Rate contract for supply of Medicine, Surgical Item & Consumable against day to day Local Purchase of Workshop Railway Hospital, Kanchrapara for a period of 02 Years

Special Eligibility Criteria

1. 1

   1.The purchaser shall be entitled to vary the order quantity upto+/- 30% anytime within the delivery period (including extended delivery period) on the same terms and conditions. The increase in quantity with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise +/- 30% option clause in one or more than one installment as long as the total variation in quantity does not exceed the limit of30% of ordered quantity. 2.1. Quantity to be ordered against rate contracts shall be graded in relation to discounts offered by vendors i.e L1 will get the maximum supply orders in case of two vendors distribution of orders (Value wise) should be in the ration 70 : 30 on monthly basis. Suitable methodology may be adopted. In case of three vendors distribution of orders ( Value wise) should be in the ration of 60: 25: 15 on monthly basis. Suitable mechanism may be worked out to implement this. While deciding the tender the distribution should be followed as far as possible. These provision must be transparently disclosed in the tender. 2. Vendor offering maximum discount on MRP shall be considered for rate contract individually for each category medicines, Surgical items consumable. If, rate contract is to be entered with more than one vendor discount offered by L1 should be counter offered to other selectedsuitablehigheridesi.eL2, L3 (as applicable) for acceptance. The bidders accepting the counter offers shall be finalized for placement of rate contract as per the predefined distribution. (The ratio will remain same to give the advantage to the one whose offer was L1. 3. The tender committee shall evaluate the bids received for eligibility, techno commercial suitability and financial of the bids and give its recommendations to the Tender Accepting Authority for its consideration through convenor of the committee. Rate contracts shall be placed as per the accepting of the accepting authority. 4. EMD/Security deposit @ 2% of the estimated value. If, the bidders have MSME in this regards EMD moneyisexempted.5.Performance Guarantee @ 5% of the contract value. 3.The firm which is offering maximum discount on MRP shall be treated as L1& the same way L2, L3 will be decided.

   Document optionalConfirmation required
2. 2

   1. The chemist/Medical store shop should be in existence continuously for at least last five years. (Copy of licenses held for last five years have to be submitted). The chemist must hold the valid license as on the date of submission of bid in a specified forms issued by the Drug control authority of the state under the provisions of Drugs and cosmetics act. 1940. The successful bidder will further ensured that their license a remain valid on date of bid opening and till the end of contract period. Copy of valid Trade License. The Vendor must be registered at IREPS. The chemist must not have been convicted by the state drugs authorities and no case should be pending under the Drugs and cosmetics act and rules. The chemist shop should be situated within the radius of Approx 5 K.M from Kanchrapara Railway Hospital, Kanchrapara /preferably Kanchrapara city based. Copy of valid GST Registration certificate. A copy of PAN allotted to the firm. Performance certificate from the institutions where the firm has been supplyingmedicines,Surgical items and consumables should be provided. The chemist or his representative shall always be contactable of his/her phone and otherwise on all the days. Every vendor should have an official e-mail ID and official contact no. The vendor should be willing to accept cash less services on billing system on monthly basis. payment will be made through NEFT on receipts on bills in triplicate along with challan copies on Monthly basis. Kanchrapara Railway Hospital, Kanchrapara reserve the right to reject any or all the other expression of interest without assigning any reason thereof. Documents to be uploaded only in the website by the Tenderer Following Annexures duly filled and signed are to be uploaded online only prior to Closing of Tender.

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   1) The average annual turnover of the bidder in the Last three completed financial years prior to date of opening of tender should not less than Rs .21407295/-(i.e .= or > than three times estimated annual value of purchase by Kanchrapara Railway Hospital, Kanchrapara. The bidder has to submit an Audit Balance sheet of last three Financial years, certified by CA in support thereof. 2) EMD as per extant instruction, (refundable for unsuccessful bidder after finalization and for successful bidder after completion of contract) should be submitted in form of FDR, Demand draft from schedule bank in favour of FA&CAO/E.Rly, Kolkata, payable at Kolkata. EMD will be forfeited in case bidders withdraw from the registration process in between or after the offer of the acceptance letter or failure to sign the contract in accordance with the terms and condition. In case EMD is not submitted as per extant instructions along with the bid, the offer will be summarily rejected. 3)Vendor should show profits in at least 2 of last 3 financial years. Balance sheet/Profit-Loss account certified by CA should be provided for this purpose. 4)Successful tenderer shall have to deposit SD (Security Deposit) as per extant instructions. 5)Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. An affidavit of Rs. 100 is to be submitted along with given pro- forma.

   Document requiredConfirmation required
2. 2

   Vendor should show Profit & Loss statement & Balance sheet for last 03 financial years certified by CA should be provided for the purpose

   Document required
3. 3

   Successful tenderer shall have to deposit SD ( Security Deposit) as per extant rules.

   Document required
4. 4

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Special Conditions

1. 1

   1. Validity of Contract will be 02years (Two Years) from the date of signing of the contract by both the sides. Under exceptional circumstances, to maintain the continuity of supply, period of rate contract can be extended for a period maximum up to 03 months at a time with approval of Chief medical Supdt. and not more than 06 months. 2. Railway reserves the right to terminate the rate contract at any time with out assigning any reason to the vendor. 3. The procurement will be governed under the guidelines of New Drug Procurement Policy for Railway hospitals/ Health units et. Vide Railway Board's letter No. 2017/H/4/1/ Local Purchase (E- 3236402) Dated :31.07.2023. 4. The contract shall be governed by latest version (along with all correction slips) of IRS Conditions of contract, and all other terms and conditions incorporated in the tender document.

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.