Electrical preventive and breakdown maintenance of complete electrical installation at Soujanya

Amount

Maintenance of the electrical installation at Soujanya, Alipore, Kolkata as per terms and conditions furnished below.

Overtime beyond the normal duty hours as per direction of EIC.

SCOPE OF WORK:- 1. The Scope of work maintenance of electrical installation includes Routine, Preventive and Corrective Maintenance of L.T. Distribution lines to each floor of the building/ blocks, entire wirings, BDB, PDB,LT panels, power & distribution cables, fittings & fixtures, Switch Boards, Power and Computer Points, Power outlet of all sorts of Air-conditioning Systems, Operation, configuration & repair/replacement of Timers for AC, Inverters with battery, Electrical Installations/ distribution up to Switch Board/ Panel of Lift Machine Room & Pump room(s) and/or Kiosk of S/M Pump for Water Supply system, Fire Fighting system etc. Necessary DG sets should be placed during the work for uninterrupted power supply to the buildings. 2. The span of maintenance includes Saturday, Sunday and other holidays. In case of extra duty i.e. more than 8 hours, payment will be made in pro-rata basis. Time Schedule of shift decided by AE/JE. 3. Switching On/Off of the common service lighting e.g. compound, corridors, staircases etc. will be the responsibility of the agency.

TERMS & CONDITIONS:- 1. The Maintenance Personnel, deputed by the agency should be a permanent resident of West Bengal with valid Voter. I. Card and should possess valid Workman Permit/ License, as mentioned below, issued by Directorate of Electricity, West Bengal. 2. The agency has to depute 2(Two) Skilled & 2(Two) Semi-skilled Electrician for all working day including holidays as well as whenever sought for. The said maintenance personnel should have sufficient experience for carrying out the maintenance work smoothly with due regard to the safety. 3. The agency will deploy an Electrical Supervisor as and when required, having requisite SCC and sufficient experience who will be responsible for overall supervision of maintenance of the whole Electrical installations incl. maintenance of Log book.

4. Separate Log book is to be maintained for Preventive Maintenance and Cleaning, Corrective Maintenance as per direction of E.I.C. The daily record of the Log book is to be signed by the Electrical Supervisor of the contractor and verified & signed by concerned Junior Engineer, P.W.D (Electrical) & Assistant Engineer, P.W.D (Electrical) and photocopy of the same should be sent to the Executive Engineer concerned through proper channel at the time of submission of bills. The Logbook should be available at site and should be produced on demand. 5. Recording of various electrical parameters e.g. Current, Voltage, Temperature of different L.T. panel board, BDBs, Main switches etc, test result of Insulation Resistance, Earth Resistance etc. are to be put-up in Log book (preventive maintenance) in regular manner and the necessary working report in this respect to be submitted to the concerned Assistant Engineer, (Electrical) &Junior Engineer, (Electrical) everyday. Infrared Thermometer should be used for measuring temperature of electrical equipment regularly to find out any abnormalities and that measurements are to be recorded in Log book compulsorily in proper way everyday. In case, any abnormal reading is noticed, the same should be rectified/set right immediately by taking prompt, appropriate & effective measures/actions by proper recording & reporting to the concerned Assistant Engineer, (Electrical) &Junior Engineer, (Electrical). Electrical Supervisor will supervise all the said reading/measurements daily and also preventive measures to be taken in case of any abnormalities found. The Diploma Engineer will monitor overall maintenance works and examine Logbooks for any abnormality and sign the Logbook accordingly.

b) 2x6sqmm + 1x4sqmm.6. All the maintenance staff of the contractor should have proper & constant vigilance and check that- there is no sign of heating-up, burning smell, discoloration or sparking at any of BDBs, panel boards, rising main etc. due to overloading or loose termination. Care should be taken to check any highly imbalance loading at any point. 7. Insulation test with the help of Megger for the entire Electrical Installation as well as earth resistance of the earthing installation for each building and also sub-station are to be carried out in the presence of concerned Assistant Engineer/Junior Engineer once in a month and the result thereof is to be furnished to the Engineer –In-Charge through proper channel. 8. The agency will have to attend the break down / fault of any nature involving electrical installations within the scope of contract and restore the same with its own manpower, tools and tackles keeping entries in log books (corrective maintenance) mentioning type of faults, nature of work done, fault clearance time etc. 9. Any major shut down or fault should be brought to the notice of EIC immediately in writing and over telephone for further course of action. The agency will also have to attend immediately emergency calls at the site with staff, tools etc. on demand.

10. Materials required as replacement during maintenance of electrical installations e.g. Lamps, SFUs, SPNDB, TPNDB, Cables etc. will be supplied by the Department for which requisition of Materials, signed by the Supervisor/ authorized representative of the agency, should be submitted to the concerned JE (Electrical) well in advance. A separate material stock register should be maintained by the agency where entries related to Issue, Consumption & present stock position of Materials should be made. However auxiliary items like fuse wires, screws, nuts, bolts, washers, insulating tape, dusters etc will have to be supplied by the agency on it’s own expense. 11. The agency shall have to deposit all dismantled unserviceable materials such as fused lamps, defective condensers, starters, timers, MCBs etc. to the concerned Section Office or any other locations within worksite premises by the agency by its own labour/ arrangements/ tools and tackles as per the direction of the Assistant Engineer/ JE concerned. Fresh materials will be issued against respective defective materials. No materials should be taken out of the maintenance site without the permission and necessary challan of the site-in-charge. The agency is required to submit a copy of Challan for permission of the Junior Engineer before taking any materials out of the premises.

12. Any fault of electrical installations starting from HT/LT supply end (except the installations of CESC) to light, fan, call bell, plug points etc. i.e. LT cables and all sub- panels, distribution boards, related main switches, isolators, earthing attachments, compound lights etc has to be detected, attended and restored by the agency by its own man power with the help of the materials(cables, main switches, DBs, wires, HRC fuses etc) available from this department or as per the terms & conditions of this contract. 13. Routine checking and preventive maintenance of the electrical installations has to be carried out by the agency maintaining a register under signature of respective Junior Engineer and Assistant Engineer with a view to ensure uninterrupted power supply within worksite campus. 14. In case of any breakdown caused by cable fault etc, if situation demands the agency will have to restore the power supply temporarily either with the materials available with this department or arranging the same temporarily and safely at his own cost till completion of original restoration work.

15. All the fittings & fixtures, Panels, TPN & SPN DBs, SFUs & other Electrical Installations inside all floors of every blocks/buildings as well as the Compound Light installations must be kept in a tip-top condition by cleaning those items at a regular interval at the cost of the agency and required cleaning materials are to be supplied by the agency free of cost. 16. The checking & repairing of the different types of light fittings, ceiling fans, exhaust fans etc has to be done by the agency at his own cost(except rewinding of ceiling fans and exhaust fans) including dismantling and re-fixing of the same. (major materials to be supplied by department).Especially, all the ceiling fans of entire worksite are to be inspected, at least once in 3(three) Months, in respect of Split Pin, Jam nut etc. to prevent unwanted falling of Ceiling Fans, failing which responsibility will be fixed up upon the agency (in case of falling of ceiling fans). Report regarding physical condition of Split Pin & Jam Nut must be submitted Quarterly. 17. In case of power failure or development of any unfavorable situation the agency will have to communicate with CESC authority/ concerned Power Supply Company authority and extend help or cooperation to said authority in restoration of power supply. Meanwhile the agency will have to operate the switching mechanisms of interconnections among available sources at suitable locations to maintain power supplies at important locations by monitoring and/ or restricting electrical loads in consultation with the concerned Junior Engineers & Assistant Engineer.

18. Valid Workman Permit, SCC, Identity Proof etc. are to be submitted for all the maintenance staffs along with their Name and contact Mobile No. to the concerned J.E.(Elecl.) and A.E.(Elcl.). 19. The agency must have separate contact telephone numbers with Mobile Nos. for his office and maintenance team deputed at worksite so that the agency may be communicated in case of any urgency and the same should be intimated to the E.I.C., A.E. &J.E concerned, in writing. 20. The space for sitting accommodation for the staffs of the agency inside worksite premises will be provided by the competent authority. 21. The agency shall have to provide 500V Megger, Digital Multimeter, IR Thermometer and other minor tools & tackles e.g. Line Tester, Screw Driver, Plier, Stripper, Sockets of some common sizes etc. at site, free of cost, under disposal of their maintenance staff. However other tools &tackles like Crimping Machine should be made available at site free of cost as and when required.

22. The agency will issue the Maintenance Staffs, a photo Identity Card, duly signed by the agency and countersigned by the concerned JE. They should always carry the said Photo I. Card while on duty. The agency should also submit one copy of the said I. Cards to the JE. 23. The agency shall have to prepare a Duty Roster of the Maintenance Staffs at the beginning of every month, or as directed from time to time. A copy of the said Duty Roster, duly signed by all staffs, should be submitted to the concerned JE. 24. The Maintenance Staffs should be polite to all and should be withdrawn for any complaint of irregularities against him. However, in normal cases, frequent change of Maintenance Staffs will not be allowed.

25. The agency should have a close watch on the attendance of the Maintenance Staffs and Supervisor. In case of absence of any Maintenance Staffs, the agency shall have to arrange for suitable alternative within an Hour, failing which, the charges for that day will be deducted from the bill of the agency. The Executive Engineer, Electrical Construction Division P.W.D. reserves the right to terminate the contract in case of absence of Maintenance Staffs for more than three consecutive days, without showing further reason. 26. The agency should be responsible for any damage in the installation due to mishandling or mal-operation by it’s staff and shall be liable for compensation for the same which would be recovered from the bill as per direction of E.I.C. and the accused staff should be replaced immediately. 27. The agency will maintain one attendance register at site to record the attendance of the staffs on duty which will be authenticated/ verified by the concerned Junior Engineer/ Officer-in-charge.

28. Bills should be submitted quarterly with the certification of satisfactory performance of the concerned Departmental JE and AE. Photocopy of Logbook and Attendance Register should also accompany the Bill, if asked for by the EIC. 29. In case of any Accident and/ or physical illness of the staffs of the agency, while on duty, no claim will be entertained by this department and all responsibilities thereof should be shouldered by the agency only. Minimum wages as per existing Labor Act should be paid to the Electrician(s) and Helper(s) and documentary evidence for the same should be submitted to the concerned JE/ AE. 30. The philosophy of “Public Interest” would be the MOTTO of this maintenance contract. Any deviation may be viewed otherwise.

31. Agency must have valid License under Section 12(1) of the Contract Labour (Regulation and Abolition) Act,1970 or declaration and Certificate/ License for enrolment under EPF & Miscellaneous Provisions Act 1952 and ESI act 1948 or declaration, as mentioned in this N.I.T. Photocopies of monthly or quarterly paid challan for EPF & ESI contribution for the engaged staff for this job should also accompany the Bill. 32. If any kind of incapability & negligence are noticed in observing all the above-said terms & conditions causing inconveniences to public service, is subject to unilateral penalty, be it detected on the spot or thereafter (even after payment). This Department also reserves the right to deduct the cost from the bills of the contractor on pro-rate basis as determined by the Engineer –In-Charge for any shortfall in observing above T&C. In that case, the above-said contract may be terminated without issuing any notice and Stringent & punishable action may be taken against the contractor. 33. The contract may be terminated with two months’ notice on either side.

M/S N. C. HORE

NEW INDIA ELECTRICAL AND ENGINEERING WORKS

ELECTRICAL ASSOCIATES