screens • Standard Podium • Stairs to the stage from front • Other thematic beautification

Fashion Show, runway, LED Backdrop, Sound, Lighting, Green Rooms), Tech rider attached in Annexure - VII

Sitting capacity infront of the Performing Stage, 500 seating capacity

Bands Techriderfor Stage in Hall No.14, Annexure – VIII (Shillong Choir) Annexure – IX(ImnainlaJamir) Annexure – X (Sofiyam) Annexure- XI (Featherhead Houkui)

Backstage support staff throughout event , 30 Persons

Layout of Carpet in Hall No.14, 7000 sqm area

Support Staff at Hall N0.14 throughout the event (Includes Carpenter, Technical, Electricians, Housekeeping & Security), Minimum 100 in Total

OUTSIDE HALL NO.14

FOOD COURT AREA Construction of 8 states thematic Food stalls with sitting capacity & display arrangement for 8 Participants, 200 Sqm area in total including sitting area

Sitting arrangements in Food Court, Sitting capacity for 60 persons & standing high top table arrangements for 40 persons

Event Hoardings within Pragati Maidan premises including installation, (Size 15ft x 15ft), 10 nos

Event Parking Panels with Pragati Maidan Premises including management of the same, (7 ft x 4 ft), 10 nos

Pre Registration Booths (10 sqm), 3 Nos. in Gate No.7 3 Nos. in Gate No.10 At ITPO

STATIONARY

Printing of Vehicle passes , 500 nos

Printing of Artisans, Officials & Other participants I cards, 800 nos

PROTOCOL SUPPORT IN COLLABORATION WITH ITPO

Necessary Local Police Station Permissions

Necessary Fire Department Approvals

Health Trade Licence issued by MDC

SHOWCRAFT PRODUCTIONS PVT LTD (BID ID -766894)

Wizcraft Entertainment Agency P. Ltd. (BID ID -767885)